future-focused & staff-directed strategic planning
DESCRIPTION
Susan Senese & I presented the approach University of Toronto Mississauga used to engage staff in developing their futures plan & academic plan.TRANSCRIPT
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Future-Focused Academic Planning
Susan Senese, MLSAssociate LibrarianResearch & Information Technology,University of Toronto Mississauga [email protected]
Rebecca Jones, MLSDysart & Jones [email protected]
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Our base assumptions
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Libraries’ future is not informed by other libraries. A Library’s future must be to ensure the success of organization in which it exists – university, community, government or corporation.
Our focus must be on the indicators & developments influencing the organization’s future.
And then we can design our future.
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Planning success factors
Clarity
Preparation
CompetenceBalance
Follow-thru
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UTML was ready• Ready to focus on the future, together,
collaboratively, making tough decisions
• Dovetailed with Dean’s announced Academic Planning
Staff Input
Staff Engage
d
Staff Directed
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Assess Readiness
• Organizational Culture & Context• Size – 40 staff• Trust – two types of trust • Good Will
Culture of Learning• LDC
Culture of Planning,• Annual Goals & Objectives
Culture of Participation• Past Retreats• Staff Forums• Experiential Learning through LDC
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Staff-Directed: Benefits• Capacity-building – Developing leaders
throughout organization• Ownership – process, outcomes• Oneness – esprit-de-corps with planning teams• Insight &empathy• No sitting on the sidelines• Experiential learning• Letting go….leads to trust
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Staff-Directed – Risks• Can go awry if structure is not moderated • Potential for weak volunteers/weak teams• Accurate assessment of organizational readiness• Leadership unable to “let go”• Poor communication• Time and resource-intensive
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Futures Ready
Futures Planning
Refine to Impleme
nt
Scan, Discover, Discuss
April – Sept Sept - Dec Jan - April
Build Planning Muscle
Assess Context
Envision & Draft
Test with Stakeholder
s
Finalize
Develop Annual Goals
& Tactics
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Phase 1: “Futures Ready”
• Building the planning muscle• Staff Lead Program – April -Sept
▫Consistent branding of the Program▫Group screening of TED Talks▫Panel Discussions
Grad Students Campus Leaders Professors
▫Classroom Instructor Lead Learning Critical Thinking
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Phase 2: “Futures Planning”
• Planning to Plan ▫Rules of Engagement:
Clear Objectives Clearly Articulated Program Full developed Schedule
▫Coordinating Team▫Communications Plan▫Communications Vehicle –
Blackboard LMS▫Link to Senior Leadership▫External experienced facilitator
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Future? Explore, Discover & Discuss
•Exploration Groups:▫6-8 members
mix of functions, roles & experiences
▫Set out to discover & discuss trends, issues & indicators in: teaching, learning,
economic/political scene, technology, content, global education & academic research
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SoWOT?
What does “this” mean for the Library? What will be
happening in learning in 5 years?
Technology?
The economy?
Academic Research?
First of 2 all staff discussions
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Envisioning the Future People Want
•Pre-work for all•A draft for reaction & refinement•“Stand in that Future”
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Our Future?
What will the Library “look” like, from all vantage points, in 2016?
How are we working with students? Where?
How are we making a difference?
What are staff doing?
What aren’t we doing?
Second of 2 all staff discussions
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Watchpoints• Need structures to support – role of consultant• Ongoing communication – multiple channels• Meeting preparation• Requires time and effort• Disconnects and misses
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Thank you!
Let us know how you are doing!
Susan & Rebecca