•TV OF MELBOURNE

Future Melbourne Committee

Minutes

Meeting number 66 Tuesday 1 September 2015

5.30pm

Council Meeting Room Level 2

Melbourne Town Hall

Present Lord Mayor, Robert Doyle Deputy Lord Mayor, Susan Riley Councillor Richard Foster Councillor Rohan Leppert Councillor Kevin Louey Councillor Stephen Mayne Councillor Cathy Oke Councillor Ken Ong Councillor Beverley Pinder-Mortimer Councillor Arron Wood

Apology Councillor Jackie Watts

Confirmed at the meeting of the Future Melbourne Committee meeting on Tuesday 6 October 2015

1. Commencement of meeting and apologies

The meeting commenced at 5.30pm.

The Chair, Lord Mayor, Robert Doyle, advised that: • the meeting was being recorded and the audio would be made available on the City of Melbourne website

before close of business tomorrow • the agenda comprised of seven reports from management • an apology had been received from Councillor Watts.

2. Disclosures of conflicts of interest

The Chair, Lord Mayor, Robert Doyle, advised that conflicts of interest would be disclosed as they arose.

3. Confirmation of minutes of the previous meeting

Moved: Cr Foster

That the minutes of meeting No 64, held on Tuesday 4 August 2015, be confirmed.

Seconded: Cr Pinder-Mortimer

The motion was put and carried unanimously with the following Councillors present: The Chair, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Ong, Pinder-Mortimer and Wood.

4. Matters arising from the minutes of the previous meeting

There were no matters arising from the minutes of the previous meeting.

5. Public questions

There were no public questions.

6. Reports from management

The Chair, Lord Mayor, Robert Doyle, advised that as at 3pm the following submissions had been received in accordance with the Council's Conduct of Meetings Local Law 2010.

Agenda Item 6.2, 'Ministerial Planning Referral: TPM-2014-44 295-305 and 307-309 King Street, Melbourne':

Requests to Speak: • Clem Newton-Brown Director, Whitemark Property and Planning.

Item of Correspondence: • Clem Newton-Brown Director, Whitemark Property and Planning.

Agenda Item 6.4, 'Planning Application TP-2013-1054,120W-126W Toorak Road, South Yarra':

Requests to Speak: • Richard Trelor, on behalf of Christchurch Grammar School • Rebecca West, Urbis • Tim DeYoung, on behalf of Christchurch Grammar School • Sophia Ashworth Jones, on behalf of Christchurch Grammar School • Margaret Pitt • John Lawson • Michael Butcher, Melbourne South Yarra Residents Group Inc • Paul McSweeney, Local Residents Group

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• James Matthies, Local Residents Group • Dr Edward Hodgson, Local Residents Group • Phillip Lawson, Local Residents Group • Neil Gunn, Local Residents Group ® Elizabeth Fox, Local Residents Group • Pauline Hirsh, Local Residents Group • Dr Leanna Darvall, Local Residents Group • Ken Widdowson, resident ® Jennifer McDonald, resident © Judith Scott, resident • Stuart Black e Anthony van der Craats.

Item of Correspondence: • Margaret Pitt • John Lawson • Dr Edward Hodgson, Local Residents Group • Des and Margaret Dodds • Jennifer McDonald and Ken Widdowson, resident • Judith Scott, resident • Anthony van der Craats.

Agenda Item 6.5, 'Ministerial Referral TPM-2009-23/C, 399 Little Lonsdale Street, Melbourne':

Item of Correspondence: © Rebecca Lyons, Urbis.

Order of Business

Moved: Cr Foster

That the Committee agrees to reorder the agenda to allow items 6.6 and 6.7 to be considered prior to agenda item 6.1.

Seconded: Deputy Lord Mayor, Susan Riley

The motion was put and carried unanimously with the following Councillors present: The Chair, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Ong, Pinder-Mortimer and Wood.

Marketing Melbourne Portfolio

Cr Pinder-Mortimer assumed the role of Chair to present the two reports from management for consideration in relation to the Marketing Melbourne Portfolio.

6.6 Christmas Festival Producing Phase 2015

The purpose of this report was to present the producing phase of the events management cycle for the Christmas Festival 2015.

Moved: Cr Pinder-Mortimer

That the Future Melbourne Committee endorses the Christmas Festival 2015 program.

Seconded: Lord Mayor, Robert Doyle

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Pinder-Mortimer, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Ong, and Wood.

6.7 New Year's Eve Producing Phase 2015

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The purpose of this report was to present the producing phase of the events management cycle for New Year's Eve 2015.

Moved: Cr Pinder-Mortimer

That the Future Melbourne Committee endorses the New Year's Eve 2015 program.

Seconded: Lord Mayor, Robert Doyle

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Pinder-Mortimer, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Ong, and Wood.

Planning Portfolio

Cr Ong assumed the role of Chair to present the five reports from management for consideration in relation to the Planning Portfolio.

6.1 Draft Amendment C257 Melbourne University Southbank Campus Advertising Sign Controls

The purpose of this report was to seek the Committee's endorsement to request the Minister for Planning's authorisation of Amendment C257.

The Lord Mayor left the meeting at 5.37pm and returned to the meeting at 5.38pm.

Cr Oke declared an indirect conflict of interest due to a conflict of duty under section 78B of the Local Government Act 1989, as she is employed by the University of Melbourne.

Cr Oke left the meeting at 5.37pm.

Moved: Cr Ong

1. That the Future Melbourne Committee resolves to:

1.1. Seek authorisation from the Minister for Planning for the City of Melbourne to prepare and give notice of Planning Scheme Amendment C257

1.2. Limit notification to the land owner, Fleritage Victoria and the prescribed ministers.

Seconded: Cr Mayne

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Ong, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Pinder-Mortimer and Wood.

Cr Oke returned to the meeting at 5.40pm after the vote had been taken.

6.2 Ministerial Planning Referral: TPM-2014-44 295-305 and 307-309 King Street, Melbourne

The purpose of this report was to advise the Committee of a ministerial planning application at 295-305 and 307-309 King Street, Melbourne.

Clem Newton-Brown Director, Whitemark Property and Planning, addressed the Committee.

Moved: Cr Ong

That the Future Melbourne Committee resolves to defer this agenda item to the Future Melbourne Committee meeting on 6 October 2015.

Seconded: Lord Mayor, Robert Doyle

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Ong, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Pinder-Mortimer and Wood.

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6.3 Whiteman Street I Port Junction Tram Platform Stop Planning Permit Application TP-2014-1041

The purpose of this report was to advise the Committee of a Planning Application, TP-2014-1041 for the components of the proposed works that require a planning permit being road works under the Land Subject to Flood Inundation Overlay, to display advertising signs in a Public Use Zone, and to remove native vegetation under Clause 52.17 of the Melbourne Planning Scheme.

Moved: Cr Ong

1. That the Future Melbourne Committee:

1.1. Resolves to issue a Notice of Decision to Grant a Permit, subject to the conditions listed in the attached delegate report (see Attachment 4 of the report from management).

1.2. Notes that, if a planning permit is issued, the Manager Engineering Services will approve, under delegation, the proposed tram works that relate to Council's road management responsibilities.

Seconded: Cr Mayne

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Ong, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Pinder-Mortimer and Wood.

6.4 Planning Application TP-2013-1054,120W-126W Toorak Road, South Yarra

The purpose of this report was to advise the Committee of a Planning Application at 120W-126W Toorak Road, South Yarra.

Cr Mayne left the meeting at 6.29pm and returned to the meeting at 6.35pm.

Cr Pinder-Mortimer left the meeting at 6.45pm and returned to the meeting at 6.48pm.

The following people addressed the Committee: • Richard Trelor, on behalf of Christchurch Grammar School • Rebecca West, Urbis • Tim DeYoung, on behalf of Christchurch Grammar School • Sophia Ashworth Jones, on behalf of Christchurch Grammar School • Margaret Pitt • John Lawson • Michael Butcher, Melbourne South Yarra Residents Group Inc • Paul McSweeney, Local Residents Group • James Matthies, Local Residents Group • Dr Edward Hodgson, Local Residents Group • Phillip Lawson, Local Residents Group • Neil Gunn, Local Residents Group • Elizabeth Fox, Local Residents Group • Pauline Hirsh, Local Residents Group • Dr Leanna Darvall, Local Residents Group • Ken Widdowson, resident • Jennifer McDonald, resident • Judith Scott, resident • Stuart Black • Anthony van der Craats.

Cr Pinder-Mortimer left the meeting at 6.56pm and returned to the meeting at 7.20pm.

Moved: Cr Ong

That the Future Melbourne Committee resolves that a Notice of Decision to Grant a Permit be issued subject to the conditions listed in the delegates report (Attachment 4 of the report from management).

Seconded: Cr Mayne

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The motion was put and carried with the following Councillors voting in favour of the motion: The Chair, Cr Ong, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors, Leppert, Louey, Mayne, Oke and Wood and Councillors Foster and Pinder-Mortimer voting against the motion.

6.5 Ministerial Referral TPM-2009-23/C, 399 Little Lonsdale Street, Melbourne

The purpose of this report was to advise the Committee of an application to amend a planning permit referred by the Department of Environment, Land, Water and Planning for comment on 29 April 2015 for land at 399 Little Lonsdale Street Melbourne.

Moved: Cr Ong

That the Future Melbourne Committee resolves that a letter be sent to the Department of Environmental, Land, Water and Planning advising that the Melbourne City Council supports the proposed amendments subject to outstanding concerns and detailed matters being addressed by the conditions in the attached delegate report (refer Attachment 4 of the report from management).

Seconded: Cr Mayne

The motion was put and carried unanimously with the following Councillors present: The Chair, Councillor Ong, Lord Mayor, Robert Doyle, Deputy Lord Mayor, Susan Riley and Councillors Foster, Leppert, Louey, Mayne, Oke, Pinder-Mortimer and Wood.

Cr Wood left the meeting at 7.55pm and did not return.

The Lord Mayor, Robert Doyle, resumed the role of Chair for the remainder of the meeting.

7. General business

There were no items of General business for consideration.

8. Urgent business

There were no items of urgent business for consideration.

9. Public questions

There were no public questions.

10. Closure of meeting

The Chair, Lord Mayor, Robert Doyle, declared the meeting closed at 7.56>->rn

Confirmed at the meeting of the Future Melbourne Committee on Tuesday

Chair Future/Melbourne Committee

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