future state model: system administration -...

Future State Model: System AdministrationP

RD

Sys

tem

A

dm

inis

trat

or/

CA

RS

Syst

emFu

nct

ion

Func

tion

End

Configure System

CARS-UC-SA-01

Start

N/A

User Account MaintenanceFiler RegistrationFiler Disclosure

Financial TransactionsCorrespondence

User NotificationsFiler Data Retrieval/Display

System Reports User SupportMiscellaneous

Future State Model: User Account MaintenanceR

egis

tere

d U

ser

AN

onym

ous

Use

rFu

ncti

onPR

D S

taff

Need to Create Account?

Create a User Account

CARS-UC-UA-02

Update a User Account

CARS-UC-UA-03

Log in to CARS

CARS-UC-UA-04

Recover a Username

CARS-UC-UA-05

Change a Username

CARS-UC-UA-06

Reset a Password

CARS-UC-UA-07

Change a Password

CARS-UC-UA-08

Yes

User Knows Username? User Knows

Password?

No

No

No

YesMake changes to

account?

Yes

Change Username?

No

No

Yes

Change Password?

Yes

End

Start

Search for a User/Entity

CARS-UC-UA-01

Search for a User/Entity?

Yes

No

Yes

Delete a Registered User Account

CARS-UC-UA-09

Delete User?

Filer RegistrationCorrespondence

User NotificationsSystem Reports

System Administration

Start

No

Yes End

No

Future State Model: Filer RegistrationFi

ler

CA

RS

Syst

em

Ven

dor/

Serv

ice

Pro

vid

erFu

ncti

onPR

D S

taff

Entity Linkage

Lobbying Ethics Certification

Access the Lobbying Directory

CARS-UC-FR-10

Access Lobbying Registration Changes

(Change Log)

CARS-UC-FR-11

Link Initiatives and Ballot Measures

CARS-UC-FR-17

Enter Lobbying Ethics Certification

CARS-UC-FR-12

Revoke Lobbyist Registration

CARS-UC-FR-13

Reinstate Lobbyist Registration

CARS-UC-FR-14

End

End

Assess Registration Fees and Annual Fee

Penalties

CARS-UC-FR-18

End

Start

Register Filing Entity?

Register a Candidate, Campaign or Lobbying

Filing Entity

CARS-UC-FR-01Establish Major Donor/

Independent Expenditure and Payment to Influence Filer

Entity Records

CARS-UC-FR-05

Process a Lobbyist Photo

CARS-UC-FR-09

Amend a Registration

CARS-UC-FR-02

Terminate a Registration

CARS-UC-FR-03

Withdraw a Registration

CARS-UC-FR-04

Manage Penalty of Perjury Attestation

CARS-UC-FR-06

Renew Lobbying Registration

CARS-UC-FR-15

Candidate/Campaign/

Lobbying Entity?

Major Donor/ IE & PTI?

Manage Lobbying Ethics

Certification

Link Initiatives & Ballot Measures?

Ethics CertificationCompliant?

Ethics CertificationUpdated and Compliant?

Amend Registration?

Terminate Registration?

Withdraw Registration?

Create Lobbying Directory?

Display Lobbying Registration

Changes?

Renew Lobbying Registration?

Lobbying Entity?

Merge Filing Entities

Delete a Filing Entity

Add Secondary Filer?

Registration Fee Due?

No

Yes Yes

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Start

Yes

Yes

No

Start

Yes

No

Yes Yes

NoNo

Merge Filing Entity Accounts

CARS-UC-FR-19

Delete a Filing Entity Account

CARS-UC-FR-20

Start

Certify Vendor/Service Provider?

Certify Vendor/Service Provider

CARS-UC-FR-16

End

No

Yes

Yes Yes

No

No

Request Linkage to a User or Entity

CARS-UC-FR-07

Dispose Linkage Request

CARS-UC-FR-08

Yes No

Yes

No

System AdministrationUser Account Maintenance

Correspondence

Filer DisclosureFinancial Transactions

Filer Data Retrieval/DisplayCorrespondence

User NotificationsSystem ReportsMiscellaneous

No

Yes

No

No

Yes

No

Start

Future State Model: Filer Disclosure V

endo

r/Se

rvic

e P

rovi

der

File

rP

RD

Sta

ffC

AR

S Sy

ste

mFu

ncti

onFu

ncti

on

Enter an Activity Report

CARS-UC-FD-01

Modify an Activity Report

CARS-UC-FD-02

Upload an Activity Report

CARS-UC-FD-03

StartModify Existing Activity Report?

Upload Activity Report?

Submit New Activity Report?

Delete a Duplicate Activity Report

CARS-UC-FD-06

Delete Activity Report?

Identify Non-Filers?

End

Yes

No

Yes

Yes Yes

No

Refer Non-Filer to FPPC

CARS-UC-FD-05

Activity Report Filed Timely?

Assess Fine for Late Activity Report

CARS-UC-FD-04

End

No

Yes

System AdministrationFiler RegistrationCorrespondence

User Notifications

Financial TransactionsFiler Data Retrieval/Display

CorrespondenceUser Notifications

System ReportsMiscellaneous

No

No

Yes

Future State Model: Financial Transactions C

AR

SP

RD

Sta

ffFi

ler

Func

tion

Func

tion

Dishonored Check

Payments

Refunds

Is dishonored check resolved?

Submit waiver request?

Start

Create an Invoice

CARS-UC-FT-01

Manage Refund Request?

Create a Refund Request

CARS-UC-FT-11

Notified that a check was returned?

NoAdjust an Invoice?

Adjust an Invoice/Re-Allocate a Payment

CARS-UC-FT-02

Yes

Cancel Invoice? No

Enter and Post a Manual Payment

CARS-UC-FT-06Approve a Refund

Request (Partial or Full Approval)

CARS-UC-FT-12

Submit a Refund Request to SOS-Fiscal

CARS-UC-FT-13

Is dishonored check invoice written off?

No

Online Payment?Invoices only

End

Fee, Fine or Penalty

Assessed?

Prepare Daily Deposit

CARS-UC-FT-08

Cancel a Receipt

CARS-UC-FT-07

Cancel a Receipt?

Enter and Post an Online (Credit Card)

Payment

CARS-UC-FT-05

No

Process a Waiver Decision

CARS-UC-FT-10

Flag a Dishonored Check

CARS-UC-FT-14

Resolve a Dishonored Check

CARS-UC-FT-15

Remove Dishonored Check Flag Due to SOS-

Fiscal Write-Off

CARS-UC-FT-16

Yes

System AdministrationFiler RegistrationFiler Disclosure


Is Entity Terminated?

Refund Request Approved?

Yes

No

Generate Financial Reports

CARS-UC-FT-17

Run Financial Reports?

Yes Yes

YesYes

Create a Waiver Request

CARS-UC-FT-09


System Reports

No

Manual Payment?Invoices/

Miscellaneous Charges

Yes

Prepare Daily Deposit?

YesYes Yes

No No

Submit Payment?

No

Yes

No

Yes

No

Cancel an Invoice for a Terminated Entity

CARS-UC-FT-04

Cancel an Invoice

CARS-UC-FT-03

Yes

Yes

Yes

PRD Collections

Process - TBD

No

No

Future State Model: CorrespondencePR

D S

taff

CA

RS S

yste

mFu

ncti

onFu

ncti

onR

egis

tere

d U

ser

End

Start

System Generates Correspondance

CARS-UC-CO-01

Manually Generated Corresondence

CARS-UC-CO-02

Amend a Pending Correspondence

Notice

CARS-UC-CO-03

Delete a Pending Correspondence

Notice

CARS-UC-CO-04

Generate a Mass Correspondance

CARS-UC-CO-05

Manage Return Mail

CARS-UC-CO-06

View Correspondence Notices

CARS-UC-CO-07

Correspondence Generated By?

Amend a pending Correspondence

Notice?

Yes

Delete a Pending Correspondence

Notice?

Yes

NoView

Correspondence Notices?

Manage Return Mail?

Yes

Correspondence Triggered?

Generate Mass Correspondence

?Yes

Manual EntryYes


Filer RegistrationFiler Disclosure

Financial Transactions


Financial TransactionsUser Notifications

System Reports

System No

No No

Yes

Future State Model: User NotificationsU

ser/

CA

RS

Syst

em

Func

tion

Func

tion

User Notification Triggered?

Start

End

Create System Generated User

Notification

CARS-UC-UN-01

Yes

No





Financial Transactions

Future State Model: Filer Data Retrieval/DisplayFu

ncti

onFu

ncti

onA

ll U

sers

Reg

iste

red

Use

rP

RD

Sys

tem

A

dm

inis

trat

or

File

r

End

Search Public Disclosure Records

CARS-UC-DR-01

Search Registered User Transaction

History

CARS-UC-DR-02

Display Detail-Level Search Records

CARS-UC-DR-03

Format Record Presentation

CARS-UC-DR-04

Manage Registered User Searches

CARS-UC-DR-05

Maintain Predefined, Saved Searches

CARS-UC-DR-06

Start

Produce Search and Reporting Output

CARS-UC-DR-07

Search for Public Disclosure

Records?

Start

Save Searches?



System Reports

Yes

No

Yes

No

Future State Model: System Reports R

egis

tere

d U

ser

Func

tion

Func

tion

End

Generate a Report

CARS-UC-SR-01

Manage Reports

CARS-UC-SR-02

Maintain Pre-defined, Saved Reports

CARS-UC-SR-03

StartMake Changes or Create Reports?

Yes

No Generate Report

Yes

Maintain Pre-defined, Saved

ReportsNo

Yes No




User SupportMiscellaneous

N/A

Future State Model: User Support P

RD

Sta

ff R

egis

tere

d U

ser

Func

tion

Func

tion

Account Locked?Start

End

Start

Unlock User Account

CARS-UC-US-01

Online Help

CARS-UC-US-02

User Seeks Online Help?

Yes

No

End

No

Yes


User Account Maintenance

Future State Model: MiscellaneousP

artn

er A

gen

cyP

RD

Sta

ffP

RD

Sys

tem

Ad

min

istr

ator

Func

tion

Func

tion

Add comments to a Filling Entity

Account?

Start

End

StartRecords to be

Archived?

Add Comments to a Filing Entity Account

CARS-UC-MI-01

Manually Archive Filing Entity Records

CARS-UC-MI-02

Retrieve Archived Data

CARS-UC-MI-03

Start EndAccess Specific

Archived Records?

End

No

Yes

No

System AdministrationFiler RegistrationFiler DisclosureSystem Reports

No

Yes

Yes

N/A

future state model: system administration -...

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