fy 11-12 budget retreat packet 3-2-11

8/7/2019 FY 11-12 Budget Retreat Packet 3-2-11

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Colorado Springs School District No. 11

Budget Balancing Summary

FY 1112 General Fund Budget

2Mar11

FY 1112 General Fund Reduction of Revenues (11,172,697)

FY 1112 Expenditure Increases

PERA 1,190,947

Utilities 600,000

Unemployment 260,000

IT Maintenance Contracts 232,000

Wasson School of Innovation 165,502

Legal

Costs 115,000Bus Fuel 92,000

BOE Election 58,342

Total Expenditure Increases (2,713,791)

FY 1011 Retirement Differential 1,400,000

FY 1112 Budget Reduction Target ($12,486,488)

Budget Bundle Components

Contingency Fund/PERA Reserve Draw 1,000,000

FLEX Labor Plan Proposal 2,000,000

ZeroBased Budget (ZBB) Minimal Budget Reductions 872,261

Supt/Division Head Targeted Reductions 1,000,000

Global Budget Reduction Items: TBD

Employee Staffing Reductions:

E /P f TBD




Reserve Fund Balances

(NonRecurring)

(Audit) (MidYr Budget)

6/30/2010 12/31/2010

General Fund

Contingency 0 2,193,563

Risk Management 929,410 0

Instructional Supplies & Materials C/O 2,552,746 0

NonInstructional Supplies & Materials C/O 740,052 0

Information

Technology

Reserve 0 1,149,038TABOR Emergency Reserve 5,548,162 3,948,162

PERA 6,500,000 6,500,000

Total General Fund 16,270,370 11,597,200

Capital Reserve

Reserve for Debt Service 2,911,007 2,911,605

Designated for Carryover Projects 1,397,865 0

TABOR Emergency Reserve 0 1,600,000Undesignated 5,734,974 1,000,000

Total Capital Reserve 10,043,846 5,511,605

Mill Levy Override

Reserve for School Buses 700,000 700,000

Reserve for MLO 679,451 0

Total MLO 1,379,451 700,000

Bond Redemption & Bond Construction

Reserved for Bond Debt Service 17,604,958 17,672,817



Page

#

Budget

Rank

Program

# Program Description Program Manager

Division/

Decision

Unit

Base

Budget

Transfer In

(Out) 1 2 3 4 5 6 7

Chosen

Level

New 3 00900 Writing (Added) Vince Puzik ICCS 25,000 69,680 0

New 3 00900 World Languages Terry McNeil ICCS 9,150 1,400

117 3 002IA Intramural Activities Dave Eichman ICCS 83,910 13,375

119 2 00500 Post Secondary Teina McConnell ICCS 214,858 0

120 3 00700 Gifted & Talented Gary Marx ICCS 2,563,378 0 (3,473) (3,473)

121 3 007IB International Baccalaureate John Keane ICCS 62,080 (5,200) (5,200)

122 3 00800 General Instructional Media Gwen Giddens ICCS 125,540 0

123 1 00900- MLO Student Computer Replacement Robert Curran ICCS 475,000 0 0

123 3 00900 Math David Sawtelle ICCS 1,350 25,000 0

123 3 00900 Social Sciences Joan Jahelka ICCS 1,800 25,000 0

123 3 00900 Science Linda Sanders ICCS 3,285 0

123 3 00900 Other General Education - Adams Marvin Adams PSS 19,457 0

123 3 00900 Physical Ed Peggy Vigil ICCS 24,975 0 5,000

123 3 00900 Career & Technical Ed. Teina McConnell ICCS 57,540 (1,800) (1,800)

123 3 00900 Art-Music Tom Fleecs ICCS 1 24,285 0 5,000

123 3 00900 Other Gener al Educat ion - Demi -Smi th Janeen Demi -Smi th Supt 272,084 0

123 3 00 90 0 Other General Educ at io n - Poo re M ik e Poo re ICCS 1 ,2 02 ,84 2 (75 ,0 00 ) (25 ,00 0) (38 ,1 37 ) (25,000)

123 3 00900 Other General Education - Carlsen Carole Carlsen PSS 2,327,407 0

123 3 00900 Other Gener al Educati on - W ieck Ken W ieck DBS 3,436,150 (300,000) ( 2,700,000) (300,000)

124 3 009AC Achieve K-12 John Keane ICCS 263,620 (4,650) (23,150) (4,650)

125 3 009AL Alternative Programs John Keane Supt 2,467,806 (3,130) (11,829) (3,130)126 3 009AV AVID Brenda LeBrasse Supt 320,897 50,968 0 20,000

127 1 009CA Instructional Staff Stipends Carole Carlsen PSS 1,247,843 (64,243) 1,747 (64,243)

128 1 009CY Commited Youth Roger Louden ICCS 438,267

Budget Programs - Decision Packages - Summary Level of Effort

FY11/12 General Fund Budget Development - Decision Packages Review

129 1 009DC D etenti on Cent er Pr ograms Roger Louden ICCS 444,267

130 3 009DS Digital Storefront John Keane Supt 421,216 0

131 2 0 09 ES ESL (Engl ish a s a Second L angua ge ) Chr is ti na C lay ton ICCS 3 ,2 98 ,99 0 3 05 ,66 1 0 (20,82 8)

132 3 009EX Expelled Students Roger Louden ICCS 231,544 40,620 30,620 10,000

134 3 009HS Home School John Keane Supt 112,892 0

135 3 009ME MESA (Math, Engineering, & Science) David Sawtelle ICCS 13,207 0 (13,407) 1,200

136 1 009SC Activities Tom Fleecs Supt 44,552 0

138 3 009SS Summer School Tanya Nash ICCS 84,916 (54,965) (54,965)

139 3 009TP Tutoring Program John Keane Supt 1,005,773 0

140 1 009TR Teachers Post Employment Ken Wieck DBS 1,000,000 0

141 3 009VE Career & Technical Ed. Teina McConnell ICCS 152,179 (11,575) (11,575)142 3 05110 Literacy Mike Poore ICCS 3,852,463 0 (47,686)

143 2 08910 Junior ROTC John Keane Supt 439,029 0

144 3 13450 Challenger Learning Center Linda Sanders Supt 85,000 (20,000)

145 1 17000 Special Education Nancy Homan ICCS 13,121,980 5,580 0

146 3 17050 Work Study/HomeboundTutors Nancy Homan ICCS 46,300 0

147 1 17710 Speech Pathologists Nancy Homan ICCS 2,574,413 70,000 0

148 1 17910 SPED Preschool Nancy Homan ICCS 1,043,805 97,369 (106,800) (145,000)

149 1 17990 SPED Transition Nancy Homan ICCS 481,625 (5,957) (5,957)

150 3 18000 Athletics Program Dave Eichman ICCS 2,011,861 6,600

151 2 21110 Attendance Services Roger Louden ICCS 427,352 42,447 32,228 6,500 3,719

152 3 21130 Social Work Services Nancy Homan ICCS 1,684,537 (479) (479)

153 1 21140 Pupil Auditing Services Janeen Demi-Smith Supt 147,801 0

154 1 21150 Archives/Records Mgmnt Katherine Ritchie ICCS 155,607 (3,509) (3,509)

155 2 21180 Dropout Prevention John Keane Supt 407,430 0 120,000

156 2 21190 Community Liaisons Mary Thurman ICCS 319,663 0

ZBB Directory - Supt-Div Hds Cuts 2-25-11 2/25/2011



Page

#

Budget

Rank

Program


Division/

Decision

Unit

Base

Budget

Transfer In

(Out) 1 2 3 4 5 6 7

Chosen

Level



157 2 21220 Counseling Services Teina McConnell ICCS 3,066,596 0

158 2 21260 Pupil Scheduling Mike Poore ICCS 1 88,176 0

159 1 21340 Nursing Services Nancy Homan ICCS 889,868 (5,708) (5,708)

160 3 21400 Psychological Services Nancy Homan ICCS 1,853,340 (1,600) (1,600)

161 3 21500 Audiology Services Nancy Homan ICCS 6,100 (3,100) (3,100)

162 3 21600 Occup. & Phys.Therapy Nancy Homan ICCS 640,169 53,300 (1,430)

163 3 21700 Behavior Intervntn Spclst Nancy Homan ICCS 264,422 (2,225) (2,225)164 3 21900 Student Support Services Mike Poore ICCS 5,400 (5,400) (5,400)

165 3 22110 Student Achievement Accountability John Keane Supt 538,726 (1,888) (14,766) (1,888)

166 2 22111 R esponse to Interventions Brenda LeBrasse ICCS 715,487 145,042 0 (15,008)

167 2 22120 Curriculum Alignment Brenda LeBrasse ICCS 750,971 (5,000) (129,076) (5,000)

168 3 2212Y Science Kit Refurbishment Linda Sanders ICCS 176,545 16,000

169 2 22130 Instructional Staff Training Services Ronda Schimpf PSS 1,067,721 0

170 2 22140 Academic Student Assessment - MLO Robert Curran Supt 325,325 0

170 2 22140

Academic Student Assessment -

Without MLO Janeen Demi-Smith Supt 1,208,126 (61,600) 0 (61,600)

171 2 22160 Curriculum & Activities Mike Poore ICCS 247,057 0 (96,000)

172 2 22210 Supervision of LRS Gwen Giddens ICCS 674,151 0

173 1 22220 School Library Services Gwen Giddens ICCS 4,674,724 0

174 3 22240 Educational TV Services Gwen Giddens ICCS 391,210 11,000 0

175 1 22310 Supervision of Special Education Nancy Homan ICCS 900,815 (75,580) ( 17,458) (17,458)

176 3 22320

Supervision of Career & Technical

Education Teina McConnell ICCS 129,215 0

177 3 22330 Supervision of Adult Education Melissa Burkhardt-Shields ICCS 125,314 0

178 3 22340 Supervision of Athletic Programs Dave Eichman ICCS 538,546 736 ,

179 2 22350 Supervision of ESL /Foreign Language Christina Clayton ICCS 135,646 (10,780) 0 (7,700)

(10,780)

180 3 22370 Supervision of Gifted & Talented Gary Marx ICCS 189,169 0 (4,000) (4,000)

181 1 22380 Supervision SPED Early Childhood Nancy Homan ICCS 82,077 0

184 3 22410 Supervision of IB Program John Keane ICCS 171,180 4,888

185 3 22420 Supervision of Summer High School John Keane Supt 25,347 0

187 3 22900

Supervision of Instruction & Curriculum

Support Services Mike Poore ICCS 301,039 (8,500) (123,582) (41,691) (8,500)

188 1 23120 Board Secretary/Clerk Nick Gledich Supt 136,809 (8,511) (8,511)

189 1 23130 Treasurer Services Chuck Struck DBS 50,800 0 (4,800) (4,800)

190 1 23140 Election Services Nick Gledich Supt 31,858 110,342 58,342

191 1 23150 Legal Services Glenn Gustafson DBS 170,000 0

192 1 23160 Tax Assessment/Collection Ken Wieck DBS 159,632 (2,632) (2,632)

193 1 23170 Audit Services Chuck Struck DBS 67,280 2,700 1 ,400

194 1 23180 Staff Relations/Negotiations Mary Thurman PSS 124,990 0

195 1 23181 ESP Staff Relations Mary Thurman PSS 65,154 0 (12,000) (1,500)

196 1 23190 District Accountability Mary Thurman Supt 6,576 0

197 1 23210 Superintendent Nick Gledich Supt 521,877 (5,000) (8,800)

198 1 23220 Community Relations Elaine Naleski Supt 433,433 (13,968) (13,968)

199 1 23230 S tate & Federal Relations Glenn Gustafson DBS 6,157 (1,073) (1,073)

200 1 23240 Grants Acquisition Office Jessica Sharp PSS 502,838 (2,211) (4,511) (4,511)

202 1 23910 Charter School Admin. Glenn Gustafson DBS 164,087 (5,534) (5,534)

204 2 24130 School Business Mgmt. Mike Poore ICCS 480,269 0

205 3 24900 Oth. Supp. Serv.- School Adm. John Keane Supt 327,409 0 (26,500) (26,500)

206 2 25110 Business Services Admin Glenn Gustafson DBS 240,147 (816) (1,117) (1,117)

207 2 25130 Budgeting Services Ken Wieck DBS 281,173 0 (4,789) (61,239) (61,239)

208 2 25200 Procurement/Contracting Kris Odom DBS 596,238 (3,180) (3,180)




Page

#

Budget

Rank

Program


Division/

Decision

Unit

Base

Budget

Transfer In

(Out) 1 2 3 4 5 6 7

Chosen

Level



209 2 25230 Fiscal Services Chuck Struck DBS 700,606 (1,098) (1,098)

210 2 25300 Warehouse & Distribution Mike Maloney DBS 235,570 28,220

211 1 25310 Postage & Mail Services Joe Morin DBS 98,321 0

212 2 26100 Maint. & Operation Supervision Kris Garnhart DBS 725,614 0

213 2 26210 Operations (Custodians) Kris Garnhart DBS 7,528,732 (166,796) 0

214 2 26230 Building Maintenance Kris Garnhart DBS 3,881,905 186,431 0

215 1 26250 Utilities Kris Garnhart DBS 5,987,474 500,174 (545,700)

216 2 26300 Grounds Maintenance Kris Garnhart DBS 1,061,837 123,699

217 2 26400 Tech. Equip. Maint. - Non-Instr. Dan Boltjes ICCS 471,784 (5,000) 0 (5,000)

218 2 26500 Non-Student Vehicle Maint Bill Bair DBS 282,907 82,700 55,700

219 1 26600 Security Services Jose Gurule PSS 2,563,565 0

221 2 27100 Transportation Supervision Bill Bair DBS 474,958 0 (112,452)

222 2 27200 Vehicle Operation Services Bill Bair DBS 3,146,806 93,966 49,466 ? (250,000) (1,500,000) (350,000) 50,000

223 2 27400 Vehicle Services Bill Bair DBS 499,852 0 (100,000)

224 2 27500 Small Engine Maintenance Bill Bair DBS 102,734 0

225 2 28300 Human Resource Services Carole Carlsen PSS 1,279,312 115,000 (2,270) (2,270)

226 2 28310 Supervision Personnel Services Carole Carlsen PSS 279,744 (900) (900)

227 3 28320 R ecruiting & Placement Services Carole Carlsen PSS 174,235 0

228 1 28340 Non- Instr ucti onal Staf f Devel opment Carol e Carl sen PSS 251,796 (1,100) (1,100)

229 1 28341 Non- Instr ucti onal Staf f Trai ni ng Ronda Schimpf PSS 195,691 ( 86,564) (86,564)

230 1 28380 Equal Opportunity Program Marvin Adams PSS 173,827 12,800

231 3 28391 MAT Interns Carole Carlsen PSS 44,448 (22,224) 0 (44,448) (22,224)

232 2 28400 Information Services Robert Curran ICCS 2,095,921 232,000

233 2 28440 Network Services Robert Curran ICCS 1,242,586 31,956

234 1 28450 Telecommunications Robert Curran ICCS 844,870 0 (127,833)

235 1 28510 Unemployment Insurance Karey Urbanski PSS 126,000 260,000 143,500

236 1 28550 Safety Program Mark Cauthen DBS 19,000 0

237 1 29100 Volunteer Services Lou Ann Dekleva Supt 159,206 0

239 1 29500 Non Teach Pst Emplymnt Bnfits Ken Wieck DBS 653,056 0 (151,856)

241 3 33100 Tesla Early Childhood Prog. Kathy Howell ICCS 174,924 0 0 10,000

242 1 33500 Facility Rental Services Rosie Gigax DBS 585,801 17,000

243 1 33910 Crossing Guard Services Mark Cauthen DBS 248,774 0

TOTALS 110,303,821 0 1,713,450 (3,902,761) (289,714) (246,281) (1,500,000) (350,000) 50,000 (872,261)





Supt Target Cut Menu

FY 1112

Amount

Central Office Administration:

1 Instructional Support Svcs Restructure

2 Curriculum & Instruction Restructure

3 Communications & Comm Relations Restructure

4 Vocational Education Restructure

5 Curriculum Content Facilitators Restructure

6 RiskRelated Activities Restructure

Central Office Efficiency Reductions7

8

9

10

11

12

School

Efficiency

Adjustments:13 Schools Restructure/Reutilization

14 DHS & PHS Night School Consolidation

15 Other School Efficiencies

District Calendar Adjustments:

16 Administration Summer 4day week Schedule

17 Extend Winter Break by One week/Two Weeks

18 Fall Break (Thanksgiving Week) Subs & Utilities

Instructional Program Adjustments

19 Instructional Software Alignment

20 EASY System Elimination

h l h




Global Budget Cut Menu

FY 1112

Amount

Salary/Benefit Reductions:

1 Districtwide Instructional Day Furlough $817,408

2 Districtwide NonInstructional Day Furlough $802,408

3 Exec/Prof Flexible Furlough Day $93,275

4 All NonSchool (Exec/Prof & ESP) Furlough Day $78,467

5 Across the Board Pay Reduction (1%) $1,563,698

Transportation Reductions:

6 Increase walk radius by 0.5 miles per level $400,000

7 Elimination of High School Transportation $275,0008 4Day School Week Implementation (Excludes Utils) $150,000

9 Elimination of Summer School transportation $50,000

10 Elimination of Galileo Choice Permit (Oneyear) $20,000

Class Size Adjustments/School Staff Reductions:

11 K5 one pupil per teacher (zero base) $862,236

12 68 one pupil per teacher $533,000

13 9

12

one

pupil

per

teacher $535,00014 Bijou/Tesla one pupil per teacher $100,000

15 General Fund LRT's $522,568

16 LTE Elimination at Elem $1,802,858

17 LTE Elimination at MS $470,311

18 LTE Elimination at HS $418,054

19 LTT Elimination at Elem $628,905

20 LTT Elimination at MS $316,840

21 LTT Elimination at HS $196,069

22 School Secretarial Support Formula (.5FTE Reduct) $940,200

23 Asst Principals Elem $470,311

l $



Nicholas M. Gledich, Ed.D., Superintendent

Glenn E. Gustafson, CPAThe world is changing. Deputy Superintendent, Chief Financial Officer

Meet the future. 1115 N. El Paso Street, Colorado Springs, CO 80903Phone: (719) 520-2010

FAX: (719) 633-9347E-mail: [email protected]

Memorandum

To: Dr. Nicholas GledichDr. Mary ThurmanMike Poore

From: Glenn Gustafson Glenn

Date: January 5, 2011

Subject: Flexible Labor Experts (FLEX) Program Business Case

Attached is a copy of a Business Case proposal for the FLEX program. I believe this program would beextremely beneficial to the District for our future competitiveness. In addition, the return on investment(ROI) is a substantial number.

At one time we discussed having a Business Case Review Team for such proposals. I think thisproposal would benefit significantly from such a process.

Thank you for your consideration.



1/5/2011 FLEX Analysis 14111/5/2011 FLEX Analysis 1411


FLEX Program

Financial Analaysis

Stratified Cost per Individual Employee

Qty Old Salary (100%) Old Benefits (75%) PERA/Medicare (16.2%) Leave B en efit T ot al Comp New Salary (80%) New Benefits (50%) PERA/Medicare (16.2%) Leave Benefit Total Comp Savings

Teachers

1 70,000 6,750 11,340 4,162 $92,252 56,000 4,500 9,072 0 $69,572 $22,680

1 60,000 6,750 9,720 3,568 $80,038 48,000 4,500 7,776 0 $60,276 $19,762

1 50,000 6,750 8,100 2,973 $67,823 40,000 4,500 6,480 0 $50,980 $16,843

ESP1 40,000 6,750 6,480 2,378 $55,608 32,000 4,500 5,184 0 $41,684 $13,924

1 30,000 6,750 4,860 1,784 $43,394 24,000 4,500 3,888 0 $32,388 $11,006

1 20,000 6,750 3,240 1,189 $31,179 16,000 4,500 2,592 0 $23,092 $8,087

Exec/Pro

1 90,000 6,750 14,580 5,351 $116,681 72,000 4,500 11,664 0 $88,164 $28,517

1 70,000 6,750 11,340 4,162 $92,252 56,000 4,500 9,072 0 $69,572 $22,680

1 50,000 6,750 8,100 2,973 $67,823 40,000 4,500 6,480 0 $50,980 $16,843

$160,343

Stratified Cost per Full implementation (5% of workforce)

Qty Old Salary (100%) Old Benefits (75%) PERA/Medicare (16.2%) Leave B en efit T ot al Comp New Salary (80%) New Benefits (50%) PERA/Medicare (16.2%) Leave Benefit Total Comp SavingsTeachers

33 70,000 6,750 11,340 4,162 $3,044,321 56,000 4,500 9,072 0 $2,295,876 $748,445

, , , , , , , , , , , ,

34 50,000 6,750 8,100 2,973 $2,305,981 40,000 4,500 6,480 0 $1,733,320 $572,661

ESP

25 40,000 6,750 6,480 2,378 $1,390,209 32,000 4,500 5,184 0 $1,042,100 $348,109

25 30,000 6,750 4,860 1,784 $1,084,845 24,000 4,500 3,888 0 $809,700 $275,145

25 20,000 6,750 3,240 1,189 $779,480 16,000 4,500 2,592 0 $577,300 $202,180

Exec/Pro

5 90,000 6,750 14,580 5,351 $583,407 72,000 4,500 11,664 0 $440,820 $142,587

5 70,000 6,750 11,340 4,162 $461,261 56,000 4,500 9,072 0 $347,860 $113,401

5 50,000 6,750 8,100 2,973 $339,115 40,000 4,500 6,480 0 $254,900 $84,215

$3,138,874

Assumptions:

(1) Teachers only work 185 days per year (2 QSS teachers work a semester each for a total of 185 days)

(2) Dis tr ict will have to discuss/negotiate allocation of teacher savings due to Master Agreement language for transition employees

(3) Ful l Implementation reaches 5% of the workforce, it may take a few years to get to full implementation

(4) Does not include the cost to increase other personnel now covering for the FLEX staff working only part of the year (ESP and Exec/Pro only)

(5) Transition Year Program continues but this is not required.

fy 11-12 budget retreat packet 3-2-11

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