FY 2014-2015 Budget Presentation to

Board of Finance

March 17, 2014

Building DepartmentRobert DeMarco, Chief Building

Official

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Summary of Operating Budget Request

Total Funding Request FY 14-15 (All Activities)

$1,546,733.

Change from FY 13-14 Adopted $294,506 or 23.5% increase

Human Capital/Personnel FY 14-15 (All Activities)

New Building Construction Inspector that replaced a Mechanical Inspector

Change from FY 13-14 Adopted No Change

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Operating Budget Request by Activity

Activity Name

Starting Page

Number

FY 14-15 Mayor’s Request

FY 13-14 Adopted

$ Change % Change

Salaries 109 818,915 809,321 9,594 1.8% Increase

Permanent Part-Time

109 16,809 16,809 None None

Seasonal 109 22,500 22,500 None None

Overtime 109 6,000 6,000 None None

Active –Medical & Life

109 234,990 183,700 51,290 30% Increase

Retiree –Medical & Life

109 105,158 97,969 7,189 7.3% Increase

Social Security

109 66,113 65,498 615 1% Increase

Classified Pension Fund

109 102,018 0 102,018 100% Increase

OPEB Contribution

109 59,357 0 59,357 100% Increase

Unemployment Comp

109 14,672 0 14,672 100% Increase

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Operating Budget Request by Activity

Activity Name

Starting Page

Number

FY 14-15 Mayor’s Request

FY 13-14 Adopted

$ Change % Change

Contracted Services

109 3,000 15,100 12,100 –moved to software main

80% -moved to software main

Equip Rental 109 5810 5810 None None

Payment to Insur Fund

109 12,500 2121 10,429.60 492% Increase

Telephone 109 11,325 6,999 4,326 62% Increase

Postage 109 1,800 1,800 None None

Copy & Printing

109 4,707 4,615 92.00 2% Increase

Office Supplies & Expenses

109 9,200 7,660 1,560 20% Increase

Vehicle Maint

109 3,654 2,794 860.00 30% Increase

Software Maint

109 44,410 New Item Line 32,310 + 12,100see contract svcs

72%

Dues & Fees 109 3,725 3,650.00 75.00 2% Increase

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Operational Highlights• The Building Department and Inspections Department is to provide timely plan

review, permits, certificate of occupancy issuance, inspection services to property owners and contractors so that all structures constructed or renovated throughout the city are built in a safe manner and in conformance with State Building Codes. The Building Department resolves complaints, from the Citizens Services Center and responses to emergencies when the Police, Health and Fire Departments request our expertise. We continue to meet with Architects, Engineers and Homeowners in order to assist them in complying with the State Building Codes related to the scope of the work planned.

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Financial Highlights• Owners and Contractors are continuing to do independent plan review for larger

projects at their expense

• We continue to charge contractors for overtime

• Continue to have Owners and Contractors provide PDF files of construction documents prior to issuing a certificate for compliance

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Cost ManagementA new permitting and inspection system that will better service the public to streamline the approval process. We will be able to process at least 75% of our Electrical, Plumbing and HVAC permits on line.

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Significant Requests for 2014-2015

• Software maintenance to maintain the new GIS permit and inspection system and also continue to use the phone line for permits that were in the previous (Prior to Nov 1, 1013) system

• Asking for additional office supplies for on line credit card expenses, code and reference books that are required to be updated

• Increase in telephone item line to include IPad’s for inspectors for the new inspections system

• New item lines: (1) Classified pension fund (2) OPEB Contributions

• Increase in salaries and insurance