FY 2014-2015 Budget Presentation to

Board of Finance

March 17, 2014

Vehicle Maintenance Michael Scacco, Fleet Manager

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Summary of Operating Budget Request

Total Funding Request FY 14-15 (All Payroll and Operating expenses.)

$1,425,997

Change from FY 13-14 Adopted $120,720

Human Capital/Personnel FY 14-15 (Reflects only salary request does not include overtime or any other payroll/insurance related items.)

$737,285

Change from FY 13-14 Adopted -$30,724

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Operating Budget Request by Activity

Activity Name

Starting Page

NumberFY 14-15 Mayor’s

RequestFY 13-14 Adopted $ Change % Change

Salaries 101 $737,285 $768,009 -$30,724 0.96%

Seasonal 101 $5,000 $0 $5,000 100%

Overtime 101 $30,000 $30,000 $0 0.00%

Tool Allowance 101 $4,200 $3,200 $1,000 1.31%

Differential 101 $500 $500 $0 0.00%

Active Medical & Life 101 $229,650 $224,522 $5,128 1.02%

Retiree Medical & Life 101 $52,579 $54,427 -$1,848 0.97%

Social Security 101 $59,439 $61,331 -$1,892 0.97%

Classified Pension Fund 101 $106,594 $0 $106,594 100.00%

OPEB Contribution 101 $48,661 $0 $48,661 100.00%

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Operating Budget Request by Activity

Activity Name

Starting Page

NumberFY 14-15 Mayor’s

RequestFY 13-14 Adopted $ Change % Change

Equipment Rental 101 $0 $2,500 -$2,500 -100.00%

Gasoline 101 $2,500 $2,500 $0 0.00%

Payment to Insurance Fund

101 $39,264 $55,463 -$16,199 -0.71%

Telephone 101 $5,000 $5,000 $0 0.00%

Postage 101 $250 $250 $0 0.00%

Copying & Printing 101 $900 $900 $0 0.00%

Office Supplies & Expenses

101 $7,000 $7,000 $0 0.00%

Vehicle Maintenance 101 $48,175 $48,175 $0 0.00%

Equipment Maintenance 101 $10,000 $10,000 $0 0.00%

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Operating Budget Request by Activity

Activity Name

Starting Page

NumberFY 14-15 Mayor’s

RequestFY 13-14 Adopted $ Change % Change

Software Maintenance 101 $9,500 $9,500 $0 0.00%

Towing 101 $7,500 $0 $7,500 100.00%

Smalls Tools & Replacement

101 $4,000 $4,000 $0 0.00%

Laundry 102 $11,000 $11,000 $0 0.00%

Protective Clothing 102 $3,000 $3,000 $0 0.00%

Dues & Fees 102 $2,500 $2,500 $0 0.00%

OSHA Safety Requirement 102 $1,500 $1,500 $0 0.00%

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Operational Highlights• With the elimination of the Fleet Foreman position,

the Vehicle Maintenance Department will upgrade within the current staffing to fill the responsibilities previously held by the Fleet Foreman.

• Utilize Administrative Support staff member from another Operations Department to assist in the day-to-day functions of the Department (i.e., work order system, accounts payable, etc.)

• Implementation of the new Citywide fuel system to better track fuel usage as well as help with the scheduling of preventative maintenance of all City vehicles and equipment.

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Financial Highlights• Decrease in salaries due to the elimination of the Fleet

Foreman position, partial monies allocated for this position are for the severance to be paid to the present employee.

• Increase in Seasonal is to hire an individual to assist with the auctions and the abandoned vehicles.

• Tool allowance increase of $1,000 is a contractual obligation.• Software maintenance remains the same as this is a

contractual obligation for the maintenance of the Roadbase system as well as the newly implemented fuel system.

• Increase of $7,500 for towing is for a newly assigned responsibility and program for the towing of City-wide residential abandoned vehicles. This program will create a City revenue but the expense to tow the vehicles will be the sole responsibility of Vehicle Maintenance.

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Cost Management• Most of the Vehicle Maintenance items are either

contractual obligations or payroll/employee benefits which are regulated by the State and Federal government.

• Analysis on parts and equipment distributed throughout the year to see where implementing a contract with a vendor through purchasing guidelines could save monies through more competitive purchasing.

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Significant Requests for 2014-2015

• Increase in Seasonal is to hire an individual to assist with the auctions and the abandoned vehicles.

• Utilize Administrative Support staff member from another Operations Department to assist in the day-to-day functions of the Department (i.e., work order system, accounts payable, etc.)

• Dues and Fees is State and DEEP requirements for inspections for the fuel island and license certification retention for Vehicle Maintenance staff for the Class A/B UST Operator.