fy 2017 combined funds budget -...

www.acps.k12.va.us Every Student Succeeds

Superintendent’s Proposed FY 2017 Combined Funds Budget

Creating Opportunities Today and Planning for Tomorrow to Ensure Every Student Succeeds

Dr. Alvin L. Crawley Superintendent of Schools

January 14, 2016

www.acps.k12.va.us www.acps.k12.va.us 2

Ensuring Every Student Succeeds

Hispanic 35.6% Black 30.1% White 26.8%

TOTAL STUDENT POPULATION: 14,729

Asian 4.7%

Native American 0.3%

Native Hawaiian/Pacific Islander 0.2%

Multi-racial 2.4%

State-Reported Data as of October 2015


Division Accomplishments

• Successful development and launch of ACPS 2020, a new set of

strategic goals and objectives designed to drive student success over the next five years.

• The 2014-15 Standards of Learning (SOL) test results showed significant increases in English, math, history and science.

• T.C. Williams High School and Patrick Henry Elementary School are now fully accredited.

• Ninety-one percent of eighth graders participated in Algebra I, preparing them to take advanced level math classes in high school.

• The College Board named ACPS to the fifth Annual District Honor Roll.


School and Student Accomplishments • The International Academy at Hammond launched as the first middle school to be set up

by the Internationals Network for Public Schools, and was named as one of the 41 Most Innovative K-12 Schools in America by Noodle Education.

• T.C. Williams High School was named the top American Field Service School for 2015 for its willingness to host and integrate international exchange students during their stay in the United States.

• Maury Elementary School received a 2015 Let's Move! Active Schools National Award.

• John Adams and Charles Barrett elementary schools were chosen as 2 of only 5 schools to continue with the Kennedy Center's prestigious Changing Education through the Arts (CETA) program.

• T.C. Williams Girls Varsity Field Hockey team won the Patriot Conference Championship.

• T.C. Williams Seniors Jillian Schiele, Laura Wilcox and Gareth Markel were named 2016 National Merit Semifinalists.


• Northern Virginia Juvenile Detention Center art teacher Kathleen Fitzpatrick won a Fulbright scholarship to conduct research in India.

• T.C. Williams High School physics teacher Jerick Wilson was named a Teaching

Fellow of the Knowles Science Teaching Foundation. • Ana Bonilla-Galdamez, a school social worker at Charles Barrett Elementary

School, became the only school social worker from Virginia in 50 years to win the prestigious National Social Worker of the Year Award.

• Seth Kennard, principal of Charles Barrett Elementary School, has been awarded the Washington Post's 2015 Award for Distinguished Educational Leadership.

• The Financial Services Department received excellence awards for the

presentation of both the budget and annual financial report from the Government Finance Officers Association (GFOA) and Association of School Business Officials (ASBO).

Staff Accomplishments


Essential Questions

1. What are our budgeting responsibilities,

priorities and areas of focus for FY 2017?

2. What are the primary drivers of expenditure

growth for the FY 2017 budget?

3. What are key revenue considerations and the

resulting funding needed for FY 2017?

4. How have we directed resources to respond to

the needs of our students and staff?


Virginia Code § 22.1-92

It shall be the duty of each division superintendent to

prepare, with the approval of the school board, and

submit to the governing body or bodies appropriating

funds for the school division...the estimate of the

amount of money deemed to be needed during the

next fiscal year for the support of the public schools of

the school division.

Our Statutory Responsibility


FY 2017 Combined Fund Budget Priorities

Core Achievement

Student Services

Targeted Intervention

Recruitment, Training and

Retention

Operational Effectiveness

• Literacy • Mathematics • Science • Social Studies

• Writing

• Special

Education

• English Language Learners

• Talented and Gifted/ Honors Support

• Family and Community Engagement

• Gap Group

Achievement

• Pre-K Initiatives

• Effective

Recruitment

• Creative Retention Strategies

• Competitive Salaries

• Leadership Development

• Cultural Competency

• Revenue and

Grants Development

• Communications

• Equity in Maintenance and Capacity

• Optimal Learning Environments

• Redistricting


FY 2017 Budget Development Areas of Focus

• Protect the classroom, addressing growing enrollment across all grade levels.

• Strengthen the provision of student support services, such as nursing, psychological services, and translation.

• Recruit and retain highly qualified staff, and continue to offer competitive salaries and benefits.

• Continue to increase the efficiency and effectiveness of Central Office and improve support provided to schools.

• Support the modernization and maintenance of our facilities to create optimal learning environments, while addressing capacity issues.


Key Budget Drivers


Key Budget Drivers for FY 2017

• Enrollment growth and changing demographics: Staffing for more students and students with additional needs.

• Academic achievement: Providing a broad spectrum of challenging educational opportunities for all students.

• Employee compensation: Competitive salaries and benefits to support retention and meet State-mandated benefit changes.

• Facilities management: Aging facilities and increased capital project activity require additional resources to manage work, provide regular maintenance and respond to unanticipated repair needs.

• Future capacity: Leasing space for future elementary school and centralized pre-kindergarten center.


Growth 2016 - 2017

9-12 5.2%

6-8 3.1%

K-5 3.2%

Total 3.7%

Nu

mb

er o

f St

ud

ents

Operating Fund: Key Budget Drivers

Enrollment

0

3,000

6,000

9,000

12,000

15,000

18,000

FY 2013Actual

FY 2014Actual

FY 2015Actual

FY 2016Actual

FY 2017Projected

Elementary Middle School High School

13,114 13,623

15,270 14,729 14,224

Total Annual Growth

5.8% 3.9% 4.4% 3.6% 3.7% 2013 to 2016 Avg: 4.4%


1,575 1,584 1,574 1,595 1,624

3,239 3,682

4,022 4,190 4,552

7,370

8,100 8,582

8,664 8,773

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

FY 2013Actual

FY 2014Actual

FY 2015Actual

FY 2016Actual

FY 2017Proposed

Special Education English Language Learners Free & Reduced Price Meals-Eligible

FY 2016 as a % of Total Enrollment

FRPM

58.8%

ELL 28.4%

SPED 10.8%

Nu

mb

er o

f St

ud

ents

Operating Fund: Key Budget Drivers Enrollment: Students with Additional Needs


Staff Type Elementary School

Middle School

High School

Central Office

Total

Homeroom/Core Content 5.00 2.00 7.00 14.00

Other Teachers and Student Support

7.49 10.50 11.10 29.09

English Language Learner (ELL) Teachers

4.00 1.00 4.00 9.00

Special Education Teachers and Paraprofessionals

9.00 3.00 3.00 15.00

Student Services--Clinical Psychologist, Residency Specialist, Parent Liaisons

2.00 2.50 4.50

New Schools—Administration 6.00 6.00

Operations and Infrastructure 4.00 4.00

All Other Net Changes 1.00 1.00

Total 33.49 16.50 25.10 7.50 82.59

Operating Fund: Key Budget Drivers Additional Staffing Needs for FY 2017


Operating Fund: Key Budget Drivers Employee Salaries

• The budget includes a full step increase for all eligible employees, which will allow ACPS to remain competitive in the Northern Virginia market.

• Small bonus for staff that are ineligible for the step increase due to their employment longevity with ACPS and placement at the top of the salary scale.

• Certain support positions evaluated for market competiveness and reclassified accordingly, plus implementation of City of Alexandria living wage as the new minimum.

• Assistant athletic coaching stipends were also evaluated against the market and the budget includes recommendations for increasing stipends.


• Increase in State-mandated employer contribution to the Virginia Retirement System, from 14.06% to 14.66% of contract salaries

• Increase in employer share of medical premiums, from 77% to 80%, for licensed professionals to create greater equity with the structure offered to other ACPS employee groups

• Increase in the Kaiser medical premiums of 5.0%

• Increase in MetLife dental premiums of 13%

• Full funding of the Other Post-Employment Retirement Benefits from the Operating fund

Operating Fund: Key Budget Drivers Employee Benefits


7,907 8,167 8,416 8,516 8,681 8,876

2,837 2,925 3,063 3,379 3,572 3,704

3,594 3,781

4,019 4,113

4,275 4,521

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

2016 2017 2018 2019 2020 2021

Elementary Middle School High School PreK Special Placement

14,729 15,270

16,961 16,430 15,909

17,545

Nu

mb

er o

f St

ud

ents

Growth 2016 - 2021

9-12

25.5%

6-8 30.8%

K-5 11.7%

Total 18.8%

Enrollment is projected to grow each year for the next five years.

Operating Fund: Key Budget Drivers Future Enrollment


• Elementary school projected enrollment growth and current facility capacity constraints indicate that 700-student elementary school on the west end is required.

• Additional classroom space at several elementary schools can be made available by relocating the pre-kindergarten program to a 360-student centralized facility.

• The cost to lease these two facilities is projected to be $5.7 million in FY 2017. In addition, each facility will require administrative support to manage school-opening activities. This support totals an additional $0.4 million in FY 2017.

Operating Fund: Key Budget Drivers Future Capacity


FY 2017 Combined Funds Budget Overview


FY 2017 Combined Funds Budget Total expenditures of $278.9 million, or 6.6% growth over FY 2016

Combined Funds Budget

($ in thousands) Operating

Grants and Special

Projects

School Nutrition

FY 2017 Proposed

Budget

FY 2016 Final

Budget

$ Change FY 2016 to 2017

% Change FY 2016 to 2017

Total Funding Sources

$251,729 $12,672 $8,768 $273,169 $257,267 $15,902 6.2%

Total Expenditures

$256,866 $13,223 $8,768 $278,856 $261,694 $7,163 6.6%

Net Change in Fund Balance

$(5,137) $(549) $0 $(5,687) $(4,427) $(1,261) (28.5%)

Total Full-Time Equivalent (FTE) 2,296.97 82.10 110.00 2,489.07 2,406.63 82.44 3.4%


Operating Funds Budget ($ in thousands)

FY 2013 Actual

FY 2014 Actual

FY 2015 Actual

FY 2016 Final

Budget

FY 2017 Proposed

Budget

$ Change FY 2016 to

2017

% Change FY 2016 to 2017

Total Funding Sources

$212,255 $219,906 $231,317 $237,026 $251,729 $14,703 6.2%

Total Expenditures

$215,331 $221,977 $229,899 $240,286 $256,866 $16,580 6.9%

Total Use of Fund Balances

($3,076) ($2,071) $1,418 $(3,260) $(5,137) $(1,877) (57.6%)

Total Full-time Equivalent (FTE)

2,001.76 2,140.30 2,153.24 2,214.38 2,296.97 82.59 3.7%

Total Enrollment 1 13,114 13,623 14,224 14,729 15,270 541 3.7%

1 FY 2016 enrollment represents actuals as of October 1, 2015.

FY 2017 Operating Funds Budget Totals $256.9 million, or 6.9% growth over FY 2016


FY 2017 Operating Revenues and Other Sources of Funds

Total Funding = $251.7 Million

City Appropriation

83.7%

State Revenue 15.4%

Local and Federal Revenue

0.3%

Other Funding Sources (net)

0.6%


City Appropriation • If the city appropriation does not increase from its current per pupil

amount of $13,483, the appropriation in FY 2017 would be $205.9

million, an increase of $7.1 million.

• ACPS needs approximately $210.6 million, or an increase of $11.8

million in city funding, to fully address school division needs,

including capacity through the leasing of the new facilities locations.

$13,687 $13,624 $13,535 $13,483 $13,791

$10,000

$11,000

$12,000

$13,000

$14,000

FY 2013 Actual FY 2014 Actual FY 2015 Actual FY 2016 FinalBudget

FY 2017Proposed Budget

City Appropriation Per Student


FY 2017 Classification of Operating Expenditures Total Expenditures = $256.9 Million

Classroom Instruction and

Instructional Support, 71.7%

Attendance and Health, 2.4%

Administration, 6.2%

Pupil Transportation

and Vehicle Maintenance,

4.1%

Facilities Operations and

Maintenance, 10.1%

Technology, 5.1%

School Food Services and Other, 0.4%


Directing Resources to Support Our Students Core Achievement

•Added core content teachers and other subject teachers for secondary schools • Continued support for ELL

and International Academy • Increased specialized

instruction staffing support • Expanded instrumental

music and continued Encore resources at elementary schools • Continued student

improvement (FLEX) positions •Added World Language

pilot programs for two elementary schools • Elementary Dual Language • Professional learning in all

core areas • IT Help Desk support for

middle schools

Student Services

• Increased health resources in schools by adding RNs and CNAs •Added psychologists to support

alternative education and ED programs • Increased translation services

and added parent liaisons

•Residency verification support

Targeted Intervention

• Summer school for elementary, middle and high school • ELL summer learning and dual

language summer academy • Extended learning opportunities for

specialized instruction • Continued support for alternative

programs (Satellite learning and Chance for Change Academy) •Multi-tiered systems of support • Continued support for Newcomers

English Language Learners (NELL) Program • Contracted services for intervention

supports

Recruitment, Training & Retention

• Competitive salaries to include living wage minimum •Added support to Human

Resources office to focus on recruitment and retention •New teacher mentor program • Leadership development

program for teachers and administrators •Modified cost sharing of medical

insurance premiums for licensed professionals

Operational Effectiveness

•Additional bus drivers •Additional CIP project managers • Coordination of school, community,

and business partnerships • Continued support for internal

compliance reviews and program evaluations • Planning for 2017-2018 expansion

of elementary and Pre-K capacity


2017 Budget Initiatives Aligned with Strategic Plan Strategic Plan Goal Initiatives

Academic Achievement

• World Language Pilot • Special Education & ELL Staffing • Intervention Funds • Summer Learning Programs

• Funding for Program Evaluations • Middle School Technology • Textbooks

Health & Wellness • Increase Psychologist • Nurses/CNAs

Optimal Facilities & Learning Environments

• Funding for learning spaces (New elementary/PreK Center)

• Additional Bus Drivers • Facility Project Managers

Exemplary Staff

• Staff Compensation (Full Step – Top of the Scale Bonus & Living Wage)

• Benefits (Medical & Retirement) • Professional Learning

• Teacher Mentor • Assistant Coach Stipends • Content Academies • H.R. Specialist

(Recruitment/Retention)

Family & Community Engagement

• Translation Support • Communication Outreach &

Promotion

• Business/School/Community Partnership Position

Effective & Efficient Operations

• The above initiatives will strengthen operations and supports to schools.


Summary


Key Takeaways

• Enrollment continues to increase at 3 - 4% each year, requiring differentiated supports and services.

• Need to sustain and build our instructional focus on becoming a high-performing school division.

• Request an additional $11.8 million from the City to address enrollment-driven increases, employee compensation and future capacity solutions.

• Responded to the fiscal climate through greater efficiencies, school and central office cuts and redirection of resources.

• Funding less than the requested level will result in cuts in services to our students and overcrowding in our current school buildings.


Ways for You to Share Your Comments and Questions

• Speak at one of the scheduled Budget Public Hearings during School Board meetings.

• Send your comments to us on the ACPS website: www.acps.k12.va.us/budgets

• Email the Superintendent at [email protected]

• Contact your school’s PTA president and send your questions/comments through PTAC

• Join the School Board’s Budget Advisory Committee: www.acps.k12.va.us/board/advisory

http://www.acps.k12.va.us/budgets

mailto:[email protected]

http://www.acps.k12.va.us/board/advisory


FY 2017 Budget Timeline

Superintendent presents Proposed Combined Funds Budget January 14, 2016

School Board work sessions and add/delete sessions Jan 21, 26, 28 & Feb 4

Public Hearing on FY2017 Combined Funds Budget Jan 28 and Feb 23

City Manager releases proposed budget February 23, 2016

School Board approves Combined Funds Budget March 3, 2016

City Council and School Board hold joint work session March 9, 2016

Public Hearing on FY 2017 City Budget March 14, 2016

City Adopts FY 2017 Budget May 5, 2016

Public Hearing on FY 2017 Combined Funds & CIP Budgets May 10, 2016

School Board work sessions and add/delete sessions May 10, 19, 24

School Board adopts Final Combined Funds Budget May 26, 2016


“Every child deserves a champion – an adult who will never give up on them, who understands the power of connection and insists that they become the best that they can possibly be.”

– Dr. Rita Pierson

Champion for Students

www.acps.k12.va.us

Superintendent School Board Karen A. Graf, Chair

Cindy Anderson Ronnie Campbell William E. Campbell Hal E. Cardwell

Ramee A. Gentry Margaret Lorber Veronica Nolan Christopher J. Lewis, Vice Chair

Dr. Alvin L. Crawley

32

Budget Questions

Stacey Johnson Chief Financial Officer

703-619-8044 [email protected]

Andrew Hullinger

Director of Budget and Financial Systems 703-619-8098

[email protected]



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