fy 2018-19 academic affairs budget · 2019-11-22 · fy 2018-19 academic affairs budget budget...
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FY 2018-19 ACADEMIC AFFAIRS BUDGET
BUDGET PRESENTATION TO UNIVERSITY BUDGET COMMITTEE (UBC)
FALL 2018
Provost
College of Arts and Humanities
College of Natural and Behavioral
Sciences
College of Education
College of Health, Human Services,
and Nursing
College of Extended and International
Education
College of Business Administration and
Public PolicyLibrary
Central Academic Affairs team
Academic Affairs Division
University Budget Committee 10/26/2018
represents .2% of total
represents 1/6 of 1% of total
Academic Affairs fund balances7/1/2017
(original budget)6/30/2018
(BBA)
State Support (AADHT), including benefits pool $80,846,297 -$136,194
Student Success Fee (ST01) $3,582,747 $197,743
Extended Education Cost Recovery $705,828 $1,304,979
Extended Education Campus Partners $3,392,402 $1,013,672
Student Fee Trusts (e.g. course fees) $952,275 $923,841
Miscellaneous Trusts $725,954 $334,996
Lottery $541,539 $547,022
Other (RSCA, grant reimbursed, and other restricted funds) $239,373 $51,210
TOTAL $90,986,415 $4,237,270
AADHT and ST01 are recurring, spent down at the end of each fiscal year
Funds in the bottom half of the table are restricted to specific uses.
Extended Education funds recur but unpredictably. Combined balances fell
from $4M to $2.3M, largely to cover the new buildings and deficits in AADHT.
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
2014-15 2015-16 2016-17 2017-18 2018-19 asked 2018-19 allocated
CAH CBAPP CHHSN COE Library CNBS CAA
actual asked allocated
Possible shortfall for the current fiscal year.
Moratorium on faculty hiring
$58,150,000 $53,610,544
The division is waiting its turn to eliminate its structural deficit. But
because the university has grown since we agreed to wait, our
costs have grown, too.
10,972 11,325 11,53312,168
12,761
Full-time equivalent students, fall census
Division baseline, excluding benefits
Challenge #1: efforts to clear our structural deficit have not kept pace with the growth of the division and university.
Response:- Rely on one-time grants (e.g. Title V
and governor’s Innovation Award) to support programming.
- Continue progress to “all-funds” budgeting.
Academic Affairs budgeting principles students first transparency college-level control and enrollment based budgeting parsimony: nearly all baseline dollars go to payroll and course sections, assuring delivery of the educational mission
7
Academic Affairs Salaries Breakdown
8
2018/19 Academic Affairs Division Budget
Reflects baseline dollars only (AADHT & ST001)
$169,550
$4,037,729
$7,538,839
$19,460
$677,015
$25,745,717
$1,592,276
$1,433,308
$9,417,766
$560,412
$820,756
$96,240
$2,520
$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000
GRADUATE ASSISTANT
MANAGEMENT/SUPERVISOR
SUPPORT STAFF SALARIES
OVERTIME
STUDENT ASSISTANT
TENURE TRACK FACULTY
DEPARTMENT CHAIR
FT LECTURERS
PT FACULTY
PT FACULTY 3YR APPT
LIBRARIANS
SUMMER FACULTY
FACULTY AWARD/FELLOWSHIP
SPECIAL CONSULTANT
EMPLOYEE BONUS/PAYMENT
SHIFT DIFFERENTIAL
FINAL SETTLEMENT
Discretionary vs Non-discretionary Funds
Other Salaries$42,693,822
75%
PT Faculty$9,417,766
17%
Supplies & Services$4,446,716
8%Most costs are essentially fixed at the division level . . .
College of Natural and Behavioral Sciences Salaries Breakdown
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Reflects baseline dollars only (AADHT & ST001)
Discretionary vs Non-discretionary Funds
$431,784
$927,796
$126,500
$7,322,511
-$84,108
$3,579,264
-$1,000,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
GRADUATE ASSISTANT
MANAGEMENT/SUPERVISOR
SUPPORT STAFF SALARIES
OVERTIME
STUDENT ASSISTANT
TENURE TRACK FACULTY
DEPARTMENT CHAIR
FT LECTURERS
PT FACULTY
PT FACULTY 3YR APPT
FACULTY AWARD/FELLOWSHIP
EMPLOYEE BONUS/PAYMENT
FINAL SETTLEMENT
Other Salaries$8,724,483
69%
PT Faculty$3,579,264
28%
Supplies & Services$317,288
3%. . . and more so at the college level.
2018/19 Academic Affairs Division Budget
10
2018/19 Academic Affairs Division Budget
Reflects baseline dollars only (AADHT & ST001)
Discretionary vs Non-discretionary Funds
Challenge #2: predominance of salaries leaves little flexibility or responsiveness
Response:- Work with Admin & Finance to
improve “position control”- Identify reliable non-state funding
sources where positions can be paidOther Salaries
$8,724,48369%
PT Faculty$3,579,264
28%
Supplies & Services$317,288
3%
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2018/19 Academic Affairs Division Budget
Reflects baseline dollars only (AADHT & ST001)
Challenge #2: predominance of salaries leaves little flexibility or responsiveness
CO RSCA, $250,570
Cost Recovery, $1,429,890
Extended Education, $1,015,179
Fee Trust, $899,083
IRA, $178,019
Lottery, $547,400
Miscellaneous Trust, $345,366
Response:- Work with Admin & Finance to
improve “position control”- Identify reliable non-state funding
sources where positions can be paid
Around half of funds are restricted to specific uses.
2018/19 Academic Affairs Division Budget
CBAPP $7,384,322Central AA $5,641,345CA&H $11,296,873CHHSN $8,816,195COE $5,193,613Library $3,099,382NBS $12,123,104Total $53,554,834
AADHT Baseline Budget by College
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CBAPP$7,384,322
14%
CAA$5,641,345
10%
CA&H$11,296,873
21%CHHSN$8,816,195
16%
COE$5,193,613
10%
LIBRARY$3,099,382
6%
CNBS$12,123,104
23%
Challenge #3: baseline funding to colleges isn’t proportionate to their instructional costs
Response:- Allocate new faculty lines in
proportion to need- Pursue extramural funding specific to
colleges
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2018/19 Academic Affairs Division Budget
transparency
College Budget MeetingsCNBS October 24
CA&H November 7CBAPP November 15
CEIE December 5COE December 11
Library December 12CHHSN December 12
proposed new hiresAdditional Faculty: $2,597,200
Academic Resources Reporting (analyst): $110,000Advising Center (director + 3 advisors): $345,000
Sponsored Research (analyst): $117,000
Additional Faculty: $2,597,200Academic Resources Reporting (analyst): $110,000
Advising Center (director + 3 advisors): $345,000Sponsored Research (analyst): $117,000
Total new ask: $572,000
students first