1

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

December 3, 2002

MAJOR PROJECTS CAPITAL REVIEW

at 8:00 a.m.

to be followed by

REGULAR COURT

REPORTSIRECOMMENDATIONSIREOUESTS

1) HEALTH & HUMAN SERVICES

PAGE NOS.

FY 2003 Renewal Application for Continuation Fundingfor STDIHIV Prevention Training Center . . . . . . . . . . . . . . . . . . . . . . . . .. 3-31

2) PURCHASING DEPARTMENT

a) Annual Contract for Newspaper Advertising-Bid No. 2002-019-1016 32-35

b) Contract Extension: Bid Number 2000-027-229Annual Contract for Dishwashing Chemicals,Dispensing System & Related Services 36

c) Contract Extension: Bid Number 2000-035-240Annual Contract for Laundry Chemicals, Equipment& Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

d) Contract Amendment to Data Services OutsourcingContract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 38-46

(COURT ORDER ON FORMAL AGENDA)

23) OFFICE OF BUDGET & EVALUATION

Road and Bridge District 4's Sheriffs Office SpecialInvestigations Division Loan Offer . . . . . . . . . . . . . . . . . . . . . . . . . . . , .. 47-48

4) Miscellaneous, Travel Requests, Miscellaneous Equipment,and Telecommunications Requests , .. 49

5) PUBLIC COMMENTS

Speakers N/A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

-Minister's Letter of Appreciation

DATE(s) TO REMEMBER

Legislative Briefing - Friday, December 6, 2002 at 9:30 a.m.

{Wl£jlH AAf.NJl.A.£ IiWA.NZAA jal 2002

Saturday, December 14th- 10 a.m. until 8 p.m.

Sunday, December 15 th- 11 a.m. until 6 p.m.

State Fair Park - Automobile BuildingCommissioner John Wiley Price, Road and Bridge, District 3

HAPPlI HO£IDAUSff

Monday, Tuesday, and WednesdayDecember 23th, 24th

, and 25th

Christmas Holidays

NO COURT THE WEEK OF DECEMBER 23-27, 2002

3

DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERVICESAdministration

BETTY CULBREATK-USTERDIRECTOR

MEMORANDUM

ZACHARY S. THOMPSONDEPUTY DIRECTOR

TO:

FROM:

DATE:

COMMISSIONERS COURT

Betty Culbreath-lister, Director

December 3,2002

SUBJECT: FY 2003 RENEWAL APPLICATION FOR CONTINUATION FUNDING FORSTD/HIV PREVENTION TRAINING CENTER

BACKGROUND

The Dallas County Health and Human Services STD/HIV PTC is one ofthe original (4) fourPTC's established by the CDC in 1979. The STD/HIV Prevention Training Center acollaboration between the University ofTexas Southwestern Medical Center at Dallas, andDallas County Health and Human Services Department will provide innovative public andprivate STD clinician training and evaluation for United States Public Health Service(USPHS), Region VI through a variety of curricula performed in two clinic sites.

OPERATIONAL IMPACT

There will be on operational impact to Dallas County.

FISCAL IMPACT

The total cost for operating the proposed Prevention Training Center Part 1: STD Medicaland laboratory Services Training is $430,156. This application to CDC requests $182,596in grant funds to provide the salary and fringe benefits for one program manager, oneadministrative assistant, and one laboratory technician. $21,086 for travel, $7,041 forsupplies, $13,250 for other, $55,859 for indirect cost and $150,324 for contractualservices. There is no financial impact to Dallas County.

lEGAL IMPACT

The signature of the County Judge is required on the application documents.

2377 N.Stemmons FreewaySuite 644 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-2100FAX (214) 819-2835

Commissioners CourtDecember 3, 2002

Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court does herebyapprove the Renewal Application for Continuation Funding for the STD/HIV PreventionCenter Part1: STD Medical and Laboratory Services Training Grant to the Centers forDisease Control and Prevention, and authorize the County Judge to sign the applicablegrant documents on behalf of ~"as County.

Recommended by: -J.~i~~~P.Q~~~~~~etty Cui

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 N.Stemmons FreewaySuite 644 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-2100FAX (214) 819-2835

5

OM6 Approval No 0348-<l043T N 0PLIAP CA 10 F R 2. DATE SUBMITTED

FEDERAL ASSISTANCEApplicant IdenWer

12/3/021. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Appllcahoo Idel11rtier

Aopllcatlon P"'&j)p1lcallon

DConslrlJClion DConslrlJCllon4. DATE RECEIVED BY FEDERAL AGENCY Federal ldenl~ier

P1 Noo-Constructl"" o Non·Constructlon

5. APPUCANTINFORMAnON

L<>gal Name: Ol1lan;zational iJM:

Dallas County Health &Human Services Department

Address (!IN'' CIty, ;;ounty. sla/8, and Zip coder. ";alN and lelepl'1One number ci lhe person 10 be conlacted 00 mallers Il'llloMng \hJS

2377 North Stemmons Freeway aPlllicatioo (glv8 allla code)

Dallas, Texas 75207-2710 Tom Davis(214) 819·1947

8. EMPLOYER IDENTIFICATION NUMBER (f:JN): 1. TYPE OF APPlICANT: (8n/er a{)Pf'OI)(ia/8 1e1t8r in /:lOX) I]][ill]-~loI9Io0 A- State r{ 'ndeP1lndent SChool Oisl.

S. TYPE OF APPUCATlON: Cl I2JContinuation C]RevlSlonS. COU1'lty I State Controlled Instrtutlon 01 H>gher LOamin"

New C. Municipal J PrMtte University

0 0D. 'ownship K Indian Tribe

If R8'lIsIOO, entar appl'OQriate letter(s) In b<ll«esl' E. Interstate L Individual

F. int"rmuniopaJ !If. Prdit Or!PInizalJon

A. Increase Award 8. Decrease Award C Increase Duration G Special DIstr1ct N. Other (Sp6CIy):

D. Decrease Duration Other (speCIfy): i. NAME OF FEDERAL AGENCY:

Centers tor Disease Control and Prevention

10. CATAt.OQ 0" FEDERAL OOMESnC

[ITTI-CITillJ11. TlTioe Q' 'PRC.s!:\;" :

ASSISTAHa! NUMBER: STD/HIV Prevention Training Genter

TIT\.E. PreY Hlth Svcs-STDs Research/Demo/Public Into/Ed

12. AReAS AFI'ecnm BY PFlOJEC1' (drillS, count,-, stales, 8tC.):

Arkansas, Louisiana, New Mexico, Oklahoma, Texas

13. PROPOSED PROJECT: 14, CONGRESSIONAl. DISTRlcrs OF:

stan Oate Ending Data e. Applicant b. Project

04101/2003 03131/2004 3,4,5 AR 1-4; LA 1-7: NM 1·23; OK 1-6; TX 1·30

15. ES""A~D'UND\HG~ 1e. IS APPUCA1'ION sUaJEcT TO REVlE'W aYSTAT1! EXECI1T1'IE ORDER 12372 PROCESS?

a. FedaraJ $ 00 a. YES. THIS PRE.APPUCAT/ONIAPPUCAnON WAS MADE AVAlI.ABLE TO THE" STATE EXECUTIVE'430,156 ORDER 12372 PROCESS FOR REVIEW ON:

b Appilcant $ 00DATE

c. State $ 00

b. NO. fa PROGRAM is NOT COVERED BY E.O. 12372

d. Local $ .00 oOR PROGRAM HAS NOT BEEN SELECTED STATE FOR REViEW

o Other $ 00

f. Program Income $ 00 17. IS APPLICATION DELINQUENT ON AHY FEDERAL DEBT?

DYES If 'Yes,' attacl1 an oxplanatloo. laNa~. TOTAL $ 000

430,156IS. TO THE aEsT OF MY KNOWLEDGE AND BEUEF, AU. DATA iN THS APP\.ICATIONIPREAPPUCATION ARE TRUEA/'I) CORRECT, THE DOCUMENT HAS BEEN DUL.YAUTHORlZEO BY THE OOVERNlNQ BODY OF THE APP\.ICANT AND THE APP\.ICANT WILL COMPL.Y WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.

a. Typed Name at Authorized ROllr.enllltl'le b. Tille c. r.wphOlle numb...

Margaret Keliher County JUdge (214) 653-7555

d. Signatur. of Authorized Repres.ntatlve .. Deta Slgn40Cl

.rPrevious Edltlons Not UsableAuthorized for Local l'l"llroduc:tlon

Standard Form 424 '.Rev 7·97)Presenbed oy OMS ClrC'Jlar A·' 02

IOMB Approval No" 0348.{)O44

BUDGET INFORMATION - Non-Construction Programs

Catalog 01 Federal New or Revised BudgetDomestic Assistance

Number Federal Non-Federal Federal Non-Federal Total(b) (c) (d) (0) (I) (9)

1. ~I~/rlV p I ~ 93.978 $ $ $ 430,156 $ $ 430,156I

2.

-3.

-4.

5. TOTAlS $ $

Object Class CategoriesGRANT PROORAM. FUNCTION OR ACTIVITY Total6.

(2) (3) (4) (5)

a. Personnel 143,633 $ $ $ $ 143,633 I <:::J'\

b. Fringe Benefits 38,963 38,963

c. Travel I 21,086 21,086

d. Equipment I ° 0

e. Supplies 7,041 7,041

f. Contractual 150,324 150.324

g. Construction

h. Other I 13,250 13,250

i. Tolal Direct Charges (sum of 6a - 6h) 374,297 374,297

j. Indirect Charges 55,859 55,859

Program Income

St~IKJafd Form 424A (1·9 nPrescribed t:>y OMS CI,cul~rA·IO}

--- (a) Orant Program (b) Applloant (0) stata Id) Other Sources (e) TOTALS

8. $ $ $ $

9.

-10.

-11.

~12. TOTALS (sum of/ines Band 11) 1$ 1$ 1$

Total for 1.' Year 1.' Qualter 2nd Quarter 3rd Quarter I 4th Quarter

13. Federal430,156 $ 107,539 $ 107,539 $ 107,539 1$ 107,539$

I14. Non-Federal

15. TOTAL (sum oflines 13 and (4) 1$ 430,156 1$

--.J

(a) Grant Program

16. STD/HIV Prevention Training Center $

17.

-18.

~t19. 1$ 431.156 1$ 1$

20. TOTALS (sum of/ines 16- 19)

21. Direct Charges:$ 374,297

22. Indirect Charges:$ 55,859

23. Remarks

SF 424A (Rev TUf) Page 2

8

OMS Approval No. 0348-<>040

ASSURANCES· NON-CONSTRUCTION PROGRAMS

Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time forreviewing instructions, searching ~xisting data scurces, gath~ring and maintaining the data needed, and completing andreviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection ofinformation, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork ReductionProject (0348-0040), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

Note: Certain of these assurances may not be applicable to your project or program. If you have questions,please contact the awarding agency. Further, certain Federal awarding agencies may require applicants tocertify to additional assurances. If such is the case, you will be notified.

As the duly authorized representative of the applicant I certify that the applicant:

1. Has the legal authority to apply for Federalassistance, and the institutional, managerial andfinancial capability (including funds sufficient to paythe non-Federal share of project costs) to ensureproper planning, management and completion ofthe project described in this application.

2. Will give the awarding agency, the ComptrollerGeneral of the United States, and if appropriate, theState, through any authorized representative,access to and the right to examine all records,books, papers, or documents related to the award;and will establish a proper accounting system inaccordance with generally accepted accountingstandard or agency directives.

3. Will establish safeguards to prohibit employees fromusing their positions for a purpose that constitutesor presents the appearance of personal ororganizational conflict of interest, or personal gain.

4. Will initiate and complete the work within theapplicable time frame after receipt of approval of theawarding agency.

5. Will comply with the Intergovernmental PersonnelAct of 1970 (42 U.S.C. §§4728-4763) relating toprescribed standards for merit systems forprograms funded under one of the nineteen statutesor regulations specified in Appendix A of OPM'sStandard for a Merit System of PersonnelAdministration (5 C.F.R. 900, Subpart F).

6. Will comply with all Federal statutes relating tonondiscrimination. These include but are not limitedto: (a) Title VI of the Civil Rights Act of 1964 (P.L.88-352) which prohibits discrimination on the basisof race, color or national origin; (b) Title IX of theEducation Amendments of 1972, as amended (20U.S.C. §§1681-1683, and 1685- 1686), whichprohibits discrimination on the basis of sex; (c)Section 504 of the Rehabilitation Act of 1973, asamended (29 U.S.C. §§794), which prohibitsdiscrimination on the basis of handicaps; (d) theAge Discrimination Act of 1975, as amended (42U.s.C. §§6101-6107), which prohibits discriminationon the basis of age;

(e) the Drug Abuse Office and Treatment Act of1972 (P.L. 92-255), as amended, relating ~o

nondiscrimination on the basis of drug abuse; (f) theComprehensive Alcohol Abuse and AlcoholismPrevention, Treatment and Rehabilitation Act of1970 (P.L. 91-616), as amended, relating tonondiscrimination on the basis of alcohol abuse oralcoholism; (g) §§523 and 527 of the Public HealthService Act of 1912 (42 U.S.C. §§290 dd-3 and 290ee-3), as amended, relating to confidentiality ofalcohol and drug abuse patient records; (h) Title VIIIof the Civil Rights Act of 1968 (42 U.S.C. §§3601et seq.), as amended, relating to non· discriminationin the sale, rental or financing of housing; (i) anyother nondiscrimination provisions in the specificstatute(s) under which application lor federalassistance is being made; and mthe requirementsof any other nondiscrimination statute(s) which mayapply to the application.

7. Will comply, or has already complied, with therequirements .; Title II and III of the UniformRelocation A 3tance and Real Property Acqui­sition Policies\ct of 1970 (P L 91-646) whichprovide for fair and equitable treatment of personsdisplaced or whose property is acquired as a result­of Federal or federally assisted programs. Theserequirements apply to all interests in real propertyacquired for project purposes regardless of Federalparticipation in purchases.

8. Will comply with the provisions of the Hatch Act (5U.S.C. §§1501·1508 and 7324-7328) which limit thepolitical .activities of employees whose principalemployment activities are funded in whole or in partwith Federal funds.

9. Will comply, as applicable, with the provisions of theDavis-Bacon Act (40 U.S.C. §§276a to 276a-7), theCopeland Act (40 U.S.C. §276c and 18 U.SC.§874), and the Contract Work Hours and SafetyStandards Act (40 U.S.C. §§327- 333), regardinglabor standards for federally assisted constructionsubagreements.

S1andard Form 4248 (?.~ 7·97)Pr&Scnbed by OMS Cir""lar A· '. 02

10. Will comply. if applicable, with flood insurancepu;crtase requirements of Section i 02(a) of theFlood Disaster Protection Act of 1973 (P. L.93-234) which requires recipients in a special floodhazard area to participate in the program and topurchase flood insurance if the total cost ofinsurable construction and acquisition is $10,000or m:lre.

1i. Will cOrTply with erlVironmental standards whichmay be prescribed pursuant to the following: (a)institution of environmental quality controlmeasures under the National Environmental PolicyAct of 1969 (PL 91-190) and Executive Order(EO) 11514; (b) notification of violating facilitiespU-S'Jal1t to EO 11738; (0) protection of wetlandpursuant to EO 11990; (d) evaluation of floodhazards in floodplains in accordance with EO, 1988; (e) assurance of project consistency withthe approved State management programdeveloped under the Costal Zone ManagementAct of 1972 (16 U.S.C. §§1451 at seq.); (f)conformity of Federal actions to State (Clear Air)Implementation Plans under Section 176(c) of theClear Air Act of 1955, as amended (42 U.S.C.§§7401 et seq.); (g) protection of undergroundsources of drinking water under the Safe DrinkingWater Act of 1974, as amended, (P.L. 93-523);and (h) protection of endangered species underthe Endangered Species Act of 1973, asamended, (P.L. 93-205).

12. Will comply with the Wild and Scenic Rivers Act of1968 (16 U.S.C. §§1271 et seq.) related toprotecting components or potential components ofthe natonal wiid and scenic rivers system.

9

13. Will assist the awarding agency in assuring~ompliance wi1h Section 106 of ~he NationaiHistoric PreseNation Act of 1966, as amended (16U.S.C §470), EO 11593 (identification andprotection of historic properties), and theArchaeological and Historic PreseNation Act of1974 (16 U.S.C. §§ 469a-1 at seq.).

14 Will comply with P.L. 93-348 regarding tr,eprotection of human subjects involved in research,development, and related activities supported bythis award of assistance.

15. Will comply with the Laboratory Animal WelfareAct of 1966 (P.L. 89-544, as amanoed, 7U. S. C. §§2131 et seq.) pertaining to the care,handling, and treatment of warm blooded animalsheld for research, teaching, or other activitiessupported by this award of assistance.

16. Will comply with the lead-Based Paint PoisoningPrevention Act (42 U.S.C. §§4801 at seq.) whichprohibits the use of lead based paint in con­struction or rehabilitation of residence structures.

17. Will cause to be performed the required financialand compliance audits in accordance with theSingle Audit Act of 1984.

18. Will comply with all applicable requirements of allother Federal laws, executive orders, re- gulationsand policies governing this program.

SIGNATURE OF AUTHORiZED CERTIFYING OFFICIAL TITLE

.x County Judge

APPLICANT ORGANIZATION DATE SUBMITTED

Dallas County Health & Human Services Department 12/3/02

SF·424B (Mav 7·97) Bacx

PHS-S161·1 (7/00)

10

CERTIFICATIONS

P~e 17

OMB Approval No. 0920-D428

1. CERTIFICATION REGARDING DEBARMENTAND SUSPENSION

The undersigned (authorized official signing for theapplicant organization) certifies to the best of his orher knowledge and belief, that the applicant, definedas the primary participant in accordance with 45 CFRPart 76, and its principals:

(a) are not presently debarred, suspended, proposedfor debarment, declared ineligible, or voluntarilyexcluded from covered transactions by anyFederal Department or agency;

(b) have not within a 3-year period preceding thisproposal been convicted of or had a civiljudgment rendered against them for conunissionof fraud or a criminal offense in connection withobtaining, attempting to obtain, or performing apublic (Federal, State, or local) transaction orcontract under a public transaction; violation ofFederal or State antitrust statutes or conunissionof embezzlement, theft, forgery, bribery,falsification or destruction of records, makingfalse statements, or receiving stolen property;

(c) are not presently indicted or otherwisecriminally or civilly charged by a governmentalentity (Federal, State, or local) with com­mission of any of the offenses enumerated inparagraph (b) of this certification; and

(d) have not within a 3-year period preceding thisapplicationlproposal had one or more publictransactions (Federal, State, or local) terminatedfor cause or default

Should the applicant not be able to provide thiscertification, an explanation as to why should beplaced after the assurances page in the applicationpackage.

The applicant agrees by submitting this proposal thatit will include, without modification, the clause titled"Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower TierCovered Transactions" in all lower tier coveredtransactions (i.e., transactions with sub- granteesand/or contractors) and in all solicitations for lowertier covered transactions in accordance with 45 CFRPart 76.

2. CERTIFICATION REGARDING DRUG-FREEWORKPLACE REQUIREMENTS

The undersigned (authorized official signing for theapplicant organization) certifies that the applicantwill, or will continue to, provide a drug-free work­place in accordance with 45 CPR Part 76 by:

(a) Publishing a statement notifying employees thatthe unlawful manufacture, distribution, dis­pensing, possession or use of a controlledsubstance is prohibited in the grantee's work­place and specifying the actions that will betaken against employees for violation of suchprohibition;

(b) Establishing an ongoing drug-free awarenessprogram to inform employees about-(l) The dangers of drug abuse in the

workplace;(2) The grantee's policy of maintaining a

drug-free workplace;(3) Any available drug counseling, rehabil­

itation, and employee assistance programs;and

(4) The penalties that may be imposed uponemployees for drug abuse violationsoccurring in the workplace;

(c) Making it a requirement that each employee tobe engaged in the performance of the grant begiven a copy of the statement required byparagraph (a) above;

(d) Notifying the employee in the statement re­quired by paragraph (a), above, that, as acondition of employment under the grant, theemployee will--(1) Abide by the terms of the statement; and(2) Notify the employer in writing of his or her

conviction for a violation of a criminal drugstatute occurring in the workplace no laterthan five calendar days after suchconviction;

(e) Notifying the agency in writing within tencalendar days after receiving notice underparagraph (d)(2) from an employee or otherwisereceiving actual notice of such conviction.Employers of convicted employees must providenotice, including position title, to every grantofficer or other designee on whose grant activitythe convicted employee was working, unlessthe Federal agency has designated a central

11Pqe 18

point for the receipt of such notices. Notice shallinclude the identification number(s) of eachaffected grant;

(t) Taking one of the following actions, within 30calendar days of receiving notice underparagraph (d) (2), with respect to any employeewho is so convicted--(1) Taking appropriate personnel action against

such an employee, up to and includingtermination, consistent with therequirements of the Rehabilitation Act of1973, as amended; or

(2) Requiring such employee to participatesatisfactorily in a drug abuse assistance orrehabilitation program approved for suchpurposes by a Federal, State, or local health,law enforcement, or other appropriateagency;

(g) Making a good faith effort to continue tomaintain a drug-free workplace through imple­mentation of paragraphs (a), (b), (c), (d), (e),and (t).

For purposes of paragraph (e) regarding agencynotification of criminal drug convictions, the DHHS hasdesignated the following central point for receipt ofsuch notices:

Office of Grants and Acquisition ManagementOffice of Grants ManagementOffice of the Assistant Secretary for Management and

BudgetDepartment of Health and Human Services200 Independence Avenue, S.W., Room 517-DWashington, D.C. 20201

3. CERTIFICATION REGARDING LOBBYING

Title 31, United States Code, Section 1352, entitled"Limitation on use of appropriated funds to in­fluence certain Federal contracting and financialtransactions," generally prohibits recipients ofFederal grants and cooperative agreements fromusing Federal (appropriated) funds for lobbying theExecutive or Legislative Branches of the FederalGovernment in connection with a SPECIFIC grant orcooperative agreement Section 1352 also requiresthat each person who requests or receives a Federalgrant or cooperative agreement must discloselobbying undertaken with non-Federal (non­appropriated) funds. These requirements apply togrants and cooperative agreements EXCEEDING$100,000 in total costs (45 CPR Part 93).

The undersigned (authorized official signing for theapplicant organization) certifies, to tIle best of his orher knowledge and belief, tIlat:

(1) No Federal appropriated funds have been paidor will be paid, by or on behalf of tIle under-

PHS·S161·1 moo)

signed, to any person for influencing or attemptingto influence an officer or employee of any agency, aMember of Congress, an officer or employee ofCongress, or an employee of a Member of Congressin connection with the awarding of any Federalcontract, the making of any Federal grant, themaking of any Federal loan, the entering into of anycooperative agreement, and the extension,continuation, renewal, amendment, or modificationof any Federal contract, grant, loan, or cooperativeagreement.

(2) If any funds other than Federally appropriated fundshave been paid or will be paid to any person forinfluencing or attempting to influence an officer oremployee of any agency, a Member of Congress, anofficer or employee of Congress, or an employee ofa Member of Congress in connection with thisFederal contract, grant, loan, or cooperativeagreement, the undersigned shall complete andsubmit Standard Form-LLL, "Disclosure ofLobbying Activities," in accordance with itsinstructions. (If needed, Standard Form-LLL,"Disclosure of Lobbying Activities," itsinstructions, and continuation sheet are included atthe end of this application form.)

(3) The undersigned shall require that the language ofthis certification be included in the award doc­uments for all subawards at ali tiers (includingsubcontracts, subgrants, and contracts under grants,loans and cooperative agreements) and that allsubrecipients shall certify and disclose accordingly.

This certification is a material representation of factupon which reliance was placed when this transactionwas made or entered into. Submission of thiscertification is a prerequisite for making or entering intothis transaction imposed by Section 1352, U.$. Code.Any person who fails to file the required certificationshall be subject to a civil penalty of not less than$10,000 and not more than $100,000 for each suchfailure.

4. CERTIFICATION REGARDING PROGRAMFRAUD CIVIL REMEDIES ACf (PFCRA)

The undersigned (authorized official signing for theapplicant organization) certifies that the statementsherein are true, complete, and accurate to the best ofhis or her knowledge, and that he or she is awarethat any false, fictitious, or fraudulent statements orclaims may subject him or her to criminal, civil, oradministrative penalties. The undersigned agreesthat the applicant organization will comply with thePublic Health Service terms and conditions ofaward if a grant is awarded as a result of thisapplication.

12PHS-SI61.1 (7/00)

5. CERTIFICATION REGARDINGENVIRONMENTAL TOBACCO SMOKE

Public Law 103-227, also known as the Pro-ChildrenAct of 1994 (Act), requires that smoking not bepermitted in any portion of any indoor facility ownedor leased or contracted for by an entity and usedroutinely or regularly for the provision of health, daycare, early childhood development services,education or library services to children under theage of 18, if the services are funded by Federalprograms either directly or through State or localgovernments, by Federal grant, contract, loan, or loanguarantee. The law also applies to children'sservices that are provided in indoor facilities that areconstructed, operated, or maintained with suchFederal funds. The law does not apply to children'sservices provided in private residence, portions offacilities used for inpatient drug or alcohol treatment,service providers whose sole source of applicableFederal funds is Medicare or Medicaid, or facilitieswhere WIC coupons are redeemed.

Page 19

Failure to comply with the provlSlons of the lawmay result in the imposition of a civil monetarypenalty of up to $1,000 for each violation andlor theimposition of an administrative compliance order onthe responsible entity.

By signing the certification, the undersignedcertifies that the applicant organization will complywith the requirements of the Act and will not allowsmoking within any portion of any indoor facilityused for the provision of services for children asdefined by the Act.

The applicant organization agrees that it will requirethat the language of this certification be included inany subawards which contain provisions forchildren's services and that all subrecipients shallcertify accordingly.

The Public Health Services strongly encourages allgrant recipients to provide a smoke-free workplaceand promote the non-use of tobacco products. Thisis consistent with the PHS mission to protect andadvance the physical an mental health of theAmerican people.

SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE

X County Judge

APPLICANT ORGANIZATION DATE SUBMr I t:u

Dallas County Health & Human Services Department 12/3/02

:lC Form 0.1113 13

CDCCIIfI'IIIII ........,... ......

ASSURANCE OF COMPLIANCE

with the

"REQUIREMENTS FOR CONTENTS OF AIDS-RELATEO WRJTTEN MATERIALSPICTORJAL8LAUDIOVl8UAL~! QUESTIONNAIRE', SURVEY INSTRUMENTS. AND

eOUCA1iONAl SESSIONS IN CENTERS FOR DISEASE CONTROL ANDPREVENTION (CDC) ASSISTANCE PROGRAMS"

•By 1!gnJng ancs eubmlttlng this fetm, w. agr•• to comply wtth th. ~clflcationsaet forth In the -Requlremen.t.atOt COnteiD of AiDS-Ruted Wrttttn Mat.rial., Pldoiilift. Au~vWuaI•• QUNtJonnalres. Survey •Inltrumenta, Mel Edu<:atlon-' h"ton, in cent,,,, for 01.....Controt end Prevention (COC) Asslstanc8Program.,· .. rev!a~ June 15, 1m, 51 Fedit'll Rtgllter 287~2, ...

W.... tttlt al, written malnl., ulovl.veJ materialt, pictorial., que,UoMairu, lurvey INtrumenta,pro~~ edLlCetlonal,eulonJ, educationat curricula and "ke mat.rIaf. will be submitted to a ProgramReView p.".,. ,.". Panel .hlll be~Hdof no leN than ftw (6l penon. ,..ptnentlng I renonabl.e:tOIa MCtlon of the gen.,..l population; but which II not drawn predOminantly from the Infe~ IUdIence.(See 8dd1UonIJ requi1tmtntt rn attl<:h,d cont.nts guIdelines, e.peclally paragraph 2.c, (1}(b), regerdlngc:ompotltlon or Panel.)

1M~ramRevtew Pa~. gUided by tn. CDC BasIc PMclpl.. (.et forth In 67 Federaf Reglafer 28742).will revt.w and .rove lit ap~\l:at)(ematenll. prIor to their distribution end useII' any actlvltl.. funded Inany part wM CDC tlnea ftmd••

Following are the nam oceupaUcna, Ind Cfg.nlz.Uon.' emuaUona 01 the propoaea pane' memb....: (Ifpanel hat more rnembera than can be .hown hare, please Indfcat. IddltiClM members on the rev_rae atde.)

NAME

NOT APPL /CASlE

OCCUI'AnOS

10(1

Applic~ce.Nlme .

Sip.tuR: Project~tor

Date

CDC' 0.1 I U("",bc-4 3193)

. (Heale Department Jtepraentativc)., . 'r . \.. f ;.•:'" ,,\)1' ~;1CH o:,'r' ';:;: .. f:'>;:' ;I.'~"., '. . :'t:

OrlDt Numb« (IfKnowa)

Si,D&NJ'e: Autboriz.ecl Busme" Offici.1

Dltc

7111100

PHS-5tU·! (1/00)

OMS Approval l'io. 0920.0.428

Noncom~llng CompetingType of Application: 0 NEW EJ Continuation 0 Contlnuelfon [J Supplemental

PASrr A; The followfng~"la provtcMd to laure that prop« IIQmlt1lr.., ...uranCM, .nd c.rtlftcallon. tillY. been.ubmltted. NOT

Included Applicable

1. Proper Signature and OatefOf' Item 18 on SF 424 (FACe PAGe) ".. ~2. Proper Signature and Oateon PH5-5181-1 ·Certlflcations- page. 03. Proper SIgnature and Date on approprfate -AaSUf811C88- page. i.&.•

SF~24B (Nono-Consl11Jc:tIon Programs) or SF-4240 (ConStruCUon Programs) ......... 04. If your organization currently has on tile with OHHS !he following

assurances. please IdentIfy which have been filed bY lndlcatlng thedate of SUCh filing on the line provided. (All four have beenCClnSOlldated Into. single form. HHS Fonn eso)

~CM! RIghts AIlal.r1ll'lce (~CFR SO) 9/29 f95Assurance CQrQnoing the Handicapped (.5 CFR 84) 97~§ r9g :AaunInce ConcemiIQ sa Oisctfmfnallon (45 CFR 58} "'''''''''' _ __ _Aauranee Concemlng AGe Oltcrlmlnatlon (45 CFR 90 ..

5. Human ~g::16ertJbiio;;:..;h...n·ippiica·bi.·(4·5·cFR·48)·~:::.................................. Lj 0PART 8; ThIs palt Is provtcs.d to usure th. perdnent InfolTTllltlon haa been lIddresMd and Inctuded In the application.

NOTYES Applicable

1. Has 8 Public Health System ImP8ct Statement for the proposed program/projectbeen completed and dfstrlbuted 's required'? ..

2. Has the aPPf'OPriete box been ehecked for Itern # 16 on the SF-424 (FACE PAGE)Algardlng Intergovemmentall'8Yiew under E.O. 12372 ? (45 CFR Part 100) ..

3. Has the entire proposed project pel10d been Identifled In Item # 13 of the FACEPAGE? ..

4. Ha.... biographical skelch(es) with lob des<:tlptlon(s) been attached. whenrequired1 .

5. Has the "BUdget Information" page, SF-424A (Non-Constl\lctlon Programs) orSF-424C (ConatructIon Programs). been completed and Included? ..

6. Ha the 12month detmled 6ucfget been provided? .7. Has the bU<1get for t'Ie entire Pf090Md project I*Iod with sufflclent detail been

8. ~~~Pi.ment8i.ppilcaiion;·doe;·u;e·detaiie(i'bUdgei·8ddt8S;;·ontY··th8·additJonalfunds requested? .

9. For Competing Contlnuatfon .nd Supplemental appllcatlons. has I progress reportbeen Included? .- .

ooooo

PART C: In .... .,... ptOYfded below. ptea.. ptOv1de the~ Inf\':IrmIltIon.~OlIlII:lIIIo.. llOWIed Jill_ill_.be Jftede, PrDgrwIl~"""Ofo......".,.id. fnvwlfgab'd~ 10 dnt:t

lie~ prajed Of progrwn.

Orp........ DaK. Co. Health & HuN" s..v~.Dept.

MIn.. 2377 N. Stemmons Fwy.• Oall... TX 75207-2710

___ M*-t zthompsonCdallascounty.org

T.,..". ........... (214) 819-2101

'aaN__ (214) 819-2835

1758000905A3

NlwM Betty Culbn!lath-Lister

0!yriaI!!GI! Dallas CO. Health & Hutn8n SerAcas Oept.

AIIdN.. 2377 N. Stemmons Fwy., call1as. TX 75207-2710

loftleR Addnl.. beulbreslh@dallascounty.org

Te",lIone N\amIIer (214) 819-1858

, .. NunlIIw (214) 819-6022IOCW. lIeUft"'" MIMeIlt HlOH!ST DEGREE EARH!.O

463-62-3730 IB.S. 1---------- (OVER)

P~eUi

15PHS.S161·1 moo)

o (d)

o (e)

o (a)

o (b)o (c)

PART 0: A private, nonprofit organization must include evidence of Its nonprofit status with the application. Any of thefollowing is acceptable evidence. Check the appropriate box or complete the "Previously Flied" section,whichever is applicable.

A reference to the organization's listing in the Internal Revenue Service's (IRS) most recent list oftax-exempt organizations described in section 501 (c)(3) of the IRS Code.A copy of a currently valid Internal Revenue Service Tax exemption certificate.A statement from a State taxing body, State Attorney General, or othar appropriate State officialcertifying that the applicant organization has a nonprofit status and that none of the net earnings accrueto any private shareholders or individuals.A certified copy of the organization's certificate of incorporation or similar document if it clearlyestablishes the nonprofit status of the organization.Any of the above proof for a State or national parent organization, and a statement signed by the oarentorganization that the applicant organization is a local nonprofit affiliate.

If an applicant has evidence of current nonprofit status en file with an agency of PHS, it will not be necessary tofile similar papers again, but the place and date of filing must be indicated.

Previously Filed with: (Agency)

I NA

INVENTIONS

cn (Date)

If this is an application for continued support, include: (1) the report of inventions conceived or reduced to practice required by theterms and conditions of the grant; or (2) a list of inventions already reported, or (3) a negative certification.

EXECUTIVE ORDER 12372

Effective September 30, 1983, Executive Order 12372(Intergovernmental Review of Federal Programs) directed OMB toabolish OMB Circular A-95 and establish a new process forconsulting with State and local elected officials on proposed Federalf1Illl1lcial assistance. The Department of Health and Human Servicesimplemented the Executive Order through regulations at 45 CPR Part100 (Inter-governmental Review of Department of Health and HumanServices Programs and Activities). The objectives of the ExecutiveOrder are to (1) increase State flexibility to design a consultationprocess and select the programs it wishes to review, (2) increase theability of State and local elected officials to influence Federaldecisions and (3) compel Federal officials to be responsive to Stateconcerns, or explain the reasons.

The regulations at 45 CPR Part 100 were published in the FederalRegister on June 24, 1983, along with a notice identifying the

Department's programs that are subject to the provisions of ExecutiveOrder 12372. Information regarding PHS programs subject toExecutive Order 12372 is also available from the appropriateawarding office.

States participating in this program establish State Single Points ofContact (SPOCs) to coordinate and manage the review and commenton proposed Federal f1Illl1lcial assistance. Applicants should contactthe Governor's office for information regarding the SPOC, programsselected for review, and the consultation (review) process designed bytheir State.

Applicants are to certify on the face page of the SF-424 (attached)whether the request is for a program covered under Executive Order12372 and, where appropriate, whether the State has been given anopportunity to comment.

:1~-;53-723o :ou'r'f .:.ur:::T:R16 ~

/~~ .I"'~ W~k lri~, DALLAS COUNTY.:;OmCE OF BUDGET.AND BVALUATION

""'t; . .WFY2003

CODsolid:ated LoeaJ Cenfr41 ServiceCost Allocation Plan

aadIndirect Cost Proposal

(1laM4 ouA~ Exp,udlA.lm ror lbe FJsQl YW ftdinl 511*.' JO, 200 I)

CERTIFICAnON STATEMENT

:nus is to) <:em';' d'lat t have reviewed the tlJst plan subminod IllCl'Cwith and to the best ormy lulo""'!ed&e 4l'ldbflitf:

A. All costs «(or the "teal)ltvendina S'J)Cemhcr 30, 200 I) inoluded it! this propoRl cJat=f Mu 29,2002,. toIstlbliab cost aUoc.at.iOM or bllliniS for the period of Octohcl I, 2000, to S.,ecmbor 30, 2001, ucallowa1t1c in accordance 'WitJI chi ttquUemerlcs of'OMB CireuluA-I?, "CoItPriccipla (or Sl.lIle, L.oc&l.oM Indian Tribal OO'Ycnuneots," OUld the flldfl"ll awW{') to which they apply. UntUowab!c cosu Ill'Iebc~ adjUoSte.d for in Illacatins co:u IS In<ll.;alcd in the C051 ~'oc:alion pl3ll.

B. All costa iae:ludcd in Utl.s PfOpoai u. property allce"blt to f'ede.... AWInI(s) O~ 1ft. buis orII Noetic: j:lJor ca~\ relationship betwe.n «M tx.pcnus inc;wrci~ tho awucls to which they arc alJ~ted inlecord:MC with .ppli~bl. n:quitcmcnts. Furth.r, me 11m. ccms d1at have beoA trtQ1ed AS ir.d~"I\lCt (~

hne nee betn cl:&imed u dirtct tO~. Similar typeS ofcosts have boeD accounted (or consistently.

1declare that the !ORIOlaa.is tNe \\Cd CQrTCCt.

~Counly.T"""

tJJ;;;~RYal1 W. BrownD31lu County Buda.t OffiCt!1

.....j

I!

.-_.. -~]

--~--I

I

=t;' .

TotAl AUowableI.ad1roct COltsunt)l FY0o.ot Cam FOr'W'll[,~l:

Tot:1I OptratS.ba Salllry/W:lges:70.8..1,863

182,1 '71,453• 38.89 -/0 couney·wide

IncUrcct COlt Rate

411 BIrD Street· 3rd Floor. 'D411as Texas 7S202-3340(214) 653·6448 • Fax (214) 653·6517. ca,cot@d:1ll3SC:OWlt)'.Qrg 3

17

"'Sexually Transmitted DiseaselHuman Immunodeficiency Virus PreventionTraining Ceaters" Project

Program Announcement 00031Continuing Grant Application

andNarrative Progress Report. April 1- October 31, 2002

Part I - Clinical and Laboratory TrainingDallas County Health and Human Services2377 North Stemmons Freeway, Suite 428

Dallas., Texas 75207

Centers for Disease Control and PreventionGrant #R30/CCR618393-o3

[Effective Grant Period April 1, 2002 - March 3I, 2003 ]

18

This is the continuing grant application budget, and required narrative for the Centers forDisease Control and Prevention Grant # R 30ICCR618393-04, Part I - Clinical andLaboratory Training, Dallas County Health and Humans Services, 2377 Nonh SternmonsFreeway, Suite 428, Dallas, Texas 75207, Effective Grant Period, April 1, 2003 - March31,2004.

This continuing grant application budget totals $430,156, allowing for the remaining$1,000 of baseline funds to be expended by the Centers for Disease Control andPrevention, STDIHIV Prevention Training Branch, to support the National Network ofSTDIHIV Prevention Training Centers marketing display. This $1,000 fund contributionto the NNPTC display is being contributed by all NNPTC grantees, and will be utilizedfor exhibit rental and shipping to and from a series of NNPTC Marketing Committeedesignated national professional meetings.

STD Nurse Clinician Position Cut - This continuing grant application is submitted withthe deletion of a nursing position from the Dallas County Health and Human ServicesSTDIHN NNPTC, which has been in place in all grant cycles since1979. The grantrequirement to open a satellite training site in U.S.P.H.S., Region VI, other than in theState of Texas, increased subcontract costs. The nursing staff position cut has becomenecessary to limit the grant budget to current levels. In the last two grant announcementcycles, there has been level funding while costs for satellite training sites, satellitebroadcast training and inflation have increased.

NarrativeI. Highlights, April1-0ctober 31, 2002, STDIHIV Prevention Training Center

(PTC), Part I, Clinical and Laboratory, Dallas, Texas.

In the ftrst seven-month period of the third year of this grant cycle the Texas, PartI, Clinical and Laboratory PTC, provided:

)0> 24 total training activities in the ftrst seven months for 684 students inU.S.P.H.S., Region VI, states of Arkansas, Louisiana, New Mexico,Oklahoma, and Texas, also from Arizona and South Carolina

;0. The Dallas, Part I, Clinical and Laboratory Training Center, performed22 training activities. Dallas courses were: 2 SID Clinician Course ­Comprehensive, 2 SID Clinician Course - Intensive, 1 HIV/AIDS Update, 1Laboratory Methods Course, 2 Quarterly Seminars, 3 Wet Mount & GramStain Courses, 2 Syphilis Elimination Workshops, 5 Dallas County Jail SIDWorkshops; 1 Infertility Prevention Workshop, Austin, Texas; 1 NavajoNation! Conununity Health Representatives (CRR) Workshop, Albuquerque,New Mexico; 1 Lubbock City Health Department SID Update; Lubbock,Texas; and 1 HIV-CBO, SID Workshop, McKinney, Texas.

19

;,. The Arkansas NNPTC 2nd site performed 2 activities this period. TheAnnual Family Practice Review Conference, May 31 - June 2, 2002, atUAMS, The DepartIrent of Family and Community Medicine, Little Rock,Arkansas, reaching 50 primary care providers. 1 SID Clinician Course ­Intensive, October 21 - 25, 2002, for 5 participants; 5 Arkansas. [Note:Dallas students from Oklahoma have been re-registered in Arkansas toencourage a regional training interaction of participants.]

;;.. Collaboration with the Dallas AETC, Parkland Hospital, Dallas, Texas •Gary Sinclair, M.D., Infectious Diseases Specialist, UT SouthwesternMedical Center at Dallas, AETC, Dallas, Texas, has joined the DallasNNPTC, Part I, Clinical and Laboratory Training Center faculty. His positionis funded through UT Southwestern NNPTC, Dallas County Bioterrorism,Parkland AETC, and other UT Southwestern, Internal Medicine. His positionis a lead scientist for the Bioterrorism Initiative at Dallas County Health andHuman Services, in addition to the UT Southwestern NNPTC and AETC.This enhances the AETC, Bioterrorism, NNPTC, Dallas County HHS, UTSouthwestern, and Parkland Hospital collaboration.

~ Dale V. Ferguson, Ph.D., Microbiologist, the University of Arkansas at LittleRock, visited the Dallas STDIHIV Prevention Training site, May 6 - 7, 2002,to learn about the NNPTC concept of postgraduate STDIHIV training. Dr.Ferguson joined the Arkansas faculty to enhance microbiology training.

;;.. The Dallas PTC provided 11 total 'SID Road Shows' for 221 participantsin Austin, Dallas, Lubbock and McKinney, Texas; and Albuquerque, NewMexico; in the first seven months of grant year 03.

~ Collaborations in this period occurred with the Texas lnfenility Project,Austin, Texas (1 workshop); Dallas Syphilis Elimination Project (2workshops); Navaho and Other Tribes Community Health Representatives(CRRs) , Albuquerque, New Mexico; Praise Church, an mY/SyphilisElimination Community Based Organization (CBO), Dallas, Texas; 'TheAvenue," an HN Community Based Organization (CBO), McKinney, Texas(1 workshop); Dallas County Jail Medical and Nursing Staff (S workshops);Lubbock City Health Department, Lubbock, Texas (1 workshop).

~ Additional collaborations are in development with six other organizations toplan future courses. Those organizations are: AETC Network, RTC Network,UNIDOS 2002, Las Cruces, NM; San AntoniolBexar County Jail facility, SanAntonio, TX; Primary Care Clinic, Baton Rouge, LA; Migrant Health Center,Hope, AR: Texas Department of Health, Global AIDS Project, Phnom Penh,Cambodia

~ Mabel Davis, Administrative Assistant attended an NNPTC DataCoordinators' Meeting, in Albany, New York, June 25 - 26,2002.

2

20

~ Tom Davis, Program Manager, James P. Luby, M.D., Medical Director,Mabel Davis, Administrative Assistant, Barbara Smith, N.P., Clinic Manager,Dianne Blocker, N.P., Communicable Disease Manager, Kenneth Bannister,Ph.D., Laboratory Director, of the Dallas NNPTC faculty, attended theNNPTC Meeting, October 15 - 16,2992, in San Francisco, California. MarcBarnes, Little Rock NNPTC representative, also attended.

~ Tom Davis, Program Manager, attended the ''3TC'' Jomt collaborationconference of the AETC (HRSA), NNPTC (CDC) and RTC (Title 10) in SanFrancisco, California, October 17 - 18,2002.

~ Global AIDS Initiative - The Dallas PTC registered a Cambodiandermatologist for the January 2003, SID Clinician Course - Comprehensive,at the request of Mr. Jack Spencer, Global AIDS Officer, Phnom Penh,Cambodia This is the fIrst step in a training collaboration with the CDC,Global AIDS Initiative.

~ Dallas County JailISTDIHIV Control Collaboration - This PTC performedfive, eight-hour, ''Introduction to SID Workshops" for 82 Dallas County Jailphysician and nursing staff to collaborate with SID/Syphilis EliminationControl Program and encourage SID screening.

~ This NNPTC perfo~d three new targeted promotional mailings to over3,500 private and public clinicians in this seven-month period, to college/university health center clinicians, AHEC organizations, RTC organizations,Native American providers, managed care organizations, private providers,professional organizations, and public health audiences in Arkansas,Louisiana, and East Texas. Response has been limited with severaladolescent/university providers responding and one student has enrolled in an'Intensive' course. One possible workshop is in consideration at a BatonRouge, Louisiana, HRSA-funded, primary care CBO.

~ Training activities with MSM and minority health care providerscontinued in Dallas and Houston with training for the Nelson-TebedoClinic, Dallas, Texas; the Montrose Clinic, Houston, Texas; 'Praise Church,'Syphilis Elimination Collaborative Group, and the Joseph Hines Clinic,Houston, Texas. We promote all NNPTC training courses to MSM,jailslprisons, and minority-oriented, community based projects in U.S.P.H.S,Region VI, mailings, three-four times per year.

~ Joseph Iser, M.D., Dr. PH., United States Public Health Service, RegionalHealth Administrator, D.H.H.S./U.S.P.H.S, Region VI, Dallas, Texas,departed to H.R.S.A., California, from the U.S.P.H.S, Region VI, OffIce ofScience, Dallas, Texas. He will no longer be available to teach as a faculty

3

21

member of the Dallas, Part I, NNPTC. James Smith, M.D., has resumedlecturing on Hepatitis topics.

1. Progress ReporUNarrative on Goals and Objectives - Year 03

The STDIHIV Prevention Training Center (PTC), Part I, Clinical and LaboratoryTraining, Dallas, Texas, perfonned 23 training activities for 684 participants inU.S.P.H.S., Region VI, between April 1 - October 31, 2002. The Dallas PTC,Part I, exceeds performance objectives under the terms of the grant application.

All projected courses at the Dallas and Little Rock PTC sites, UT SouthwesternMedical Center at Dallas, and 11 STD "Road Shows" have been performed insupport of CDC Syphilis Elimination National Initiatives, JailJPrison Initiatives,and Minority Health Initiatives in the federal region. In addition to projectedLaboratory Methods Course with 7 students, three sections for 20 NursePractitioner graduate students entitled, ''Wet Mounts & Gram Stains," wereperfonned in response to two Dallas University Nurse Practitioner TrainingProgram requests.

Quadrant-Wide Collaborations Year 03 -The collaborative focus on theMississippi Valley Syphilis High Morbidity Area (HMA) corridor in the U.S.continues as an NNPTC focal point of training activities. Part n Coordinator, Ms.Tracee Belzle, had accepted responsibility to take the lead on follow-upworkshops during 2002. A three-part NNPTC training activity at MississippiValley State University, Itta Bena, Mississippi, is projected to become acollaboration course for the 3TC partners of the AETCs, NNPTCs and RTCs byDecember 31, 2003; The Program Manager and Administrative Assistantparticipated in the initial planning telephone conference Monday, November 4,2002.

Primary Care - Plan of Action - Collaboration Year 03 The Dallas NNPTC,Part I, had projected two SID ''Road Show" courses in Hope and Pine Bluff,Arkansas, in early 2003. The Dallas and Little Rock NNPTCs will performworkshops in the Migrant Worker Health Center STD Update, Hope, Arkansas,and the Pine Bluff, Arkansas, SID Workshop in 2003. Tom Davis, NNPTCProgram Manager, conferred with Estilita Quimosing, M.D., Medical Director,Jefferson Comprehensive Care Clinic, Pine Bluff, Arkansas, and Derrick Newby,AETC Program Coordinator, Pine Bluff, Arkansas, in the San Francisco,California 3TC Conference. Dr. Quimosing and Mr. Newby are open to acollaboration workshop in Pine Bluff, and confrrm receiving our regularmarketing mailings. The Family Practice Intensive Review Course, May 31 ­June 2, 2002, UAMS, Little Rock, Arkansas, is an excellent annual platform toreach primary care providers in Arkansas. It is projected that the ArkansasTraining Center will continue this annual training activity in the coming grantyear. The Dallas NNPTC faculty has an annual STD Update, November 1 - 2,2002, and invited the UAMS, NNPTC, as guest faculty at UT Southwestern.

4

22

Inquiry About Oklahoma Training Partnership, or 'Money, money ... showus the money!' The Dallas NNPTC received an inquiry from Mr. Bill Pierson,Oklahoma State STDIHIV Representative, Ronald Greenfield, M.D., Chief,Infectious Diseases, Leonard Slater, M.D., Assistant Professor of InfectiousDiseases, and Karen Wendel, M.D. [fonnerly of the Johns Hopkins NNPTC], TheUniversity of Oklahoma Health Sciences Center, Infectious Diseases Division;concerning a collaboration with the Dallas Clinical PTe. Collaboration ispossible but would require additional funding to consider such an expansion oftraining activities.

Native American Collaborations Year 03 . In this grant cycle, we continue along collaborative history with the LH.S. Workgroup, and the Navajo Nation, byrecruiting an STDIHIV trained Lakota Sioux physician, Lois Steele, M.D., andidentified Native-American Physician Provider Organizations for the IRSWorkgroup. The Dallas NNPTC, Part I, Program Manager, performed a Syphilispresentation to the 115 Community Health Representatives (CHRs) Organizationin Albuquerque, New Mexico, June 11,2002. The CHRs are Native Americankey community health opinion leaders in Navajo and other Native Americancommunities/tribes in the Southwestern United States. We project that we willperform a minimum Of one Syphilis workshop upon request in New Mexico orArizona by March 31, 2003.

HRSA Primary CarelJailIPrison Collaborations Year 03 - We areexperiencing increasing STDIHIV training interest in staff in JailslPrisons in thisregion. The Dallas NNPTC, Part I, performed a five-part series of workshops toDallas County Jail Health Care Providers, June 4, July 9, August 6, August 27,and September 3, 2002. It was a one-day, seven-hour, STDIHIV/Syphilis JailWorkshop. Oklahoma State Prison Trainee· Mr. Ray Fugate, CDC Advisor,assigned to the Oklahoma Department of Health, arranged for a private jailprovider clinician, Correctional Healthcare Management of Oklahoma City,Oklahoma, to attend the STD Clinician Course - Comprehensive, April 8 -19,2002. The clinician, Ms. Tina Carney, strongly suggested the need for all of hercolleagues to attend this high quality training. Texas State Prison Trainee - TheDallas PTC trained Steven Peck, D.O., a Texas Department of Correctionsphysician from TexaS Tech University in Abilene, Texas, in an STD ClinicianCourse - Intensive, February 11 -15, 2002. Dr. Peck requested we contact hissupervising physician, making our services available to all physicians in the TDChealth care system A personal letter of invitation, brochures and applicationswere mailed on April 28, 2002. The Dallas County Jail physicians are regularattendees at STDIHIV!Hepatitis training functions at the campus of UTSouthwestern.

Advisory Committee Communications Year 02 and 03· The NNPTC ProgramManager confers with advisory group members by telephone every two to threemonths due to the high number of collaborations and regular marketing

5

23

communications. Advisory Committee meeting will be conducted in the Springof 2003.

Healthy People 2010, Number 21, HIV Goal: Prevent HIV Transmission andassociated morbidity and mortality by (1) ensuring that all persons at risk for HIVinfection know their serostatus, (2) ensuring that those persons not infected with HIVremain uninfected, (3) ensuring that those persons infected with HIV do not transmit HIVto others, and (4) ensuring that those infected with HIV are accessing the most effectivetherapies possible.

Objective Year 01 (2001) Year 02 (2002)Outcome Objective 1 - A.By April 1, 2010, 50%* of 1,170 1,273clinicians... Cumulative: 1,170+ 1,273 =

2,443

Outcome Objective 1 - B.By April 1, 2001, 500 of 1,170 (234%) 1,273 (255%)clinicians...Impact Objective 1 - A.By April 1, 2001, 90% of 1,170 (114%) 1,273 (255%)clinicians...Impact Objective 1 - B.By April 1, 2001, 500 738 (148%) 1,273 (255%)clinicians...Impact Objective 1 - C.By April 1, 2001, 500 738 (148%) 1,273 (255%)clinicians...Process Objective 1 - A.By April 1, 2010, 50% of 1,170 1,273clinicians...Process Objective 1 - B.By April 1, 2001, 350clinicians...will attend 556 (159%) 459 (131 %)HCY, mY/AIDS & SIDUpdates.Process Objective 1 - C.By April I, 2001 50 53(101%) 200 (400%)clinicians... will attendComprehensive CoursesProcess Objective 1 - D.By April 1, 2001, 750clinicians will attend 376 in 9 'Road Shows' 474 in 10 'Road Shows'STDIHIY satellite**courses & "Road Shows"*Adjusted to be realistic given reduced funds, prmtmg budgets @ CDC** NNPTC satellite programs dropped from curricula offerings

6

Healthy People 2010, Number 25, Sexually Transmitted Diseases, Goal: A societywhere healthy sexual relationships, free of infection as well as coercion and unintendedpregnancy, are the norm.

Year 02 (2002)Year 01 (2001)ObjectiveOutcome Objective 2 - A.By April 10, 2010, 50 % ofclinicians... will be able to 1,170 1,273name bacterial, fungal,protozoal & viral SIDs...Outcome Objective 2 - A.By April 1, 2001, 500clinicians... explain how 1,170 (234%) 1,273 (255%)STDs enhance transmissionoflITV...Impact Objective 2 - A.By April 1, 2001, 500clinicians ... able to 619 (124%) 1,154 (231%)perform SID female andmale exams... 80% ...Impact Objective 2 - BBy April 1, 2001, 60clinicians. .. will achieve a 126 (210%) 143 (238%)minimum 40% increaseevaluation scores...Impact Objective 2 - C.By April 1, 2001, 60clinicians... state 1,170 (1,950%) 1,273 (2,122%)therapeutic regimens ...Process objective 2 - A.By April 1, 2001, 350clinicians...name diagnostic 1,161 (332%) 1,095 (313%)criteria...Process Objective 2 - B.By April 1, 2001, 200 Medical Students Medical Studentsclinicians...medical Dropped per CDC Dropped per CDCstudents*** ...Process Outcome 2 - C.By April 1, 2002, 12 85 (708%) 152 (1,266%)laboratory technicians...Process Objective 2 - D.By April 1, 2001 500clinicians... screen "at 619 (124%) 1,231 (246%)risk" ...***Medical students dropped from grant activitIes per CDC

7

25

Addendum A. Courses Performed Year 02, Dallas Clinical & Laboratory Training,Part I, 2001 - 2002

Summary of Training Hours Delivered April 1, 2001 - March 31, 2002Part I, Clinical and Laboratory Training Center

Dallas, Texas

Year # Course # Students Course Training PracticumDelivered Trained Hours Hours Hours

Delivered Delivered Delivered

Year 01 33 1,179 1,121 Hrs. 1l,360.30Hrs. 1,018 Hrs.Year 02 43 1,281 1,148 Hrs. 12,088.5 Hrs. 1,702 Hrs.Year 03** 24 684 1,264 Hrs. 5,50.00 Hrs. 1,264 Hrs.

** Data for seven months of this grant year 03

8

26

BUDGET AND JUSTIFICATION

Pe~onnel $ 182,596

These funds support salaries, fringe benefits, and indirect costs for the ProgramManager, Administrative Coordinator, and SID Laboratory Technician, at theDallas County Health and Human Services Department, SIDIHIV PreventionTraining Center. Twenty-one additional county staff teach as "in-kind" support.Dallas County provides a 4,500 square foot facility, including a microbiologytraining facility, computer training facility, large lecture hall, and satellite andvideoconferencing capability as "in-kind" support. The individual responsible forSID Medical and Laboratory Services Training (Part I), and authority to manageand coordinate training activities at all clinical training sites is the ProgramManager, Tom Davis. The administrative record systems, data collectionsystems, distance learning, and other administrative responsibilities are assignedto Ms. Mabel Davis, Administrative Coordinator.

Salaries:a. Program Manager (100%) $ 63,543b. Administrative Coordinator (100%) $ 44,953c. SID Laboratory Technician (100%) $ 33,014

Subtotal $ 141,510

*3% Projected Merit Increase Subtotal $ 2,123

Dallas County maintains activity reports (timesheets) on ftle for all memberscompensated under this grant, reflecting the total activity for which employees arecompensated and required in fulfillment of obligations under this organization.

Position~a. ProgramManager Filled 1980

b. AdministrativeCoordinator

c. LaboratoryTeclmician

Filled 1979

Filled 1985

% of TIme CertificationILicenseRequired

100% BAiS min.; MPH preferred;min. 5yrs. SID experience

100% ADIBA preferred; 5-7 yrs.SID experience

100% BAiS min.

% Funds Requested

a. 100%

b. 100%

Justification

Administer, evaluate, market, plan, etc., on-site &distance learning.Assist above, etc.

9

c. 100%

27

Teach Lab Methods in support of STAT Lab &students listed above. This salary obtains in-kindinstruction from Laboratory Director (15% time)and 3 other Lab Techs.

Fringe Benefits:Social Security $ 10, 826Retirement. $ 11,505Worker's Comp $ 3,495Health Insurance $ 12,750

Subtotal $ 38,576

*Based on 3% ProjectedMerit Increase Subtotal $ 387

Tmvel $ 21,086

Travel reimbursement for Dallas County and USPHS, Region VI, is $125/day forroom, $50/day for food, and $.36.5/mile. This project is responsible for SIDrmvtraining activities in USPHS, Region VI.

a. Funds in the amount of $ 5,961 are requested for the PTC Program Managerin the production of SID ''Road Shows" at the fonowing locations: IttaBena, MS (MS Valley State, 3TC conaborative effort); West Memphis, PineBluff, and Hope, AR; Gallup, NM; Central LA; Oklahoma City, OK; SanAntonio, Houston, and Marshall, TX.

b. Funds in the amount of $ 1,100 are requested for out-of-state travel for thePTC Program Manager and Administrative Coordinator to perform a site auditat the satellite clinic location in Little Rock, AR (2 nights).

Air FareLodgingFoodOther (taxi, parking, etc.)

$ 400$ 400$ 200$ 100

Co Funds in the amount of $ 1,850 are requested for the PTC Program Managerand Administrative Coordinator to attend the Texas STDIHIV StatewideConference, October 5 - 9, 2003, in Austin, TX, (5 nights).

Air FareLodgingFoodRegistrationOther (taxi, parking, etc.)

10

$ 200$ 1,000$ 350$ 200$ 100

28

d. Funds in the amount of $ 2,100 are requested for out-of-state travel for thePTC Program Manager to attend the International Society for SexuallyTransmitted Diseases Research Congress in Ottawa, Canada, July 27 - 30,2003 (4 nights). The Congress will provide presentations and discussions offindings that are related to all aspects of SID research

Air FareLodgingFoodRegistrationOther (taxi, parking, etc.)

$ 500$ 600$400$ 500$ 100

e. Funds in the amount of $ 5,200 are requested for out-of-state travel for thePTC Program Manager, SID Clinic Manager, and Administrative Coordinatorto attend the 2004 National SID Conference in Philadelphia, PA, March 8 ­11,2004 (4 nights).

Air FareLodgingFoodRegistrationOther (taxi, parking, etc.)

$ 1,500$ 1,800$ 1,200$ 300$ 400

f. Funds in the amount of $ 4,875 are requested for out-of-state travel for thePTC Program Manager, Administrative Coordinator, SID Clinic Manager,Assistant Director of Connnunicable Diseases, and Laboratory Director toattend the NNPTCrneeting in Denver, CO (3 nights).

Air FareLodgingFoodRegistrationOther (taxi, parking, etc.)

$ 1,500$ 1,875$ 800$ 300$ 400

OmceJ'frainin& Supplies $ 6,641

Funds in the amount of $ 6,641 are requested for office/training supplies insupport of all scheduled PTC-based courses and SID "Road Shows," SIDIHIVsubscriptions and publications, promotional materials, and replacement lamps,bulbs, and batteries for audiovisual equipment.

11

29

Furni~ $ 400

Funds in the amount of $ 400 for two chairs, without anTIS, health care vinyl, foruse in our SID training laboratory. Two fabric covered chairs currently in use arecontaminated from lab spills. Health care vinyl protected chairs will resistreagent spillage, etc., improving student safety.

Other $ 13,250

a. Funds in the amount of $ 5,175 are requested for printing costs, includingbrochures, fliers, curriculum, and numerous student course manuals.

b. Funds in the amount of $ 5,600 are requested for postage/shipping costs forpre/post course needs assessment, evaluations, course fliers, marketing,materials shipping, etc., for the following: 3 Comprehensive, 4 Intensive, 2Lab Methods, "SID Road Shows," 4 Quarterly Seminars, SID Update, andHIV Update.

c. Funds in the amount of $ 200 are requested for Internet connections.d. Funds in the amount of $ 600 are requested for continuing education course

fees for thirteen preceptors to attend SIDIlllV continuing education.e. Funds in the amount of $ 1,675 are requested for SIDIHlV-related textbooks

that will be available to PTC students and the SID Clinic medical staff. Thesetextbooks will enhance services provided to SIDIlllV clients.

Contractual $ 150,3~

a Funds in the amount of $ 125,474 are requested for suocontract with TheUniversity of Southwestern Medical Center at Dallas, Department ofInternal Medicine, Infectious Diseases Division, James P. Luby, M.D.

Personnel:Salaries:25%, Professor (FfE $173,000) -- Preparation!

Teaching15%, Asst. Professor (FfE $120,000) -- Preparation!

Teaching15% Administrative (FfE $40,000) -- Preparation

SubtotalFringe Benefits:25% Professor, Fringe Benefits15% Asst. Professor, Fringe Benefits15% Administrative, Fringe Benefits

Subtotal

12

$ 43,250

$ 18,000

$ 6,000

$ 67,250

$ 8,650$ 3,420$ 1,560

$ 13,630

30

OB-GYN SupportContinuing funds that have been in place since 1979.Funds have been expended historically by theInfectious Diseases Division to the Department ofOB-GYN, ensuring OB-GYN instruction in all clinicaltraining courses, SID Update, and HIV Update. GrantsManagement, UT - Southwestern, requested thatthese funds be specifically delineated to reflect thecontractual relationship between Infectious Diseasesand OB-GYN. These funds are essential in the continuedoperational relationship between these two departments.

Maintenance and Operation:SID Update clinical training course for clinicians

(CME course)HIV Update clinical training course for clinicians

(CME course)General administrative supplies

Subtotal

Travel:ISSIDR Meeting, Ottawa, CanadaNNPTC Meeting, Denver, CO2004 National SID Prevention Conference,

Philadelphia, PASubtotal

Direct Costs (Subtotal)

Indirect Costs @ 8%

TOTAL

$ 15,000

$ 8,000

$ 6,000$ 3,000

$ 17,000

$ 1,100$ 1,100$ 1,100

$ 3,300

$116,180

$ 9,294

$125,474

b. Funds in the amJunt of $ 1,350 are requested for a subcontractor with oneAdjunctive Lecturer in STDIHIV clinician courses as training requiresmultiple disciplines. The Department of Internal Medicine, InfectiousDiseases Division, and Department of Obstetrics-Gynecology, UTSouthwestern, provide core instructional staff, but it is necessary to hire onemicrobiologist for curricula needs. General medical providers in theconnnunity would not be current enough to instruct on standards of careacceptable to CDC. TIlls modicum of pay is for preparation and lecture only;no mileage, parking, or per diem are paid to this instructor. Compensation is$ 501Hr. for Master's level of instruction, and is below prevailing connnunitystandards.

13

Specialty

31

Instructional Hours

Microbiologist* 3 Hrs. x 9 courses*Rhea Sumpter (M.D., Ph.D. Candidate @

UT - Southwestern) /CONTINUING

$ 50 $ 1,350

c. Funds in the amount of $ 20,000 for subcontract with the ArkansasDepartment of Health, Central Region. The Arkansas PTC, Site II, willperfonn a minimum of three, one-week Intensive SID Clinician TrainingCourses for twenty- four participants no later than March 31, 2004.

Lecturer's Fees ($l00llecturer x 3 courses)Continuing EducationEquipment

(teaching microscope, overhead projector, centrifuge,rotator, & laptop computer)

TravelNNPTC Meeting (3 attendees)

PostageGeneral Administrative Supplies

TOTAL

$ 3,000$ 1,000$ S,lOO

$ 4,500

$ 500$ 2,900

$ 20,000

d. Funds in the amount of $ 3,500 are requested for a subcontract with theUniversity of Cincinnati, Office of Continuing Education, for the provision ofContinuing Medical Education credit as required in the grant announcement.

CME certification for 7 courses x $ 500/course =$ 3,500

Total Dire-ct Costs $ 374,297

Total Indirect Costs(38.89% ofsalaries) $ 55,859

GRAND TOTAL..................................................•........................$ 430,156(Part I1Clinical Training)

14

32DALLAS COUNTYPURCHASING DEPARTMENT

- J

" ~'~" "'i ~ -.1 \ \: t I.e' I. .' /', .-.1 I I ..':" .~; ... :..

December 3,2002

TO:

FROM:

SD13JECT:

The Honorable Commissioners Court

Mary Stephens, Buyer

Annual Contract for Newspaper Advertising - Bid No. 2002-019-1016

BACKGROUNDflSSUEDallas County Commissioners Court, at their regularly scheduled session held on November 13, 2001,authorized the award of Bid No. 2002-019-1016, Annual Contract for Newspaper Advertising, with DailyCommercial Record, Inc. the period ofNovember 1,2001 through October 31, 2002. Dallas County utilizesthis service to advertise Public Hearings, Public Notices, Legal Notices and Financial Reports for theAuditor's and Treasurer's Offices.

In accordance with the contract terms and upon mutual agreement, the contract may be extended for anadditional twelve (12) month period based on existing terms, conditions and pricing set forth in the bid. Asa result ofDaily Commercial Record's compliance with contract specifications, Purchasing requests that theCounty exercise the first twelve (12) month extension option contained within Bid No. 2002-019-1016. TheDaily Commercial Record, Inc. has agreed to extend their contract in accordance with existing terms,conditions and pricing set forth in Bid No 2002-019-1016.

INSURANCE AND MJWBE aEOn COMPLIANCECounty records reflect that current insurance certificates are on file meeting the contract requirements ascurrently set forth for Bid No. 2002-019-1016 and as awarded to Daily Commercial Record, Inc. In addition,Daily Commercial Record, Inc. has provided Dallas County with an updated EEO1 form for theCommissioners review.

FINANCIAL IMPACTFor the period ofNovember 1,2001 through November 20,2002, Dallas County s total expenditures for theabove reference contract were $119,350.30.

RECOMMENDATIONIt is the recommendation of the Purchasing Department that the Dallas County Commissioners Courtauthorize the first twelve (12) month extension of Bid No. 2002-019-1016, Annual Contract for NewspaperAdvertising. The extension is based on existing terms, conditions and pricing set forth in the original bidaward.

Should the Court concur with this recommendation, a Court Order will be scheduled for the next formalagenda.

509 Main Street. Suite 6236th Floor Records Building

Dallas. Texas 75202-4616 Office (214) 653-7431

33

[tiJ ~m~[lOO=[Omm(RrIRLR([ORO. Inc.

Established 1881

706 M~in Dallas, Texa$ 75202

November 20, 2002

Dallas County Purcha~ing

Attn: Mary Stephens509 Main St.Dallas, Texa!\ 75202

Dear Mary Stephens:

(214) 141-6366

Fu (214) 141-6373

You are hereby notified that the Daily Commercial Record hasacknowledged and agreed to extend the Contract #2002-019-1016 foranother year.

As always, we appreciate your business..

Sincerely,

"---- .c:: =:>

NueZPublisher

34 DAI::Of+ERCALL REC

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CD UTICA NATIONAL INSURANCE GROUP

urICA LLOYD'S OF TEXAS180 GENESEE STREETNEW HARTFORD. NY 13413

POLICY NUMBER: CPP 3140614RENEWAL OF CPP 3140614

NAMED INSURED: OAIlY COMMERCIAL RECORD. INC.

ADDRESS: 706 MAIN STREETDALLAS, TX 75202

T5650ALLIANCE INSURANCE AGENCYSUITE 20211300 N. CENTRAL EXPWY.DALLAS TX 75243(214) ~61·9996

PAGE

BUSINESS DESCRIPTION: NEWSPAPER PUBl. CO.

POLICY PERIOD: FROM 03-15-02 TO 03-15-03 12:01 A.M. Standard TIme at your address shOwn above.

In return for the payment at the premium and sUbject to all the (erms of this polley, we agree with you to provide theinsurance as stated In thIs polIcy.

COMMERCIAL PROPERTY COVERAGE PART-DECLARATIONS

Dedt.ocrlble Is $ ',000 for BuildIng and Business Personal Property coverages unless otherwise noted below.See oelow and coverage forms for deductlble(s) applicable to other Items.

LOCI FORMBLDG. NUMBER

001

001·001

DESCRIBED PREMISES AND COVERAGES

NEWSPAPER/CLASS RATED706 MAIN STREETDALlAS

tTX 75202

PROTEC ION C~ 03

LIMIT OFINSURANCE PREMIUM

CPOO10

CP1030

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YOUR BUSINESS Pf:IISONAl PROPERTYJOISTED MASONRYCAUSES OF LOSS S!fCI,AL. INCL. THEFT

80'1 COINSURANCEREPLACEMENT CO~BUSINESS INCO&I£tEXTRA EXPENSEOPTION·III: RE . ~AtUE ONLYCAUSES OF LOSS SJ!ECIAl INCL. THEFT

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FORMS AND ENDORSEMENTS APPLYING TO THIS COVERAGE PART;

SEE 8-S-1018

MORTGAGE HOLDER:

8· D·C" Ed, 01·~2

3,685.00

UNIBlll NO. 100572818 INSURED 02-19-02 YOUR BIll WILL FOLLOW

36

DALLAS COUNTYPURCHASING DEPARTMENT

. , ,

November 22, 2002

TO:

FROM:

SUBJECT:

The Honorable Commissioners Court

Willa Roberts, Purchasing Supervisor

Contract Extension: Bid Number 2000-027-229 " Annual Contract for DishwashingChemicals, Dispensing System & Related Services"

BACKGROUNDIISSUEOn December 19, the Commissioners Court, at their regularly scheduled session, authorized the award ofBid No., 2001-20 2000 to Diversey Lever for the period ofDecember 21, 2000 through December 20,2001.The contract provides dishwashing chemicals, equipment and consultant services for the Sheriffs Cook Chilland West Tower kitchen facilities. In accordance with contract terms and upon mutual agreement, thecontract may be extended for a fmal twelve month period based on the existing terms, conditions and pricing.As a result of Diversey Lever's compliance with contract specifications, the Sheriffs Department requestthat the County exercise the final twelve month extension option contained within Bid #2000-027-229. .

Diversey Lever has agreed to extend the contract for dishwashing services in accordance with the existingterms, conditions and pricing set forth and awarded.

FINANCIAL IMPACT:The contract is based on a cost per meal per person of $0.00314. Consequently, should the CommissionersCourt concur with extending Bid# 2000-027-229 for additional twelve month period and based a yearlyaverage number ofmeals of9,005,400 (750,450/month) it is anticipated that Dallas County will incur annualexpenditures totaling approximately $28,260.00.

RECOMMENDATION:It is the recommendation of the Purchasing Department that the Dallas County Commissioners Courtauthorizes the fmal twelve (12) month extension of Bid No 2000-027-229, effective December 21, 2002through December 20,2003.

Should the Court concur with the recommendation, a court order will be scheduled for the next formalagenda.

RECOMMENDED FOR APPROVAL:

~:i121Sio1 irector

509 Main Street, Suite 6236th Floor Records Building

Dallas, Texas 75202-4616 Office (214) 653-7431

37DALLAS COUNTYPURCHASING DEPARTMENT

- -; i. __.

November 22, 2002

TO:

FROM:

SlTBJECT:

The Honorable Commissioners Court

Willa Roberts, Purchasing Supervisor

Contract Extension: Bid Number 2000-035-240 "Annual Contract for Laundry Chemicals,Equipment & Services".

BACKGROUNDIISSUEOn December 19, the Commissioners Court, at their regularly scheduled session, authorized the award ofBid No., 2000-035-240 to Zep Manufacturing Co. for the period of December 15,2000 through December14, 2001. The contract provides laundry chemicals, equipment and consultant services for the Sheriff'slaundry facility at Cook Chill. In accordance with contract terms and upon mutual agreement, the contractmay be extended for an additional twelve month period based on the existing terms, conditions and pricing.As a result of Zep's compliance with contract specifications, the Sheriffs Department requests that theCounty exercise the final twelve month extension option contained within Bid #2000-035-240.

Zep Mfg. Co. has agreed to extend the contract for laundry services in accordance with the existing terms,conditions and pricing set forth and awarded..

FINAJ.~CIAL IMPACT:Based on payment records, it is anticipated that Dallas County will incur annual expenditures totalingapproximately $32,000.00 based on past expenditures under this contract.

RECOMMENDATION:In accordance with the terms and conditions set forth in Bid #2000-035·240, the Purchasing in concurrencewith the Sheriffs Departments recommend that the Annual Contract for Laundry Chemicals, Equipment andRelated Services as awarded to Zep Mfg. Co., be extended for an additional twelve month period based onthe terms, conditions and pricing set forth and awarded, effective December 15, 2002 through December 14,2003 at an estimated annual cost of 32,000.00.

Should the Court concur with the recommendation, a court order will be scheduled for the next formalagenda.

RECOMMENDED FOR APPROVAL:

509 Main Street, Suite 6236th Floor Records Building

Dallas, Texas 75202·4616 Office (214) 653-7431

38

DALLAS COUNTYPURCHASING DEPARTMENT

y

Rational for Same Day Briefing

November 21, 2002

The Honorable Commissioners Court ~~

Phillip J. Va,quez, Purcha,ing Director~~'~~~FROM:

TO:

SUBJECT:

This item is being briefed and submitted for Court Order on the same day. Schlumberger Serna, Inc.has requested that this be expedited to allow other local and state government agencies to utilize thiscontract.

39

DALLAS COUNTYPURCHASING DEPART:\-fENT

November 21, 2002

TO: The Honorable Commissioners Court

FROM: Phillip J. Vasquez, Purchasing Director

SUBJECT: Contract Amendment to Data Services Outsourcing Contract

Back2round/lssueOn May 21, 2002, Dallas County Commissioners Court approved the Data Services OutsourcingMaster Agreement and fourteen (14) Service Level Agreements between Dallas County andSchlumberger Serna, Inc. to be effective November 1, 2002 with Court Order #2002-947. Thetransition process has been completed and the contract has been initiated.

Schlumberger Serna has requested that the County modify its Master Agreement to allow othergovernment entities to utilize this contract. Article 791 of the Texas Local Government Code authorizescontracts between government agencies to perform governmental functions and services such as street, roadsand drainage. Additionally, Section 791.025 of the Texas Government Code permits Interlocal agreementsbetween local governments for the purchase of goods and services.

The Civil Section of the Dallas County District Attorney's Office has approved the attached language changeto the Master Agreement.

Financial ImpactThere is no financial impact on Dallas County with this contract change.

Recommendation:The Purchasing Department recommends that the Commissioners Court approve the contractchange. This is respectfully submitted to the Commissioners Court for its consideration. A CourtOrder has been scheduled for this formal agenda.

cc: 1. Allen Clemson, Commissioners Court AdministratorJanet Ferguson, Chief Civil Section District Attorney's OfficeJohn Hennessey, MIS DirectorChris Campbell, Schlumberger SernaGloria Webb, Purchasing Specialist!Analyst

Attachment

Schlumberger Sema, Inc. IT Services Contract Admendment

Insert this language into Part II.B of the Master Services Agreement

9. In accordance with section 791.025 of the Texas Government Code, DallasCounty agrees to allow other governmental entities ("entity") to utilize the MasterService Contract and Service Level Agreements ("Contract"). The Countyreserves the right to accept or reject another entity's request to utilize theContract. The Contractor agrees that it shall not accept such additional obligationsto furnish goods or services that would impair compliance with the terms of thiscontract. The Contractor agrees to hold Dallas County harmless and shall furtherprotect and defend the County from and against any claims or disputes arisingfrom another entity's utilization of the Contract.

COURT ORDER

ORDER NO. __

DATE. _

STATE OF TEXAS

COUNTY OF DALLAS

)(

)(

BE IT REMEMBERED, at a regular meeting of Commissioners Court of Dallas County, Texas, held on

the, ,day 0[ -:. 2002, on a motion made by

_____________________________ , and seconded by

_________________________ , the following order was adopted:

WHEREAS, On May 21, 2002 the Commissioners Court approved the Master Agreernent and fourteen (14)Service Level Agreements with Schlumberger Serna, Inc. to perform for IT Services for Dallas County; and

WHEREAS, Schlumberger Serna Inc. has expressed a desire to modify the contract to allow othergovernment entities to utilize the contract awarded by Dallas County; and

WHEREAS, Article 791 of the Texas Local Government Code authorized contracts between governmentagencies to perform governmental functions and services such as street, roads and drainage; and

WHEREAS, Section 791.025 of the Texas Government Code does permit Interlocal agreements betweenlocal governments for the purchase of goods and services.

IT IS THEREFORE ORDERED, ADJUDGED AND DECREED that the Dallas County CommissionersCourt authorizes changes allowing other government agencies to utilize the contract in accordance withSection 791.025 of the Texas Government Code to be made to the Master Services Agreement withSchlum~ergerSerna Inc. for IT Services for Dallas County.

DONE IN OPEN COURT this the day of ..1,2002.

Margaret Keliher, County Judge Jim Jackson, District #1 Mike Cantrell, Dlstnct #2

John Wiley Price, District #3 Kenneth A. Mayfield, District #4

Recommended by: _

Phillip 1. Vasquez, Purchasing Director

..2

Schlumberger Data Services Contract Amendment

Insert this language into Part H.B of the Master Services Agreement

9. In accordance with section 791.025 of the Texas Government Code, DallasCounty agrees to allow other governmental entities ("entity") to utilize the MasterService Contract and Service Level Agreements ("Contract"). The Countyreserves the right to accept or rej ect another entity's request to utilize theContract. The Contractor agrees that it shall not accept such additional obligationsto furnish goods or services that would impair compliance with the terms of thiscontract. The Contractor agrees to hold Dallas County harmless and shall furtherprotect and defend the County from and against any claims or disputes arisingfrom another entity's utilization of the Contract.

(8

ORDER NO. 2002DATE May 21, 2002

STATE OF TEXASCOUNTY OF DALLAS

947

§§

COURT ORDER

BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County, Texas held on the

21st day of Ma----=:y'--- ---'. 2002, on motion made by

....,;;.J.;;,ohn=..;.W;,;;;i;;;;;le,;;,y~P.;;;r.;;;ice;;;.;;;"j,.......,;:Ca;;;;;;.;,;;1I~1l.;.....;;;o.;;,f....;D;;.;i;;,;;s;;.;;t;.;. •.....;;..3 " and seconded by Mike cantrell, Ccmn. of Dist. 2,

the following Order was adopted:

WHEREAS, the Dallas County Commissioners Court contract for IT Services expires on October 31, 2002; and

WHEREAS, the Dallas County Commissioners Court has gone through an extensive Request for Proposals andEvaluation Process to select a new IT Service provider; and

WHEREAS, the Commissioners Court after extensive evaluations of the initial response to the Request forProposals, revised proposals and best and fInal offers from all vendors that were found susceptibleto perform the desired IT Services, selected SchlumbergerSema, Inc. as the preferred provider; and

WH.EREAS, after contract negotiations a fInal IT Services contract between Dallas County andSchlumbergerSema, Inc. has been developed

NOW, THEREFORE, BE IT ORDERED, ADJUDGED AND DECREED that the Commissioners Court doeshereby approve the attached IT Services Master Agreement and fourteen (14) Service Level Agreements betweenDallas County and SchlumbergerSema, Inc. which are to be effective upon final execution of such agreementsand/or as specifIed in the various Service Level Agreements.

21s~ day of__~ ----::.=I::'II"""'T-----:~--T-"

Mike CantrellCo iSSion'1il2Kenneth A. MayfIeldCommissioner, District 4

Recommended by~~~~_.l.&~::::::::=:;--:J. lien Clemson, Administrator ~ -, 7

44

CHAPTER 791. INTERLOCAL COOPERATION CONTRACTS

SUBCHAPTER A. GENERAL PROVISIONSsect; 791.001. PurposeThe purpose of this chapter is to increase the efficiency and effectiveness of local governmentsby authorizing them to contract, to the greatest possible extent, with one another and withagencies of the state.

Added by Acts 1991, nnd Leg., ch. 38, &sect; 1, eff. Sept. 1, 1991. & sect; 791.002. Short TitleThis chapter may be cited as the Interlocal Cooperation Act.

Added by Acts 1991, nnd Leg., ch. 38, &sect; 1, eft Sept. 1, 1991. sect; 791.003. DefinitionsIn this chapter:

(1) "Administrative functions" means functions nonnally associated with the routine operation ofgovernment, including tax assessment and collection, personnel services, purchasing, recordsmanagement services, data processing, warehousing, equipment repair, and printing.

(2) "Interlocal contract" means a contract or agreement made under this chapter.

(3) "Governmental functions and services" means all or part of a function or service in any of thefollowing areas:

(A) police protection and detention services;

(B) fire protection;

(C) streets, roads, and drainage;

(D) public health and welfare;

(E) parks and recreation;

(F) library and museum services;

(G) records center services;

(H) waste disposal;

(I) planning;

(J) engineering;

(K) administrative functions;

(L) public funds investment;

(M) comprehensive health care and hospital services; or

(N) other governmental functions in which the contracting parties are mutually interested.

(4) "Local government" means a:

45

(A) county, municipality, special district, or other political subdivision oftrus state or anotherstate; or

(B) combination of two or more of those entities.

(5) "Political subdivision" includes any corporate and political entity organized under state law.

Added by Acts 1991, 72nd Leg., ch. 38, &sect; 1, eff. Sept. 1, 1991. Amended by Acts 1993,73rd Leg., ch. 823, &sect; 1, eff. Sept. 1, 1993.

Amended by Acts 2001, 77th Leg., ch. 98, &sect; 1, eff. Sept. 1,2001.

46

791.025. Contracts for Purchases

(a) A local government, including a council of governments, may agree with another localgovernment or with the state or a state agency, including the General Services Commission, topurchase goods and services.

(b) A local government, including a council ofgovernments, may agree with another localgovernment, including a nonprofit corporation that is created and operated to provide one ormore governmental functions and services, or with the state or a state agency, including theGeneral Services Commission, to purchase goods and any services reasonably required for theinstallation, operation, or maintenance of the goods. This subsection does not apply to servicesprovided by firefighters, police officers, or emergency medical personnel.

(c) A local government that purchases goods and services under this section satisfies therequirement of the local government to seek competitive bids for the purchase of the goods andservices.

(d) In this section, "council of governments" means a regional planning commission createdunder Chapter 391, Local Government Code.

Added by Acts 1991, nnd Leg., ch. 38, &sect; 1, eff. Sept. 1, 1991. Amended by Acts 1995,74th Leg., ch. 28, &sect; 1, eff. April 27, 1995; Acts 1997, 75th Leg., ch. 826, &sect; 1, eff. June18, 1997.

-47

DALLAS COUNTYOFFICE OF BUDGET AND EVALUATION

October 24, 2002

TO:

FROM:

SUBJECT:

Commissioners Court

Ryan BrowC?Budget Officer

Road and Bridge District 4's Sheriff's Office Special Investigations Division loan offer

BACKGROUNDIn FY89, Commissioners Court and the Sheriff agreed to fund a self-liquidating Special InvestigationsDivision (SID). Included in this original agreement was a loan from then Commissioner Nancy Judy,Road and Bridge District 2 to the Sheriff's Office in order to establish the Special Investigations Division.The Office of Budget and Evaluation has not been able to find the particulars on the loan or the payback.However, institutional memory is that it occurred and it was paid back.

OPERATIONAL IMPACTThe original intent of SID was to be a standalone drug enforcement unit developing their own intelligenceand performing their own arrest activities. As such, SID was created with a supervisor heavy structure.SID is staffed with a Captain, a Lieutenant, a Sergeant, six deputies and two secretaries. In addition, SIDuses the manpower of the Intelligence Division (one Lieutenant and six deputies) and the CriminalInvestigations Division (one Lieutenant, one Sergeant and ten deputies) when additional resources areneeded.

As time passed it became apparent that operating a standalone drug enforcement program was not anefficient use ofmanpower. So over the last couple ofyears the deputies authorized for SID have becamemore involved with multi-jurisdictional taskforces. Since SID was no longer functioning as a standalonedrug enforcement unit the supervisor heavy structure became outdated. In addition, SID had never attaineda self-liquidating status.

During the FY2002 budget process the Office of Budget and Evaluation recommended thatCommissioners Court eliminate the supervisors (Captain, Lieutenant, and Sergeant), clerical staff and threedeputies through attrition. Thereby, leaving the three deputies that were working on the multi-jurisdictionaltaskforces. The Office ofBudget and Evaluation further recommended that two deputies authorized in theIntelligence Division for two de-populated jails be eliminated through attrition.

As part of the FY2002 budget the Commissioners Court agreed to this recommendation. However, early inOctober 2001, the Sheriff's Department received Department of Justice permission to use seized Federalfunds to offset other expenditures in the Sheriff's Office budget in order to maintain SID in FY2002.

As part of the FY2003 budget the Commissioners Court was unable to fund the continued operation ofSID and approved the elimination of the supervisors (Captain, Lieutenant, and Sergeant), clerical staff andthree deputies through attrition. The three deputies that were working on the multi-jurisdictionaltaskforces were transferred to the Intelligence Division. Additionally, two deputies authorized in theIntelligence Division for two de-populated jails were approved for eliminated through attrition.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340(214) 653-6384. Fax (214) 653-6517. rwbrown@dallascounty.org

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The week prior to the adoption of the FY2003 Budget, the Sheriff requested and Commissioners Courtgranted a request to have the County Auditor's Office review information provided concerning civilforfeitures pending in the courts and determine if any could be certify as revenue for FY2003. The generalunderstanding was that if the County Auditor certified that the SID would be self-liquidating that theCommissioners Court would allow it to continue to operate in FY2003. The County Auditor's Officereviewed the civil forfeitures and provided Commissioners Court a document that stated that the"probabilitv of receipt offunds for reviewed cases totaling $319,000 within FY03 is high".

The FY2003 projected budget for SID is $739,000. Assuming the County Auditor certifies $319,000 incivil forfeitures for FY2003 there still is a funding gap of $420,000. In order to allow SID to operate forFY2003 Road and Bridge District 4 has requested that Commissioners Court authorize a loan of Road andBridge funds in the amount of $420,000 to cover the funding gap. Commissioner Mayfield fully expectsto be reimbursed for the loan in FY2003 or future years as funds become available and may be legallyexpended.

LEGAL IMPACTThe County Auditor's Office, District Attorney's Office and the Office of Budget and Evaluation havereviewed Commissioner Mayfield's loan offer and have determined that there are appropriate road relatedexpenditures in the Debt Service and/or Major Capital Projects fund for which the Road and Bridge fundsmay be used; thereby, freeing up General Fund appropriations for the Sheriffs Office Special InvestigationDivision for FY2003.

The District Attorney's Office further determined that a majority of Commissioners Court would need toapprove any appropriation transfer related to this loan offer.

FINANCIAL IMPACTThe FY2003 projected budget for SID is $741,000. Assuming the County Auditor certifies $319,000 incivil forfeitures in FY2003. Road and Bridge District 4 would need to loan the Sheriffs Office $420,000in order to operate SID for FY2003.

RECOMMENDATIONThe Office of Budget and Evaluation presents for discussion Commissioner Mayfield's offer to loan$420,000 from Road and Bridge District 4 allocated funds to cover the operating cost of the SheriffsOffice Special Investigations Division for FY2003.

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December 3, 2002

MISCELLANEOUS

1) DISTRICT COURT ADMINISTRATION - requests approval for:

a) reduced cost for parking authorized at the juror rate of $3.00 per day at theGeorge L. Allen, Sr. Courts Building, Underground Parking Garage forMonty J. Buhrow, a law student who will be volunteering as a law clerk forthe lOl st District Court from January 2, 2003 until May 30,2003.

b) to appoint Donna Roach, Jury Bailiff to be in charge of the central juryroom and the general panel. The statutory term is for two years beginningJanuary 1 of each odd-numbered year. The appointment of Ms. Roach isfor two years beginning January 1,2003.

TRAVEL REQUESTS

1) INSTITUTE OF FORENSIC SCIENCES - requests approval for KarinHendley to attend the Agilent GC-MDS Troubleshooting and Maintenance inRichardson, TX on December 6, 2002 and use of a County vehicle with gas creditcards: $320 (Registration Fees) is available in General Fund, Forensics, Crime LabDepartment, Conference Training Account, FY Budget 2003(00120.3311.04210.2003)

2) PURCHASING - requests approval for Phillip Vasquez to attend the USCommunities Advisory Board Meeting in Walnut Creek, CA on December 5-6,2002 at DO cost to Dallas County.

MISCELLANEOUS EQUIPMENTN/A

TELECOMMUNICATIONS REQUESTN/A

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