fy09 annual planning it division. information technology division vp, m brydges information systems...
TRANSCRIPT
FY09 Annual Planning
IT Division
Information Technology Division
VP, M Brydges
InformationSystems
SD, K Cornell
TechnicalLead
D, A Dinnouti
Science
M, K Green
Global Strategy &Development
SD, B Fine
Global SupportServices
SD, A Lora
Network
SD, B Freed
Field Support D, S Kyllo
Help Desk &Training
M, P Manu
ProcurementAsset Mgmt
M, L Day
Admin
TBD
This slide presents the functional areas of IT, the leads of which together comprise the IT Management Group.
IT Management Group
BusinessIntelligence
TBD
Websites & Learning
TBD
IT Div Assistantfixed term, TBD
Organizational Chart
BusinessIntelligence
SystemsD, TBD
Website & Learning Systems
D, TBD
ScienceApplications
M, K Green
M, J Manwell
M, TBD
C, B Hoekstra
M, H Kistler
M, TBD
C, D Hubbard
Information Systems
Global Strategy &Development
SD, B Fine
TechnicalLead
D, A Dinnouti
Information SystemsSD, K Cornell
Organizational Chart
The Information Systems area manages development, maintenance and ensures support for CI applications and websites.
Global Support ServicesSD, A Lora
NetworkServices
SD, B Freed
Field Support ServicesD, S Kyllo
Help Desk &TrainingServices
M, P Manu
Procurement& Asset Mgmt
ServicesM, L Day
AdministrativeServices
TBD
M, R Littlefield
M, Y Melnikov
M, W Burton
M, K Shelton
M, H Rasambainarivo
M, A NaranjoNeotropics
M, L LenoaAsia Pacific
M, R Ranaivoarison
Africa
M, K HughesTraining
M, S MaggardPhone Sys
C, Y Affa
C, J CernadasConferencing
C, R LewisAcct Mgmt
C, TBD
C, D Kelly
A, A Pittman
M, A Lynn
C, L Green
A, S Tucker
M, S Obleas
Global Support Services
GlobalStrategy &
DevelopmentSD, B Fine
The Global Support Services area offers an integrated set of services to all US and Field-based staff.
C, B Sidibe
A Trujillofix term, Intern
Organizational Chart
FY08 SuccessesInformation Systems
New Conservation.org, using SharePoint platform New CI Library, to be launched at Annual Planning WBDB Outcomes Definition in production, Outcomes
Monitoring under development IBAT prototype completed, launch planned for WCC Planning revision, improved performance and functionality Fire Alert phase 1 in production, phase 2 underway RAP in production Fire Risk, in beta by end of FY Oracle Financials/HR assessments, planning Enhancement and maintenance of existing systems
FY08 SuccessesGlobal Strategy & Development
IT participation in ROC / PMG Assessments Connectivity improved in 15 field offices through strategic
investments 5 field offices connected to global network
Gabarone, Bali, Sorong, Atherton, Noumea (June) IT training delivered to 5 field offices
La Paz, Phnom Penh, Gabarone, Cape Town, Atherton (May) Capacity building for field-based IT staff
Workshops held in Quito and Phnom Penh Proactive budget preparation assistance for field programs,
for maintenance and other IT related costs Event support
Latin American Parks Congress (Bariloche), Climate COP (Bali), CBD COP (Bonn) (May)
FY08 SuccessesGlobal Support Services
Initiated strategic planning process Incorporated IT policies into Operations Manual Data center uptime reached 99.9% (period Jul07-Mar08) Upgraded Citrix environment (cutover in June) 38 connected field offices (out of 59 est. total) Enterprise agreement, discounted Microsoft licensing for
all CI staff Integration of CC Office Services into IT Division Resolved building security issues, convened data security
task force Low turnover, consistent core support staff Enhancement and maintenance of existing processes and
systems
FY09 Plan
Enhance and maintain existing systems WBDB Outcomes Definition & Monitoring, Planning, GEM, Grant
Writer, Fire Alerts, Fire Risk, RAP Enhance, maintain and implement new modules within Oracle
business applications area (Financials, HR) Continue to expand and develop new linkages between
systems Outcomes-Planning, Planning-GEM, GEM-Financials, Planning-
Financials and Financials-HR Begin development of enterprise data repository, to support
cross-reporting needs Complete evaluation of enterprise reporting platform
ApplicationsBy 2010, complete build-out of individual systems; develop appropriate linkages among select systems; and incorporate an enterprise reporting functionality.
FY09 Plan
Collaborate with Communications to enhance/maintain Conservation.org. New interactive tools, functionality, campaign support Migration of remaining sites for “global rollup” Implementation of field website needs
Complete evaluation of portal platform; develop technical roadmap and associated project plans.
Integrate portal-based applications. Intranet, Learning Network, CI Library
Websites and Learning SystemsBy 2010, complete consolidation of CI's public websites, primarily under conservation.org; stabilize technical platform and "decentralized" content management model; integrate and transition learning systems to appropriate technical platform.
FY09 Plan
Implement network infrastructure improvements for improved performance, security, efficiency, and reliability/redundancy.
Connect 6 field offices to the global network. Identify, prioritize and make strategic investments in
connectivity and field infrastructure. Establish regional component of Global Support Model. Improve and expand end user support.
Global Support InfrastructureBy 2010, stable infrastructure (technology, people and processes) in place for CI support functions to deliver consistent support services in a global context.
FY09 Plan
Improve training / meeting support services through awareness building and training on best practices, and upgrades to CC and Field conference facilities.
Upgrade CC training room (replace 7 yr old equipment)
Improve and expand global training for IT owned tools and services.
TrainingIn FY09, formally launch CI's training infrastructure. Package, market and support use of IT infrastructure and tools by CI users in global training activities and learning initiatives. Set example for other CI areas by developing and offering comprehensive, high quality, multi-format training on IT owned tools and services.
FY09 Plan
Formalize global procurement and asset management policies. Standardize global processes for all procurement and asset
tracking requirements. Implement procurement/asset management system. Collaborate with CABS to formalize global GIS software
licensing processes.
Procurement and Asset ManagementBy 2010, robust global procurement and asset management program in place that efficiently tracks assets and ensures CI/IT supported product compliance. Provide CI users access to the best product options based on financial, environmental and other considerations.
FY09 Plan
Develop a comprehensive emergency preparedness plan for CC
Develop a comprehensive security services program for CC Develop a travel services program Develop a partnership program for hotel accommodations
OST/Facilities/TravelBy 2010 OST/Facilities/Travel is an essential component of the Global Support Services with a range of program services to serve global CI user needs.
Capacity-Building EffortsDivisional Role: Provide CI’s training infrastructure, and deliver materials and end
user training for IT owned tools and services.
FY09 Activities in the Field and HQ: Regional IT workshops and meetings to facilitate ongoing
implementation of Global Support Model, provide capacity building for IT-related field staff.
Improve training / meeting support services through awareness building and training on best practices, and upgrades to CC and Field conference facilities.
Upgrade CC training room Improve and expand global training for IT owned tools and
services.
FY09 Details
Organizational Sustainability
Divisional Role:By 2010 portion of IT costs are funded in a sustainable manner, and
organizational cost savings achieved as a result of IT led initiatives.
FY09 Activities: Develop and implement IT fundraising strategy. Formalize IT support for and leverage events for strategic
fundraising opportunities.
Conduct a pilot program toward lowering business travel costs.
FY09 Details
Headcount
Regular Fixed-Term
FY08 Board-approved budget
# FT positions 36 4
# PT positions 3
Positions added in FY08
# FT positions
# PT positions
FY09 Requested # FT positions 40 3
# PT positions
FY09 Budget Growth
Division Total FY08 Budget Proposed FY09 Budget
% Growth
IT Division $ 7,841,139 $ 9,833,249 % 25
Activity Area
CC Building 215 $ 293,058 $ 289,128 % -1
Field Conn. 221 $ 200,000 $ 200,000 % 0
Facil./Admin. 202 $ 501,314 $ 844,852 % 69
Internet Str. 220 $ 532,393 $ 787,803 % 48
IT Programs 205 $ 6,314,178 $ 7,567,111 % 20
FY09 Budget Detail by Expense Category
Expense Category
FY08 Budget
% of Total
FY09 Proposed Budget
% of Total
% Change FY08 to FY09
Salaries & Benefits
$ 3,618,985 % 46 $ 3,560,501 % 36 % -2
Travel & Conferences
$ 235,250 % 3 $ 358,318 % 4 % 52
External Grants $189,250 % 2 $ 194,250 % 2 % 3
Occupancy $ 392,291 % 5 $ 382,524 % 4 % -2
Other Direct Costs
$ 3,405,362 % 43 $ 5,337,656 % 54 % 57
Total $ 7,841,139 $ 9,833,249 % 25
FY09 Budget Detail by Funding Source
Funding Source
FY08 Budget % of Total
FY09 Proposed Budget
% of Total
% Change FY08 to FY09
GBMF $ 1,051,902 % 13 $ 1,050,088 % 11 % 0
Individual $ 532,393 % 7 $ 787,803 % 8 % 48
CEPF
Government
Foundation
Corporate $ 269,962 % 3 $ 263,538 % 3 % -2
Other
Shortfall
Unrestricted $ 6,152,621 % 77 $ 7,876,173 % 79 % 28
Total $ 8,006,879 $ 9,977,604 % 25
Questions?