fy16 school board proposed operating budgets...secretarial/clerical 141.5 158.5 158.0 other support...

FY16 School Board Proposed

Operating BudgetsExecutive Summary

Loudoun County Public Schools21000 Education Court

Ashburn, VA 20148

E-mail: [email protected] Site: www.lcps.org

Prepared by Budget Division(571) 252-1250

EXECUTIVE SUMMARY

Loudoun County Public Schools – FY16 School Board Proposed Operating Budgets

EXECUTIVE SUMMARY TABLE OF CONTENTS

Overview and LCPS Accomplishments ............................................................................................................... 1 History of Enrollment Growth .............................................................................................................................. 3 Student Enrollment Growth and Economic Condition Impacts on Budgets ......................................................... 4 School Board Revisions to FY16 Superintendent’s Proposed Operating Budgets .............................................. 5 Operating Budget Expenditures .......................................................................................................................... 6 Operating Budget Revenues by Source .............................................................................................................. 7 Per Pupil Expenditure .......................................................................................................................................... 8 Operating Budget Expenditures by State Category ............................................................................................. 9 School Nutrition Services Summary .................................................................................................................. 10 Central Vehicle Maintenance Summary ............................................................................................................ 11 Lease Purchase ................................................................................................................................................ 11 School Board’s Proposed Operating Budgets ................................................................................................... 12

EXECUTIVE SUMMARY


Overview and LCPS Accomplishments

Loudoun County Public Schools’ enrollment continues to grow. As of September 30, 2014, 73,461 students attended Loudoun County’s 87 schools, a one-year increase of 3.7 percent. Loudoun County is one of the fastest-growing counties in America and is expected to continue attracting new residents. As an example, when the class of 2015 entered our school system as kindergarteners in 2002, it had 2,995 members and LCPS had an enrollment of 37,532 students in 51 schools. When this class graduates in June, it will have 4,777 members with 87 LCPS schools. ACADEMIC ACHIEVEMENT Loudoun County Public Schools had a 95.2 percent on-time graduation rate in 2014. The Class of 2014 earned $43,416,413 in scholarships, an increase of $8,484,809 over the $34,931,604 earned by the Class of 2013. 62.27 percent of the graduates said they would be attending a four-year college, while 27.80 percent said they would be attending a two-year school. 1.65 percent of the graduates said they would be joining the military. 71 percent of the members of the Class of 2014 received an Advanced Studies (AP) diploma. 2014 SAT scores for LCPS stayed well above state and national averages. The average overall score for the 3,536 LCPS students who took the SAT was 1,611, compared to 1,520 for Virginia students and 1,471 for students nationwide. The 1,611 was 5 points higher than the overall LCPS average for 2013. All 12 of the LCPS high schools eligible to be ranked nationally by The Washington Post’s Challenge Index received this honor in 2014. The Washington Post listed the top 2,093 (or 9 percent) of high schools in America based on the Challenge Index criteria. All LCPS high schools fell within the top 9 percent. Digital Promise, a national, independent nonprofit organization authorized by Congress to accelerate innovation in education, has named Loudoun County Public Schools (LCPS) as one of 11 new members accepted into the League of Innovative Schools, a national coalition of school district superintendents committed to innovation. Three LCPS elementary schools designated “focus” schools during the last two school years – Guilford, Rolling Ridge, and Sugarland– are Fully Accredited for 2014-15. (Focus schools are federally designated Title I schools that employ a state-approved academic coach to develop strategies to improve student performance. Guilford, Rolling Ridge and Sugarland received this designation during the 2011-12 school year.) Working in Support of Education (WISE), an educational non-profit, recently announced that 148 Virginia public schools were named Blue Star Schools and 300 Virginia teachers were named Gold Star Teachers for their students’ performance on the 2013-2014 WISE Financial Literacy Certification test. All 13 eligible Loudoun County Public Schools (LCPS) high schools were named Blue Star Schools (Rock Ridge High School was not yet open).

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EXECUTIVE SUMMARY


A record 47 Loudoun County Public Schools (LCPS) buildings have been awarded the 2014 ENERGY STAR label by the federal Environmental Protection Agency (EPA). In addition to the ENERGY STAR designations, LCPS received Premier Membership in the EPA’s Certification Nation program. Certification Nation honors private and public entities that have achieved high ENERGY STAR participation as part of ENERGY STAR’s 15th anniversary. All eligible Loudoun County Public Schools (LCPS) high schools have received the National Athletic Trainers’ Association Safe Sports School Award. This award champions safety and recognizes secondary schools that provide safe environments for student athletes. The award reinforces the importance of providing the best level of care, injury prevention and treatment. In 2014, U.S. News & World Report ranked 3 LCPS high schools among the best in the nation – Loudoun Valley (14th in VA; 316th Nationally); Dominion (15th in VA; 326th Nationally); and Potomac Falls (18th in VA; 387th Nationally). 23 LCPS Schools honored by State VIP Awards. COMMUNITY INVOLVEMENT LCPS continues to be an integral part of the Loudoun community. Parents and other volunteers donate nearly 200,000 hours a year to support schools by mentoring, tutoring, helping with special projects, fundraising and reading. Besides LCPS students, Loudoun County’s Department of Parks, Recreation and Community Services, churches, homeowners associations, PTA’s and PTO’s, youth and adult sports leagues, the YMCA, 4-H, adult education classes, civic organizations and the Boy and Girl Scouts use the interior facilities and athletic fields of the public schools. During the 2013-2014 school year, 2,158 facility use requests were processed. Community groups used 60 school gymnasiums in 2013-2014 for recreational basketball, volleyball and other indoor activities. 62 school athletic fields were used in 2013-2014 for community recreational programs. LCPS facilities were utilized by 54 churches during 2013-2014 for church activities.

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EXECUTIVE SUMMARY

Loudoun County Public Schools - FY16 School Board Proposed Operating Budgets

History of Enrollment Growth Impacts

Student enrollment increaseStudent enrollment increases are one of the primary factors impacting all LCPS budgets.

New schools required for additional students

68

70

72

74

76

78

80

82

84

86

88

FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

75 76

79 80

82

84

87 88

Sept

embe

r 30

Enro

llmen

tN

umbe

r of S

choo

ls

Fall 2015 - Riverside HS will open

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

57,009

60,096

63,220

65,668

68,289

70,858

73,233

75,755

2,522 additional students projected in FY16

Projected

Projected

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EXECUTIVE SUMMARY

FY14 Revised FY15 Revised FY16 Proposed

School Based

Instruction 5,390.4 5,633.7 5,927.4

Bus Drivers & Attendants 888.5 888.5 853.5

Teacher Assistants 1,274.8 1,148.4 1,189.5

Custodians 493.0 519.8 536.8

Other School Support 403.9 417.4 429.4

Administration 291.0 285.5 299.0

Instructional Support 199.1 170.1 176.0

Nurses & Health Clinic Assistants 92.4 94.9 97.9

Total School Based FTE's 9,033.1 9,158.3 9,509.5

Non-School Based

Secretarial/Clerical 141.5 158.5 158.0

Other Support Staff 344.3 369.5 382.3

Administration 126.0 136.5 152.5

Total Non-School Based FTE's 611.8 664.5 692.8

Total FTE's 9,644.9 9,822.8 10,202.3

Total Student Enrollment 70,858 73,233 75,755

Staff is focused on students in the classroom…

Percentage School Based

Employees

Percentage Non-School Based

Employees

93.2% 6.8%

92.6% 7.4%

91.1% 8.9%

89.7% 10.3%90.9% 9.1%

Source: FY 2015 Washington Area Boards of Education (WABE) Guide


Enrollment and Position Increases

Position

ArlingtonAlexandria

LCPS FY16 proposed staffing is 93.2% School Based

*(WABE Guide excludes bus drivers and bus attendants for calculation of the school based/non-school based percentages.)

FY15 Surrounding School Division Comparison*

School Division

Fairfax

Loudoun

Prince William

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EXECUTIVE SUMMARY

Amount FTE

FY16 Superintendent's Proposed Page

Reference1 ($3,050,000) various

Reduce premium increases from 15% to 9% and add $150/$300 deductible to POS plan.

2 ($965,762) (14.00) 54

3 $119,000 1.00 166

4 $3,690,000 41.00 745 $1,200,000 0.00 130

6 Provide funding to construct a playground for Meadowland Elementary. $50,000 2547 Restore the 14 eliminated Middle School Library Assistants. $661,688 14.00 808 Reduce contingency positions from 40 to 35 FTEs. ($450,000) (5.00) 74

Total expenditure revisions $1,254,926 37.00

Revenue Revisions1 Increase Other Revenue for Summer School Tuition. $650,0002 Increase the required local transfer. $604,926

Total revenue revisions $1,254,926


School Board Revisions to FY16 Superintendent's Proposed Operating BudgetsJanuary 8, 2015 through January 29, 2015 the School Board held eight budget work sessions and two public hearings. On January 29th they adopted the FY16 School Board Proposed Operating Budgets which include the following changes made to the Superintendent's Proposed Operating Budgets presented January 8, 2015.

Expenditure Revisions

Reduce average high school class sizes by 1 student.

Group Health Insurance changes:

Fund Full Day Kindergarten classes at schools with space available and a projected at-risk Kindergarten student population of 8 or more students. Staffing will be based on class sizes of both 15 students per teacher and 25 students per teacher plus teaching assistant.Add Transition Specialist position.

Fully restore summer school with offsetting anticipated revenues. Superintendent to supply framework which maximizes student participation, captures available state revenue, and continues utilization of Virtual Loudoun.

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EXECUTIVE SUMMARY

Personnel $802,874,321 $868,038,945Operations and Maintenance 95,583,668 100,301,679Capital Outlay 1,527,208 1,804,103

Sub-Total $899,985,197 $970,144,727

OPEB Contribution $12,000,000 $12,000,000

Total with OPEB $911,985,197 $982,144,727

In FY16 Personnel costs (including OPEB) account for 89.6%


Operating Budget Expenditures

Description FY15 Appropriated FY16 Proposed

of the operating budget . . .

Personnel Costs - 88.4%

Operations and Maintenance - 10.2%

Capital Outlay - 0.2%

OPEB - 1.2%

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EXECUTIVE SUMMARY

DescriptionFY15

AppropriatedFY16

Proposed

Beginning Balance $10,000,000 $5,000,000 Federal Revenue 14,673,846 15,354,738 State Revenue 278,426,211 288,483,334 Other Revenue 8,115,548 12,152,548 County Transfer (Including OPEB funding) 600,769,592 661,154,107 Total Revenue $911,985,197 $982,144,727

DescriptionFY15

AppropriatedFY16

Proposed

Beginning Balance 1.1% 0.5%Federal Revenue 1.6% 1.6%State Revenue 30.5% 29.4%Other Revenue 0.9% 1.2%County Transfer 65.9% 67.3%

Total 100.0% 100.0%


Operating Budget Revenues by Source

Revenue Categories as Percent of Total Operating Budget

Beginning Balance 0.5%

Federal Revenue 1.6%

State Revenue 29.4%

Other Revenue 1.2%

County Transfer 67.3 %

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EXECUTIVE SUMMARY

FY14 FY15Arlington $18,678 $19,040Alexandria $16,880 $17,041Fairfax $13,472 $13,519Loudoun $11,638 $12,195Prince William $10,158 $10,365

Source: FY 2015 Washington Area Boards of Education (WABE) Guide

Instruction $10,189Operation & Maintenance 1,055Pupil Transportation 737Administration, Attendance, & Health 419Technology 267Facilities 38

FY16 Estimated Cost Per Pupil $12,705


Per Pupil Expenditure

Per pupil expenditure is calculated annually using total Operating Budget less adult education, self-funded summer school, and health services. The total amount is divided by the actual student enrollment as of September 30 to determine an average per pupil cost for the current fiscal year and projected enrollment for the next fiscal year.

FY15 Per Pupil Expenditure Comparison

FY16 Estimated Cost Per Pupil

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EXECUTIVE SUMMARY

Description FY15 Appropriated FY16 Proposed

Instruction $727,149,161 $787,875,917Administration 19,060,484 19,600,271Attendance & Health 12,492,261 13,112,796Pupil Transportation 55,639,306 56,540,629Facilities 2,527,468 2,706,553Operation & Maintenance 78,426,584 81,768,511Technology 16,689,933 20,540,050

$911,985,197 $982,144,727


Operating Budget Expenditures by State Category

Focus on Instruction . . .

Operations & Maintenance - 8.3%

Administration - 2.0%

Instruction - 80.2%

Pupil Transportation - 5.8%

Attendance & Health - 1.3%

Facilities - 0.3%

Technology - 2.1%

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EXECUTIVE SUMMARY

FY15 Appropriated FY16 Proposed

Personnel $16,093,201 $16,449,006Operations & Maintenance 12,020,459 11,304,927Capital Outlay 25,000 10,000

Total $28,138,660 $27,763,933


Cafeteria Sales $20,000,000 $19,310,373State Revenue 338,660 426,000Federal Revenue (including Commodities) 7,800,000 8,027,560Other Revenue 0Local Transfer (Local Taxes) 0 0

Total $28,138,660 $27,763,933

Lunch BreakfastElementary $3.00 Elementary $2.00Secondary $3.10 Secondary $2.00

Adult $4.00 Adult $2.55


School Nutrition Services Summary

Expenditures

Revenues by Source

Meal Prices will decrease by 10 cents for FY16

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EXECUTIVE SUMMARY


Personnel $5,999,226 $5,963,046

Operations & Maintenance 17,372,877 16,738,768

Capital Outlay 43,138 167,000

Total $23,415,241 $22,868,814


School Transfer In $12,903,729 $13,942,321County Government Transfer In 10,511,512 8,926,493

Total Revenues $23,415,241 $22,868,814


Computer Equipment $7,993,734 $7,858,557Furniture and Equipment 118,136 - Vehicles 1,888,130 2,141,443

Total $10,000,000 $10,000,000


Lease Proceeds $10,000,000 $10,000,000

$10,000,000 $10,000,000


Expenditures

Revenues by Source

Central Vehicle Maintenance Summary

Expenditures

Revenues by Source

Lease Purchase Summary

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EXECUTIVE SUMMARY

FY15 AppropriatedFY16 Superintendent's

ProposedFY16 School Board

Proposed

LCPS Operating Budget $911,985,197 $980,889,801 $982,144,727

Assets from Equity Leases Buses and Computer Equipment

$10,000,000 $10,000,000 $10,000,000

Total Operating and Leases $921,985,197 $990,889,801 $992,144,727

Food Services Operating Budget $28,138,660 $27,763,933 $27,763,933(No Local Tax Funding required)

Central Vehicle Maintenance $23,415,241 $22,868,814 $22,868,814


FY15 School Board's Proposed Operating Budgets

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EXECUTIVE SUMMARY


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fy16 school board proposed operating budgets...secretarial/clerical 141.5 158.5 158.0 other support...

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