FY2014-2015

How to fill out your CNIPS Application

CNIPS

Sponsor Application

Once you have submitted your

packet for approval, any

corrections t hat need to be made

will be listed at the top of the

Sponsor Application.

• If you are a non-profit organization and do not have an Executive Director, then list the Chairman of the Board here.

• If you are a School District, list the Superintendent here.

Verify that the Authorized Individual listed is the same listed on the checklist item “Statement of Authority”.

Click the words, “click here” and then find the school closest to your center and enter the information into the boxes provided. Make sure the % totals equal 100.

The information for the boxes come from the numbers in your center. How many of each Ethnicity do you have?

Find the closest school here.

Enter this information into the Ethnicity Data boxes.

Click the words, “click here” and then find the school closest to your center and enter the information into the boxes provided.

The information for the boxes come from the numbers in your center.

What school did you use to get the % entered above.

How did you get the numbers for your center.

Use the same school you previously used for the Ethnicity Data.

Enter this information into the Racial Data Boxes.

If you select yes, you will be required to fill out the Annual Audit Form.

Instructions on where to find the Annual Audit Form and how to fill it out may be found at the end of the presentation.

If your institution receives CCAP or Subsidy then select “Yes”.

After reading the selection, be sure to check this box.

CNIPS

The information must be filled out completely and correctly.

Make sure the Expiration Date you enter hasn’t already passed.

If the center doesn’t have a Board of Directors, list the owner as the Chairman of the Board.

If you are having difficulty obtaining the information necessary to complete the Board Member Information section for every Board Member, please contact the State Agency for assistance.Additional Board Members may be added by clicking the “Add Member” button.

Don’t forget the email address.

CNIPS

Sponsor Budget

Detail

Fill out this section using the numbers found

on the checklist item, “Management Plan.

How many sites is the Sponsor responsible for?

Place the total from the Management Plan under Budget Detail number 8 here.

Place the total from the Management Plan under Budget Detail number 6 here.

Place the total from the Management Plan under Budget Detail number 9 here.

Check with State Agency to verify if these are allowable costs for your institution.

Place the total from the Management Plan under Budget Detail number 9 here.

Place the total from the Management Plan under Budget Detail number 9 here.

After reading the statement, be sure to check this box.

This link is for future use.

CNIPS

Checklist

Statement of

Authority

Click on the words, “Statement of Authority”.

Choose the drop down box arrow.

Select, “Save as”.

Choose the drop down box arrow and save the file to your desktop.

Select, “Save”.

Select, “Open”.

The form will open up in Microsoft Word.

This should match the Authorized Individual name listed on the Sponsor Application.

This should match the Executive Director/Owner name listed on the Sponsor Application.

Once you have finished filling out the form, save the document.

Return to CNIPS and select the paperclip next to the words, “Statement of Authority”.

Select, “Browse”.

Make sure this says, “Desktop”.

Find the original file.

Select, “Open”.

Choose, “Save”.

Select, “Finish”.

Management Plan

Select, “Management Plan”.

Select the dropdown arrow next to the word, “Save”.

Then choose, “Save as”.

Make sure this says, “Desktop”.

Then select, “Save”.

Select, “Open”.

Make sure you list the person’s position and not their name for the Primary and Secondary position responsible for each applicable task.

NDL stands for the National Disqualified List.

You MUST have a Secondary Position listed for every task that pertains to your institution.

How do you ensure that you are not showing preferential treatment?

If you have only one site then you don’t have to fill this section out.

Make sure you fill this in with the day you are planning on training your staff in regards to Civil Rights.

Some examples of acceptable responses are: Business Savings Account, Loan from Bank, Line of Credit, etc.

If you have only one site then you don’t have to fill this section out.

Multiply the Total by 12 and place the answer on the Sponsor Budget Detail under, “Supplies and Equipment”.

Be sure and check your math.

Add column E and place the total on the Sponsor Budget Detail under, “Total Labor Costs”.

If you are a returning institution, take the total reimbursement you have received so far and divide by the number of months you have claimed and then multiply by 12.

These numbers are carried over from the totals on the previous pages.

This is to show that you are receiving more monies than your expenses. (A) is your anticipated annual CACFP Reimbursement and (C) is your Non-CACFP funds. These numbers are added together and compared to (B) which is your Total Expenses.

New institutions can use the Reimbursement calculator found at: http://education.ky.gov/federal/SCN/Pages/PROCUREMENT-AND-BUDGETS.aspx

If you have only one site then you don’t have to fill this section out.

If you are not claiming administrative costs then you don’t have to fill this section out.

Remember to type the person completing the assessment’s name here and date.

Use this checklist to ensure that you have completed everything necessary on the Management Plan.

Once you have completed the form remember to save!

Choose the paperclip next to the words, “Management Plan”.

Make sure this says, “Desktop”.

Select the file you saved on the desktop.

Then select, “Open”.

Select, “Save”.

Select, “Finish”.

Once you have uploaded both documents, make sure these boxes have been checked.

CNIPS

4 checkmarks and you are good to go!!!

Site Application

For Unaffiliated Sites only.

These are for At-Risk Sites only.

Meals must be served no less than 2 hours apart and no greater than 3 hours apart.

These are meals that are provided by a caterer.

Pre-plated meals.

Servings are placed in a bowl and participants serve themselves the appropriate serving size.

Do you have a catering contract?

Name of Caterer

If you use a caterer then mark this one.

CNIPS

4 Green Checkmarks mean everything is completed!

Site application has been completed, so you are ready to Submit for Approval!

You are finished! Just remember to go back to the Application Packet Page and Submit for Approval!!

Annual Audit

FormOnly for sponsors who receive

over $500,00 or more in

TOTAL Federal Funds.

The Annual Audit Form may be found here.

The Annual Audit Form may be filled out here.

After reading the statement, check the box verifying that you agree with the statement.

If errors occur, please choose, “Edit”; make the necessary corrections and resave. Otherwise, choose, “Finish”.

Questions?

Please contact the CACFP Help Desk at 502-564-5625!