fy2022 budget preparation instructions
TRANSCRIPT
FY2022 Budget Preparation InstructionsChampaign County
THE FY2022 BUDGET WILL BE ACCOMPLISHED THROUGH THE HISTORICAL PROCESSES AND LOADED ON THE NEW FINANCIAL SYSTEM. GO LIVE FOR BUDGET IS JANUARY 2022, USING THE TYLER SYSTEM FOR THE FY2023 BUDGET.
Key Dates July 9 Budgets Due July 12-23 Internal Budget Meetings Aug 23 Hearing-General Fund Aug 24 Hearing-Other Funds
Budget Folder Contents
Contact Info/Questions/Access Issues or Requests
R Drive IT Helpdesk
New line(s) creation Jill Stewart
Budget document, Self-scheduling for Budget meetings, Budget/CARF/Leg Budget Hearing Spreadsheets, Accessibility
Tami Ogden
FAQs
1. Where can I find these instructions? Under Forms/Accounting and Finance
2. Where are my budget documents and spreadsheets? In your Department folder on the R drive NOTE: Complete Documents/Spreadsheets in the R drive and DO NOT save multiple copies or rename files.
3. When are my budgets due? July 9
4. What is the CARF spending deadline? August 1
5. What happens if my budgets are late? Your budget gets cut by 25% (just kidding)
6. When are the Hearings? August 23 – General Fund (and associated Special Revenue funds) August 24 – Non-General Fund
Budget Document Instructions The County will publish its Budget in an accessible format. Accessibility information is provided in Slides 15 & 16.
Org Chart updates are done by Administration based on approved staffing. Contact Bill by 7/9 for Org chart updates.
The Financial section will be imported later using the data from the budget spreadsheet(s).
Review and update:
Mission Statement
Budget Highlights - Explain notable changes to FY2021 and FY2022 revenues and expenditures. Provide an overview of operational highlights for your department focusing on operational changes which are impacted by either budget, or other outside forces (statutory mandates, demographic changes etc.).
Alignment to Strategic Plan - There have been no changes to the plan since the FY2021 Budget. http://www.co.champaign.il.us/CountyBoard/CountyBoard.php
Objectives
Performance Indicators
• Change the fiscal years in the header to FY2020 Actual, FY2021 Projected and FY2022 Budgeted and update the information provided in the table.
• Performance measures should provide a meaningful way to assess the effectiveness and efficiency of departments. The measures should be related to the mission, goals, and objectives of each unit.
Administrative Services will update Fund Balances, Expense Per Capita, and FTE History. If there is a fund balance change of 10% or more in any of the fiscal years documented, please provide an explanation of that change immediately following the Fund Balance Goal statement.
VETERAN’S ASSISTANCE COMMISSION PROGRAM Fund 080-127
Veterans Assistance Commission program positions: 1 FTE
The Veterans Assistance Commission Program (VACP) is an assistance program of the Veterans Assistance Commission (VAC) Executive Board, an entity composed of delegates from the major veterans’ organizations in Champaign County. The program is created under the provisions of the Military Veterans Assistance Act (330 ILCS 45/), and is funded by the Champaign County Board, for the benefit of veterans living in Champaign County. The program is designed to assist an individual veteran, his/her spouse, or the veteran’s minor children through some difficult financial hardships.
MISSION STATEMENT
To provide emergency financial and referral assistance to help Champaign County Veterans and their families through difficult times. BUDGET HIGHLIGHTS
The Champaign County Veterans Assistance Commission Program (VACP) was established for the first time on December 1, 2012. The Champaign County Board formally recognized the Champaign County Veterans Assistance Commission (VAC) by County Board Resolution No. 8076 adopted on March 22, 2012. An Intergovernmental Agreement between the County Board and VAC Executive Board establishes oversight of the program.
At this time, there are no specific revenues to cover the expenditures of the Champaign County VAC, which will therefore be funded by general revenues within the County’s General Corporate Fund. However, in FY2019, the VAC has received donations in the amount of $18,000 and is always striving for new ways to find donations. In FY2020, the donations will only be around $5000 due to the biggest fundraiser not being able to have motorcycle run. This being the eighth year of the VAC, the program has been a success not only with the veteran community, but with Champaign County. Champaign County has the 13th largest veteran population in the state. The VAC works closely with other organizations to ensure that there is no duplication of work and all funds are spent wisely.
FINANCIAL
ALIGNMENT to STRATEGIC PLAN:
County Board Goal 3 –Champaign County promotes a safe, just and healthy community
Revenue • Enter projected revenues based on expectations.
• Property tax levy estimates are 3% over the 2020 Tax Year (FY2021) extension. This % will be updated in August.
Expenditure • Salary Administration will enter salary expenditures based
on the information you provide on your Department Personnel Spreadsheet.
• For non-General Fund departments, if your personnel information is managed by your staff, enter personnel line- item totals. Projected FY2022 Fringe Benefits costs are included on Slide 7. There are 260 workdays in FY2022.
• ERP SaaS costs will be paid by each fund.
• For General Fund departments, non-personnel expenditures are to be held flat except for negotiated contract increases and/or documented cost increases.
• For General Fund departments, new budget requests are to be submitted on FY2022 New Budget Request form. Use a separate form for each budget.
• Requests for FY2022 ARPA funding should be submitted on FY2022 New Budget Request form.
• If you do not include a new line number on your spreadsheet, the line will not be added to your budget. You must also request the new line be added by the A/O (email Jill).
FY 2016 ACTUAL
FY 2017 ACTUAL
FY 2018 ACTUAL
FY 2019 ACTUAL
FY 2020 ACTUAL
FY 2021 PROJECTED BUDGET
80 DEPARTMENT
319 10 REVENUE $667,220 $573,669 $550,674 $613,216 $623,637 $610,000 $610,000 $16,544 $0 $0 $0 319 11 REVENUE $26,990 $19,555 $21,948 $25,102 $23,919 $24,000 $24,000 $850 $0 $0 $0 335 71 REVENUE $6,500 $6,500 $6,500 $10,429 $6,500 $6,500 $6,500 $0 $0 $0 $0
** ENTER NEW LINE ITEMS ** ENTER NEW LINE ITEMS RT REVENUE TOTALS $734,730 $639,508 $609,610 $674,211 $682,393 $666,400 $666,400 $17,418 $0 $0 $0
511 3 REG. FULL-TIME EMPLOYEES $155,213 $147,006 $163,497 $153,487 $158,090 $160,681 $160,681 $67,220 $0 $0 $0 511 37 PART-TIME EMPLOYEES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 511 40 TEMP SALARIES AND WAGES $6,500 $6,500 $6,500 $10,429 $6,500 $6,500 $6,500 $0 $0 $0 $0 SALARIES AND WAGES TOTALS $244,988 $238,446 $263,433 $252,423 $254,867 $259,264 $259,264 $106,118
522 6 POSTAGE, UPS, FED EXPRESS $260 $268 $278 $278 $298 $298 $314 $314 $0 $0 $0 522 44 EQUIPMENT LESS THAN $5000 $382 $0 $998 $1,019 $0 $0 $0 $0 $0 $0 $0 COMMODITIES TOTALS $7,736 $7,560 $9,222 $10,317 $8,126 $7,792 $7,792 $1,153 $0 $0 $0
533 75 COURT-ORDERED COSTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 533 93 DUES AND LICENSES $690 $770 $928 $928 $500 $556 $556 $500 $0 $0 $0 533 95 CONFERENCES & TRAINING $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SERVICES TOTALS $3,616 $1,822 $4,647 $3,274 $4,249 $5,225 $5,225 $504 $0 $0 $0
** ENTER NEW LINE ITEMS ** ENTER NEW LINE ITEMS ET EXPENDITURE TOTALS $256,340 $247,828 $277,302 $266,014 $267,242 $272,881 $272,881 $107,775 $0 $0 $0
NON-PERSONNEL EXPENDITURE TOTALS $11,352 $9,382 $13,869 $13,591 $12,375 $13,617 $13,617 $1,657
** - New Line Items
FY 2021 PROJECTED BUDGET
FY 2022 REQUESTED BUDGET
Personnel Spreadsheet Instructions
• Spreadsheets include current (2021) regular employee names and wages as of 6/8/21.
• Review the spreadsheet for accuracy based on current staffing. • Positions and grade ranges • Staff currently in positions (and anniversary dates if applicable) • Current wages
• Wage data is locked.
• Corrections should be noted and explained in the highlighted area.
• If any part of the personnel budgeting process is non-standard (e.g., you enter your own personnel budget lines in your budget file, your benefits are calculated differently, etc., please put a reminder note in the comment section.)
• When finalized, no later than July 9, enter the reviewer’s name and the review date on the spreadsheet and email Bill.
• After approval is received, Bill will lock the file to capture the approved data and comments and continue to capture staff changes throughout the budget process, including 2021 personnel changes and projected 2022 wages.
• Wages for vacant positions are set at the entry level rate according to the relevant contract or salary administration procedures.
• Wages for bargaining employees are based on the most recently ratified contact.
Confirm 2021 current staffing for 2022 budgeting… Instructions:
1. Please confirm the Schedule of Positions currently approved by the County Board and the current staffing, ranges, and wages of those positions. 2. If any information is incorrect, please specify the corrections in the space designated below.
Prepared: 06/02/21 3. Electronically sign, date, and save. Update: 4. Please let [email protected] know when you're done.
WAGE & SALARY WORKSHEET
FY 2021 BUDGETED
GRADE/ JOB ANNUAL HOURLY ANNUAL DEPT # EMPLOYEE NAME RANGE JOB TITLE DATE HOURS RATE SALARY
80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx
CORRECTIONS:
APPROVED:
DATE:
Sheet1
Instructions:
1. Please confirm the Schedule of Positions currently approved by the County Board
and the current staffing, ranges, and wages of those positions.
2. If any information is incorrect, please specify the corrections in the space
designated below.
Prepared: 06/02/21
Update:
WAGE & SALARY WORKSHEET
EMPLOYER EMPLOYEE EMPLOYER EMPLOYEE
FICA (513.01) 7.65% 7.65% 7.65% 7.65% IMRF (513.02) 6.87% 4.50% 5.26% 4.50% Billed monthly
Regular Rate 14.52% 12.15% 12.91% 12.15%
FICA WAGE BASE OASDI (6.2%) $142,800 OASDI (6.2%) $147,940 HI (1.45%) No limit HI (1.45%) No limit
FICA SLEP (513.01) 7.65% 7.65% 7.65% 7.65% IMRF SLEP (513.03) 25.89% 7.50% 21.79% 7.50%
Deputies only Rate 33.54% 15.15% 29.44% 15.15%
UNEMPLOYMENT Effective 1/1/21 Projected 1/1/22 (513.05) 1.8% of first $12,960 paid/employee 1.8% of first $12,960 paid/employee
Billed Quarterly ($234/employee maximum) ($234/employee maximum)
HEALTH INS Policy 1/1/21 - 12/31/21 Policy 1/1/22 - 12/31/22 - Projected (513.06) PPO Plan - 4-tier structure
Billed monthly Total Single Premium - $898/mo Total Single Premium - $988/mo
BlueCross BlueShield Anticipate 10% increase
Administrative Fee Admin. fee bil led with Insurance $0.00 mo/EE enrolled
EAP Employee Assistance Program Employee Assistance Program (513.06) Effective 1/1/21 - 12/31/21 Effective 1/1/22 - 12/31/22
Billed monthly $1.65/month/employee ($19.80/yr) $1.65/month/employee ($19.80/yr)
LIFE INS Effective 1/1/21-12/31/21 Effective 1/1/22 - 12/31/22 (513.06)
Bil led monthly $2.60/month/employee ($31.20/yr) $2.60/month/employee ($31.20/yr) (incl $20,000 AD&D coverage) (incl $20,000 AD&D coverage)
FY2021 FY2022 - Projected
$9.26 month/EE enrolled* Admin. fee bil led with Insurance
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
0.34 8601 Architect/Engineer 0.55 8810.1 Clerical/Professional/Office 0.55 8810.2 Election Workers 0.55 8810.3 Board Members 0.14 8820 Attorney Depts- All EE & Clerical 7.47 8831 Animal Control 0.39 8832 Coroner Dept. 0.34 8868 Teachers/College/Professional 1.25 8869 Child Day Care - Professionals
14.22 9015 Maintenance 1.42 9082 Restaurant NOC 5.47 9102 Parks 2.66 9410 Highway Engineers
WORKERS COMP Rate Code Description (513.04) 7.93 0083 Farm Cattle/Livestock Raising
(CY premiums) 3.00 4299 Print Shop Assistant Bil led monthly 9.91 5403 Carpentry-Commercial
12.92 5437 Carpentry-Cabinet/Interior 8.44 5506 Highway Maintenance
As of 1/1/21: 7.27 7720.1 Probation/Juv Detention per $100/payroll 7.27 7720.2 Deputies/Corr Offcrs/Ct Sec
7.27 7720.3 Civil Defense/EMA 1.59 8017 Store Retail
11.03 8293 Warehouse Shipping & Rec. 6.28 8380 Auto Repair 1.66 8008 General Store
Sheet1
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
Effective 1/1/20:
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
Effective 1/1/20:
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
As of 1/1/21:
Capital Asset Replacement Fund (if applicable)
IMMEDIATELY INITIATE PURCHASES FOR 2021 REPLACEMENTS. A DEADLINE OF AUGUST 1ST HAS BEEN SET FOR FY2021 PURCHASES.
• Come to your budget meeting having reviewed your spreadsheet and with information about items purchased and purchases you are delaying.
• Review each item on your spreadsheet including replacement year, number of units, and cost.
• Pay specific attention to items scheduled for replacement in fiscal years 2022-2027. In the far-right column:
1. Mark “OK” if the number of units, replacement year and cost are correct, and you plan to replace the items in the year indicated; or 2. Note corrections if you no longer have an item, plan to replace items in a later year, or there are inaccuracies in the number of units or replacement cost.
All documents & spreadsheets are due
JULY 9
-
You will receive an email giving you access to the budget calendar.
Schedule your meeting by replacing Enter Your Dept Name with your department name.
If you prefer a Zoom meeting, set-up the meeting and input that information IN THE MEETING LOCATION; otherwise, we will assume we are meeting in Darlene’s Office.
Budget Review meetings are July 12-23
30 minutes Public Defender Highway Coroner Auditor Recorder Treasurer Planning & Zoning Supervisor of Assessments Board of Review GIS CAC VAC
60 minutes Probation & Court Services State's Attorney Circuit Court Animal Control County Clerk MHB/DDB RPC Physical Plant IT Sheriff's Office
90 minutes Circuit Clerk (Coordinate with Urbana Free Library for last 30 minutes of meeting
Do not change meeting times.
Legislative Budget Hearings Complete the Leg. Budget Hearing Info
spreadsheet. This information will be used to prepare the PowerPoint slide(s) for your budget(s)
at the Legislative Budget Hearings. Legislative Budget Hearing Slides
List Budget Highlights for each budget
083-060
083-062
084-060
085-060
103-060
120-060
Sheet1
083-060
083-062
084-060
085-060
103-060
120-060
Legislative Budget Hearings
Monday, August 23 Tuesday, August 24 6:00 p.m. 6:00 p.m. Regional Office of Education GIS Consortium Extension Education GIS Fund Veterans Assistance Commission Children's Advocacy Center
Board of Health Estimated Time 6:20 p.m. Highway Funds Board of Review Animal Control Fund
Supervisor of Assessments Mental Health & Developmental Disabilities Boards
Auditor Treasurer Estimated Time 6:40 p.m. County Clerk/Recorder Regional Planning Commission
Early Childhood Fund Estimated Time 7:00 p.m. Workforce Development Fund Juvenile Detention Center Economic Development Fund Court Services USDA Economic Development Fund Coroner Public Defender Estimated Time 7:05 p.m. Circuit Court Courts Construction Circuit Clerk Courthouse Museum State's Attorney Public Safety Sales Tax Fund Sheriff Capital Asset Replacement Fund Correctional Center IMRF Emergency Management Agency Social Security
Tort Immunity Estimated Time 8:15 p.m. Self-Funded Insurance Planning & Zoning Nursing Home Solid Waste Management American Rescue Plan Act (ARPA) Information Technology Physical Plant Administrative Services County Board General County Tornado Sirens
Breaks will be implemented as necessary.
The County Executive’s Office will lead the Hearings.
General Fund departments with Special Revenue Fund budget(s) will be presented the first night.
Elected Officials and Department Heads should be present during their Budget(s) presentation to answer any questions from the Board and/or explain any New Budget Requests.
FY2022
Monday, August 23
Tuesday, August 24
Auditor
Treasurer
Sheriff
Information Technology
Physical Plant
Administrative Services
County Board
General County
Tornado Sirens
Monday, August 24
Tuesday, August 25
State's Attorney
Recorder
Monday, August 26
Tuesday, August 27
Public Defender
Circuit Court
State's Attorney
FY2019
General Fund departments with Special Revenue Fund budget(s) will be presented on the second night.
Breaks will be implemented as necessary.
Monday, August 27
Tuesday, August 28
Public Defender
Circuit Court
County Clerk
Debt Service Funds
Social Security
Tort Immunity
Social Security
Self-Funded Insurance
Tort Immunity
Self-Funded Insurance
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
Fund Dept. Budget Access ADMINISTRATIVE SERVICES
76 75 Tort Immunity Tami Ogden, Debbie Heiser 80 10 County Board Tami Ogden, Darlene Kloeppel 80 16 Administrative Services Tami Ogden, Darlene Kloeppel 80 17 Cooperative Extension Tami Ogden, Darlene Kloeppel 80 75 General County Tami Ogden, Darlene Kloeppel 80 124 Regional Office of Education Tami Ogden, Darlene Kloeppel 81 All Nursing Home Tami Ogden 88 73 IMRF Tami Ogden, Darlene Kloeppel 89 18 CUPHD Property Tax Tami Ogden, Darlene Kloeppel 89 49 Board of Health Tami Ogden, Darlene Kloeppel
105 All Capital Equipment Replacement Tami Ogden, Rita Kincheloe, MC Neal, Dan Busey 106 10 PSST County Board Tami Ogden, Darlene Kloeppel 106 13 PSST Debt Service Tami Ogden 106 230 PSST Justice Technology Tami Ogden, Darlene Kloeppel 107 10 GIS Tami Ogden, Darlene Kloeppel 188 75 Social Security Tami Ogden, Darlene Kloeppel 303 10 Courts Construction Tami Ogden, Darlene Kloeppel 476 118 & 119 Self-Funded Insurance Tami Ogden, Debbie Heiser 620 120 Health Insurance Tami Ogden, Debbie Heiser 629 10 Courthouse Museum Tami Ogden, Darlene Kloeppel 840 All ARPA Tami Ogden, Darlene Kloeppel
AUDITOR 80 20 Auditor George Danos, Orion Smith
BOARD OF REVIEW 80 21 Board of Review Elizabeth Burgener-Patton
COUNTY CLERK 80 22 County Clerk Aaron Ammons, Angela Patton, Michelle Jett 611 22 County Clerk Death Cert. Surcharge Aaron Ammons, Angela Patton, Michelle Jett 628 22 Election Assistance Aaron Ammons, Angela Patton, Michelle Jett 670 22 County Clerk Automation Aaron Ammons, Angela Patton, Michelle Jett
RECORDER
80 23 Recorder Mike Ingram, Aaron Ammons, Angela Patton, Michelle Jett
614 23 Recorder Automation Mike Ingram, Aaron Ammons, Angela Patton, Michelle Jett
SUPERVISOR OF ASSESSMENTS 80 25 Supervisor of Assessments Paula Bates
TREASURER 80 26 Treasurer CJ Johnson, DeShawn Williams 610 26 Working Cash CJ Johnson, DeShawn Williams 619 26 Tax Sale Automation CJ Johnson, DeShawn Williams 627 26 Property Tax Interest Fee CJ Johnson, DeShawn Williams
IT 80 28 IT MC Neal
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
CIRCUIT CLERK 80 30 Circuit Clerk Susan McGrath, Isak Griffiths 80 130 Circuit Clerk Support Enforcement Susan McGrath, Isak Griffiths 613 30 Courts Automation Susan McGrath, Isak Griffiths 617 30 Child Support Service Susan McGrath, Isak Griffiths 630 30 Circuit Clerk Administration Susan McGrath, Isak Griffiths 632 30 Circuit Clerk Electronic Citations Susan McGrath, Isak Griffiths 671 30 Court Document Storage Susan McGrath, Isak Griffiths
CIRCUIT COURT 80 31 Circuit Court Lori Hansen 685 31 Specialty Courts Fund Lori Hansen 80 32 Jury Commission Lori Hansen 92 74 Law Library Lori Hansen 93 31 Mortgage Foreclosure Mediation Lori Hansen
PUBLIC DEFENDER 80 36 Public Defender Janie Miller, Jenna Brown 615 36 Public Defender Automation Janie Miller, Jenna Brown
SHERIFF 80 40 Sheriff Dustin Heuerman, Teresa Schleinz 612 40 Sheriff Drug Forfeitures Dustin Heuerman, Teresa Schleinz 80 57 Sheriff Merit Commission Dustin Heuerman, Teresa Schleinz 80 140 Correctional Center Dustin Heuerman, Teresa Schleinz 635 40 Cannabis Regulation Fund Dustin Heuerman, Teresa Schleinz 658 140 Jail Commissary Dustin Heuerman, Teresa Schleinz 659 140 Jail Medical Dustin Heuerman, Teresa Schleinz
STATE'S ATTORNEY 80 41 State's Attorney Julia Rietz, Brett Lemons 80 141 State's Attorney Support Enforcement Julia Rietz, Brett Lemons 621 41 State's Attorney Drug Forfeitures Julia Rietz, Brett Lemons 633 41 State's Attorney Automation Julia Rietz, Brett Lemons 675 41 Victim Advocacy Grant Julia Rietz, Brett Lemons
CORONER 80 42 Coroner Duane Northrup 638 42 Coroner Statutory Fees Duane Northrup
EMA
80 43 EMA John Dwyer, Dustin Heuerman, Shane Cook, Teresa Schleinz
ANIMAL CONTROL 91 47 Animal Control Administration Stephanie Joos 91 247 Animal Warden Services Stephanie Joos 91 248 Animal Impound Services Stephanie Joos
MENTAL HEALTH 90 53 Mental Health Board Lynn Canfield, Chris Wilson 101 54 MHB/DDB CILA Facilities Lynn Canfield, Chris Wilson 108 50 Developmental Disabilities Board Lynn Canfield, Chris Wilson
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
PROBATION/COURT SERVICES 80 51 Juvenile Detention Center Mike Williams, Jennifer Jarvis 80 52 Court Services Mike Williams, Jennifer Jarvis 618 51 Court Services Operations Mike Williams, Jennifer Jarvis 618 52 Probation Services Mike Williams, Jennifer Jarvis
HIGHWAY 83 60 County Highway Jeff Blue, Michelle Carter 83 62 Highway Building Capital Jeff Blue, Michelle Carter 84 60 County Bridge Jeff Blue, Michelle Carter 85 60 County Motor Fuel Tax Jeff Blue, Michelle Carter 103 60 Highway Federal Matching Jeff Blue, Michelle Carter
120 60 County Highway IDOT REBUILD Grant Jeff Blue, Michelle Carter PHYSICAL PLANT
80 71 Public Properties Dana Brenner, Chris Smith PLANNING & ZONING
80 77 Office on Zoning John Hall, Susan Burgstrom 676 11 Solid Waste Management John Hall
VAC 80 127 Veterans Assistance Commission Brad Gould
CAC 679 179 Child Advocacy Center Kari May, Brett Lemons
RPC
75 All RPC Chris Ward, Elizabeth Murphy, Ramona Rollins, Kimberly Gadow, Ercelina Wolfe, Jeremy Reale
110 All Workforce Development Chris Ward, Elizabeth Murphy, Ramona Rollins
474 785 RPC/USDA Loans Chris Ward, Elizabeth Murphy, Ercelina Wolfe, Jeremy Reale
475 All RPC Economic Development Loans Chris Ward, Elizabeth Murphy, Ercelina Wolfe, Jeremy Reale
HEAD START
104 All Head Start Chris Ward, Elizabeth Murphy, Linda Dyer, Patricia Aguirre
GIS CONSORTIUM 850 All GIS Joint Venture Leanne Brehob-Riley
Accessibility You should check your own budget documents for Accessibility.
Importing Information – When importing tables, text, or other elements, make sure to import only the information, not the styles from other documents. When pasting use Keep Text Only (for text) or use Destination Theme or Destination Style (for charts and graphs).
Inserting a Table – On Insert tab select the Table button and Insert Table. Enter the number of columns and rows you want and your choose AutoFit behavior, and then click OK. (The Draw Table function is not accessible).
Formatting Text – Tools in the text formatting section of the editing ribbon in Word are not accessible. Please use the styles menu for formatting.
Accessibility Continued
Use the Accessibility Checker - On the File tab, select Check for Issues and then Check Accessibility. A dialog box will open and show the Errors and how to fix them under Additional Information.
Add Alt Text to Charts – Right click on the chart and then select Format Chart Area, select Alt Text and enter a clear and concise description (Title is optional).
FY2022 Budget Preparation Instructions
Slide Number 9
Legislative Budget Hearings
Legislative Budget Hearings
Budget Folder Access
Budget Folder Access
Budget Folder Access
THE FY2022 BUDGET WILL BE ACCOMPLISHED THROUGH THE HISTORICAL PROCESSES AND LOADED ON THE NEW FINANCIAL SYSTEM. GO LIVE FOR BUDGET IS JANUARY 2022, USING THE TYLER SYSTEM FOR THE FY2023 BUDGET.
Key Dates July 9 Budgets Due July 12-23 Internal Budget Meetings Aug 23 Hearing-General Fund Aug 24 Hearing-Other Funds
Budget Folder Contents
Contact Info/Questions/Access Issues or Requests
R Drive IT Helpdesk
New line(s) creation Jill Stewart
Budget document, Self-scheduling for Budget meetings, Budget/CARF/Leg Budget Hearing Spreadsheets, Accessibility
Tami Ogden
FAQs
1. Where can I find these instructions? Under Forms/Accounting and Finance
2. Where are my budget documents and spreadsheets? In your Department folder on the R drive NOTE: Complete Documents/Spreadsheets in the R drive and DO NOT save multiple copies or rename files.
3. When are my budgets due? July 9
4. What is the CARF spending deadline? August 1
5. What happens if my budgets are late? Your budget gets cut by 25% (just kidding)
6. When are the Hearings? August 23 – General Fund (and associated Special Revenue funds) August 24 – Non-General Fund
Budget Document Instructions The County will publish its Budget in an accessible format. Accessibility information is provided in Slides 15 & 16.
Org Chart updates are done by Administration based on approved staffing. Contact Bill by 7/9 for Org chart updates.
The Financial section will be imported later using the data from the budget spreadsheet(s).
Review and update:
Mission Statement
Budget Highlights - Explain notable changes to FY2021 and FY2022 revenues and expenditures. Provide an overview of operational highlights for your department focusing on operational changes which are impacted by either budget, or other outside forces (statutory mandates, demographic changes etc.).
Alignment to Strategic Plan - There have been no changes to the plan since the FY2021 Budget. http://www.co.champaign.il.us/CountyBoard/CountyBoard.php
Objectives
Performance Indicators
• Change the fiscal years in the header to FY2020 Actual, FY2021 Projected and FY2022 Budgeted and update the information provided in the table.
• Performance measures should provide a meaningful way to assess the effectiveness and efficiency of departments. The measures should be related to the mission, goals, and objectives of each unit.
Administrative Services will update Fund Balances, Expense Per Capita, and FTE History. If there is a fund balance change of 10% or more in any of the fiscal years documented, please provide an explanation of that change immediately following the Fund Balance Goal statement.
VETERAN’S ASSISTANCE COMMISSION PROGRAM Fund 080-127
Veterans Assistance Commission program positions: 1 FTE
The Veterans Assistance Commission Program (VACP) is an assistance program of the Veterans Assistance Commission (VAC) Executive Board, an entity composed of delegates from the major veterans’ organizations in Champaign County. The program is created under the provisions of the Military Veterans Assistance Act (330 ILCS 45/), and is funded by the Champaign County Board, for the benefit of veterans living in Champaign County. The program is designed to assist an individual veteran, his/her spouse, or the veteran’s minor children through some difficult financial hardships.
MISSION STATEMENT
To provide emergency financial and referral assistance to help Champaign County Veterans and their families through difficult times. BUDGET HIGHLIGHTS
The Champaign County Veterans Assistance Commission Program (VACP) was established for the first time on December 1, 2012. The Champaign County Board formally recognized the Champaign County Veterans Assistance Commission (VAC) by County Board Resolution No. 8076 adopted on March 22, 2012. An Intergovernmental Agreement between the County Board and VAC Executive Board establishes oversight of the program.
At this time, there are no specific revenues to cover the expenditures of the Champaign County VAC, which will therefore be funded by general revenues within the County’s General Corporate Fund. However, in FY2019, the VAC has received donations in the amount of $18,000 and is always striving for new ways to find donations. In FY2020, the donations will only be around $5000 due to the biggest fundraiser not being able to have motorcycle run. This being the eighth year of the VAC, the program has been a success not only with the veteran community, but with Champaign County. Champaign County has the 13th largest veteran population in the state. The VAC works closely with other organizations to ensure that there is no duplication of work and all funds are spent wisely.
FINANCIAL
ALIGNMENT to STRATEGIC PLAN:
County Board Goal 3 –Champaign County promotes a safe, just and healthy community
Revenue • Enter projected revenues based on expectations.
• Property tax levy estimates are 3% over the 2020 Tax Year (FY2021) extension. This % will be updated in August.
Expenditure • Salary Administration will enter salary expenditures based
on the information you provide on your Department Personnel Spreadsheet.
• For non-General Fund departments, if your personnel information is managed by your staff, enter personnel line- item totals. Projected FY2022 Fringe Benefits costs are included on Slide 7. There are 260 workdays in FY2022.
• ERP SaaS costs will be paid by each fund.
• For General Fund departments, non-personnel expenditures are to be held flat except for negotiated contract increases and/or documented cost increases.
• For General Fund departments, new budget requests are to be submitted on FY2022 New Budget Request form. Use a separate form for each budget.
• Requests for FY2022 ARPA funding should be submitted on FY2022 New Budget Request form.
• If you do not include a new line number on your spreadsheet, the line will not be added to your budget. You must also request the new line be added by the A/O (email Jill).
FY 2016 ACTUAL
FY 2017 ACTUAL
FY 2018 ACTUAL
FY 2019 ACTUAL
FY 2020 ACTUAL
FY 2021 PROJECTED BUDGET
80 DEPARTMENT
319 10 REVENUE $667,220 $573,669 $550,674 $613,216 $623,637 $610,000 $610,000 $16,544 $0 $0 $0 319 11 REVENUE $26,990 $19,555 $21,948 $25,102 $23,919 $24,000 $24,000 $850 $0 $0 $0 335 71 REVENUE $6,500 $6,500 $6,500 $10,429 $6,500 $6,500 $6,500 $0 $0 $0 $0
** ENTER NEW LINE ITEMS ** ENTER NEW LINE ITEMS RT REVENUE TOTALS $734,730 $639,508 $609,610 $674,211 $682,393 $666,400 $666,400 $17,418 $0 $0 $0
511 3 REG. FULL-TIME EMPLOYEES $155,213 $147,006 $163,497 $153,487 $158,090 $160,681 $160,681 $67,220 $0 $0 $0 511 37 PART-TIME EMPLOYEES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 511 40 TEMP SALARIES AND WAGES $6,500 $6,500 $6,500 $10,429 $6,500 $6,500 $6,500 $0 $0 $0 $0 SALARIES AND WAGES TOTALS $244,988 $238,446 $263,433 $252,423 $254,867 $259,264 $259,264 $106,118
522 6 POSTAGE, UPS, FED EXPRESS $260 $268 $278 $278 $298 $298 $314 $314 $0 $0 $0 522 44 EQUIPMENT LESS THAN $5000 $382 $0 $998 $1,019 $0 $0 $0 $0 $0 $0 $0 COMMODITIES TOTALS $7,736 $7,560 $9,222 $10,317 $8,126 $7,792 $7,792 $1,153 $0 $0 $0
533 75 COURT-ORDERED COSTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 533 93 DUES AND LICENSES $690 $770 $928 $928 $500 $556 $556 $500 $0 $0 $0 533 95 CONFERENCES & TRAINING $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SERVICES TOTALS $3,616 $1,822 $4,647 $3,274 $4,249 $5,225 $5,225 $504 $0 $0 $0
** ENTER NEW LINE ITEMS ** ENTER NEW LINE ITEMS ET EXPENDITURE TOTALS $256,340 $247,828 $277,302 $266,014 $267,242 $272,881 $272,881 $107,775 $0 $0 $0
NON-PERSONNEL EXPENDITURE TOTALS $11,352 $9,382 $13,869 $13,591 $12,375 $13,617 $13,617 $1,657
** - New Line Items
FY 2021 PROJECTED BUDGET
FY 2022 REQUESTED BUDGET
Personnel Spreadsheet Instructions
• Spreadsheets include current (2021) regular employee names and wages as of 6/8/21.
• Review the spreadsheet for accuracy based on current staffing. • Positions and grade ranges • Staff currently in positions (and anniversary dates if applicable) • Current wages
• Wage data is locked.
• Corrections should be noted and explained in the highlighted area.
• If any part of the personnel budgeting process is non-standard (e.g., you enter your own personnel budget lines in your budget file, your benefits are calculated differently, etc., please put a reminder note in the comment section.)
• When finalized, no later than July 9, enter the reviewer’s name and the review date on the spreadsheet and email Bill.
• After approval is received, Bill will lock the file to capture the approved data and comments and continue to capture staff changes throughout the budget process, including 2021 personnel changes and projected 2022 wages.
• Wages for vacant positions are set at the entry level rate according to the relevant contract or salary administration procedures.
• Wages for bargaining employees are based on the most recently ratified contact.
Confirm 2021 current staffing for 2022 budgeting… Instructions:
1. Please confirm the Schedule of Positions currently approved by the County Board and the current staffing, ranges, and wages of those positions. 2. If any information is incorrect, please specify the corrections in the space designated below.
Prepared: 06/02/21 3. Electronically sign, date, and save. Update: 4. Please let [email protected] know when you're done.
WAGE & SALARY WORKSHEET
FY 2021 BUDGETED
GRADE/ JOB ANNUAL HOURLY ANNUAL DEPT # EMPLOYEE NAME RANGE JOB TITLE DATE HOURS RATE SALARY
80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx 80 XX 511 3 Employee Name X Job Title XX/XX/XXX 1957.5 $XX.xx $XX,XXX.xx
CORRECTIONS:
APPROVED:
DATE:
Sheet1
Instructions:
1. Please confirm the Schedule of Positions currently approved by the County Board
and the current staffing, ranges, and wages of those positions.
2. If any information is incorrect, please specify the corrections in the space
designated below.
Prepared: 06/02/21
Update:
WAGE & SALARY WORKSHEET
EMPLOYER EMPLOYEE EMPLOYER EMPLOYEE
FICA (513.01) 7.65% 7.65% 7.65% 7.65% IMRF (513.02) 6.87% 4.50% 5.26% 4.50% Billed monthly
Regular Rate 14.52% 12.15% 12.91% 12.15%
FICA WAGE BASE OASDI (6.2%) $142,800 OASDI (6.2%) $147,940 HI (1.45%) No limit HI (1.45%) No limit
FICA SLEP (513.01) 7.65% 7.65% 7.65% 7.65% IMRF SLEP (513.03) 25.89% 7.50% 21.79% 7.50%
Deputies only Rate 33.54% 15.15% 29.44% 15.15%
UNEMPLOYMENT Effective 1/1/21 Projected 1/1/22 (513.05) 1.8% of first $12,960 paid/employee 1.8% of first $12,960 paid/employee
Billed Quarterly ($234/employee maximum) ($234/employee maximum)
HEALTH INS Policy 1/1/21 - 12/31/21 Policy 1/1/22 - 12/31/22 - Projected (513.06) PPO Plan - 4-tier structure
Billed monthly Total Single Premium - $898/mo Total Single Premium - $988/mo
BlueCross BlueShield Anticipate 10% increase
Administrative Fee Admin. fee bil led with Insurance $0.00 mo/EE enrolled
EAP Employee Assistance Program Employee Assistance Program (513.06) Effective 1/1/21 - 12/31/21 Effective 1/1/22 - 12/31/22
Billed monthly $1.65/month/employee ($19.80/yr) $1.65/month/employee ($19.80/yr)
LIFE INS Effective 1/1/21-12/31/21 Effective 1/1/22 - 12/31/22 (513.06)
Bil led monthly $2.60/month/employee ($31.20/yr) $2.60/month/employee ($31.20/yr) (incl $20,000 AD&D coverage) (incl $20,000 AD&D coverage)
FY2021 FY2022 - Projected
$9.26 month/EE enrolled* Admin. fee bil led with Insurance
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
0.34 8601 Architect/Engineer 0.55 8810.1 Clerical/Professional/Office 0.55 8810.2 Election Workers 0.55 8810.3 Board Members 0.14 8820 Attorney Depts- All EE & Clerical 7.47 8831 Animal Control 0.39 8832 Coroner Dept. 0.34 8868 Teachers/College/Professional 1.25 8869 Child Day Care - Professionals
14.22 9015 Maintenance 1.42 9082 Restaurant NOC 5.47 9102 Parks 2.66 9410 Highway Engineers
WORKERS COMP Rate Code Description (513.04) 7.93 0083 Farm Cattle/Livestock Raising
(CY premiums) 3.00 4299 Print Shop Assistant Bil led monthly 9.91 5403 Carpentry-Commercial
12.92 5437 Carpentry-Cabinet/Interior 8.44 5506 Highway Maintenance
As of 1/1/21: 7.27 7720.1 Probation/Juv Detention per $100/payroll 7.27 7720.2 Deputies/Corr Offcrs/Ct Sec
7.27 7720.3 Civil Defense/EMA 1.59 8017 Store Retail
11.03 8293 Warehouse Shipping & Rec. 6.28 8380 Auto Repair 1.66 8008 General Store
Sheet1
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
Effective 1/1/20:
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
Effective 1/1/20:
FY2021
Billed Quarterly
($234/employee maximum)
($234/employee maximum)
HEALTH INS
$0.00 mo/EE enrolled
$9.26 month/EE enrolled*
(incl $20,000 AD&D coverage)
(incl $20,000 AD&D coverage)
*Based on cost of benefits broker and projected actuarial services. Fee may not be charged the full year (TBD).
WORKERS COMP
As of 1/1/21:
Capital Asset Replacement Fund (if applicable)
IMMEDIATELY INITIATE PURCHASES FOR 2021 REPLACEMENTS. A DEADLINE OF AUGUST 1ST HAS BEEN SET FOR FY2021 PURCHASES.
• Come to your budget meeting having reviewed your spreadsheet and with information about items purchased and purchases you are delaying.
• Review each item on your spreadsheet including replacement year, number of units, and cost.
• Pay specific attention to items scheduled for replacement in fiscal years 2022-2027. In the far-right column:
1. Mark “OK” if the number of units, replacement year and cost are correct, and you plan to replace the items in the year indicated; or 2. Note corrections if you no longer have an item, plan to replace items in a later year, or there are inaccuracies in the number of units or replacement cost.
All documents & spreadsheets are due
JULY 9
-
You will receive an email giving you access to the budget calendar.
Schedule your meeting by replacing Enter Your Dept Name with your department name.
If you prefer a Zoom meeting, set-up the meeting and input that information IN THE MEETING LOCATION; otherwise, we will assume we are meeting in Darlene’s Office.
Budget Review meetings are July 12-23
30 minutes Public Defender Highway Coroner Auditor Recorder Treasurer Planning & Zoning Supervisor of Assessments Board of Review GIS CAC VAC
60 minutes Probation & Court Services State's Attorney Circuit Court Animal Control County Clerk MHB/DDB RPC Physical Plant IT Sheriff's Office
90 minutes Circuit Clerk (Coordinate with Urbana Free Library for last 30 minutes of meeting
Do not change meeting times.
Legislative Budget Hearings Complete the Leg. Budget Hearing Info
spreadsheet. This information will be used to prepare the PowerPoint slide(s) for your budget(s)
at the Legislative Budget Hearings. Legislative Budget Hearing Slides
List Budget Highlights for each budget
083-060
083-062
084-060
085-060
103-060
120-060
Sheet1
083-060
083-062
084-060
085-060
103-060
120-060
Legislative Budget Hearings
Monday, August 23 Tuesday, August 24 6:00 p.m. 6:00 p.m. Regional Office of Education GIS Consortium Extension Education GIS Fund Veterans Assistance Commission Children's Advocacy Center
Board of Health Estimated Time 6:20 p.m. Highway Funds Board of Review Animal Control Fund
Supervisor of Assessments Mental Health & Developmental Disabilities Boards
Auditor Treasurer Estimated Time 6:40 p.m. County Clerk/Recorder Regional Planning Commission
Early Childhood Fund Estimated Time 7:00 p.m. Workforce Development Fund Juvenile Detention Center Economic Development Fund Court Services USDA Economic Development Fund Coroner Public Defender Estimated Time 7:05 p.m. Circuit Court Courts Construction Circuit Clerk Courthouse Museum State's Attorney Public Safety Sales Tax Fund Sheriff Capital Asset Replacement Fund Correctional Center IMRF Emergency Management Agency Social Security
Tort Immunity Estimated Time 8:15 p.m. Self-Funded Insurance Planning & Zoning Nursing Home Solid Waste Management American Rescue Plan Act (ARPA) Information Technology Physical Plant Administrative Services County Board General County Tornado Sirens
Breaks will be implemented as necessary.
The County Executive’s Office will lead the Hearings.
General Fund departments with Special Revenue Fund budget(s) will be presented the first night.
Elected Officials and Department Heads should be present during their Budget(s) presentation to answer any questions from the Board and/or explain any New Budget Requests.
FY2022
Monday, August 23
Tuesday, August 24
Auditor
Treasurer
Sheriff
Information Technology
Physical Plant
Administrative Services
County Board
General County
Tornado Sirens
Monday, August 24
Tuesday, August 25
State's Attorney
Recorder
Monday, August 26
Tuesday, August 27
Public Defender
Circuit Court
State's Attorney
FY2019
General Fund departments with Special Revenue Fund budget(s) will be presented on the second night.
Breaks will be implemented as necessary.
Monday, August 27
Tuesday, August 28
Public Defender
Circuit Court
County Clerk
Debt Service Funds
Social Security
Tort Immunity
Social Security
Self-Funded Insurance
Tort Immunity
Self-Funded Insurance
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
Fund Dept. Budget Access ADMINISTRATIVE SERVICES
76 75 Tort Immunity Tami Ogden, Debbie Heiser 80 10 County Board Tami Ogden, Darlene Kloeppel 80 16 Administrative Services Tami Ogden, Darlene Kloeppel 80 17 Cooperative Extension Tami Ogden, Darlene Kloeppel 80 75 General County Tami Ogden, Darlene Kloeppel 80 124 Regional Office of Education Tami Ogden, Darlene Kloeppel 81 All Nursing Home Tami Ogden 88 73 IMRF Tami Ogden, Darlene Kloeppel 89 18 CUPHD Property Tax Tami Ogden, Darlene Kloeppel 89 49 Board of Health Tami Ogden, Darlene Kloeppel
105 All Capital Equipment Replacement Tami Ogden, Rita Kincheloe, MC Neal, Dan Busey 106 10 PSST County Board Tami Ogden, Darlene Kloeppel 106 13 PSST Debt Service Tami Ogden 106 230 PSST Justice Technology Tami Ogden, Darlene Kloeppel 107 10 GIS Tami Ogden, Darlene Kloeppel 188 75 Social Security Tami Ogden, Darlene Kloeppel 303 10 Courts Construction Tami Ogden, Darlene Kloeppel 476 118 & 119 Self-Funded Insurance Tami Ogden, Debbie Heiser 620 120 Health Insurance Tami Ogden, Debbie Heiser 629 10 Courthouse Museum Tami Ogden, Darlene Kloeppel 840 All ARPA Tami Ogden, Darlene Kloeppel
AUDITOR 80 20 Auditor George Danos, Orion Smith
BOARD OF REVIEW 80 21 Board of Review Elizabeth Burgener-Patton
COUNTY CLERK 80 22 County Clerk Aaron Ammons, Angela Patton, Michelle Jett 611 22 County Clerk Death Cert. Surcharge Aaron Ammons, Angela Patton, Michelle Jett 628 22 Election Assistance Aaron Ammons, Angela Patton, Michelle Jett 670 22 County Clerk Automation Aaron Ammons, Angela Patton, Michelle Jett
RECORDER
80 23 Recorder Mike Ingram, Aaron Ammons, Angela Patton, Michelle Jett
614 23 Recorder Automation Mike Ingram, Aaron Ammons, Angela Patton, Michelle Jett
SUPERVISOR OF ASSESSMENTS 80 25 Supervisor of Assessments Paula Bates
TREASURER 80 26 Treasurer CJ Johnson, DeShawn Williams 610 26 Working Cash CJ Johnson, DeShawn Williams 619 26 Tax Sale Automation CJ Johnson, DeShawn Williams 627 26 Property Tax Interest Fee CJ Johnson, DeShawn Williams
IT 80 28 IT MC Neal
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
CIRCUIT CLERK 80 30 Circuit Clerk Susan McGrath, Isak Griffiths 80 130 Circuit Clerk Support Enforcement Susan McGrath, Isak Griffiths 613 30 Courts Automation Susan McGrath, Isak Griffiths 617 30 Child Support Service Susan McGrath, Isak Griffiths 630 30 Circuit Clerk Administration Susan McGrath, Isak Griffiths 632 30 Circuit Clerk Electronic Citations Susan McGrath, Isak Griffiths 671 30 Court Document Storage Susan McGrath, Isak Griffiths
CIRCUIT COURT 80 31 Circuit Court Lori Hansen 685 31 Specialty Courts Fund Lori Hansen 80 32 Jury Commission Lori Hansen 92 74 Law Library Lori Hansen 93 31 Mortgage Foreclosure Mediation Lori Hansen
PUBLIC DEFENDER 80 36 Public Defender Janie Miller, Jenna Brown 615 36 Public Defender Automation Janie Miller, Jenna Brown
SHERIFF 80 40 Sheriff Dustin Heuerman, Teresa Schleinz 612 40 Sheriff Drug Forfeitures Dustin Heuerman, Teresa Schleinz 80 57 Sheriff Merit Commission Dustin Heuerman, Teresa Schleinz 80 140 Correctional Center Dustin Heuerman, Teresa Schleinz 635 40 Cannabis Regulation Fund Dustin Heuerman, Teresa Schleinz 658 140 Jail Commissary Dustin Heuerman, Teresa Schleinz 659 140 Jail Medical Dustin Heuerman, Teresa Schleinz
STATE'S ATTORNEY 80 41 State's Attorney Julia Rietz, Brett Lemons 80 141 State's Attorney Support Enforcement Julia Rietz, Brett Lemons 621 41 State's Attorney Drug Forfeitures Julia Rietz, Brett Lemons 633 41 State's Attorney Automation Julia Rietz, Brett Lemons 675 41 Victim Advocacy Grant Julia Rietz, Brett Lemons
CORONER 80 42 Coroner Duane Northrup 638 42 Coroner Statutory Fees Duane Northrup
EMA
80 43 EMA John Dwyer, Dustin Heuerman, Shane Cook, Teresa Schleinz
ANIMAL CONTROL 91 47 Animal Control Administration Stephanie Joos 91 247 Animal Warden Services Stephanie Joos 91 248 Animal Impound Services Stephanie Joos
MENTAL HEALTH 90 53 Mental Health Board Lynn Canfield, Chris Wilson 101 54 MHB/DDB CILA Facilities Lynn Canfield, Chris Wilson 108 50 Developmental Disabilities Board Lynn Canfield, Chris Wilson
Budget Folder Access Any requests for access changes should be emailed to IT Helpdesk and Tami Ogden.
PROBATION/COURT SERVICES 80 51 Juvenile Detention Center Mike Williams, Jennifer Jarvis 80 52 Court Services Mike Williams, Jennifer Jarvis 618 51 Court Services Operations Mike Williams, Jennifer Jarvis 618 52 Probation Services Mike Williams, Jennifer Jarvis
HIGHWAY 83 60 County Highway Jeff Blue, Michelle Carter 83 62 Highway Building Capital Jeff Blue, Michelle Carter 84 60 County Bridge Jeff Blue, Michelle Carter 85 60 County Motor Fuel Tax Jeff Blue, Michelle Carter 103 60 Highway Federal Matching Jeff Blue, Michelle Carter
120 60 County Highway IDOT REBUILD Grant Jeff Blue, Michelle Carter PHYSICAL PLANT
80 71 Public Properties Dana Brenner, Chris Smith PLANNING & ZONING
80 77 Office on Zoning John Hall, Susan Burgstrom 676 11 Solid Waste Management John Hall
VAC 80 127 Veterans Assistance Commission Brad Gould
CAC 679 179 Child Advocacy Center Kari May, Brett Lemons
RPC
75 All RPC Chris Ward, Elizabeth Murphy, Ramona Rollins, Kimberly Gadow, Ercelina Wolfe, Jeremy Reale
110 All Workforce Development Chris Ward, Elizabeth Murphy, Ramona Rollins
474 785 RPC/USDA Loans Chris Ward, Elizabeth Murphy, Ercelina Wolfe, Jeremy Reale
475 All RPC Economic Development Loans Chris Ward, Elizabeth Murphy, Ercelina Wolfe, Jeremy Reale
HEAD START
104 All Head Start Chris Ward, Elizabeth Murphy, Linda Dyer, Patricia Aguirre
GIS CONSORTIUM 850 All GIS Joint Venture Leanne Brehob-Riley
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Accessibility Continued
Use the Accessibility Checker - On the File tab, select Check for Issues and then Check Accessibility. A dialog box will open and show the Errors and how to fix them under Additional Information.
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FY2022 Budget Preparation Instructions
Slide Number 9
Legislative Budget Hearings
Legislative Budget Hearings
Budget Folder Access
Budget Folder Access
Budget Folder Access