fy22 budget development

High-performing A-rated District

FY22 Budget DevelopmentBudget Workshop

June 2, 2021

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Agenda1. Federal Funds Update (ESSER II/ESSER III/ARP)

2. FY22 Operating Budget Update

3. FY22 Capital Budget Update

4. Next Steps/Discussion

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ESSER Timeline

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FY21

ESSER I & ESSER II Advance

Phase I - March 2020 - June 30, 2021

FY22

ESSER II Advance & ESSER II & ESSER III (ARP)

ESSER II Advance (Phase I) July - September 1, 2022

ESSER II & III (Phase II) July - June 30, 2022.

FY23

ESSER II & ESSER III (ARP)

Phase III - July - June 30, 2023

FY24

ESSER III (ARP)

Phase IV - July - September 30, 2024


Allowable Uses ESSER II (CRRSA Act)

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● ESSER II funds may be used for the same allowable purposes as ESSER and ARP ESSER, including hiring new staff and avoiding layoffs.

● Note that the “additional” LEA allowable uses of funds under the CRRSA Act (addressing learning loss, preparing schools for reopening, and testing, repairing, and upgrading projects to improve air quality in school buildings) already are permitted under the CARES Act.

● No federal reservation of funds but there are state mandated set asides.


Allowable Uses of ESSER Funds

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1. Any activity authorized by the ESEA, the Individuals with Disabilities Education Act (IDEA), Adult Education and Family Literacy Act (AEFLA), or Carl D. Perkins Career and Technical Education Act of 2006 (Perkins CTE)

2. coordinating preparedness and response efforts with State, local, Tribal, and territorial public health departments to prevent, prepare for, and respond to COVID-19;

3. training and professional development on sanitizing and minimizing the spread of infectious diseases;4. purchasing supplies to sanitize and clean the LEA’s facilities;5. repairing and improving school facilities to reduce risk of virus transmission and exposure to6. environmental health hazards;7. improving indoor air quality;8. addressing the needs of children from low-income families, children with disabilities, English learners, racial and ethnic minorities,

students experiencing homelessness, and foster care youth;9. developing and implementing procedures and systems to improve the preparedness and response efforts of LEAs;

10. planning for or implementing activities during long-term closures, including providing meals to eligible students and providing technology for online learning;

11. purchasing educational technology (including hardware, software, connectivity, assistive technology, and adaptive equipment) for students that aids in regular and substantive educational interaction between students and their classroom instructors, including students from low-income families and children with disabilities;

12. providing mental health services and supports, including through the implementation of evidence based full-service community schools and the hiring of counselors;

13. planning and implementing activities related to summer learning and supplemental after-school programs;14. addressing learning loss; and15. other activities that are necessary to maintain operation of and continuity of and services, including continuing to

employ existing or hiring new LEA and school staff


Legislative Mandates on ESSER II Allocation

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StimulusDistrict Operated

SchoolsIn millions

Charter Schools

In millions

TotalIn millions

State Mandated Set-asides:

Advance $71.0 $8.1 $79.1

Academic Acceleration $30.6 $3.7 $34.3

Technology Assistance $7.7 $0.9 $8.6

Non Enrollment Assistance $6.1 $0.7 $6.9

Remaining subject to FDOE approval $38.5 $4.0 $42.5

ESSER II (9/30/23) $153.9 $17.5 $171.4


ESSER II - AdvancePhase I

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$71.0 million

The ESSER II advance funds must be spent by September 1, 2021

Palm Beach ESSER II advance funds = $79,093,238

FDOE May 7, 2021 Initial Release of ESSER II Funds


ESSER II - AdvanceLegislative Mandate to be Spent by 9/1/2021

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Target Areas (allowable use) FY21*In millions

FY22*In millions

TotalIn millions

1 Expanded Summer and Tutoring Programs (13) $8.5 $8.5 $17.0

2 ELA Adoption (8,15) - 16.2 16.2

3 COVID Health Claims (15) 12.5 - 12.5

4 FFCRA Leave (15) 4.2 - 4.2

5 COVID related supplies and services (2,4,6,7) 14.0 - 14.0

6 Retention of existing staff (15) 7.1 - 7.1

Total - Advance ending 9/1/21 $46.3 $24.7 $71.0

* Projected, to be adjusted based on actual expenses


ESSER II - Academic AccelerationStudent Academic Support Plan (SASP)

Phase II Part 1

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$30.6 million


● SASP codifies our approach to addressing the instructional gaps○ Disparities in student achievement existed pre-COVID. ○ COVID only served to widen instructional gaps in many cases. ○ Despite numerous challenges, we have a unique opportunity to rethink available

student academic supports (short and long term) to increase student achievement. ● Principles of Plan

○ Determine schools with the highest percentage of students in need of additional supports.

○ Address the increased student learning needs due to the impact of COVID-19○ Build the capacity of teachers at schools in high needs schools ○ Increase the access of students into gifted/AMP programming

Academic AccelerationSASP Phase II

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● Target Areas ○ Elementary - Target all students and schools with majority of schools on FRL

and students with the greatest learning needs○ Middle - Target literacy and math supports for schools with greatest

percentage of FRL.○ High - Target on time graduation due to increased cut scores for SAT and

ACT for schools with greatest FRL percents.

Academic AccelerationSASP Phase II

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Metrics Used

• Student performance and demographics

• Free and Reduced Lunch • Teacher experience

Academic AccelerationSASP Phase II - Tiering of Schools

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• 3 Tiers of Schools • All schools receiving support• Tier 1 and 2 schools will

receive the most support• More details in SASP phase

2 part 2


Academic AccelerationSASP Phase II - Part 1

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Level Target Areas Positions InvestmentIn millions

1 ElementaryTarget all students and schools with majority of schools on FRL and students with the greatest learning needs (8,14)

206 $15.5

2 MiddleTarget literacy and math supports for schools with greatest percentage of FRL. (8,14)

93 $ 7.1

3 HighTarget on time graduation due to increased cut scores for SAT and ACT for schools with greatest FRL percents. (8,14)

70 $ 8.0

Total - Unfinished Learning SASP Phase II - Part 1 369 $30.6


Elementary Schools

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Support Strategy Information/Details Positions InvestmentIn millions

1Reading Recovery Position

Target grade one students below grade level in reading. Half day working with targeted students and half day working with targeted small groups in grade one and two.

1 Specialist34 teachers $2.6

2Acceleration Position

Target implementation of AMP programing in grade 3 and gifted programming K-5 developing and enhancement. Position will work with a all K-5 teachers providing gifted instruction and AMP instruction.


3 SAI Second SAI teacher for small group K-2/ Accelerated Push In1 Specialist56 teachers $4.3

3 PLC Facilitator

The primary responsibility of the Professional Learning Community Facilitator is to guide the implementation of PLC Meetings at a school site. This will insure that all teachers understands the identified standards being taught and the processes around delivery of instruction around the specific standards. This person will also utilize data to monitor growth proficiency of students.


Total Elementary Schools - SASP Phase II - Part 1 206 $15.5


Middle Schools

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Support Strategy Information/Details PositionsInvestmen

tIn millions

1 ELA Resource Teacher Demonstrate master level instruction and work with small groups of students to show the process of instruction as the needs of students are met.

1 Specialist18 Teachers

$1.5

2 Math Resource Teacher Demonstrate master level instruction and work with small groups of students to show the process of instruction as the needs of students are met.


$1.5

3 PLC Facilitator



$1.5

4Intensive Reading Teacher

Target students needed an alternative intervention to address substantial reading deficiencies. 18 Teachers $1.3

5 Intensive Math Teacher Target students needed an alternative intervention to address substantial math deficiencies. Focus: Algebra I Foundational Skills 18 Teachers $1.3

Total Middle Schools - SASP Phase II - Part 1 93 $7.1


High Schools

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Support Strategy Information/Details Positions InvestmentIn millions

1 Graduation To address concordant score and other components such as GPA and credits needed for graduation. 21 Teachers $1.5

2 Intensive Literacy TeacherTarget students needed an alternative intervention to address substantial reading deficiencies. 12 Teachers $1.0

3 Intensive Math TeacherTarget students needed an alternative intervention to address substantial math deficiencies. Focus: Algebra I Foundational Skills 12 Teachers $1.0

4 PLC Facilitator



$1.0

5 Algebra Resource Support Algebra instruction 12 Teachers $0.9

6 Sunset ProgrammingAll schools - Provide students flexible scheduling options to complete courses needed for graduation - $2.6

Total HIgh Schools - SASP Phase II - Part 1 70 $8.0


ESSER II - Remaining Subject to FDOE Approval

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State Mandated Set-asides Investmentin millions

1 Technology Assistance

Purchase student computers (11) $7.7

2 Non Enrollment Assistance

Expanded summer registration, centralized student registration support, re engagement initiatives, etc. (15)

$6.1

Total $13.8


ESSER II - RemainingSubject to FDOE Approval

Phase II Part 2

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$38.5 million


ESSER II - Remaining Subject to FDOE Approval

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Target Areas FY22In millions

FY23In millions

TotalIn millions

1 ELA Adoption $- $8.0 $8.0

2 Math Adoption - 15.3 15.3

3 SASP - Phase II, Part 2 15.2 - 15.2

Total - Remaining $15.2 $23.3 $38.5

* Phase II, Part 2 to be presented to the Board July 2021


ESSER III - ARP - Preliminary*

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Target Areas FY22In millions

FY23In millions

FY24In millions

TotalIn millions

1 Elementary - continue ESSER II initiatives $- $15.5 $15.5 $31.0

2 Middle - continue ESSER II initiatives - $ 7.1 $ 7.1 $14.2

3 High - continue ESSER II initiatives - $ 8.0 $ 8.0 $16.0

4 SASP - Phase II, Part 2 TBD - - TBD

5 Phase III - TBD - TBD

6 Phase IV - - TBD TBD

Total - ESSER II ARP TBD TBD TBD $354.4

*Subject to community input and Board approval


Overview of Next StepsWhen will the Board be updated on SASP implementation progress?

February March April May June July August (and Beyond)

Feb - June 2021: Target tutorials and intervention expanded.

June - July 2021: Expanded summer learning options.

SASP Phase 2 begins

Board Update 2 on Summer Support

Details

Board Update 4 on SASP Phase 2

Approach

Ongoing SASP Phase 1 Implementation


Approach

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Approach

High-performing A-rated District 23


Next Steps - ESSER II & ESSER III/ARP

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ESSER II○ Continue planning for the utilization of remaining funds ($15.2 mil).○ Monitor and adjust allocations to reflect actual expenditures.○ Provide periodic reports to Board.

ESSER III/ARP○ In conjunction with strategic plan development, gather community input on the use of

these funds.○ Awaiting guidance from FDOE on requirements to apply for and access these funds.○ Develop spending plan for the entire grant period through September, 2024.○ Maintain flexibility to adjust and adapt spending plan as needed over the next 3 years.○ Provide periodic reports to Board.


FY22 Operating Budget Update

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Initial shortfall reduced by utilizing ESSER II Advance to fund ELA adoption and expanded summer programs.

Enrollment will continued to be monitored closely to adjust staffing as needed.

FY22 Operating Budget is Balanced

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● General Fund budget is balanced● School based allocations - No changes ● Department budgets - Only minor changes

○ Net increase of approximately $200,000 representing the savings from the reorganization offset primarily by an increase of three transportation positions as well as an increase in transportation communication services and driver licences monitoring software.

○ It is important to note Departments budgets were reduced nearly 8% in FY21 to prepare for potential reductions in state funding. Due to the hold harmless in state funding the reduction in revenue was delayed to FY22.

● Uncertainty in enrollment:○ Long-term impact if enrollment does not rebound○ Impact of the expansion of vouchers

● State mandates on the use of District allocated ESSER funds - limits local discretion on use of funds

● Local Property Values – Actual tax roll TBD - estimate of taxable value increased from 2.76% to 5.3%

● Pending Charter School Referendum litigation - must work to reduce FY22 planned referendum expenditures by $25 mil.

FY22 Operating Budget Highlights

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FY22 Capital Projects Budget Update

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FY22 Capital Budget is Balanced

The capital planning process is still underway however the budget for FY 2022 is balanced.

● Total projected revenues of $1.35 billion○ Projected carryforward balances of

$688 million○ New revenues of $661 million

● Sales Tax and Property Tax Revenues as well as carryforward balances will be updated in the next month.

● The FY2022 - 2031 capital plan will be brought to the School Board in August.

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No Significant Changes for FY 2022

● No new construction projects. Only two changes in opening dates, Grove Park Modernization and Roosevelt Full Service will now open 8/2023.

● Facility Renewals increased significantly due to funding slipped back one year without changing completion dates.

● Other Facility Projects added funding for ADA Compliance, Athletic Facilities (track resurfacing), and Minor Projects.

● Technology funds were advanced a few months so computer orders could be placed early.

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Construction ProjectsAddition and Remodeling Projects Core Additions at 8 elementary schoolsDelray Full Service Remodel and Fields for Village Academy (12/2022)FHESC School Police Admin and EOC Forest Hill HS Parking Lot DelayedForest Hill HS Addition DelayedJupiter HS Modular Addition 8/2020Old Adult Ed Demo (land bank) 8/2021Plumosa School of Arts Expansion to K-8 8/2022Riviera Beach Prep RemodelRoosevelt Full Service Center Village Academy Kitchen Expansion West Tech Modifications Project (8/2022) New Schools Greater WPB/Lake Worth Area High (03-OOO) 8/2023West/ Acreage Area ES (15-E) 8/2027Boca Raton Area ES (05-C) 8/2022Scripps/Gardens Area ES (04-A) 8/2027Sunset Palms MS (17-PP) 8/2023Western Communities HS (16-AAA) 8/2028West Delray Area ES K-8 (20-G) 8/2030

Replacement/Modernization ProjectsAddison Mizner ES K-8 Modernization 8/2021Grove Park ES Modernization 8/2023Melaleuca ES Modernization 8/2023Pine Grove ES Modernization 8/2025Transportation - North Modernization 8/2024Transportation - South Modernization 8/2023Transportation - West Central 8/2023Transportation – Belvedere 8/2023Washington ES Modernization 8/2022Wynnebrook ES Modernization 8/2024

* Referendum Project List in italics


FY22 Budget Development Timeline

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- First Board WorkshopDecember 2020-Budget Advisory Committee meetingJanuary 2021-Board Workshop and Budget Advisory Committee meeting-School Budgets releasedFebruary 2021-First day of regular session (March 2)-Board Workshop March 2021-Board Workshop and Budget Advisory Committee meeting-Last day of regular session (April 30)April 2021-Board Workshop and Budget Advisory Committee meetingMay 2021-Board Workshop and Budget Advisory Committee meetingJune 2021-Board approval of Advertisements (July 21)-Tentative Budget Adoption (July 28)July 2021-Final Budget Adoption (September 14)September 2021

Discussion

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fy22 budget development

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