g rants i i ntroduction to g rants f inancial r eports

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GRANTS I INTRODUCTION TO GRANTS FINANCIAL REPORTS

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Page 1: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

GRANTS IINTRODUCTION TO GRANTS FINANCIAL

REPORTS

Page 2: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

AGENDAChartstring Review Repository Reports -

Sponsored Accounting Security and Help ReviewOn the HorizonRecap, Feedback and Adjourn

Page 3: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

CHARTSTRING REVIEW

Page 4: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

GRANTS MANAGEMENT CHARTSTRING

SYRUN 13 21820 00013 560103 802001

SYRUN 00639 001 01Business

UnitUnique

Project IDUnique

Activity ID

MyCode(optional)

FundBusiness

UnitProgram AccountDepartment

Budget Reference

Page 5: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

AWARD SETUP NYS FS10 EXAMPLEAWARD SETUP NYS FS10 EXAMPLE

Award CON12345Liberty Partnerships

Project ID 00045Liberty Partnerships

Activity 115Salaries-Professional Staff

Activity 116Salaries-Support Staff

Activity 140Purchased Services

Activity 145Supplies & Materials

SYRUN-13-21403-00013-xxxxxx-xxxxxx-SYRUN-00045-115-01

SYRUN-13-21403-00013-xxxxxx-xxxxxx-SYRUN-00045-115-01

ACCOUNT STRUCTURE

Activity 146Travel Expenses

Activity 180Employee Benefits

Activity 190Indirect Costs

Page 6: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

AWARD SETUP MULTIPLE DEPARTMENTS AND PISAWARD SETUP MULTIPLE DEPARTMENTS AND PISADVANCED INTERACTIVE DISCOVERY ENVIRONMENT

Award CON12345Advanced Interactive

Disc

Project ID 00061Dr. Lana

Engineering

Activity 001 Personnel

Activity 002 Supplies

Activity 003 Travel

Activity 004 Equipment

Activity 005 Overhead

Project ID 00063Dr. Cruise

Information Studies

Activity 001 Personnel

Activity 002 Supplies

Activity 003 Travel

Activity 004 Equipment

Activity 005 Overhead

Project ID 00062Dr. Uday

Mathematics

Activity 001 Personnel

Activity 002 Supplies

Activity 003 Travel

Activity 004 Equipment

Activity 005 Overhead

SYRUN-13-21820-00013-xxxxxx-xxxxxx-SYRUN-00061-003-02

SYRUN-13-21820-00013-xxxxxx-xxxxxx-SYRUN-00061-003-02

ACCOUNT STRUCTURE

Page 7: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED GRANTS REPOSITORY QUERIES

Page 8: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED ACCOUNTING BURSTED REPORTS

Current Report Name LocationSponsored Projects Summary Personal Folder Userid Subfolder

Sponsored Projects Summary by Account

Personal Folder Userid Subfolder

Sponsored Projects – Detail

Activity by Department, Project, Activity

Personal Folder Userid Subfolder

Sponsored Labor Distribution Personal Folder Userid Subfolder

Cost Share Labor Distribution Personal Folder Userid Subfolder

Page 9: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

FAB REPORTS – SPONSORED REPOSITORY REPORTS

FAB Reports Use LocationSponsored Project

Chartstring Listing

This query provides listings of project chartstring with the Budget Reference start and end dates for each project combination

FAB Folder Grants Subfolder

Sponsored Award Financial Report Due

List of Sponsored awards that currently have a financial report due date assigned.

FAB Folder Grants Subfolder

Grants Inquiry This 1st section of the query provides summary and detail information for budget, expenditures, and commitments at the project level. The 2nd section of the query provides expenditures summarized at the account level for a contract.

FAB Folder Grants Subfolder

Sponsored Contracts and Projects Summary

Summary of the budget, expenditures, commitments and available budget balance for Sponsored Contracts and Projects.

FAB Folder Grants Subfolder

Sponsored Project Expenditures by Fiscal Year

Summary and detail information of Sponsored project to date expenditures by fiscal year.

FAB Folder Grants Subfolder

Page 10: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

OVERVIEW Where do I find the Sponsored Repository Queries How do I run the Sponsored Repository Queries How do I view the results How do I print the results How do I interpret the data

Page 11: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

Click on the FAB (Financial, Accounting, and Budget

System) Folder

WHERE DO I FIND THE SPONSORED GRANTS QUERIES?

Page 12: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

Click on Grants Folder

WHERE DO I FIND THE SPONSORED GRANTS QUERIES?

Page 13: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED PROJECT

CHARTSTRING LISTING

Page 14: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

WHERE DO I FIND – SPONSORED CHARTSTRING LISTING

Click the file name to View Document.

Page 15: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS

ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I PROCESS THE QUERY?

Click Process to run this query

Page 16: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I PROCESS THE QUERY?

Note: Additional query criteria are available from drop down menu

1. Enter the DeptID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK

Page 17: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I PROCESS THE QUERY?

1. Enter the Contract Number or Ignore to select all. Must use the format CON##### when entering the Contract Number.

2. Choose from drop down box to change operator.

3. Click OK.

Page 18: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I PROCESS THE QUERY?

1. Enter the Project ID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 19: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Page 20: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

21

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?

Click on the desired report

Four reports are provided with the same data but sorted differently.•Project ID•Contract Number•Dept ID•PI Name

Page 21: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

22

HOW DO I VIEW THE REPORTS?This report is sorted by Project ID

Page 22: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED AWARD FINANCIAL

REPORT DUE

Page 23: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

WHERE DO I FIND THE SPONSORED AWARD FINANCIAL REPORT DUE?

Click the file name to View Document.

Page 24: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Click Process to run this query

Page 25: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Note: Additional query criteria are available from drop down menu

1. Enter the Department or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 26: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Page 27: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?

Click on the desired report

Three reports are provided with the same data but sorted differently.•Contract Number•PI•Department

Page 28: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?Sponsored Award Financial Report Due – By Contract

This report is sorted by Contract Number.

Page 29: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

GRANTS INQUIRY

Page 30: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

WHERE DO I FIND GRANTS INQUIRY?

Click the file name to View Document.

Page 31: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Note 1: If you know the Project ID, you can type it in and click Process Query

Note 2: Do not press enter. If you press enter, click Clear Limits and start over.

Scroll down, choose project from list and click Process Project

Reports

Page 32: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

40

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

00000

CON99999

Click on one of four reports to see varying levels of detail.

Project Activity SummaryProject Account SummaryProject DetailMyCode Summary

Page 33: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

41

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE PROJECT ACTIVITY SUMMARY?

Click back arrow to go back to previous screen

This Forward Funding information will only appear if an existing award is forward funded.

The report has three sections.

• The header provides project related information.

• The Project Transactions provides Project To Date summary data at the Activity/BudRef level.

• The Cost Share Transactions provides Project To Date summary data at the Activity/BudRef level.

Page 34: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

42

00000

CON99999

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Click ProjectAccount

Summary

Page 35: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

43

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE PROJECT ACCOUNT SUMMARY? The report has three sections.

• The header provides project related information.

• The Project Transactions section provides Project to Date summary data by budget account and by expense account at Activity/BudRef level.

• The Cost Share Transactions provides Project To Date summary data by budget account and by expense account at Activity/BudRef level.

This Forward Funding information will only appear if an existing award is forward funded.

Page 36: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

44

00000

CON99999

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Click Project Detail

12345

Page 37: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE PROJECT DETAIL?

This Forward Funding information will only appear if an existing award is forward funded.

Query limits entered on the search page will be displayed in

the report header

This report provides transaction detail by account for Budget, Commitment, Actual and Cost Share

Analysis Groups.

Page 38: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

00000

CON99999

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I LIMIT THE RESULTS?

When you apply limits, the Project Activity and Project Account Summaries will disappear and only the Project Detail will be available.

Limits Available (choose all that apply):

•Account GL

•MyCode

•Activity #

•Date Range

•Analysis Group

•Analysis Type

Click Project

Detail

Page 39: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

00000

CON99999

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I LIMIT THE RESULTS?

Click MyCode Summary

Page 40: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

HOW DO I LIMIT THE RESULTS?

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

234567

01234

01234

01234

01234

Page 41: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

49

00000

CON99999

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I PRINT THE RESULTS?

To print a report click on the Print button.

Page 42: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

50

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

00000 Scroll down, choose project from list and click Process Project

Reports

Note 1: If you know the Contract Number, you can type it in and click Process Expense Reports

Note 2: Do not press enter. If you press enter, click Clear Limits and start over.

Page 43: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

51

HOW DO I RUN THE QUERY?

CON99999

00000

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

Click Contract Expense

Page 44: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

52

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE CONTRACT EXPENSE?

This Forward Funding information will only appear if an existing award is forward funded.

Page 45: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

53

CON99999

00000

HOW DO I RUN THE QUERY?

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

Click Project Expense

Page 46: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

54

Click back arrow to go back to previous screen – do not use browser back button

HOW DO I VIEW THE PROJECT EXPENSE?

This Forward Funding information will only appear if an existing award is forward funded.

Page 47: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

55

CON99999

00000

HOW DO I RUN THE QUERY?

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONL

Click Activity Expense

Page 48: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

56

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE ACTIVITY EXPENSE SUMMARY?

This Forward Funding information will only appear if an existing award is forward funded.

Page 49: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

57

CON99999

00000

REFERENCE DOCUMENT

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

A Reference Document is available with definitions of the acronyms used on the Project Detail Report.

Page 50: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

58

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

REFERENCE DOCUMENT

Page 51: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED CONTRACTS AND

PROJECTS SUMMARY

Page 52: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

WHERE DO I FIND – SPONSORED CONTRACTS AND PROJECTS SUMMARY?

Click the file name to View Document.

Page 53: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Click Process to run this query

Page 54: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Note: Additional query criteria are available from drop down menu

1. Enter the DeptID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 55: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Contract Number or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 56: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Project ID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 57: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Contract End Date or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 58: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

66

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Page 59: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?

There are eight reports to choose from,• four with contract informationand •four with project information.

Click on the desired report

Page 60: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

68

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?

Sponsored Contracts with Sponsor Name by Contract Number

Provides Budget, Actual, Commitments and AvailableBalance for Contracts based on Selection

Page 61: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?Sponsored Contracts with Sponsor Name by DepartmentProvides Contract

Information by Department

Page 62: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SPONSORED PROJECT

EXPENDITURES BY FISCAL YEAR

Page 63: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

Report Repository

WHERE DO I FIND THE SPONSORED PROJECT EXPENDITURES BY FISCAL YEAR?

Click the file name to View Document.

Page 64: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Click Process to run this query

Page 65: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Note: Additional query criteria are available from drop down menu

1. Enter the Dept ID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 66: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Project ID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 67: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Activity ID or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 68: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Accounting_DT or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 69: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Account number or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 70: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the Fiscal Year or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 71: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

1. Enter the MyCode or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 72: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

81

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I RUN THE QUERY?

Note: Accounting Date selection is useful when looking for transaction detail for a specific time period. If looking for Project to date or Fiscal Year summary, choose Ignore for this limit.

1. Enter the Accounting Date or Ignore to select all.

2. Choose from drop down box to change operator.

3. Click OK.

Page 73: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

82

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE RESULTS?

Page 74: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?

Click on the desired report

Page 75: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

84

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?Transaction Detail by Department, Project, Account

This report provides a listing of Project expenditures for the limits entered. The data is sorted by Department, Project, Account, Activity, BudRef and Accounting Date.There is a Total at each break in Account and Project.

Page 76: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

HOW DO I VIEW THE REPORTS?Sponsored Project MyCode

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

Page 77: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

86

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?Category Summary This report is a summary of Project to date Actual

Expenditures by Category for each Fiscal Year.

Note: Data for Fiscal Year 2003 and prior will be summarized in one Fiscal Year column labeled 2003-Balance 6/30/03.

Page 78: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

87

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

HOW DO I VIEW THE REPORTS?Account, Category Summary

This report is a summary of Project to date Actual Expenditures by Account and Category for each Fiscal Year.

Page 79: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

HOW DO I VIEW THE REPORTS?MyCode, Project, Account

00001

00050

00120

01210

01530

01950

02088

02133

02244

02316

02456

THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY

Page 80: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SECURITY AND HELP REVIEW

Page 81: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

SIGNING OUT SECURELY

Close Hyperion Close all MySlice windows Log out before leaving your computer

Use a locking screen saver

Page 82: G RANTS I I NTRODUCTION TO G RANTS F INANCIAL R EPORTS

WHAT IF I NEED HELP WITH ‘MYSLICE’ OR HYPERION?

Look for help in the upper right hand corner of the page.

ITS Helphttp://its.syr.edu/myslice/help.http://its.syr.edu/myslice/help/briohelp ITS Help Desk at 443-2677

Your school or departmental Help Desk

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NEED ASSISTANCE? General FAB Questions

contact the FAB Service Center: E-mail us at

[email protected] Phone us at 443-8787

For General Ledger Related Assistance contact General Accounting: E-mail us at

[email protected] Phone us at 443-2522

For Specific Project Related Assistance contact Sponsored Accounting: E-mail us at

[email protected] Phone us at 443-2059

For Budget Related Assistance contact The Office of Budget and Planning: E-mail us at

[email protected] Phone us at 443-4214

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ON THE HORIZON

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ON THE HORIZON

Grants Portal to replace SPEROn line Journal Entries involving a

Sponsored Chart string with attachments

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FAB RECAP, FEEDBACK AND ADJOURN

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RECAPChartstring ReviewRepository Reports Security and Help ReviewOn The HorizonFeedback and Adjourn

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QUESTIONS?

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INTRODUCTION TO GRANTS FINANCIAL

REPORTS