g2 - heart to heart women's spiritual mentoring ...€¦ · heart allows for better resourcing...

Consultation Proposal

G2 INC. 901 East Alosta Ave Azusa, CA 91702 T 800.971.G2INC F 800.971.G2INC [email protected] www.G2INC.com

THIS IS A PRODUCT OF G2 INC.

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Dear Heart to Heart -

We at G2 INC. want to say that we are so excited about what you are doing

to impact the lives of women at Azusa Pacific University. We have met with the

organization’s leadership, mentors, and students, and the one thing that was

consistent amongst everyone was the joy and lasting transformation that this

organization has inspired. When presented with the opportunity to come along side

your organization’s leadership, to encourage the transformation and growth that is

already occurring, we at G2 INC. were beyond delighted. Our company’s goals is to

encourage and support other organizations and programs that are making lasting

impacts on today’s generation. We hope that what we have presented will help to

further inspire the amazing vision of Heart to Heart: A Women’s Spiritual Mentoring

Program.

Best Of Luck & Warmest Regards,

The G2 INC. Team

Lauren Briley // Chris Chandler // Lilli Chavez // Omari McNeil // Jonny Muller // Jenn Roetman

Liza Santos // Chaili Trentham // Michael Vega // Michelle Villalobos

Heart to Heart: Women’s Spiritual Mentoring // Azusa Pacific University // Consultation Proposal // G2 INC. 1

G2

Table of Contents

OUTLINE OF GOALS................................................................................................4

GOAL # 1 - MENTOR RECRUITMENT // CHURCH INVOLVEMENT STRATEGY..............5

Church Packet................................................................................................6

List of Local Churches...........................................................................7

Promotional Video ..........................................................................................8

Website.........................................................................................................9

Updated Handbook.......................................................................................11

Targeting Local Alumni...................................................................................12

GOAL #2 - ALLOCATION OF FUNDS // RESOURCES...............................................13

Budget.........................................................................................................14

CCSD Graduate Assistant Position.................................................................16

Job Description...................................................................................17

Facebook Page............................................................................................18

Collaboration of On-Campus Departments.....................................................19

GOAL #3 - GROWTH OF SENIOR MENOR PROGRAM.............................................20

Senior Leadership Position.............................................................................21

Targeting Freshman Women...........................................................................22

FUTURE POSSIBILITIES...........................................................................................23


GOALS

GOAL #1 - Mentor Recruitment // Church Involvement Strategy

• Church Packet

• Promotional Video

• Website

• Updated Handbook

• Targeting Local Alumni

GOAL #2 - Allocation of Funds // Resources

• Budget

• CCSD Graduate Assistant Position

• Facebook Page

• Collaboration of On-Campus Departments

GOAL #3 - Growth of Senior Mentor Program

• Student Leadership Position

• Targeting Freshman Women

• Future Possibilities


GOAL #1

Mentor Recruitment // Church Involvement Strategy

Church Packet

Promotional Video

Website

Updated Handbook

Targeting Local Alumni


Church Packet As you will find provided within your Consultation Proposal packet we have developed a

Heart to Heart: Women’s Spiritual Mentoring Church Packet. The hope would be

that all the information and resources that a church representative would need, would be

included within the Church Packet. In order to maximize time efficiency the Church Packet

is ready as is to be sent to all local churches. The Heart to Heart: Women’s Spiritual

Mentoring Church Packet includes: a letter to the church, DVD of the Heart to Heart:

Women’s Spiritual Mentoring promotional video, postcards, links to social network

platforms, and all necessary contact information. On the following page you will find a list of

local churches and the key individual in whom you would send the Church Packet.


List of Local Churches Foothill Community ChurchATTN: Dr. Rhonda Beckwith 777 E. Alosta Avenue, Azusa, CA 91702

Christ Church of the ValleyATTN: Dawn Frazer1404 West Covina Blvd, San Dimas, CA 91773

Christ First Baptist Church of CovinaATTN: James Laing 200 N. Second Ave, Covina, CA 91723

Church of the Open DoorATTN: Judy Cocoris701 W. Sierra Madre Avenue, Glendora, CA 91741

Foothill Church ATTN: John Mehl901 S. Grand Avenue, Glendora, CA 91740

Fellowship Monrovia ATTN: Kayla Brown P.O. Box 118, Monrovia, CA 91017

Baseline Community Church ATTN: Danny Wood 4552 North Towne Ave, Claremont, CA 91711

Christian Assembly Eagle Rock ATTN: Cheryl Fletcher 2424 Colorado Boulevard, Eagle Rock, CA 90041


Promotional Video Another resource we have provided is the Heart to Heart: Women’s Spiritual

Mentoring promotional video. The goal of the promotional video is to capture and

provide local churches with the heart and vision of Heart to Heart. The video is very

much focused on mentor recruitment and the benefits of being involved with the program.

The Heart to Heart: Women’s Spiritual Mentoring promotional video is not only

easy to send and provided within the church packets, but it takes the passion of this

program into the local churches. The hope would be that having a visual aid to tell the

story of this program would not only help alleviate previous constraints on time but also

significantly increase the number of mentors within the local churches.


Website One of the major resources G2 INC. is excited to provided Heart to Heart: Women’s

Spiritual Mentoring is a new resource website. Although Heart to Heart is featured

on the main Azusa Pacific University website, we felt that in attempt to recruit more

mentors for the program we needed a website that was solely for Heart to Heart:

Women’s Spiritual Mentoring. Having a website that is devoted only to Heart to

Heart allows for better resourcing and marketing. This website also works in combination

with the updated handbook, in which we will discuss next.


The website colors match the new rebranding of Heart to Heart: Women’s Spiritual Mentoring

Website is created with easy navigation and access to resources NEW LOGO


Once you click on the “Resources” tab on the main page of the website, you will be directed to the screen bellow. Here you will find all necessary resources and portions of the Handbook that have been removed.

Another amazing feature of the website is that individuals interested in becoming a mentor can fill out an application online, by simply clicking on the “Apply Now” tab.

Updated Handbook When doing research and getting feedback for the Heart to Heart: Women’s

Spiritual Mentoring program, it was made aware that the handbook although very

useful and necessary, was overwhelming due to the size. Therefore our solution here at

G2 INC., was to keep the most essential items within the handbook and transfer all other

resources to the new Heart to Heart website. As you will note when we discuss the

budget, this not only minimizes the intimidation of the handbook, it also saves finances that

can thus be used to print and send out the Heart to Heart Church Packets.


NOTE: An updated version of the Heart to Heart Handbook has been provided in the pocket of your portfolio.

Targeting Local AlumniWhen doing research of other universities and the mentorship programs they provided,

one thing that we recognized was a huge push to get alumni of the university involved.

Thus we feel that this could be another target area for mentor recruitment for the Heart to

Heart: Women’s Spiritual Mentoring program. Azusa Pacific University being a

community that goes beyond the physical campus. The hope would be that if we could

merge the two communities of current student with alumni, it would not only increase

mentor recruitment but also the APU experience. Several ways we see Heart to Heart

being advertised through the APU Alumni Association would be through the APU Alumni

Association Facebook Page, APU Twitter Account, and the Cougar Tracks emails sent out

by the APU Alumni Association.


The APU Alumni Association has a follower ship of over 2,483 alumni and the number contin-

ues to increase.

The APU Twitter handle has

4.000+ followers, many of whom

are alumni.

The Cougar Tracks is an email sent out by the APU Alumni Association to alumni with news about the campus and ways to get involved, and would be a great resources to recruit po-

tential mentors

GOAL #2

Allocation of funds // Resources

Budget

CCSD Graduate Assistant Position

Facebook Page

Collaboration of On-Campus Departments


Budget 2011 - 2012 Annual Operating Budget 2011 - 2012 Annual Operating Budget

Promotional Materials $200New Mentor Training Lunch // 20 mentors $330All Mentor and New Student Expectation Dinner // 100 participants $2,100Mentor Manuals $720Fall Event // Hosting a Dessert for First Meeting $210Fall Event // Spiritual Formation Afternoon Retreat & Dinner // 32 participants $1,050Spring Event // Art as Worship Dessert $200Student Support // Offered Books at Discounted Rate $100Mentor Support // Mid-Year Coffee Mtgs, Etc. $90TOTAL $5,000

In examining the 2011-2012 Annual Operating Budget (above) we have looked at several options at allocating funds in a manner that is most effective for Heart to Heart: Women’s Spiritual

Mentoring Program. We have come up with what could be the 2013-2014 Annual Operating Budget (bellow).

2013 - 2014 Annual Operating Budget 2013 - 2014 Annual Operating Budget Promotional Materials Church Packets // 25 churches $175Heart to Heart // General Information Postcard // Qty. 5000 $150Heart to Heart // Peer Mentoring Program // Qty. 2000 $60Heart to Heart // Updated Handbook // Qty. 20 $50Events All Mentor Expectation // Coffee & Tea // Expectation 100 participants $395All Student Expectation // Coffee // Expectation 200 participants $207ResourcesStudent Support // Offered Books at Discounted Rate $100TOTAL $1,137Remaining Funds $3,863


G2 INC. Product Price Church Packet $7/ each Updated Handbook $2.50/each

Budget (a closer look)

Promotional Material Printing // Cost Breakdown

Sharpdots.com

$30 / 1OOO (post cards)

EvelopperInc.com

$15.90 / 10 (5x7 Pocket Invitations)

$8.50 / 50 (5x7 Red Card-stock)

Evoke Print Studios

$.35 each (Sticker Label)

$.25 each (Color Copy)

$.05 each (B&W Copy)

Event Hospitality // Cost Breakdown

APU Hospitality

$3.95 / per person (Coffee & Tea /Set-up & Clean-up)

Starbucks Coffee

$12.95 / per Starbucks Traveler (12 servings)


CCSD Graduate Assistant Position One of the major recourses that the Heart to Heart: Women’s Spiritual Mentoring

program currently has available is the CCSD Graduate Assistant Position. As we were

informed when discussing with the program’s leadership, this position allows for the

program to accomplish more within the needed time frames. As discussed in our meeting

there are many ways in which the position has become of assistance to the program. In

looking at a more effective way to empower the Heart to Heart program and staff, we

have developed a job description of the position. In many ways the new job description

(next page) encompasses what the position has required in the past, however we felt that

this position should have a focus on the task of promotion to local churches and

collaboration with on-campus departments. We felt that this is appropriate in that

promotion of church involvement and on-campus collaboration are task within themselves,

and can benefit to have the attention of a specific individual.


POSITION - Heart to Heart CCSD Graduate Assistant

JOB DESCRIPTION- The HEART TO HEART Graduate Assistant has the opportunity to help facilitate impactful spiritual mentoring relationships for undergraduate women at Azusa Pacific University. The Graduate Assistant will work closely with the Spiritual Mentoring Coordinator to hire, train, and match mentors, coordinate events, and foster relationships with local churches and businesses.

ROLES AND RESPONSIBILITIES

• Assist with the coordination and execution of events and programming.• Provide advisory support to Heart to Heart mentors, peer mentors, and undergraduate

mentees. • Coordinate mentor and mentee pairings.• Assist in training workshops on the topic of spiritual mentoring.• Facilitate the mentor recruitment, screening and selection process.• Various clerical responsibilities // Maintain website & Social Media Platforms

QUALIFICATIONS

• Enrolled at least part-time in a Azusa Pacific University graduate program.• Ability to work flexible hours including occasional evenings and weekends.• Experience working with various student organizations in a leadership or advisory role.• Higher education programming experience preferred.

SKILLS• Excellent communication skills, both orally and in written form.• Good organizational and problem-solving skills with attention to details. • Ability to balance a variety of tasks and demands. • Strong interpersonal and relationship building skills.• Must be a collaborative and effective team member.

HEART TO HEART is the Women’s Spiritual Mentoring Program at Azusa Pacific University. We serve by connecting undergraduate women who are serious about growing spiritually to a mentorship relationship with an older woman who has faithfully been following and serving Jesus Christ. Heart to Heart students and mentors are intentional in their conversations, courageous in their questions, and sincerely desire to bring faith concepts into everyday circumstances through sharing stories and doing life together.

Office for Discipleship Ministries | Heart to HeartAzusa Pacific University

901 East Alosta Avenue; Azusa, CA 91702626.815.3855

[email protected]


mailto:[email protected]


Facebook PageAnother resource G2 INC. is providing is the creation of a Facebook page for the Heart

to Heart: Women’s Spiritual Mentoring. In an era in which the most effective

promotion and marketing of an organization is done through social networking it only

seemed appropriate for the occasion. The Heart to Heart Facebook page would serve

as a social media platform for both students and mentors to remain updated on what your

program is doing. Everything from testimonies, upcoming events and photos can be

shared with whomever Heart to Heart wishes.


Share Photos

Share Needed Updates

Promote Events

Get Students and Mentors to LIKE

Your Page!

Collaboration of On-Campus DepartmentsOne of the ways in which we see Heart to Heart: Women’s Mentoring Program

being supported in its desired change and further growth, would be through collaboration

with other on-campus department, specifically the Azusa Pacific Women’s Resource

Center. Heart to Heart having a similar passion as the APU Women’s Resource Center,

that is serving and supporting the women of their campus, it is a strategic collaboration.

From our understanding, many ways in which the APU Women’s Resource Center is

looking to be supported can be met with this collaboration. Vice-versa, the support we

see the Heart to Heart program needing can be achieved through collaboration with the

Women’s Resource Center. The main way in which we see Heart to Heart benefiting

from this collaboration, is that the Women’s Resource Center would provide an avenue to

host events centered on spiritual formation and women’s issues, in which mentors and

students can be directed to attend. One need that we felt was yet to be met was a

consistent provision of events for students and mentors to attend, and collaboration with

the Women’s Resource Center could do just that.


GOAL #3

Growth Of Senior Mentor Program

Student Leadership Position

Targeting Freshman Women

Future Possibilities


Senior Leadership Position

SENIOR CLASS MENTOR // LEADERSHIP POSITION DESCRIPTION

VISION OF THE SENIOR MENTOR PROGRAM

A senior class student is matched with a freshman class student that has signed up for Heart to Heart: Women’s Spiritual Mentoring and has requested a Senior Class Mentor for spiritual encouragement. This facet of Heart to Heart is supported out of the fact that Azusa Pacific’s senior class students are uniquely gifted to mentor certain freshman who want advice and support on how to navigate the particular challenges and blessings of being at a Christian college. The heart of this partnership would be that the Senior Class Mentor would assist and encourage the freshman in making the most of the opportunities on APU’s campus for spiritual growth.

EXPECTATION OF SENIOR CLASS MENTOR

Senior Class Mentors will meet once a week from the beginning of October through the end of April with a freshman class student. Their meetings will be approximately an hour a week and the time will be used for the freshman’s spiritual growth. You ma choose to do a Bible study, a Christian book study, meet for meaningful conversation and prayer, and/pr attend a spiritually focused event on campus.

In addition to meeting with their freshman class student, Senior Class mentors will:

• Meet twice a semester with Jeanine Smith for training and support.

• Meet regularly with a mentor for their own support and spiritual encouragement.

IDEAL PASSION & SKILL SET We are looking for students graduating in May (INSERT YEAR) with a desire to help younger stu-dents make the transition to college and help them thrive. Experience helping younger students as an Alpha Leader, D-group Leader, High School Ministry Volunteer, Summer Camp counselor, etc. is helpful. A high level of commitment to their spiritual growth is essential. Prayer, Scripture and authentic Christian community should be a regular part of their life.


Targeting Freshman WomenThere are several ways in which we see Heart to Heart: Women’s Spiritual Mentoring growing the Senior Class Mentorship program. The most effective manner would be to recruit freshman specifically interested in this type of mentorship. Two initial ways we see this occurring is through the dispersing of the Interest Postcard (bellow) and having a Senior Class Mentor Program Info Night. The goal would be to target both interested freshman and potential Senior Class Mentors.


This postcard will be dispersed throughout Adams Hall, women’s halls in Engstrom Hall, and women’s halls in

Trinity Hall.

Future Possibilities Although we see the tasks at hand the priority of Heart to Heart: Women’s Spiritual

Mentoring, we at G2 INC. believe it is never to early to think of future possibilities. When

doing research for your program, and examining several university with similar mentorship

goals, we see a technological trend emerging. When we examined other universities with

successful mentoring programs we noticed that many are embracing the technological

advances of our society and providing a virtual mentorship option via Skype. The main

reason we mention this option is because we see APU’s distant alumni being a perfect

target for this option, and it would help meet mentor recruitment demands. Also it allows

APU’s students to take their mentorship experience with them when they study abroad. It

would take strategic planning and resourcing, but we at G2 INC. would be excited to have

a conversation around this possibility when the time is right!



Wishing You The Best & Much SuccessG2

G2 INC. 901 East Alosta Ave Azusa, CA 91702 T 800.971.G2INC F 800.971.G2INC [email protected] www.G2INC.com



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g2 - heart to heart women's spiritual mentoring ...€¦ · heart allows for better resourcing...

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