gail led lantern tender

8/6/2019 Gail LED Lantern Tender

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l [CP ~rTf~GAIL(India) Limted

(A Government of India Undertaking-A Navratna Company)REQUEST FOR QUOTATION (RFQ)

(Domestic Competitive Bidding)Ref No.: GAILINOIDA/C&P/PR20033684/AWMis. _

07.07.2011

SUBJECT: PROCUREMENT OF LED LANTRENTENDER NO: GAILlNOIDAlC&P/PR 20033684/AWDear Sir (s),GAIL (India) limited here-in-after called OWNER/COMPANY/GAIL invites you to submit your sealed bidsUNDER TWO BID SYSTEM for supply of SUBJECT ITEM as per terms and conditions, price scheduleetc. enclosed with this tender and as detailed below:(1)(2)

Earnest Money DepositDate and Time forPre-Bid conference

55500/-: 11:OOHrs on 20.07.2011


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3.1.2 The bidder must have executed at least one single order for supply of lightingequipment/products valuing not less than Rs.13,89,100/- in any of thepreceding 07 (Seven) years ending as on the last date of bid submission.Bidders are required to submit attested / notarized copy of Purchase Orders along withits proof of execution i.e. execution certificate / proof of payment / inspection note/goods received voucher etc. issued by client clearly establishing co-relation with thepurchase order, towards meeting above criteria.The attestation must be done by Gazetted officer/PSU's Officer/Public notary.Offer(s) received from short listed bidders to whom enquiry is already issued shall be taken intoconsideration for evaluation & award provided that who have quoted exactly as per our technicalspecifications and terms and conditions of tender and submitted required Documents).

Any change in bid after opening of the tender will not be considered. Bids received by fax/e-mail/telexshall not be considered.GAIL will not be responsible for the loss of Tender form or for delay in postal transit. Bidders areadvised in their own interest to ensure that their bids reach this office well before the closing date andtime of the tender as the bids received after the closing date and time of the tender will not beconsidered. Please confirm that you have received the tender document and will be quoting or thetender items/jobs. In case you are not quoting for the same, please return complete set of tenderdocuments.GAIL reserves the right to accept or reject any or all tenders received at its absolute discretion withoutassigning any reason whatsoever.Thanking You,Yours faithfully,for GAIL (India) Limited

(A.W.ANSARI)MANAGER (C&P)

E-MailFax

[email protected]
mailto:[email protected]:[email protected]


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Annexure-1 (a)

CUT-OUT SLIP

DO NOT OPEN-THIS IS A QUOTATION

NAME OF ITEMBID DOCUMENT NO.

DUE DATE & TIMEOF SUBMISSION OF BIDFROMName:Address:

PROCUREMENT OF LED LANTRENGAILINOIDA/C&P/PR20033684/AW

05.08.2011 UPTO 1400 HRS.

TOGAIL(INDIA) LIMITEDB-35,36 SECTOR-1, NOIDA-201301

(To be pasted on the envelope)


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1. SUBMISSION OF BID:1.1 Bids should be submitted in sealed envelop, duly super-scribing enquiry no. & bid opening date, as perclause no. 5. Bids complete in all respect must reach this office not later than 1500 hrs on the due dateof bid submission of the tender and must should be sent through fast & reliable courier service or inperson so as to reach" GAIL (India) Ltd., B-35,36, Sector-1, Naida Dist. Gautam Budhnagar (U.P)India, Pin - 201301". Bids sent by hand delivery should be put in the tender box at Main Gate not laterthan 1500 hrs on the due date. In case of any Problem in bid submission, bidders may contact MrA.W.ANSARI Manager (C&P) ,M-8800465558 undersigned. Opened offer or offer through e-mail/faxshall not be acceptable.1.2 Bidders are advised in their own interest to ensure that their bids reach this office well before theclosing date and time of the tender as the bids received after the closing date and time of the tender willnot be considered.1.3 Please confirm that you have received the tender document and will be quoting for the tenderitems/jobs as per exhibit 'A' within 7 days after receipt of Tender Document. In case you are not quotingfor the same, please return complete set of tender documents along with reason for not quoting.1.4 GAIL reserves the right to accept or reject any or all bids received, at its absolute discretion, withoutassigning any reason whatsoever.1.5 In case vendor is an Micro/Medium/SSI unit, kindly furnish valid copy of SSI/NSIC registration or anyother relevant certif icates along with offer. If desired, you may depute your authorized representativealong with authorization letter to attend tender opening on due date.

INSTRUCTIONS TO BIDDERS Annexure-I(b)

2. VALIDITY OF BID:Bids should be valid for minimum three months (90 days) from the final date of bid closing.3. EARNEST MONEY DEPOSIT (EMD):3.1 The Earnest Money Deposit (EMD) for the amount as mentioned in RFQ shall be submitted in the formof crossed Bank Demand Draft drawn on any Nationalized/Scheduled bank in favour of GAIL (India)Limited, payable at State Bank of India, sector-2,Noida (Branch Code 05936), Alternatively, EarnestMoney deposit may also be submitted through Bank Guarantee, in the format provided as Annexure-V(B), from any Indian Scheduled Bank or a branch of an International Bank situated in India andregistered with Reserve Bank of India as scheduled foreign bank in the proforma attached with theTender Document. However, other than the Nationalized Indian Banks, the banks whose BGs are

furnished must be commercial banks having net worth in excess of Rs. 100 crores and a declaration tothis effect should be made by such commercial bank either in the bank guarantee itself or separately ona letter head.3.2 The bid security may be forfeited:


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5.5.1 Techno Commercial Un-priced Bid: (Part I) Original Bid of Techno-commercial Un-priced Bid shall besealed in one separate envelope super scribing "Techno-Commercial Un-Priced Bid against TenderNo.-------for Procurement of " "Original". Part-I consists following:i) Covering letter of bidder containing Index of documents submitted.ii) Earnest Money Deposit (EMD) in form of DO or BG as per clause no. 3 if applicableiii) Documentary evidence for the compliance of technical specification like catalogue, certificates etc.iv) Price Schedule (with price figures blanked but mentioning Quoted/Not Quoted in each field) dulysigned and stamped or a confirmation that bidder has quoted their price in Part-II of bid exactly inthe Price Schedule format.v) Bidders shall, as part of their bid, submit a written authorization letter (Exhibit-C) or power ofattorney authorizing the signatory of the bid to bind the bidder.vi) General purchase condition & Agreed terms and conditions duly filled-in and singedviii) No Deviation certificate duly signed and stampedix) Any other documents, forms/format required as per Check List & and tender document.x) Complete Annexure-VII duly signed and stamped on each pagevii) Any other information/details required as per bid document including addendum /corrigendum tothis bidding document, if issued.

5.5.2 Price Bid: (Part II) Only original Price Bid (with no other documents, conditions etc.) exactly as perPrice Schedule format enclosed, shall be sealed in separate envelopes super scribing "Price Bidagainst Tender No.-------for Procurement of " "Original" "Not to Open along with Techno-Commercial Unpriced Bid".5.5.3 Both envelopes containing Part I & Part- II shall further be sealed in one outer envelope super scribing"Bid against Tender No.-------for Procurement of [Due Date and time of bid submission-------] andcomplete name, address and contact details of bidder". If the bid is misplaced, rejected, pre-matureopened, not considered for evaluation etc. due to non-compliance of 5.5.2 & 5.5.3 above, shall be soleresponsibilitv of bidder.

6. OPENING AND EVALUATION OF BIDS:6.1 UNPRICED TECHNO-COMMERCIAL BID OPENING: The GAIL will open bids (Part-I) includingwithdrawals/modifications, in the presence of bidders' designated representatives. Envelopes marked"withdrawal/RegreU Modifications" shall be opened first. Thereafter all other bids received by due dateand time will be opened.6.2 GAIL will examine the bids to determine its completeness and responsiveness on the facts that a) thebid is complete, b) have submitted EMD if any, c) meeting BEC if any d) have submitted allrequisite/essential documents and e) have confirmed compliances to techno-commercial terms andconditions in totality without any deviations, objections, conditionality or reservations.


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7 SUBSEQUENT PRICE CHANGES ON ACCOUNT OF TECHNICAL COMMERCIALCLARIFICATION AND I OR VALIDITY EXTENSION:Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising outof any technical/commercial clarifications sought regarding the bid, even if any deviation or exclusionmay be specifically stated in the bid. Such price changes shall render the bid liable for rejection.

8. PURCHASE PREFERENCE:Purchase preference to Central government public sector Undertaking shall be allowed as perGovernment instructions in vogue.

9. REJECTION CRITERIA:Please note that this is a zero deviation tender. Bidders are advised to strictly confirm compliance totender conditions and not to stipulate any deviation / conditions in their offer. However, bid with anymodification/stipulat ion/deviation to following criteria of tender, will be summarily rejected:i) Non submission of EMDii) Bid Validity not as per tenderiii) Request for advance paymentiv) Non- firm & fixed pricev) Non-submission of price as per price schedule formatvi) Non acceptance of arbitration clause, force majeure, applicable laws etc.vii) Non compliance of delivery period.viii) Non-acceptance of price reduction schedule.Subsequent to bid submission, GAIL may not seek any confirmations / clarifications/documents and anybid(s) not in line with tender conditions shall be liable for rejection. Therefore, Bidders are alsorequested to submit the documents / confirmations strictly as per tender conditions. Any change in bidafter due date of submission of tender will not be considered.

10. DELIVERY PERIOD:The material shall be delivered within the delivery period mentioned in RFQ (please see page no.-01).The delivery period shall be reckoned from the date of PO/FOI or from date of approval of QAP,whichever is later. The bidders are required to quote best possible delivery but within the periodspecified in tender.

11. TERMS OF PAYMENT:100% payment along with full taxes/duties etc shall be made within 15 days after receipt andacceptance of material at site only to your bank account through e-banking facility.


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EXHIBIT 'A'CHECK LIST OF DOCUMENTS[BIDDERS ARE ESSENTIALLY REQUIRED TO FILL -UP THIS CHECK LIST BEFORE SEALING AND FORWARDING THE BID TO AVOID REJECTIONDUE TO NON- COMPLIANCE AND NON-SUBMISSION OF DOCUMENTS. THIS FORMAT MUST BE SUBMITTED ALONGWITH YOUR OFFER DULYSIGNED & STAMPED]

Dear Sir,We are enclosing the following documents DULY INDEXED WITH PAGE NO. OF OFFER" in un-price bid (Part-I), of the bid:

1) EMD Detailed: IF ApplicableDO [] BG [No ... Date . Amount- Rs. Validity .

2) Clause wise compliance to BEC IF APPLICABLE (refer ITB, clause no. 4.1 & RFQ) alongwithrequired/supporting document which are listed as under:SI. No. Description Page no. of Offer/Bidi) Proof of being manufacturer/dealer/distributor /stockiest certificate [Page-ii)iii)

copy of one P.O. and its execution proof in case of supplier as per BECany other documents, In addition to above, against proof of BEC

[Page-[Page-

3) If the tender document is downloaded from web site, a undertaking as per clause no. 4.1 of ITB, thatcontent of tender document is not modified. [Page- ]

4) Price Schedule with prices blanked out (i.e. without rates) in "UN-PRICED BID"5) No Deviation Certificate as per Exhibit-D6) A authorization letter authorizing the signatory of the bid to bind the bidder (Exhibit-C)7) Duly filled-in and signed Annexure-III (Agreed Terms and Conditions)

[Page-[Page-[Page-][Page-]

8) Complete Tender Document alongwith Amendments, drawing/details etc. duly signed & stamped oneach pages OR Specific Confirmation that Tender Document is acceptable in totality. [Page-]

9) Confirm bids is submitted Under Two Bid System [YES/NO]


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ACKNOWLEDGEMENT CUM CONSENT LETTER EXHIBIT-B(Within 7 days of receipt of Bidding document, Bidder shall acknowledge the receipt and confirm their intention to Bid against this tender through e-mail toaa08543@gai l,co,in or FAX with duly f il led-up this Format Incase of no reply or No Offer, I tw il l considered that b idder is not interested and No Further Tender

will be issued infuture)To,Manager (C&P)GAIL (India) Ltd,B-35,36 Sector-1NOIDA-201301 Attn: AW,SNSARI

SUBJECT: Procurement of ----- at GAIL, NOIDA (Tender No- ------------------------Dear Sir,We hereby acknowledge receipt of a complete set of bidding document along with enclosures for subjectitem/work,We undertake that the contents of the above bidding document shall be kept confidential and further that thedrawings, specifications and documents shall not be transferred and that the said documents are to be usedonly for the purpose for which they are intended,A) We intend to bid as requested for the subject item/work and furnish following details with respect to ourquoting office:(i) Postal Address

(ii) Telephone Number(iii) Telefax Number(iv) Contact Person(v) E-mail Address(vi) WebsiteB) Details of Contact person:

(i) Postal Address(ii) Telephone Number(iii) Fax Number


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EXHIBIT-CLETTER OF AUTHORITY

PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING BID OPENING, SIGNING THE BID ANDSUBSEQUENT NEGOTIATIONSBidder Ref:Tender No. :

Date:

To,GAIL (India) Limited,B-35,36 SECTOR-1NOIDA-201301 (U.P)Dear Sir,We hereby authorize following representative(s) to attend un-pricedbid opening and price bid opening and for any other correspondence and communication against above BiddingDocument1)2)

Name & Designation Signature _Name & Designation Signature _

We confirm that we shall be bound by all commitments made by aforementioned authorised representatives.

In Addition to above, Mr. [Specimen Signature 1 is authorized for signing theBid on behalf of this company and any decision/statement made by him in our offer is binding to us.Yours faithfully,

SignatureName & DesignationFor and on behalf of

Note: This letter of authority should be on the letterhead of the bidder and should be signed by a personcompetent (Chairman, President, CEO, MD, Directors, Business Area Head, Local Office Head etc.) orperson having the power of attorney.


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ANNEXURE-IIGeneral Conditions of Contract-GOODS

INDEX

1. Definitions2. Seller to inform3 Application4. Country of origin5. Scope of Contract6. Standards7. Instructions, direction & correspondence8. Contract Obligations9. Modification in Contract10. Use of Contract Documents & Information11. Patent Rights, Liability & Compliance of Regulations12. Performance Guarantee13. Inspection, Testing & Expediting14. Time Schedule & Progress Reporting15. Delivery & Documents16. Transit Risk Insurance17. Transportation18. Incidental Services19. Spare Parts, Maintenance Tools, Lubricants20. Guarantee21. Terms of Payment22. Prices23. Subletting & assignment24. Time as Essence of Contract25. Delays in the Seller's Performance26. Price Reduction Schedule for Delayed delivery27. Rejections, Removal of rejected equipment &

replacement28. Termination of Contract29. Force Majeure30. Resolution of disputes/arbitration31. Governing Language32. Notices33. Taxes & Duties34. Books & Records35. Permits & Certificates36. General37. Import Licence38. Fall clause39. Publicity & Advertising

1.7 DRAWINGS shall mean and include Engineering drawings,sketches showing plans, sections and elevations in relation tothe Contract together with modifications and/or revisionsthereto.ENGINEER or Engineer-in-Charge of the Project SITE shallmean the person designated from time to time byPURCHASER/CONSUL TANT at SITE and shall include thosewho are expressly authorized by him to act for and on hisbehalf for operation of this CONTRACT.FINAL ACCEPTANCE shall mean the PURCHASER's writtenacceptance of the Works performed under the Contract aftersuccessful completion of performance and guarantee test.GOODS shall mean articles, materials, equipment, design anddrawings, data and other property to be supplied by Seller tocomplete the contract.INSPECTOR shall mean any person or outside Agencynominated by PURCHASER/ CONSUL TANT throughCONSUL TANT to inspect equipment, stagewise as well asfinal, before dispatch, at SELLER's works and on receipt atSITE as per terms of the CONTRACT.INITIAL OPERATION shall mean the first integral operation ofthe complete equipment covered under the Contract with sub-systems and supporting equipment in service or available forservice.PURCHASER shall mean GAIL (INDIA) LIMITED (GAIL)having its registered office at 16, BHIKAIJI CAMA PLACE,R.K.PURAM, NEW DELHI-110066 (INDIA). The termPURCHASER includes successors, assigns of GAIL.PERFORMANCE AND GUARANTEE TESTS shall mean alloperational checks and tests required to determine anddemonstrate capaci ty, eff ic iency and operating characterist icsas specified in the Contract documents.

1.8

1.9

1.10

1.11

1.12

1.13

1.14

PROJECT designates the aggregate of the Goods and/orServices to be provided by one or more Contractors.Quanti ties - Bi lls of quanti tiesBills of quantitiesDesignate the quantity calculations to be taken into accountwhen these calculat ions are made from detai led or construct iondrawings, or from work actually performed, and presentedaccording to a jointly agreed breakdown of the Goods and/orServices.

1.15 SELLER shall mean the person, firm or company with whomPURCHASE ORDER/CONTRACT is placed/entered into byPURCHASER for supply of equipment, materials and services.The term Seller includes its successors and assigns .SERVICE shall mean erection, installation, testing,commissioning, provision of technical assistance, training andother such obligations of the Seller covered under the Contract.

1.16


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2. Sel ler To InformThe Seller shall be deemed to have carefully examined allcontract documents to his entire satisfaction. Any lack ofinformation shall not in any way relieve the Seller of hisresponsibi li ty to ful fi ll his obligation under the Contract.

3.3.1

ApplicationThese General Condi tions of Contract (GCC-Goods) shallapply to the extent that they are not superseded byprovisions of other par ts of the Contract .

4.4.1

Country of OriginFor purposes of this Clause "origin" means the placewhere the Goods were mined, grown or produced, or fromwhich the services are supplied. Goods are producedwhen, through manufac turing, processing or substantialand major assembling of components, a commerciallyrecognized new product results that is substantiallydifferent in basic characteristics or in purpose or utilityfrom its components.Scope of ContractScope of the CONTRACT shall be as defined in thePURCHASE ORDER/CONTRACT specifications,drawings and Annexure thereto.Completeness of the EQUIPMENT shall be theresponsibi lity of the SELLER. Any equipment, fi ttings andaccessories which may not be specifically mentioned inthe specifications or drawings, but which are usual ornecessary for the satisfactory functioning of theequipment (successful operation and functioning of theEQUIPMENT being SELLER's responsibility) shall beprovided by SELLER without any extra cost.

5.5.1

5.2

5.3 The SELLER shall follow the best modern practices in themanufacture of high grade EQUIPMENT notwithstandingany omission in the specifications. The true intent andmeaning of these documents is that SELLER shall in allrespects, design, engineer, manufacture and supply theequipment in a thorough workmanlike manner and supplythe same in prescribed time to the entire satisfaction ofPURCHASER.The SELLER shall furnish twelve (12) copies in Englishlanguage of Technical documents, final drawings,preservation instructions, operation and maintenancemanuals, test certificates, spare parts catalogues for allequipments to the PURCHASER.The documents once submitted by the SELLER shall befirm and final and not subject to subsequent changes.The SELLER shall be responsible for any loss to thePURCHASER/CONSUL TANT consequent to furnishing of

5.4

5.5

the GOODS' country of origin and such standards shall be thelatest issued by the concerned insti tut ion.

7.7.1

Instructions, Direction & CorrespondenceThe materials described in the CONTRACT are to be suppliedaccording to the standards, data sheets, tables, speci ficationsand drawings attached thereto and/or enclosed with theCONTRACT, itself and according to all condi tions, both generaland specific enclosed with the contract, unless any or all ofthem have been modified or cancelled in writing as a whole orin part.a. All instructions and orders to SELLER shall, excepting

what is herein provided, be given byPURCHASER/CONSUL TANT.

b. All the work shall be carried out under the direction of andto the satisfaction of PURCHASER/CONSULTANT.

c. All communications including technical/commercialclarifications and/or comments shall be addressed toCONSUL TANT in quintuplicate with a copy toPURCHASER and shall always bear reference to theCONTRACT.

d. Invoices for payment against CONTRACT shall beaddressed to PURCHASER.e. The CONTRACT number shall be shown on all invoices,

communications, packing lists, containers and bills oflading, etc.

8.8.1

Contract ObligationsIf after award of the contract, the Seller does not acknowledgethe receipt of award or fails to furnish the performanceguarantee within the prescribed time limit, the PURCHASERreserves the right to cancel the contrac t and apply al l remediesavai lable to him under the terms and conditions of this contract.Once a contract is confirmed and signed, the terms andconditions contained therein shall take precedence over theSeller's bid and all previous correspondence.

8.2

9.9.1

Modification In ContractAll modifications leading to changes in the CONTRACT withrespect to technical and/or commercial aspects including termsof delivery, shall be considered valid only when accepted inwr it ing by PURCHASER/CONSULTANT by issuing amendmentto the CONTRACT. Issuance of acceptance or otherwise insuch cases shall not be any ground for extension of agreeddelivery date and also shall not affect the performance ofcontract in any manner except to the extent mutually agreedthrough a modificat ion of contract .PURCHASER/CONSUL TANT shall not be bound by anyprinted conditions or provisions in the SELLER's Bid Forms oracknowledgment of CONTRACT, invoices, packing list andother documents which purport to impose any conditions at

9.2


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11.4bodies/companies etc. for any acts of commissions oromission whi le execut ing the CONTRACT.SELLER shall be responsible for compliance with allrequirements under the laws and shall protect andindemnify completely the PURCHASER from anyclaims/penalt ies arising out of any infringements.

12.12.1

Performance GuaranteeWithin 15 days after the SELLER's receipt of notificationof award of the CONTRACT, the SELLER shall furnishPerformance Guarantee in the form of BankGuarantee/irrevocable Letter of Credit to thePURCHASER, in the form provided in the BiddingDocuments, for an amount equivalent to 10% of the totalvalue of the CONTRACT.

12.2 The proceeds of Performance Guarantee shall beappropriated by the PURCHASER as compensation forany loss resulting from the SELLER's failure to completehis obl igations under the CONTRACT without prejudice toany of the rights or remedies the PURCHASER may beentitled to as per terms and conditions of CONTRACT.The proceeds of this Performance Guarantee shall alsogovern the successful performance of Goods andServices during the entire period of ContractualWarrantee/Guarantee.The performance guarantee shall be denominated in thecurrency of the CONTRACT.The Performance Guarantee shall be valid for theduration of 90 days beyond the expiry ofWarrantee/Guarantee period. The Bank Guarantee will bedischarged by PURCHASER not later than 6 months fromthe date of expiration of the Seller's entire obligations,including any warrantee obligations, under theCONTRACT.

12.312.4

13.13.1

Inspection, Testing & ExpeditingThe PURCHASER or its representative shall have theright to inspect and/or to test the GOODS to confirm theirconformity to the CONTRACT specifi cations. The specialconditions of CONTRACT and/or the TechnicalSpeci fications shal l specify what inspections and tests thePURCHASER requires and where they are to beconducted. The PURCHASER shall notify the SELLER inwriting the identity of any representative(s) retained forthese purposes.The inspections and tests may be conducted on thepremises of the SELLER or his sub-contractor(s), at pointof DELIVERY and/or at the GOODS' final destination,When conducted on the premises of the SELLER or hissub-contractor (s), a ll reasonable facil ities and assistance

13.2

13.9

13.10

13.11

13.12

13.1313.14

13.15

14.

and dispatch of GOODS and/or materials which have failed tocomply with the characteristics required for the GOODS duringtests and inspections.SELLER shall advise in writing of any delay in the inspectionprogram at the earliest, describing in detail the reasons fordelay and the proposed cor rect ive action.ALL TESTS and trials in general, including those to be carriedout for materials not manufactured by SELLER shall bewitnessed by the INSPECTOR. Therefore, SELLER shallconfirm to PURCHASER by fax or e-mail about the exact dateof inspection with at least 30 days notice. SELLER shal l specifythe GOODS and quantities ready for testing and indicatewhether a preliminary or final tes t i s to be carried out.If on receipt of this notice, PURCHASER should waive the rightto witness the test, timely information will be givenaccordingly.Any and all expenses incurred in connection with tests,preparation of reports and analysis made by qualifiedlaboratories, necessary technical documents, testingdocuments and drawings shall be at SELLER's cost. Thetechnical documents shall include the reference and numbersof the standards used in the construction and, whereverdeemed practical by the INSPECTOR, copy of such standards.Nothing in Article-13 shall in any way release the SELLER fromany warrantee or other obl igations under this CONTRACT.Arrangements for all inspections required by Indian StatutoryAuthorities and as specified in technical speci fi cations shall bemade by SELLER.Inspection & Rejection of Materials by consigneesWhen materials are rejected by the consignee, the suppliershall be intimated with the details of such rejected materials,as well as the reasons for their rejection, also giving locationwhere such materials are lying at the risk and cost of thecontractor/supplier. The supplier will be called upon either toremove the materials or to give instructions as to their disposalwithin 14 days and in the case of dangerous, infected andperishable materials within 48 hours, failing which theconsignee will either return the materials to the contractorfreight to payor otherwise dispose them off at the contractor'srisk and cost. The PURCHASER shall also be entitled torecover handling and storage charges for the period, duringwhich the rejected materials are not removed @ 5% of thevalue of materials for each month or part of a month till there jected materials are finally disposed off .Time Schedule & Progress Reporting14.1 Time Schedule Network/Bar Chart14.1.1 Together with the Contract confirmation, SELLER

shall submit to PURCHASER, his time schedule


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PURCHASER/CONSUL TANT which shall be conclusiveor SELLER shall neglect to execute the CONTRACT withdue diligence and expedition or shall contravene theprovrsions of the CONTRACT,PURCHASER/CONSUL TANT may give notice of thesame in writing to the SELLER calling upon him to makegood the failure, neglect or contravention complained of.Should SELLER fail to comply with such notice within theperiod considered reasonable byPURCHASER/CONSULTANT, thePURCHASER/CONSUL TANT shall have the option andbe at liberty to take the CONTRACT wholly or in part outof the SELLER's hand and make alternativearrangements to obtain the requi rements and completionof CONTRACT at the SELLER's risk and cost and recoverfrom the SELLER, all extra cost incurred by thePURCHASER on this account. In such eventPURCHASER/CONSUL TANT shall not be responsible forany loss that the SELLER may incur and SELLER shallnot be entit led to any gain. PURCHASER/CONSULTANTshall, in addition, have the right to encash PerformanceGuarantee in full or part.

15. Delivery & DocumentsDelivery of the GOODS shall be made by the SELLER inaccordance with terms specified in the CONTRACT, andthe goods shall remain at the risk of the SELLER untildelivery has been completed.Delivery shall be deemed to have been made:In the case of FOB, CFR & CIF Contracts, when the

Goods have been put on board the ship, at thespecified port of loading and a clean Bill of Ladingis obtained. The date of Bill of Lading shall beconsidered as the del ivery date.In case of FOT despatch point contract (For Indianbidder), on evidence that the goods have beenloaded on the carrier and a negotiable copy of theGOODS receipt obtained. The date of LR/GR shallbe considered as the date of deli very.In case of FOT site (for Indian bidders) on receiptof goods by PURCHASER/Consultant at thedesignated site(s).

The delivery terms are binding and essential andconsequently, no delay is allowed without the writtenapproval of PURCHASER/CONSULTANT. Any requestconcerning delay will be void unless accepted byPURCHASER/CONSUL TANT through a modification tothe CONTRACT.Delivery time shall include time for submission ofdrawings for approval , incorporation of comments, if any,and final approval of drawings by

15.3

15.4

interests are fully safeguarded and are in no way jeopardised.The Seller shall furnish the cost of materials against eachequipment.

PURCHASER's Insurance Agent:[The name and address-as mentioned under SCC]

17. TransportationWhere the SELLER is required under the CONTRACT todeliver the GOODS FOB, transport of the GOODS untildelivery, that is, upto and including the point of putting theGOODS on board the export conveyance at the specified portof loading, shall be arranged and paid for by the SELLER andthe cost thereof shall be included in the Contract price.Where the SELLER is required under the CONTRACT todeliver the GOODS CFR or CIF, transport of the Goods to theport of discharge or such other point in the country ofdestination as shall be specified in the CONTRACT shall bearranged and paid for by the SELLER and the cost thereof shallbe inc luded in the Contract price.

18. Incidental ServicesThe Seller may be required to provide any or all of the followingservices:Performance or supervision of onsite assembly and/or start-up ofthe supplied Goods:Furnishing tools required for assembly and/or maintenance of thesupplied Goods:Performance or supervision or maintenance and/or repair of thesupplied Goods, for a period of time agreed by the parties, providedthat this service shall not relieve the Seller of anywarrantee/guarantee obligations under the Contract.Training of the Purchaser's personnel at the Seller's plant and/or atSite, in assembly, start-up operation, maintenance and/or repair ofthe supplied Goods at no extra cost. However, Purchaser will bearboarding, lodging & personal expenses of Trainees.Prices charged by the Seller for the preceding incidental services,

shall not exceed theprevailing rates charged to other parties by the Seller for similarservices.When required, Seller shall depute necessary personnel forsuperv ision and/or erection of the Equipment at si te for durationto be specified by Purchaser on mutually agreed terms.Seller's personnel shall be available at Site within seven daysfor emergency action and twenty-one days for medium andlong-term assistance, from the date of notice given by


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Spare parts shall be packed for long storage undertropical climatic conditions in suitable cases, clearlymarked as to intended purpose.A list of special tools and gauges required for normalmaintenance and special handling and li fting appliances,if any, for the Goods shall be submitted to Purchaser.Bidders should note that if they do not comply with Clause19.2 above, their quotation may be rejected.

LubricantsWhenever lubricants are required, Sel ler shall indicate thequant ity of lubricants required for the f irst f il ling, the frequencyof changing, the quanti ty of lubricants required for the oneyear 's cont inuous operation and the types of recommendedlubr icants indicat ing the commercial name (t rade-mark), qual ityand grade.If Seller is unable to recommend specific oil, basicrecommended characterist ics of the lubricants shall be given.Sel ler shall indicate various equivalent lubricants avai lable inIndia.

20. Guarantee20.1 All Goods or Materials shall be supplied strictly in

accordance with the specificat ions, drawings, data sheets,other at tachments and condit ions stated in the Contract.No deviation from such specifications or alterations or ofthese conditions shall be made wi thout PURCHASER'S/CONSUL TANT'S agreement in writing which must beobtained before any work against the order iscommenced. All materials supplied by the SELLERpursuant to the Contract (irrespective of whetherengineering, design data or other information has beenfurnished, reviewed or approved byPURCHASER/CONSUL TANT) are guaranteed to be ofthe best qual ity of their respective kinds (unless otherwisespecifically authorised in writing byPURCHASER/CONSUL TANT) and shall be free fromfaulty design, workmanship and materials, and to be ofsufficient size and capacity and of proper materials so asto fulfil in all respects all operating conditions, if any,specified in the Contract.If any trouble or defect, originating with the design,material, workmanship or operating characteristics of anymaterials, arises at any time prior to twelve(12) monthsfrom the date of the first commercial operation of the Plantfor which the materials supplied under the Contract forma part thereof, or twenty four (24) months from the date oflast shipment whichever period shall first expire, and theSELLER is notified thereof, SELLER shall, at his ownexpense and as promptly as possible, make suchalterations, repai rs and replacements as may necessary

20.2.3

necessary rectifications/modifications to achieve theguaranteed performance. In case the SELLER fails to do sowithin a reasonable period, the SELLER shall replace theEQUIPMENT and prove guaranteed performance of the newequipment without any extra cost to PURCHASER.If the SELLER fail s to prove the guarantee within a reasonableperiod, PURCHASER/CONSULTANT shall have the option totake over the EQUIPMENT and rectify, if possible, theEQUIPMENT to ful fi l the guarantees and/or to make necessaryadditions to make up the deficiency at Seller's risk and cost. Allexpenditure incurred by the PURCHASER/CONSULTANT inthis regard shall be to SELLER's account.Terms of PaymentThe method of payment to be made to the SELLER under thisCONTRACT shall be specified in the Special Conditions ofContract.The type(s) of payment to be made to the SELLER under thisCONTRACT shall be specified in the Special Conditions ofContract.The SELLER's request(s) for payment shall be made to thePURCHASER in wri ting accompanied by an invoice describing,as appropriate, the Goods delivered and services performed,and by shipping documents submitted, and upon fulfillment ofother obl igations stipulated in the Contract.Payment will be made in the currency or currencies in whichthe Contract Price has been stated in the SELLER's bid, as wellas in other currencies in which the SELLER had indicated in hisbid that he intends to incur expenditure in the performance ofthe Contract and wishes to be paid. If the requirements arestated as a percentage of the bid price alongwith exchangerates used in such calculations these exchange rates shall bemaintained.

21.21.1

21.2

21.3

21.5

General Notes:1. All foreign currency payments to foreign bidder shallbe released through an i rrevocable Letter of Credit, which shallbe opened through Government of India Nationalised Bankand hence shall not be confirmed. In case any bidder insists onconfirmation, charges towards confirmation shall be borne byhim. LlC shall be established within 30 days after receipt ofunconditional acceptance of Letter /Fax of Intent together withPer formance Guarantee for 10% of total order /Contract value.For dispatches on FOT dispatch point (in India) basis, thepayment shall be through PURCHASER's bank. Paymentthrough Bank, wherever applicable, shall be released as pernormal banking procedures.Payment shall be released within 30 days after receipt ofre levant documents complete in all respects.All bank charges incurred in connection with payments shall beto Seller's account in case of Indian bidders and to respective


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25.1 If the specified delivery schedule is not adhered to or theprogress of manufacture or supply of the items is notsatisfactory or is not in accordance with the progressschedule the PURCHASER has the right to:i) hire for period of delay from elsewhere goods

which in PURCHASER's opinion will meet thesame purpose as the goods which are delayed andSELLER shall be liable without limitation for thehire charges; orcancel the CONTRACT in whole or in part withoutliability for cancellation charges. In that event,PURCHASER may procure from elsewhere goodswhich PURCHASER's opinion would meet thesame purpose as the goods for which CONTRACTis cancelled and SELLER shall be liable withoutlimitations for the difference between the cost ofsuch substitution and the price set forth in theCONTRACT for the goods involved; orhire the substitute goods vide (I) above and if theordered goods continue to remain undeliveredthereafter, cancel the order in part or in full vide (ii)above.

ii)

26.

Any unexcusable delay by the SELLER or his sub-contractor shall render the SELLER liable, withoutprejudice to any other terms of the Contract, to any or allof the following sanctions: forfeiture of Contractperformance guarantee, imposition of price reduction fordelay in delivery and termination of the contract fordefault.

Price Reduction Schedule for delayed delivery: In caseof delay in delivery of equipment/materials or delay incompletion, total contract price shall be reduced by y,,%(half percent) of the contract price (excluding taxes, duties& freight) per complete week of delay or part thereof[genuine pre-estimate of the loss/damage agreedbetween the Seller and Purchaser without any proof of theactual loss/or damage caused by such breach/delay]subject to a maximum of 5% (five percent) of the totalcontract price(excluding taxes, duties & freight). Incase ofdelay in delivery on the part of Seller, the invoice valueshall be reduced proportionately for the delay andpayment shall be released accordingly. In the event theinvoice value is not reduced proportionately for the delay,the PURCHASER may deduct the amount so payable bySELLER from any amount falling due to the SELLER orby recovery against performance guarantee. Decision ofthe Purchaser in the matter of applicability of pricereduction shall be final and binding on the Seller. Thedate of GR/LR shall be considered as date of delivery.In a supply contract, the portion of supply completed in all26.1

28.28.128.1.1

28.1.2

28.1.3

28.2

28.328.3.1

28.3.2

CONTRACTOR'S invoices pending with PURCHASER or byalternative methodes).Termination of ContractTermination for DefaultThe PURCHASER may, without prejudice to any other remedyfor breach of CONTRACT, by written notice of default sent tothe SELLER, terminate the CONTRACT inwhole or in part:A) If the SELLER fails to deliver any or all of the GOODS

within the time period(s) specified in the CONTRACT; orB) If the SELLER fails to perform any other obligation(s)

under the CONTRACT, andC) If the SELLER, in either of the above circumstances,

does not cure his failure within a period of 30 days (orsuch longer period as the PURCHASER may authorizein writing) after receipt of the default notice from thePURCHASER.

In the event the PURCHASER terminates the CONTRACT inwhole or in part, pursuant to Art icle 28.1.1, the PURCHASERmay procure, upon such terms and in such manner as it deemsappropriate, goods similar to those undelivered and theSELLER shall be liable to the PURCHASER for any excesscosts for such similar GOODS. However, the SELLER shallcontinue performance of the CONTRACT to the extent notterminated.In case of termination of CONTRACT herein set forth (underclause 28) except under conditions of Force Majeure andtermination after expiry of contract, the VENDOR shall be putunder holiday [i.e. neither any enquiry will be issued to theparty by GAIL (India) Ltd. Against any type of tender nor theiroffer will be considered by GAIL against any ongoing tender(s) where contract between GAIL and that particular VENDOR(as a bidder) has not been finalized] for three years from thedate of termination by GAIL (India) Ltd. to such VENDOR.Termination for InsolvencyThe PURCHASER, may at any time, terminate the CONTRACTby giving written notice to the SELLER, without compensationto the SELLER, if the SELLER becomes bankrupt or otherwiseinsolvent, provided that such termination will not prejudice oraffect any right of action or remedy which has accrued or willaccrue thereafter to the PURCHASER.Termination for ConvenienceThe PURCHASER may, by written notice sent to the SELLER,terminate the CONTRACT, in whole or part, at any time for hisconvenience. The notice of termination shall specify thattermination is for the PURCHASER's convenience, the extentto which performance of work under the CONTRACT isterminated and the date upon which such termination becomeseffective.The GOODS that are complete and ready for shipment within30 days after the SELLER's receipt of notice of termination


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their bid and whether the same have been taken intoconsideration or not in their quotations. In the event ofany force majeure cause, the SELLER or thePURCHASER shall not be liable for delays in performingtheir obligations under this order and the delivery dateswill be extended to the SELLER without being subject toprice reduction for delayed deliveries, as statedelsewhere.

30.30.1

Resolution of Disputes/ArbitrationThe PURCHASER and the SELLER shall make everyeffort to resolve amicably by direct informal negotiationsany disagreement or dispute arising between them underor in connection with the contract.If, after thirty days from the commencement of suchinformal negotiations, the PURCHASER and the SELLERhave been unable to resolve amicably a Contract dispute,either party may require that the dispute be referred forresolution to the formal mechanism as specifiedhereunder.Legal ConstructionThe Contract shall be, in all respects be construed andoperated as an Indian Contract and in accordance withIndian Laws as inforce for the time being and is subject toand referred to the Court of Law situated within UnionTerritory of New Delhi.ArbitrationAll disputes, controversies, or claims between the parties(except in matters where the decision of the Engineer-in-Charge is deemed to be final and binding) which cannotbe mutually resolved within a reasonable time shall bereferred to Arbitration by a sole arbitrator.The PURCHASER (GAIL (India) Limited) shall suggest apanel of three independent and distinguished persons tothe Seller to select anyone among them to act as the soleArbitrator.In the event of failure of the Seller to select the SoleArbitrator within 30 days from the receipt of thecommunicat ion suggesting the panel of arbit rators, theright of selection of Sole Arbitrator by the other party shallstand forfeited and the PURCHASER shall havediscretion to proceed with the appointment of the SoleArbitrator. The decision of the PURCHASER on theappointment of Sole Arbit rator shall be final and bindingon the parties.The award of the Sole Arbitrator shall be final and bindingon the parties and unless directed/awarded otherwise bythe Sole Arbitrator, the cost of arbi tration proceedingsshall be shared equally by the parties. The arbitrationproceeding shall be in English language and the venue

30.2

30.3

32.1 Any notice given by one party to the other pursuant to theContract shall be sent in writing or by telegram or fax,telex/cable confirmed in writing.A notice shall be effective when delivered or on the notice'seffective date, whichever is later.Taxes & DutiesA foreign Seller shall be entirely responsible for all taxes, stampduties, licence fees, and other such levies imposed outside thePURCHASER's country.A domestic Seller shall be entirely responsible for all taxes,duties, licence fees etc. incurred until the delivery of thecontracted goods to the PURCHASER. However, Sales Taxand Excise duty on finished products shall be reimbursed byPURCHASER.Customs duty payable in India for imported goods ordered byPURCHASER on foreign Seller shall be borne and paid byPURCHASER.Any income tax payable in respect of supervisory servicesrendered by foreign Seller under the Contract shall be as perthe Indian Income Tax Act and shall be borne by SELLER. It isupto the bidder/seller to ascertain the amount of these taxesand to include them in his bid price.Books & RecordsSELLER shall maintain adequate books and records inconnection with Contract and shall make them available forinspection and audit by PURCHASER/CONSULTANT or theirauthorized agents or representatives during the terms ofContract until expiry of the performance guarantee. Fixed price(Iumpsum or unit price) Contract will not be subject to audit asto cost except for cost reimbursable items, such as escalat ionand termination claims, transportation and comparablerequirements.Permits & CertificatesSELLER shall procure, at his expense, all necessary permits,certi ficates and licences required by virtue of all applicablelaws, regulations, ordinances and other rules in effect at theplace where any of the work is to be performed, and SELLERfurther agrees to hold PURCHASER and/or CONSULTANTharmless from liabili ty or penalty which might be imposed byreason of any asserted or established violat ion of such laws,regulations, ordinances or other rules. PURCHASER willprovide necessary permits for SELLER's personnel toundertake any work in India in connection with Contract.GeneralIn the event that terms and conditions stipulated in the GeneralConditions of Contract should deviate from terms andconditions stipulated in the Contract, the latter shall prevail.Losses due to non-compliance of InstructionsLosses or damages occurring to the PURCHASER owing to the

32.2

33.33.1

33.2

33.3

33.4

34.34.1

35.

36.36.1

36.2


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39. Publicity & AdvertisingSeller shall not without the written permission ofPURCHASER/Consultant make a reference toPURCHASER/Consultant or any Company affiliated withPURCHASER/Consultant or to the destination or thedescription of goods or services supplied under thecontract in any publication, publicity or advertisingmedia.Repeat Order0.

40.1 PURCHASER reserves the right, within 6 months of order toplace repeat order upto 50% of the total order value withoutany change in unit price or other terms and conditions.

41. Limitation of Liability41.1 Notwithstanding anything contrary contained herein, theaggregate total liabili ty of Seller under the Agreement or otherwiseshall be limited to 100% of Agreement / Order price. However, neitherparty shall be liable to the other party for any indirect andconsequential damages, loss of profits or loss of production.


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AGREED TERMS AND CONDITIONS ANNEXURE-IIIName of Bidder: _Bidders are required to confirm the following & submit this Annexure duly signed & stamped along withtheir offer, failing which offer may be considered as non-responsive:51. no. Queries Confirmation by Bidder1 Confirmation that offer is valid up to 90 days from the due date of Yesopening of bids2 Confirmation that offer contains firm and fixed unit and total prices on YesFOT Site basis as per price schedule till complete execution of order3 Please indicate dispatch point4 Please confirm acceptance to terms and conditions of tender Yesdocuments in totality including delivery period, payment terms, price

basis on FOT Site, PRS, PBG, GuaranteelWarranty, repeat order, fallclause, Arbitration and applicable laws and rejection criteria etc.5 Confirmation that quoted prices are inclusive of P&F charges and allother charqes (if same is not indicated in price schedule).6 Please confirm the following:

i)whether excise duty is included or excluded in quoted pricesii) If excluded, please indicate the percentage of excise dutyapplicable.iii) If excise duty is presently not applicable, confirm that the same willbe borne by the vendor in case it becomes livable later and nocompensation on this account will be payable by GAIL.i) If the same is included/excluded, confirm you will submit CENVATinvoice.

7 Please confirm the following:a) CST without concessional form / with concessional formb) LST without concessional form/ with concessional formc) Any other taxes, charges (i.e. octroi etc.) which is not indicatedin the price schedule format.


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Sr. MANAGER (F&A)MIS GAIL (India) Ltd.B-35,36 Sector-1NOIDA

Dear Sir,

ANNEXURE -IVFORMAT FOR E-PAYMENTS

Date:

SUBJECT: CONSENT FOR RECEIVING PAYMENTS THROUGH ELECTRONIC MODE

This is to confirm that we (Name of the Organisation) are havingour bank account with (Name of the Bank) (BranchCode) to which payment can be released electronically. The details of account information are as under:(1) VendorlCustomer Name:(2) Complete Address

(3) Bank's Name(4) Beneficiary Alc No.(5) Account Type(6) Branch Name & code( 7 ) Bank Address

(8) MICR Code(9) Request Type

________ (CurrenUSaving) _

Creation of new account Imodification of existing accountThanking You.Yours truly,For Mis .


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Annexure-V(AlCONTRACT-CUM-EQUIPMENT PERFORMANCE BANK GUARANTEE

(PERFORMANCE SECURITY) - UNCONDITIONAL(TO BE STAMPED IN ACCORDANCE WITH STAMPACn

REF.Bank Guarantee No.:Date:

ToGAIL (INDIA) LIMITED, HVJ COMPRESSOR ST.P.O.:DIBIYAPUR, DISTT. AURAIYA(U.P.) 206244INDIADear Sirs,In consideration of the GAIL (India) Limited, New Delhi (India) (hereinafter referred to as theOWNER/PURCHASER which expression shall unless repugnant to the context or meaning thereofinclude successors, administrators and assigns) having awarded toM/s having principal office at_________________ (hereinafter referred to as the "SELLER" whichexpression shall unless repugnant to the context or meaning thereof include their respectivesuccessors, administrators, executors and assigns) the supply by issue of OWNER/PURCHASER'sPurchase Order No. dated and the same having been accepted bythe Seller resulting into CONTRACT for supplies of materials/equipments as per above referredPurchase Order having a total value of for the complete supply ofmaterials/equipments and the SELLERS having agreed to provide a Contract Performance andwarranty guarantee for faithful performance of the aforementioned Contract and warranteequality to Owner/Purchaser.We (bank) having Head Office at (hereinafter referred to as


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which under law would, but for this provision, have the effect or relieving the BANK. The BANK alsoagrees that OWNER/PURCHASER at its option shall be entitled to enforced this Guarantee againstthe Bank as a Principal debtor, in the first instance without proceeding against SELLER andnotwithstanding any security or other guarantee that OWNER/PURCHASER may have in relation tothe SELLER'S liabilities.Notwithstanding anything contained herein above our liability under this Guarantees restricted to ANDit shall remain in force upto and including and shall be extended from time to time for suchperiod as may be desired by the SELLER on whose behalf this Guarantee has been given.Therefore, we hereby affirm that we are guarantors and responsible to you on behalf of the seller upto a total amount of (amount of guarantees in words and figures) and we undertake to pay you, uponyour first written demand declaring the seller to be in default under the contract and without caveat orargument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or show grounds or reasons for your demand or the sum specified therein.The Bank Guarantee's payment of an amount is payable on demand and in any case within 48 hoursof the presentation of the letter of invocation of Bank Guarantee. Should the banker fail to releasepayment on demand, a penal interest of 18% per annum shall become payable immediately and anydispute arsing out of or in relation to the said Bank Guarantee shall be subject to the jurisdiction ofDelhi Courts.This guarantee is valid up to the day of .200 .We have power to issue this guarantee in your favour under memorandum and Article of Associationand the undersigned has full powers to do so under the Power of Attorney/Resolution of the Board ofDirectors dated accorded to him by the bank.Dated The day of ---'200.WITNESS:(SIGNATURE)NAME (SIGNATURE)NAMEBANK RUBBER STAMP


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ANNEXURE-VIISUBJECT: PROCUREMENT OF LED LANTERN AS SAFETY MEMENTO

FOR GAIL EMPLOYEES

1. The technical specifications of LED lantern are as under:(i) LED used should be of minimum 3.20 volt 30mA capacity and 1500 MCD.(ii) Minimum number of LED should be 30.(iii) Itshould be suitable for power supply 230 volts, AC, 50Hz(iv) Itshould be sturdy build with high grade ABS and PC material.(v) There shall be glow switch for easy identification in the dark.(vi) There should be rechargeable sealed acid battery of minimum capacity 4V 2.3 Ah.(vii) Ithas overcharging protection and deep discharge protection built in.(viii) Itcan be used as an emergency light-plug and play.2. The other specifications are:(i) Itshould glow with super bright white light.(ii) The main body color should be maroon with robust design with sturdy handle.(iii) There shall be GAIL logo on each lantern as per size given in Annexure- 1. Theexact position of logo to be embossed shall be elaborated after finalization of offer.

3. The total number oflantern to be procured is 3832.The quantity may vary atthe time of final order within +/ - 5%.4. The quoted rates shall be inclusive of all taxes, duties, Packing, GAIL logo, forwarding andfright up to site. The quoted rate shall be valid for three months.

The number of pieces to be delivered at different locations in India is summarized inAnnexure-II. Bidders are suggested to go through it.5. THE BIDDER HAS TO SUBMIT/SEND ONE PIECE OF LANTERN ALONG WITHBID AS A SAMPLE WHICH WILL BE REFUNDABLE AT THE BIDDER'COST.


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10. The bidder has to replace the piece if found damaged during transportation and found notworking after delivering them to employees.11. Guarantee/Warrenty : As per General condition of goods annexure-H.

12..General InformationConsignee address: As per Annexure-II, Section VII of tender documentStores Address: As per Annexure-II, Section VII of tender documentBanker's Name: State Bank of India, NoidaICICI Bank Ltd, Noida

HDFC Bank Ltd., NoidaPaying Authority Senior Manager (F&A),GAIL (India) Limited,InfohubB-35,36 Sector-lNoida -20 130 I,UP(India)Forms C-Form for concessional rate of CST/ Sales Tax will

not be given by Purchaser.Inspection At site by GAIL


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DELIVERY DETAIL

S.No. Address of Location Quantity1. ABU ROAD, DIST.: SIROHI, RAJASTHAN-307026 212. AGARTALA, TRIPURA 203. AGRA, U.P. 764. AHMEDABAD, GUJRAT 145. BANGALORE,KARNATAKA 736. BHOPAL, M.P. 87. CHANDIGARH, PUNJAB 98. CHENNAI, TAMILNADU 249. RGPPL,DABHOL, GUJARAT 2410. NEW DELHI 52611. GAIL GAS LTD,NCR, NASIRABAD & 550

NOIDA + LONI+DHABOL RGPL12 JAIPUR &JAMNAGAR, RAJSTHAN 9813 HYDERABAD &KONDURU, A.P. 3414. INDORE+KHERA, M.P. 6715. KOLKATTA, WEST BANGAL 1616. LUCKNOW & KANPUR, U.P. 2017. LAKW A, DIST ;SHIVSAGAR ,AASAM 11818. MUMBAI , USAR & PUNE 21619. PATA & DIBIYAPUR, NEARETAWA,U.P. 985


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Annexure-VCBlPROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT! BID SECURITY

(IF APPLICABLE)(To bestamped in accordance with the Stamp Act)Ref... . Bank Guarantee No .Date .ToGAIL (India )Ltd.,Dear Sir(s),In accordance with Letter Inviting Tender under your reference No----,=-=- _M i s . having their Registered I Head Office at___________ (hereinafter called the Tenderer) wish to participate in the said tender forAs an irrevocable Bank Guarantee against Earnest Money for the amount of isrequired to be submitted by the Tenderer as a condition precedent for participation in the said tenderwhich amount is liable to be forfeited on the happening of any contingencies mentioned in the TenderDocument.We, the Bank at. _having our Head Office _(Local Address) guarantee and undertake to pay immediately on demand without any recourse to thetenderers by GAIL (India) Ltd., the amount without anyreservation, protest, demur and recourse. Any such demand made by GAIL, shall be conclusive andbinding on us irrespectiveof any dispute or difference raised by the Tenderer.This guarantee shall be irrevocable and shall remain valid upto [this date should be 6months after the date finally set out for closing of tender]. If any further extension of this guarantee isrequired, the same shall be extended to such required period on receiving instructions from


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ANNEXURE - VI

NAMEOF BIDDER:SCHEDULE OF RATE (SOR)

ENQUIRYNO.:Mat. code with Item Description UNIT Qty. Unit Price Per Per Unit Per Per Unit Total

S. (For details, refer RFQ)OF Ex-works Unit Sales Unit FOT/FOR FOTMEAS incl. packing Excise Tax (Rs.) freight site (Rs.) siteN. UREM but Duty without upto (Rs.)ENT excluding (Rs.) form C site

duties (Rs.) (Rs.)1 2 3 4 5 6 7 8 9=5+6+7+8 11=4X9

LED LANTERN WITH RECHARGEABLE EA 3832SEALED ACID BATTERY 4V2.3AH, EACHLED OF 3.2VOLT 20MA HAVINGBRIGHTNESS 1500MCD IT HASOVERCHARGING AND UNDERCHARGINGPROTECTION SUITABLE FOR POWER

1 SUPPLY 230 VOLTS AC 50HZ,IT HAS AGLOW SWITCH FOR EASYIDENTIFICATION ( DETAILSSPECIFICATION AS PER ATTACHEDANNEXURE -1)

TOTALAMOUNT(RS.)Note A:i) The bidder is required to submit the samples/Catalogue along with the offer.ii) The bidder is requested to submit their offer as per our technical specification.iii) The bidder is required to submit the test certificate along with supply.iv) The bidder is requested to quote sale taxNAT without any concessional form as that shall not issued by purchaser for availing

concessional rates of sale tax.v) Quantity tolerance!..._ 5% .Note B:i) Price quoted above for supply items must be on FOT site basis with all break-up exactly as per price schedule above.ii) In case of discrepancy between unit price and the total price, the unit price shall prevail.iii) Basis of award of order shall be the lowest FOT Site Rate calculated on Item wise L-1 basis;iv) Since, offer issought only on FOT site basis, if freight charges upto Pata site or any other charges is left blank or indicated as 'Extra at Actuals' withoutany break-up or value, the evaluation prices & award of such bids shall be done as per clause no.- 6.4 of ITB.

26


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v) Bidders to note that the rate of ED indicated in the SOR will be considered for evaluation and if upon such loading the bidder is L-1, bidder will bebound to execute the order with the above rate of ED. Any increase is ED due to increase in turnover will not be admissible. However, statutorychanges in excise duty rates by the Government of India (within the scheduled delivery period) will be paid as applicable at the time of dispatch.PLACE:DATE: (SIGNATURE OF BIDDER & COMPANY SEAL)

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