gallery at hglc craigieburn - hume.vic.gov.au · web viewart almanac (subject to hcc budget) ......

ContentsGallery at HGLC Craigieburn..................................................................3Key Information.......................................................................................4

Gallery Staff................................................................................................4Gallery Core Hours......................................................................................4Address.....................................................................................................4

Gallery Objectives....................................................................................5Expression of Interest.............................................................................6Exhibition logistics..................................................................................7

Support Offered to Exhibitions.......................................................................7Exhibitor Responsibilities..............................................................................7

Marketing and Promotion.......................................................................8Support Offered to Exhibitions.......................................................................8Exhibitor Responsibilities..............................................................................8

Opening Night..........................................................................................9Operations Information..........................................................................9

Insurance Liability Disclaimer........................................................................9Installation/De-installation.............................................................................9Loading....................................................................................................10Security....................................................................................................10Exhibition Sales........................................................................................10HCC Community Grants and External Funding..............................................10Bond........................................................................................................10

Supporting Technology and Infrastructure.......................................11Lighting....................................................................................................11Projector..................................................................................................11Audio.......................................................................................................11

Gallery HGLC Craigieburn - Floor Plans.............................................12Application Form 2013/14....................................................................13

Contact Details..........................................................................................13Proposal Details........................................................................................13Available Exhibition Dates..........................................................................14Agreement................................................................................................14Assessment of Applications........................................................................15

2 | P a g e Gallery at HGLC Craigieburn Information for Exhibitors 2013

Gallery at HGLC Craigieburn

The Gallery opened in May 2012 as a part of the Hume Global Learning Centre Craigieburn facility. The Gallery represents Hume’s first dedicated visual arts venue and presents an array of arts, culture and heritage exhibitions.

The Gallery’s program focuses on presenting exhibitions supporting principles of social justice, ensuring a high level of participation and accessibility, particularly from under-represented sectors of the Hume community. The Gallery seeks to develop an annual rolling program of innovative, dynamic work, as well as arts and cultural events.

Expressions of Interest to exhibit in 2013/14 are currently being sought from the Hume community to complement an established program of touring and directly programmed exhibitions.


Key InformationGallery StaffGallery Curator: Angela BaileyPhone: 9356-6117Email: [email protected]

Gallery Core HoursWednesday to Friday 1pm–5 pmFree entry. Closed on public holidays.

AddressGround levelHume Global Learning Centre Craigieburn75-95 Central Park Avenue, Craigieburn 3064Melway reference: 386 E/F7

The Hume Global Learning Centre houses the gallery (110m2), library, customer service and function rooms – further information about the centre can be accessed via Hume’s website:

http://www.hume.vic.gov.au/Libraries_Learning/Hume_Global_Learning_Village/Hume_Global_Learning_Centres/Hume_Global_Learning_Centre_-_Craigieburn

The HGLC is located next to the new Craigieburn Town Centre, servicing Craigieburn and the wider Hume community.


Gallery Objectives

The Gallery’s programming is governed by Hume’s Social Justice Charter, which “seeks to advance a fair and just society and to promote respect for every citizen, encourage community participation, strengthen community wellbeing and reduce the causes of disadvantage.” To read more about Hume’s Social Justice Charter, please see Hume’s website:

http://www.hume.vic.gov.au/About_Us/Your_Council/Media_Publications_Forms/Council_Strategic_Plans/Social_Justice

The Gallery facility offers an opportunity for semi-professional and professional artists as well as established community groups to exhibit in a dedicated visual arts facility with appropriate support.




Expression of InterestExpressions of Interest to exhibit in 2013/14 are currently being sought from the Hume community to compliment an established program of touring and directly programmed exhibitions. A limited number of exhibition slots will be made available to the community, based on a three week showing rotation.

The following section outlines key information and delineates responsibility between the hirer and Hume City Council in the use of the Gallery. A formal agreement reflecting this information will be drawn up with successful applicants.

Expressions of Interest are open to:

Hume based artists:o residents, or o non residential artists that are able to demonstrate substantial practise and/or

connection to Hume.

Established Hume community organisations engaged in arts and cultural practises.


Exhibition logisticsSupport Offered to Exhibitions

Free rental Professional assistance from Gallery staff in the development, coordination and

technical installation of their exhibition Staffing of the Gallery during opening hours In-kind marketing through Council’s promotional avenues (please see Marketing and

Promotion section) Use of supporting infrastructure including lighting, walls, sound, plinths and display

cabinets (please see Supporting Technology and Infrastructure section) Design and printing of exhibition labels (use of HCC design template is mandatory) After hours alarm and camera protection and security presence An approximate tally of visitors to the exhibition Opening night support including catering, staffing and promotion (level of support and

budget determined by HCC) Vinyl lettering signage (to HCC budget)

Please note: No administrative assistance is available to facilitate sales – agreements between

Exhibitors and buyers are strictly the responsibility of the Exhibitor There is only limited access to staff offices There is no workshop space available on site

Exhibitor Responsibilities Delivery of the exhibition as proposed in application Provision of promotional text as required and to deadline (please see Marketing and

Promotion section) Provision of digital images for publicity and reproduction purposes as required and to

deadline (please see Marketing and Promotion section) Assistance with the installation and deinstallation of the exhibition Delivery and collection of artworks to and from the Gallery to deadline - all costs to be

met by Exhibitor Organising and booking of an appropriate opening night speaker to launch the

exhibition (if applicable) Catalogue production costs (if applicable) The development of public program activities such as artist talks or workshops where

applicable in conjunction with Gallery staff Observance of best practise OH&S and risk management practises through all stages

of use of facility Any additional costs beyond what is outlined in this document is strictly the

responsibility of the Exhibitor


Marketing and PromotionSupport Offered to Exhibitions

A4 flyer in HCC standard format for electronic distribution with limited hard copies available in Gallery.

A3 poster in HCC standard format with limited hard copies available for artist to distribute.

Opening night invitations:o Design, printing and mailout of standard format invitations to Councillors, VIPs,

the Hume Arts Advisory Committee (HAART), community and media organisations

o Limited invitations for the Exhibitor’s own distributiono Electronic version of invitation emailed to Gallery’s database as appropriate

Media:o Development and distribution of a media release in consultation with Council’s

marketing and Events team

Paid advertising:o Art Almanac (subject to HCC budget)o The Exhibitor can advertise in other publications at the Exhibitor’s own cost.

Proofs of all publicity must be approved by the Gallery and include the correct presentation of HCC logo before printing and distribution.

Internal:o HCC customer service screenso On hold messageo Internal staff newslettero Council website: Gallery page and home page where possible

Other:o Free public listings emailed by galleryo ArtsHub

Exhibitor Responsibilities Provision of draft text for generation of promotion material including:

o short biography (200 words)o bullet points for media release o 100 word and 200 word exhibition statements

Exhibitors must supply three high resolution images for promotional purposes and grant Hume City Council license to use these images for promotional purposes

The Exhibitor must be available for photoshoots and interviews with the media To acknowledge HCC on all promotional collateral with HCC logo Proofs of all marketing collateral must be approved by the Gallery before printing Any additional advertising or publicity costs beyond that outlined in this document,

subject to Gallery approval


Opening Night

Exhibition openings are held on a Thursday evening between 6–8pm.

Caterers will manage the bar from 6 -7.30pm sharp. Refreshments are provided by Council to budget however if different drinks are required, please discuss with Gallery staff. Council actively complies with the Responsible Serving of Alcohol guidelines during opening events.

The booking of the catering is made by the Curator on behalf of the Exhibitor to HCC budget, however, special dietary requirements may be requested within this budget.

The HCC Mayor or their nominated representative formally speaks and opens the exhibition, while guest speakers are also welcome in consultation with staff.

Outside of regular hours events may be negotiated on a case by case basis.

Operations InformationInsurance Liability DisclaimerHume City Council will not be held responsible for any loss or damage to artworks (during transportation, display or storage), or personal injury to gallery Exhibitors. Exhibitors are advised to take out personal accident cover and insurance to cover loss or damage to artworks during transportation, storage and exhibition.

Installation/De-installationThe gallery’s exhibition program is established a year in advance and timelines for installation and de-installation need to be strictly adhered to. Timelines will be established by the Curator in consultation with the Exhibitor.

The Craigieburn Gallery encourages Exhibitors to think creatively about the display and presentation of their work. All decisions regarding the display of work must be made in consultation with the Gallery Curator. Exhibitors are encouraged to actively participate in the installation process, and provide floor plans/layout prior to installation. The Gallery Curator retains the right to make final decisions on gallery presentation.

The Exhibitor is responsible for any additional costs associated with the hire or purchase of display equipment or additional expenses associated with the presentation and display of their work beyond what is supplied in the Supporting Technology and Infrastructure section.

Installation of all exhibitions occurs with strict adherence to the Occupational Health and Safety Act 2004. A risk assessment process occurs prior to the installation of artwork and Exhibitors must notify gallery staff about any health and safety issues connected to the exhibition, especially if special installation equipment is required.

Attendance at a briefing session/induction with gallery staff prior to the installation period to discuss all installation issues is compulsory.

The number of works to be displayed will be at the discretion of the Craigieburn Gallery Curator. The Gallery reserves the right not to display works considered unsuitable for any reason or if the quality or quantity of work submitted is inappropriate for the exhibition space. The Exhibitor will be consulted during the installation of any such instance.

The Craigieburn Gallery is unable to provide storage facilities. Artworks, packaging and tools of the trade cannot be left at the gallery outside of the exhibition period. Failure to


collect artworks on completion of the exhibiting period will incur charges to the Exhibitor to cover staff costs for de-installation and removal of artworks. No responsibility will be taken for artwork, tools or other items left at the Gallery beyond the time allocated through the Exhibitor’s agreement.

Loading There is no direct loading dock or street entry for loading and unloading of artwork – all transport is via main community entrances in front and behind the facility. Parking is limited and consequently drop off and pick up times must be coordinated throughout the Gallery Curator to ensure safety of patrons and ease of access.

SecurityThe Gallery is inside the HGLC building. The Gallery has an intruder detection system in place, and is fitted with detectors and closed circuit television monitoring. The Centre also has security staff on patrol at various times.

Exhibition SalesThe Craigieburn Gallery is a public gallery; no commission is taken on works sold and all the proceeds go directly to the Exhibitor.

The Exhibitor is responsible for arranging payment and collection of artworks. The interested purchaser’s details will be passed directly to the artist, who will be responsible for getting in contact with the buyer to arrange the sale and collection of the artwork. No payments (including deposits) will be taken by gallery staff members.

Please note that arrangements for the collection and distribution of sold artworks are the responsibility of the artist, and must take place outside the gallery premises after the conclusion of the exhibition. No displayed work is to be taken from the Gallery before the end of the exhibition.

HCC Community Grants and External FundingHCC Community Grants and Arts Awards are separate to applications for exhibitions at the Gallery in Craigieburn, and the success of one does not confirm or ensure the success of the other. When applying for exhibitions at the Gallery it is expected that the proposed exhibition will be undertaken whether developmental funding is approved or not. The Gallery can provide a letter of in-principle support for funding applications (for external funding agencies) where required. The name of the Gallery must not be used in any grant or sponsorship application without the written approval of the Gallery.

BondA Gallery bond of $500 is required upon the signing of the Exhibitor’s agreement and is returned within 30 days of the complete deinstallation of the exhibition upon meeting the requirements within this document. In the event of e.g. damage to the Gallery space (beyond reasonable wear and tear) or failure to pick up artworks, costs incurred by the Gallery will be deducted from the bond.


Supporting Technology and InfrastructureLightingPHILLIPS Selecon LED Gallery track-light systemAccent LED Spot x10Accent Beam-Shaper Nozzle fitting x10Wing LED Wall Wash (warm) x18Wall Wash Barn-door fittings x 9

ProjectorMitsubishi FD630U x 1Full HD (1920x1080 pixel)4000 ANSI Lumens

AudioAustralian Monitor ST30P powered speaker pair 30W RMS x 1

In-house Mono ceiling speaker (8 points) connected to: blueray/DVD/CD player

mini-jack connectionPA w/ wireless MicHearing Aid Loop

Re-usable frames (all dimensions are of backing-board / frame internal. Supply of mountboard responsibility of artist) To fit A4:405 x 320mm x10398 x 310mm x 5To fit A3:407 x 530mm x10398 x 522mm x 5To fit A2:520 x 695mm x 5530 x 704mm x 2To fit Poster:583 x 842mm x 2

Moveable Walls Height: 2400mm x 4L shaped in plan. Long side (ext) = 2085mm Wide, Short side/return(ext) = 880mm WideWall thickness: 205mm

Display Cases (lockable)Mushroom cases / vitrines: x 2Height off ground: 910mmCase height: 360mm, Width: 600mm, Length: 1200mm

Tower Case x 1Height: 1800mm, Wide: 900mm, Depth:600mmc/w 3 removable shelves

PlinthsWhite MDF plinths H:1000, W:500, D: 500mm x 6


Gallery HGLC Craigieburn - Floor Plans


Application Form 2013/14

Expressions of Interest to exhibit in 2013/14 are currently being sought from the Hume community to compliment an established program of touring and directly programmed exhibitions. Applications close: 5pm Wednesday 13 March 2013

Contact Details

Name of Applicant / Group: ___________________________________________________

Name of main contact (if different from above): ____________________________________

Phone: ___________________________________________________________________

E-mail: ___________________________________________________________________

Address: __________________________________________________________________

Suburb: _________________________________________ Postcode: ________________

Proposal Details

Exhibition title: _____________________________________________________________

Describe your exhibition’s proposed content, including key themes (maximum 250 words):

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Medium: __________________________________________________________________

Number of proposed artworks/items: ____________________________________________

Installation requirements (e.g. audio visual equipment): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Available Exhibition Dates A limited number of exhibitions will be offered in 2013/14 of 3-6 week duration. Please nominate a first and second preference of preferred timing from the months below:

July 2013 August 2013 September 2013 October 2013 November 2013 December 2013

Support material. Please attach a selection of 10 images either as a CD or hard copy. If you are emailing your application, please attach digital images as jpegs (max file size must not exceed 5MB each). Label all images, including digital files with artist, title, year and detail if images are proposed works to be exhibited or examples of past work. Please do not send original material - Hume City Council is unable to return support material.

Curriculum Vitae. Please attach a current artist CV and include relevant education, exhibitions, awards and publications. Please send either on a CD or hard copy if posting application.

Submission Checklist Application form 2013/14 completed and signed I have read the terms and conditions outlined in the Information for Exhibitors section above Current artist CV Images of proposed artwork Site visit – applicants are encouraged to view the gallery space prior to submission

AgreementI have read the terms and conditions outlined in the Information for Exhibitors and agree to adhere to the specified requirements as an Exhibitor at the Gallery at HGLC Craigieburn.

Signature of Applicant(s) ________________________________ Date ___ / ___ / ___


January 2014 February 2014 March 2014 April 2014 May 2014 June 2014

Assessment of ApplicationsThe Expression of Interest process is a competitive process and applicants are not guaranteed an exhibition slot in the Gallery calendar. Applicants may be encouraged to consider exhibiting in alternative spaces more appropriate to their work. An initial assessment of applications will be undertaken by staff with shortlisted Exhibitors then assessed by a panel including community members. A selection criteria including assessment of artistic excellence (or collection value) and social justice will be considered, while also ensuring a diverse and balanced program across the year. All applications received will be acknowledged and outcomes notified by the end of April 2013.

For more information or assistance with this form, please contact the Gallery Curator, Angela Bailey on: 9356-6117

Please send the completed proposal form to:

[email protected]

or

Attention: Angela BaileyCuratorHume City CouncilPO Box 119Dallas Victoria 3047

Applications close: 5pm Wednesday 13 March 2013

HCC gratefully acknowledges the assistance of the Counihan Gallery in Brunswick, Moreland City Council, in the development of this document.


gallery at hglc craigieburn - hume.vic.gov.au · web viewart almanac (subject to hcc budget) ......

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