Detailed Gantt Chart (MS Project)

Detailed Gantt Chart (MS Project)

The Facility Renovation Project is done during Mondays to Fridays, 8am 5pm.

This Plan will be completed in 16.5 weeks from June 3, 2013 to September 25, 2013.

Having said this, the operation of LZM Restaurant will be stop.

Ideally, the Marketing and Advertising of LZM Restaurant will first take place due

to set a stage for market foundation. The Plan starts from June to September because

this is a time of a year where in people are busy for schools and less time for taking

vacations. LZM Restaurant is gearing up for a peak season which is the Christmas

Season, wherein many tourists visits the Restaurant. It is because Tagaytay is known

for cold breeze and hot and delicious bulalo, a perfect combination.

The Critical Paths for Facility Renovation Plan are the following:

  Activity Duration1 Proposal Review 1 week

3Survey whole restaurant and its

need 1 week4 Conceptual Architect's Plan 1 week5 Cost Estimating 2weeks6 Deliver Plans to stakeholders 1 week9 Interior Design Consultation 1 week10 Design Drawings 2weeks12 Site Preparation 2weeks13 Construction Start 2 months = 0.5 weeks15 Deep Foundations 1week16 Building Structure in place 2weeks18 Interior Build out 1.5 month= 0.75 weeks19 Building Inspections 1week20 Occupancy 1 month = 0.25 weeks

TOTAL DURATION 16.5 WEEKS

The Critical Paths Marketing and Advertisement Plan are the following:

  Activity Duration

1 Proposal Review 1 week

3Talk to Professional for the specific form of

advertisement 3weeks

7Take updates with the operations of the

advertisements 3 weeks

8Advertisement Post Presentations to the LZM such as a copy of news paper ad 1 week

9 Ad Unveiling and Release 1 week

10 Finish 3weeks

TOTAL DURATION 14 WEEKS

Network Diagram (Manual Method: MS Excel)

Using Microsoft Excel, critical paths can be identified manually. Microsoft Excel has no components that can help users identify the critical path or a critical path add-in. However, with a little customization in Microsoft Excel 2007, we were able to identify the critical path. It is ideal for small projects. MS Project must be considered.

The steps we used in Excel 2007 for critical path calculations are:

1. Create a Precedence Diagram2. Prepare the Excel 2007 Spreadsheet3. Identify the Critical Path4. Create a Gantt Chart

We create an MS Excel version for Facility Renovation plan in absence of having a Microsoft Project and having it check. The following are the sample computations.

  Path Total Duration (wks)1 1-3-5-8-11-14-19-20 7.52 1-2-5-6-9-10-11-14-19-20 11.5

31-3-4-5-6-9-10-12-13-15-16-18-

19-20 16.5     

Based from the Figure of Microsoft Excel, the 3rd path was the Critical Path. It is

because it has the longest duration to complete the plan. It is verified that 16.5 weeks is

the total duration to finish the plan, it can be compared through the results from MS

Excel and MS Project.

Sample Computation: Converting of 16.5 weeks to its equivalent month. Assume that 1

month is equivalent to 0.25 weeks.

16.5 weeks x 1month0 .25weeks

= 4.125 months

A total of 16.5 weeks or 4.125 months was the total duration.

EFFECTS OF THE PROPOSED LAYOUT

The kitchen space is maximized to improve operations inside the kitchen and

avoid bottlenecks in food preparation and unsatisfied kitchen staff that would not be

able to prepare quality foods for the guests.

More tables are available to accommodate larger volume of customers.

Comfort rooms are divided into two to avoid queuing of customers.

Equipments inside the kitchen are arranged systematically according to their

functions and are located on their right places.

Satisfied customers

With these improvements on the layout of LZM, the flow of process from

production to delivery of orders will be more efficient because bottlenecks inside the

kitchen will be eliminated. The physical appearance of the restaurant is also improved

in a way that it looks more spacious compared to the actual layout.

Staffs will be able to move comfortably and they will become more productive.

Training and Incentive Program would motivate them and improve their skill set and

knowledge of their craft.

LZM food presentation to make it more attract to the eyes of the customers.

As the best alternative had been chosen, the proposed plan will be given by the

General Manager of LZM. It will add cost for the hiring of Construction Manager and

Interior designer, acquisition of furniture and etc. and also the renovation of the facility.

The major objective was to upgrade the total area of kitchen from 17sqm to 21.12sqm.

When the Renovation was already finished, the changes will take place as soon

as LZM starts their operations. The changes will be seen and felt in the atmosphere and

the service that LZM offers such as serving time which has direct effect on lower sales.

The main focus of this decision is to achieve and complete the objective which is

to increase sales up to 4% the next year and to have the capacity to prevent the sales

from going below the desired minimum of 4% sales growth rate the following years.

After implementing the changes manager will closely monitor the process of job flow in

the kitchen and also the serving time to the customers; this is to ensure that 30 minutes

to 45 minutes serving time.

Restaurant Operation would be stop due to renovation of the entire facility.

Potential Problem Likely Causes Preventive Actions Contingency Plan

Restaurant

Operation would be

stop due to

renovation of the

entire facility.

- Renovation of

Entire Facility

-Have a made to

order delivery

(The following made

to order food was to

be cook with their

own home or else

with other branches)

Set an informative

signage 2 weeks

before the

construction would

be execute

Advertise other

branches of LZM

Restaurant through

Social Media and

Signage

Implementation Activities of Alternative 1: Facility Renovation

  Activity Duration Precedence Activity

1 Proposal Review 1 week ------

2 Establish Master Schedule 2weeks 1

3Survey whole restaurant and its

need 1 week 1

4 Conceptual Architect's Plan 1 week 3

5 Cost Estimating 2weeks 2,3,4

6 Deliver Plans to stakeholders 1 week 5

7 Surveys Review 1 week 5

8 Construction Manager Selection 1 week 5

9 Interior Design Consultation 1 week 6,7

10 Design Drawings 2weeks 9

11 Construction Documents 1month = 0.25 weeks 8,10

12 Site Preparation 2weeks 10

13 Construction Start 2 months = 0.5 weeks 11,12

14 Relocation Utilities 1week 11

15 Deep Foundations 1week 13

16 Building Structure in place 2weeks 15

17 Exterior Skin 1.5month = 0.75 weeks 16

18 Interior Build out 1.5 month= 0.75 weeks 16

19 Building Inspections 1week 14,18

20 Occupancy 1 month = 0.25 weeks 19

Implementation Activities of Alternative 2: Marketing and Advertisements

  Activity Duration Precedence Activity

1 Proposal Review 1 week ------

2 Establish Master Schedule 2weeks 1

3Talk to Professional for the specific

form of advertisement 5weeks 1

4 Set the deal 2 week 3

5Comply with the necessary documents, letters and etc 3weeks 3,4

6 Deliver Plans to stakeholders 1 week 5

7Take updates with the operations of

the advertisements 3 weeks 3

8

Advertisement Post Presentations to the LZM such as a copy of news

paper ad 1 week 7

9 Ad Unveiling and Release 1 week 8

10 Finish 3weeks 9

The Facility Layout instill was the Process layout which all the equipments performing

similar tasks are grouped together.

Advantage Disadvantage

A high degree of variety of

Products can be manufactured

Flexible and adaptability to change

is high

Machine breakdown do not cause

of stoppage

It is easier to instil job satisfaction to

workers

Coordination and Supervision is

Higher flow time of the produc due

to zigzag flow through system

Larger of machine set ups

Low machine utilization

More material handling

simpler

The basic materials of the LZM restaurants are just Refrigerators and Basic

utensils that are used in cooking. There is no State of the Art of the Equipment to be

used in preparation.

Intangible Benefits

1. Reduce time of Serving Time due to Facility Revamp

2. Improve customer satisfaction because of prompt actions on customers order

3. Strengthen relationship and cooperation between the management, employee and

customer through their incentive programs

4. Help Management in the apprehension of service irregularities.

5. Improve Employee morale because of ease in work flow

6. Better Improved Utilization of Employees

7. Reducing accidents and hazards to personnel

8. Reducing congestions and bottleneck

9. Improvement in productivity

10. To provide enough production capacity

11. Improvement of Quality Control through ease of supervision

12. To improve sales because of more spacious it can be, the more it can serve the clientele

Scheduling of Implementation for Facility Renovation and Marketing &

Advertisement through MS Project

Chosen our best alternative for LZM Restaurant, our implementation for our

proposed plan will be passed to the owner of the Restaurant who is Merle Mañalac. We

will use Microsoft project for implementation. It is a project management software

program developed by Microsoft which is designed to assist project managers

developing plans, assigning resources to tasks, tracking progress, managing budgets

and analyzing workloads.

It creates critical path schedules visualized in a Gantt chart. Therefore, users will

uunderstands and control project schedules and finances, Communicate and present

project information and Organize work and people to make sure that projects are

completed on schedule.

The additional cost for the Renovation and Marketing Plans will benefit the entire

LZM Restaurant Lay out, service and as a whole. It is costly but it is all worth it. Brand

Imaging and Customer Loyalty through Market Penetration and Expansion.

The main focus of this decision is to achieve and complete the objective which is

to improve the sales up to at least 4% next year and market recognition. The changes

after it would be implemented would be felt through strictly monitoring the operations

from the job activities. Operations of the LZM Restaurant will be stop due to Facility

Renovation.

References:

http://www.mpug.com/Pages/whatismicrosoftproject.aspx MS Project