garfield clean energy board · pdf file · 2015-12-11garfield clean energy board...

Garfield Clean Energy Board Meeting

Wednesday, Dec. 16, 2015 11:00 a.m. to 1:00 p.m.

Colorado Mountain College 3695 Airport Road, Rifle

AGENDA Action requested Time

1. Call meeting to order, Roll call 11:00 am

2. Review and approval of agenda • Motion to approve 11:02 am

3. Board member and public comment Regarding items not on agenda

11:05 am

4. Consent Agenda • Approval of Nov. 18, 2015, minutes

• Motion to approve

11:10 am

5. Financials • November 2015 and YTD financial reports • November 2015 accounts payable • Guidance on 2015 financial review vendor

• Motion to approve • Motion to approve • Discussion

11:15 am

6. Budget action items • Amended 2015 Budget Public Hearing • Resolution No. 8: Amended 2015 Budget • 2016 Budget Public Hearing • Resolution No. 9: Adoption of 2016 Budget • Resolution No. 10: Appropriation of Funds for 2016

• Public comment • Motion to approve • Public comment • Motion to approve • Motion to approve

11:25 am

7. Action Items • CLEER 2016 Service Contract & Scope of Work • Green MLS contract with Colo. Energy Office • Approve 2016 board meeting calendar

• Motion to approve • Motion to approve • Motion to approve

11:40 am

8. Lunch break 12:00 pm

9. Local power generation • Summary of Glenwood Springs Electric “Evaluation of Local Power Generation” report

• Discussion

12:15 pm

10. Program updates • Facility Manager Roundtable, CoPACE, Carbondale proposed carbon fee

• Discussion

12:30 pm

11. Goal 4: Identify funding to meet goals • Update on meeting w/ OEDIT: Jan. 14 • Ideas for Garfield FMLD grant (due Feb. 29)

• Discussion

12:35 pm

12. Upcoming events • Mobility, Fuels & Funding Forum, Feb. 5

• Information

12:55 pm

13. Adjourn. Next meeting Jan. 20, Glenwood Springs 1:00 pm Key calendar items for 2016 Election of board officers • Retain legal, bookkeeping and audit firms • Q4 2015 Report: Jan. 20

TownofParachute|CityofRifle|TownofSiltTownofNewCastle|CityofGlenwoodSprings

TownofCarbondale|GarfieldCountyPublicLibraryDistrictRoaringForkTransportationAuthority

GarfieldCounty|ColoradoMountainCollege

BoardMeetingMinutes:Wednesday,Nov.18,2015,11:05a.m.to1:05p.m.GlenwoodSpringsBranchLibrary,815CooperAve.,GlenwoodSprings

BoardmemberspresentTownofParachute:GCEChairStuartMcArthurCMC:GCESecretaryRachelPokrandtGarfieldCounty:GCETreasurerTomJankovskyRFTA:JasonWhiteCityofRifle:KimberlyBullenCityofGlenwoodSprings:LeoMcKinneyTownofCarbondale:PamZentmyerOthersattendingCLEER:HeatherMcGregor,AliceLairdBalancedBookkeeping&Payroll:KristineWoodBoardmembersnotpresentTownofCarbondale:GCEViceChairAllynHarveyTownofNewCastle:BruceLelandTownofSilt:RickAluiseNextmeeting:Wednesday,Dec.16,2015ColoradoMountainCollege,3695AirportRoad,Rifle

CallmeetingtoorderChairStuartMcArthurcalledthemeetingtoorderat11:05a.m.RollcallSecretaryRachelPokrandttooktheroll.HeatherMcGregorexplainedthatCityofRiflealternateDanaWoodisunabletomakethemeetingschedulework,andRiflewillbenaminganewalternate.KimberlyBullen,assistantcitymanager,representedRifletoday.ConsentAgendaMinutesforOct.21regularboardmeetingandNov.10specialboardmeeting.JasonWhitemovedtoapprovetheOct.21minutes,RachelPokrandtsecondedthemotion,andthemotionpassed,withStuartMcArthur,LeoMcKinneyandKimberlyBullenabstaining.

GarfieldCleanEnergyCollaborativeBoardMeetingMinutes|November18,2015 2

RachelPokrandtmovedtoapprovetheNov.10minutes,StuartMcArthursecondedthemotion,andthemotionpassed,withLeoMcKinney,JasonWhiteandKimberlyBullenabstaining.FinancialsOctober2015andYTDfinancialreportsandaccountspayableTomJankovskyreportedthathereviewedthefinancialreportsandinvoicesforOctober2015,andsummarizedGCE’saccountbalance,payablesforthemonth,spendingyear-to-dateandanticipatedcarryoverinto2016.Tomrecommendedapproval.LeoMcKinneymovedtoapprovethefinancialreportsandunpaidbills,Tomsecondedthemotionandthemotionpassedunanimously.ActionItemsNewbookkeepercontractHeatherremindedtheboardthatJanetObeji,whohasservedasGCEbookkeepersinceearly2013,isresigningthepositioneffectiveearlyDecember.HeatherintroducedKristineWood,ownerofBalancedBookkeepingandPayrollofGlenwoodSprings,astherecommendednewbookkeeper.HeathersummarizedtheprocessconductedwithTomJankovskytoseekapplicants.Twoapplicationsweresubmitted;TomandHeatherinterviewthemostqualifiedcandidate,BalancedBookkeeping,andrecommendedcontractingwiththefirm.LeoMcKinneyaskedKristineWoodtotelltheboardaboutherbusiness.KristinesaidBalancedBookkeepingworksforgovernmentalandprivatesectorclientsfromGrandJunctiontoAspen,includingthe9thDistrictAttorney’soffice.Thecompanyhastwopartnersandastaffoffivefull-timebookkeepers.TomnotedthattheBalancedBookkeeping’srequestedletterofengagementcalledforpaymentbythe15thofthemonth,andsaidpaymentscannotbemadeuntilaftertheGCEboardmeeting,whichislaterinthemonth.Tomrequestedthatthewordingbechangedto“within35days,”Kristineagreedtothatrequest.TomaskedKristineifshehadreadthroughtheGCEProfessionalServicesAgreement,andKristineconfirmedthatshehad.LeoMcKinneymovedtoapprovetheProfessionalServicesAgreementandauthorizeStuartMcArthurtosign,authorizeTomJankovskytosigntheBalancedBookkeepingletterofengagement,andauthorizeaccessforBalancedBookkeepingtotheGCEbankaccountatAlpineBank.TomJankovskyseconded,andthemotionpassedunanimously.GreenMLScontractwithColoradoEnergyOfficeHeathersummarizedthedraftcontractbetweenGCEandtheColoradoEnergyOfficefora$19,500projecttoprovideeducationandcoachingservicestotherealestatecommunityandtohomebuyersandsellersinGarfieldCountyaboutusingtheHomeEnergyScoreinresidentialrealestatetransactions.Sheaskedtheboardtoauthorizethechairtosignthecontractonceit’sfinalized,unlesssignificantchangesweremadeintheinterim.LeoMcKinneymovedtoauthorizethechairtosignthecontract,andRachelPokrandtseconded.Discussionfollowed.


Tomquestionedwhetherthebudgetwassufficienttocarryouttheproject,consideringthat$7,500willbeusedforrebatestooffsetthecosttohomesellersofobtainingtheHomeEnergyScore.TomsaiditwillbecriticaltoinvolveallmembersoftheGlenwoodSpringsBoardofRealtorsandtotietheconceptintothemultiplelistingsystem.StuartpointedoutseveralerrorsinthecontractlanguageinTasks2and3.Leorevisedhismotiontocorrecttheerrors,Rachelseconded,andthemotionpassedunanimously.UpdateonconversationswithColoradoEnergyOffice(CEO),ColoradoOfficeofEconomicDevelopmentandInternationalTrade(OEDIT)AliceLairdreportedonfollow-upactionstothespecialboardmeetingswithstateRep.BobRankinandwithColoradoEnergyOfficeDirectorJeffAckermann,aspartofGCE’sgoaltocreateadditionalfundingsources.Rep.RankinhasreachedouttoOEDITDirectorFionaArnoldaboutGCEandtheconceptofcleanenergyasaneconomicdevelopmentprogramforruralcommunities,andaskedthatshemeetwithGCErepresentatives.StaffhasbeenworkingwithFionaArnold’sschedulertofindadatethatworks.PossibledatesareDec.11,15or16.StuartandTomsaidtheycouldtraveltoDenveronDec.11.Alicesaidshewillfollowuponplansforthemeeting.AlicesaidsheisalsocommunicatingaboutthiseffortwiththeEnergySmartColoradocountiesinthemountainregiontogatheradditionalinformationontheeconomicbenefitsandconveytostateagenciesandleadersthattherearemultiplecountiesinterestedingreaterstatesupportoflocalcleanenergyefforts.TomsuggestedthatafterthemeetingwithOEDIT,thatCLEERorGCEorganizeastatewidemeetingofgroupsthatdealwithcommunityenergyefficiency.BoardcommentsonprogramupdatesAmemointheboard’spacketsummarizedrecentactivityontheGlenwoodSpringsCNGstationopening,theribboncuttingceremonyfortheBattlementMesaMetroDistrictsolararray,theWastewaterOperatorsRoundtable,theFacilityManagersTourandRoundtable,theCoPACEcommercialloanprogram,theResidentialLoanFund,andanupcomingAspenCommunityFoundationregionalmeetingofcleanenergyorganizations.Boardmembersdiscussedthefacilitymanagertour.Lunchbreak:Theboardtookabriefbreakforlunch,andresumedthemeeting.2016Budget2016membershipcontributionsHeatherreportedonthestatusof2016membershipcontributionsfromthenineGCEpartners.AlltheamountsareconfirmedexceptforNewCastleandParachute.StuartsaidheispreparingtwobudgetsforParachutein2016,onewitha$2,500contributionandonewith$0.AliceupdatedtheboardonconversationswiththeWhiteRiverNationalForestaboutjoiningGCE.RachelandLeosuggestedrevisitingamodelforcommunitypartners.


RevieworiginalfundingformulaHeathersummarizedapacketmemothatshowstheoriginalfundingformuladevelopedin2011,andtheactualcontributionsmadebyGCEmembersintheensuingyears.Rachelnotedthatit’seasyforCMCtoseethereturnoninvestmentfromitsmembership.Tomsaidhe’dliketoseeGCEmoreengagedinenergy-relatededucationalprogramsatCMC-Rifle.Leorecalledthatdevelopingthefundingformulawasdifficult,andhefeltitisworthkeepinginmind.KimberlyBullennotedthatwhenGCEwascreated,itwasbasedonfederalandstatefunding,andnotrelyingonthecitiestomoveitforward.Leosaidtherewas“noillusion”thatthefederalfundswouldcontinue.Kimberlysaidifthatfundingwentaway,thereneededtobeadiscussionofwhethertheorganizationwouldgoaway.PamZentmyersaidalltheGCEpartnershavebuildingsthatareusingenergy,andGCEprovideshigherqualityservicethanwhateachpartnercoulddoontheirown.PamsaidRifleisgettingahighvalueforitscontribution.KimberlyexplainedwhyRifledecidedona$3,000contribution,notingthatthecityhasotherobligationsandGCEisnotahighpriority.ShenotedthatcouncilwouldconsideradditionalfundingrequestsforRifle-basedprojects,butit’snotcertain.AlicenotedthatalotofcallsfortheHomeEnergyProgramhavecomefromRifle.Kimberlysaidthat’sthetypeofprojectcouncilhasinmind.StuartreportedthatParachute’sprojected2016salestaxisdown30%,andifthemarijuanaindustryisnotallowedtocontinue,revenuescouldbedownby40to50%.Anythingdiscretionary,suchasGCEmembership,wouldbediscontinued.Boardmembersalsodiscussedwaystobringinothermembers,suchasenergyutilitiesandschooldistricts,andthevalueofhavingthemaspartoftheconversation.AlicenotedthesuggestionfromtheForestServiceofhavingalargergroupthatwouldmeetquarterly.Leosaidit’simportanttokeeptheoriginalformulainmind,asaresponsibilitytoeachmembergovernment.Tomsaidthatit’scriticalthatGCEnotloseanymoremembers,andaskedKimberlytothanktheRifleCityCouncilforremaininginthecollaborative.StuartsaidtheParachuteTrusteeshavediscusseddroppingout.Infurtherdiscussionsaboutmembership,StuartnotedtheAGNCmodelofalargemembershipwithasmallerboardelectedbythemembership.Pamaskedwhatotherorganizationswouldreceiveandhowtopricethemembershipfee.TomsaidcontinuingtorelyongeneralfundcontributionswillmakeitdifficultforGCEtosurvive.PambriefedtheboardonaplaninCarbondaletoplaceaquestionontheApril2016ballottoputacarbonfeeonenergyutilitybills.Ifapprovedbyvoters,thefeewouldraiseabout$350,000ayearforprojectsbytowngovernmentandforhouseholdsandbusinessesinthetown.Carbondaleisalsodedicating20%ofitsfederalmineralleasepayments,whichwillbeusedforcontributionstoGarfieldCleanEnergyandtoCORE.Draft2016BudgetandScopeofWorkHeatherpresentedthedraft2016budgetandproposedscopeofwork.Shesaidthescopewaswrittentoberealisticaboutwhatcanbedonewiththeproposedbudget.Leonotedthat2016willbeanimportantyearforGCE.


Goal4:IdentifyfundingtomeetgoalsIdeasforGarfieldFMLDgrantapplicationTomJankovskyisseekinganinformalmeetingwithFMLDlegalcounselDrewGorgeytodiscussoptions.AdjournmentLeoMcKinneymovedtoadjournthemeeting,TomJankovskyseconded,andthemotionpassedunanimously.StuartMcArthuradjournedthemeetingat1:05p.m.

GARFIELDCLEANENERGYCOLLABORATIVE By: ________________________________________________

StuartMcArthur,Chairperson

ATTEST:______________________________ RachelPokrandt,Secretary

TheseminuteswerereviewedandapprovedbyavoteoftheGarfieldCleanEnergy

BoardofDirectorsatitsmeetingheldonDec.16,2015.

Nov 30, 15

ASSETSCurrent Assets

Checking/Savings103 · Alpine Bank (4668) 80,677.27

Total Checking/Savings 80,677.27

Accounts Receivable110 · Accounts Receivable 390.00

Total Accounts Receivable 390.00

Total Current Assets 81,067.27

TOTAL ASSETS 81,067.27

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

200 · Accounts Payable 23,077.92

Total Accounts Payable 23,077.92

Total Current Liabilities 23,077.92

Total Liabilities 23,077.92

Equity320 · Retained Earnings 12,738.53

Net Income 45,250.82

Total Equity 57,989.35

TOTAL LIABILITIES & EQUITY 81,067.27

Garfield Clean Energy

Balance SheetAccrual Basis As of November 30, 2015

Type Date Num Due Date Aging Open Balance

Clean Energy Economy for the RegionBill 11/30/2015 1251 12/16/2015 59.29Bill 11/30/2015 1249 12/16/2015 268.06Bill 11/30/2015 1250 12/16/2015 97.75Bill 11/30/2015 1252 12/16/2015 29.29Bill 11/30/2015 1254 12/16/2015 30.00Bill 11/30/2015 1253 12/16/2015 28.28Bill 11/30/2015 1248 12/16/2015 3,021.00Bill 11/30/2015 1248a 12/16/2015 93.75Bill 11/30/2015 1248b 12/16/2015 4,051.50Bill 11/30/2015 1248c 12/16/2015 3,606.75Bill 11/30/2015 1248d 12/16/2015 1,405.50Bill 11/30/2015 1248e 12/16/2015 3,954.00Bill 11/30/2015 1248f 12/16/2015 649.50Bill 11/30/2015 1248g 12/16/2015 2,761.50

Total Clean Energy Economy for the Region 20,056.17

Colorado Mountain News Media.Bill 11/30/2015 3189... 12/16/2015 810.00

Total Colorado Mountain News Media. 810.00

Karp, Neu, Hanlon, PCBill 11/30/2015 23654 12/16/2015 95.00

Total Karp, Neu, Hanlon, PC 95.00

Obeji AccountingBill 11/30/2015 656 12/16/2015 500.00

Total Obeji Accounting 500.00

Utility Management ServicesBill 11/30/2015 3282 12/16/2015 1,616.75

Total Utility Management Services 1,616.75

TOTAL 23,077.92


Unpaid Bills DetailAs of November 30, 2015

Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL

Trillium CNG 0.00 0.00 390.00 0.00 0.00 390.00

TOTAL 0.00 0.00 390.00 0.00 0.00 390.00


A/R Aging SummaryAs of November 30, 2015

Jan - Nov 15 Budget $ Over Budget % of Budget

Income3000 · Partnership Funding

3100 · Garfield County 180,000.00 180,000.00 0.00 100.0%

3200 · Parachute 2,500.00 2,500.00 0.00 100.0%

3300 · Rifle 3,000.00 3,000.00 0.00 100.0%

3400 · Silt 3,000.00 3,000.00 0.00 100.0%

3500 · New Castle 15,500.00 15,500.00 0.00 100.0%

3600 · Glenwood Springs 45,000.00 45,000.00 0.00 100.0%

3700 · Carbondale 25,000.00 25,000.00 0.00 100.0%

3800 · Colorado Mountain College 30,000.00 30,000.00 0.00 100.0%

4100 · Library District 10.00 10.00 0.00 100.0%

4200 · RFTA 25,000.00 25,000.00 0.00 100.0%

5100 · Affiliate Partners/other Funder 3,890.00

Total 3000 · Partnership Funding 332,900.00 329,010.00 3,890.00 101.2%

Total Income 332,900.00 329,010.00 3,890.00 101.2%

Gross Profit 332,900.00 329,010.00 3,890.00 101.2%

ExpenseCountywide Energy Dev Program

10000 · Commercial Sector11000 · Energy Coaching 30,969.27 38,000.00 -7,030.73 81.5%

12000 · Outreach/Educ/Training/Website 9,047.00 12,000.00 -2,953.00 75.4%

Total 10000 · Commercial Sector 40,016.27 50,000.00 -9,983.73 80.0%

20000 · Residential Sector21000 · Energy Coaching 46,954.69 47,000.00 -45.31 99.9%

22000 · Outreach/Educ/Training/Website 7,948.05 10,010.00 -2,061.95 79.4%

Total 20000 · Residential Sector 54,902.74 57,010.00 -2,107.26 96.3%

Total Countywide Energy Dev Program 94,919.01 107,010.00 -12,090.99 88.7%

Credit Reserve Expenses1001 · Credit Reserve Fund Expenses 1,986.38 2,000.00 -13.62 99.3%

Total Credit Reserve Expenses 1,986.38 2,000.00 -13.62 99.3%

30000 · Petroleum Independence Project31000 · Active Transportation & Transit 17,000.00 17,000.00 0.00 100.0%

32000 · Efficient Vehicles/Fleets32200 · Efficient Vehicles/Alt Fuels 5,537.52 9,000.00 -3,462.48 61.5%

Total 32000 · Efficient Vehicles/Fleets 5,537.52 9,000.00 -3,462.48 61.5%

33000 · Alternative Fuels33100 · WS CNG Network 22,241.90 24,000.00 -1,758.10 92.7%

Total 33000 · Alternative Fuels 22,241.90 24,000.00 -1,758.10 92.7%

Total 30000 · Petroleum Independence Project 44,779.42 50,000.00 -5,220.58 89.6%

40000 · Countywide Energy Portfolio Div41000 · Technical assistance & Educatn 10,894.96 12,000.00 -1,105.04 90.8%

Total 40000 · Countywide Energy Portfolio Div 10,894.96 12,000.00 -1,105.04 90.8%

50000 · Government Facilities51000 · Energy Data Mgt/Bldg engy navig 23,215.51 35,000.00 -11,784.49 66.3%

52000 · Active Energy Mgt Coaching 31,379.84 35,000.00 -3,620.16 89.7%

Total 50000 · Government Facilities 54,595.35 70,000.00 -15,404.65 78.0%

60000 · Special Projects61000 · Energy & Inventry 4 goal implm 6,783.00 11,300.00 -4,517.00 60.0%

4:04 PM Garfield Clean Energy

12/08/15 P&L Budget vs. ActualAccrual Basis January through November 2015

Page 1

Jan - Nov 15 Budget $ Over Budget % of Budget

Total 60000 · Special Projects 6,783.00 11,300.00 -4,517.00 60.0%

90000 · Countywide GCE Partnership Svc91000 · Proj mgmt/plan/report/mtgs/budg

91000.1 · Audit/Financial review 4,300.00 4,300.00 0.00 100.0%

91000.2 · CIRSA liability Insurance 2,050.00 2,100.00 -50.00 97.6%

91000 · Proj mgmt/plan/report/mtgs/budg - Other 60,277.86 63,000.00 -2,722.14 95.7%

Total 91000 · Proj mgmt/plan/report/mtgs/budg 66,627.86 69,400.00 -2,772.14 96.0%

92000 · Legal Services 1,463.20 2,300.00 -836.80 63.6%

93000 · Accounting/Bookkeeping 5,600.00 6,500.00 -900.00 86.2%

Total 90000 · Countywide GCE Partnership Svc 73,691.06 78,200.00 -4,508.94 94.2%

Total Expense 287,649.18 330,510.00 -42,860.82 87.0%

Net Income 45,250.82 -1,500.00 46,750.82 -3,016.7%

4:04 PM Garfield Clean Energy

12/08/15 P&L Budget vs. ActualAccrual Basis January through November 2015

Page 2

Credit Reserve ... GCE TOTAL

Income3000 · Partnership Funding

5100 · Affiliate Partners/other Funder 0.00 300.00 300.00

Total 3000 · Partnership Funding 0.00 300.00 300.00

Total Income 0.00 300.00 300.00

Gross Profit 0.00 300.00 300.00

ExpenseCountywide Energy Dev Program

10000 · Commercial Sector11000 · Energy Coaching 0.00 2,950.54 2,950.54

12000 · Outreach/Educ/Training/Website 0.00 129.75 129.75

Total 10000 · Commercial Sector 0.00 3,080.29 3,080.29

20000 · Residential Sector21000 · Energy Coaching 0.00 2,715.00 2,715.00

22000 · Outreach/Educ/Training/Website 0.00 1,269.00 1,269.00

Total 20000 · Residential Sector 0.00 3,984.00 3,984.00

Total Countywide Energy Dev Program 0.00 7,064.29 7,064.29

Credit Reserve Expenses1001 · Credit Reserve Fund Expenses 93.75 0.00 93.75

Total Credit Reserve Expenses 93.75 0.00 93.75

30000 · Petroleum Independence Project32000 · Efficient Vehicles/Fleets

32200 · Efficient Vehicles/Alt Fuels 0.00 366.00 366.00

Total 32000 · Efficient Vehicles/Fleets 0.00 366.00 366.00

33000 · Alternative Fuels33100 · WS CNG Network 0.00 3,233.78 3,233.78

Total 33000 · Alternative Fuels 0.00 3,233.78 3,233.78

Total 30000 · Petroleum Independence Project 0.00 3,599.78 3,599.78

40000 · Countywide Energy Portfolio Div41000 · Technical assistance & Educatn 0.00 1,434.79 1,434.79

Total 40000 · Countywide Energy Portfolio Div 0.00 1,434.79 1,434.79

50000 · Government Facilities51000 · Energy Data Mgt/Bldg engy navig 0.00 2,571.06 2,571.06

52000 · Active Energy Mgt Coaching 0.00 3,365.25 3,365.25

Total 50000 · Government Facilities 0.00 5,936.31 5,936.31

60000 · Special Projects61000 · Energy & Inventry 4 goal implm 0.00 649.50 649.50

Total 60000 · Special Projects 0.00 649.50 649.50

90000 · Countywide GCE Partnership Svc91000 · Proj mgmt/plan/report/mtgs/budg 0.00 3,704.50 3,704.50

92000 · Legal Services 0.00 95.00 95.00

93000 · Accounting/Bookkeeping 0.00 500.00 500.00

Total 90000 · Countywide GCE Partnership Svc 0.00 4,299.50 4,299.50

Total Expense 93.75 22,984.17 23,077.92

Net Income -93.75 -22,684.17 -22,777.92


Income vs Expenses by fundAccrual Basis November 2015

LENDER STATEMENT OF ACCOUNT

COMPANY

LENDER

EnergySmart Partners as agent for Garfield Clean Energy330 S. College AvenueSuite 400Fort Collins CO 80524

Funding Partners330 South College AvenueSuite 400Fort Collins CO 80524(970) 494-2021

STATEMENT DATE

ACCOUNT NO

12/7/2015

3239

Please advise us immediately of any discrepancies in the transactions or investment activity on your statement of account or if you contemplate changing your address. Whenmaking inquiries by telephone or in writing please give your account number. We urge you to keep this statement with your investment records.

STATEMENT PERIOD 11/1/2015 - 11/30/2015

PORTFOLIO BALANCE $251,142.14

PORTFOLIO YIELD 2.2715%

INTEREST PAID IN 2015 $3,377.51

Pct

$0

$0

$248,600

$2,542

$0

$0

0.00%

0.00%

1.01%

98.99%

0.00%

0.00%

100.00%

0

0

1

31

0

0

$0 0.00%0

1-30

31-60

61-90

91-120

121-150

151+

Totals

Amount CountDays

Current

LOAN AGING

LoanBalance

InterestRate

TermLeftBorrower Name

PctOwned

MaturityDate

LoanAccount

RegularPayment

NextPayment

INVESTMENT PORTFOLIO AS OF 11/30/2015

6/5/2021 $101.42Felicia TrevorESC140103 100.000% $5,884.203.750% 12/5/201567

3/5/2019 $304.87Lisa Moretti DohertyESC140106 100.000% $11,611.931.750% 12/5/201540

1/5/2018 $130.42Michael MinesESP121121 100.000% $3,483.611.750% 12/5/201526

2/5/2020 $72.58Ricardo Aguilera HernandezESP121201 100.000% $3,326.083.750% 12/5/201551

3/5/2018 $136.73Lisa DameronESP121204 100.000% $3,796.841.750% 12/5/201528

4/5/2018 $187.54Heidi SchultzESP130103 100.000% $5,372.231.750% 12/5/201529

3/5/2018 $257.08Bradley Bealka and Diana MundingerESP130105 100.000% $7,135.481.750% 12/5/201528

6/5/2018 $86.12Timothy and Haleigh EmmettESP130404 100.000% $2,542.484.750% 11/5/201531

10/5/2018 $99.57Bradley and Amy PlantzESP130820 100.000% $2,935.331.750% 12/5/201535

6/5/2021 $81.05Aaron TaylorESP140403 100.000% $4,969.121.750% 12/5/201567

6/5/2019 $100.12Connie BazleyESP140404 100.000% $4,023.661.750% 1/5/201643

7/5/2019 $81.71Thomas Floyd WhitmoreESP140428 100.000% $3,426.301.750% 12/5/201544

9/5/2021 $121.40Matthew ShmigelskyESP140514 100.000% $7,526.632.750% 12/5/201570

9/5/2019 $212.98Jake McGavockESP140623 100.000% $9,292.181.750% 12/5/201546

9/5/2019 $218.82Jeanne BeckleyESP140701 100.000% $9,554.551.750% 12/5/201546

10/5/2019 $274.54Jane HendricksESP140802 100.000% $12,214.091.750% 12/5/201547

12/5/2019 $88.94Jamie ScheurichESP140902 100.000% $4,124.121.750% 12/5/201549

1/5/2020 $126.79Sandra R. PickardESP141101 100.000% $5,977.981.750% 12/5/201550

2/5/2022 $144.89Jeffrey RobisonESP141109 100.000% $9,242.973.750% 12/5/201575

1/5/2020 $48.96Justin SilcoxESP141112 100.000% $2,308.531.750% 12/5/201550

2/5/2020 $138.80Justin SilcoxESP1411120 100.000% $6,517.222.750% 12/5/201551

5/5/2022 $144.89Joy SchneiterESP150103 100.000% $9,545.113.750% 12/5/201578

8/11/2020 $207.25Cassie CeriseESP150301 100.000% $10,998.821.750% 1/5/201657

6/5/2020 $148.72Michael MinesESP150307 100.000% $7,647.561.750% 12/5/201555

5/5/2020 $92.30Paul David HolsingerESP150319 100.000% $4,664.451.750% 12/5/201554

10/5/2022 $144.89Craig Alan BurgerESP150509 100.000% $10,000.003.750% 12/5/201583

9/5/2020 $457.60Madeleine Conway McDowellESP150629 100.000% $24,611.751.750% 1/5/201658

Powered by The Mortgage Office™ Account: 3239Page of1 3

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hmcgregor

Text Box

Names redacted for privacy

LoanBalance

InterestRate

TermLeftBorrower Name

PctOwned

MaturityDate

LoanAccount

RegularPayment

NextPayment

INVESTMENT PORTFOLIO AS OF 11/30/2015

9/5/2020 $376.91Caitlin L. DoyleESP150631 100.000% $20,299.721.750% 12/5/201558

9/5/2025 $144.11Kelcey NicholsESP150703 100.000% $12,798.584.250% 12/5/2015118

8/5/2020 $167.26Ryan GearhartESP150714 100.000% $9,014.051.750% 12/5/201557

10/5/2020 $274.54Richard Allen PierceESP150723 100.000% $14,999.001.750% 12/5/201559

11/5/2020 $24.34Judy Ann HamptonESP150811 100.000% $1,297.572.750% 12/5/201560

Current Portfolio Yield: 2.271% $5,198.14 $251,142.14

TransactionDate Reference Borrower Name

AmountFunded

LoanAccount

FUNDING ACTIVITY

$0.00

TransactionDate

Check# orReference Interest Charges

TransactionAmount TrustServ. Fees Principal

DistributionLoanAccount Other

ACCOUNT ACTIVITY

11/2/2015 $0.292325 ESP150301 $0.29

11/2/2015 $11.992325 ESP150301 $11.99

11/2/2015 $13.782325 ESP150301 $13.78

11/2/2015 2325 ESP150301 $151.41$151.41

11/2/2015 $7.342325 ESP140403 $65.32$72.66

11/2/2015 $4.482325 ESP130820 $140.39$144.87

11/2/2015 $10.752325 ESP130105 $234.05$244.80

11/2/2015 $36.092325 ESP150631 $36.09

11/2/2015 $3.112325 ESP150631 $3.11

11/2/2015 2325 ESP150631 $292.28$292.28

11/2/2015 $0.302325 ESP150631 $0.30

11/2/2015 $16.292325 ESP150301 $172.34$188.63

11/2/2015 $6.002325 ESP140404 $87.27$93.27

11/2/2015 $18.612325 ESC140103 $72.88$91.49

11/2/2015 $8.082325 ESP130103 $170.22$178.30

11/2/2015 $13.822325 ESP140623 $183.37$197.19

11/2/2015 $18.162325 ESP140802 $235.63$253.79

11/2/2015 $14.212325 ESP140701 $188.37$202.58

11/2/2015 $15.192325 ESP1411120 $112.56$127.75

11/2/2015 $3.432325 ESP141112 $41.62$45.05

11/2/2015 2325 ESP150703 $36.42$36.42

11/2/2015 $0.712325 ESP150703 $0.71

11/2/2015 $72.522325 ESP150703 $72.52

11/2/2015 $5.102325 ESP140428 $70.78$75.88

11/2/2015 $5.722325 ESP121204 $124.48$130.20

11/2/2015 $17.322325 ESC140106 $267.75$285.07

11/2/2015 2325 ESP150629 $388.25$388.25

11/2/2015 $0.202325 ESP150629 $0.20

11/2/2015 $32.162325 ESP150629 $32.16

11/2/2015 $6.122325 ESP140902 $75.82$81.94

11/2/2015 $17.462325 ESP140514 $91.25$108.71

11/2/2015 $11.342325 ESP150307 $124.43$135.77

11/2/2015 $5.252325 ESP121121 $119.16$124.41

11/2/2015 $30.142325 ESP150103 $98.68$128.82

11/2/2015 $29.202325 ESP141109 $100.12$129.32

11/2/2015 $6.922325 ESP150319 $77.48$84.40

11/2/2015 $10.572325 ESP121201 $56.37$66.94

11/2/2015 $19.882325 ESP150714 $19.88

11/2/2015 2325 ESP150714 $124.07$124.07

11/2/2015 $0.282325 ESP150714 $0.28

11/2/2015 $8.882325 ESP141101 $107.77$116.65

11/2/2015 $10.312325 ESP130404 $62.85$73.16

11/2/2015 -$0.422325 ESC150506 -$0.42

11/2/2015 2325 ESC150506 -$140.76-$140.76

11/2/2015 -$20.602325 ESC150506 -$20.60

11/2/2015 $0.422325 ESC150506 $0.42

11/2/2015 $20.602325 ESC150506 $20.60

11/2/2015 $0.492325 ESC150506 $0.49



hmcgregor

Text Box

Redacted

TransactionDate

Check# orReference Interest Charges

TransactionAmount TrustServ. Fees Principal

DistributionLoanAccount Other

ACCOUNT ACTIVITY

11/2/2015 $24.352325 ESC150506 $24.35

11/2/2015 -$0.472325 ESC150506 -$0.47

11/2/2015 -$22.752325 ESC150506 -$22.75

11/2/2015 -$0.492325 ESC150506 -$0.49

$4,425.76 $0.00 $3,932.63 $0.00$493.13 $0.00 = Electronic Payment $0.00



McMahan and Associates, l.l.c. Certified Public Accountants and Consultants Web Site: www.mcmahancpa.com Chapel Square, Bldg C Main Office: (970) 845-8800 245 Chapel Place, Suite 300 Facsimile: (970) 845-8108 P.O. Box 5850, Avon, CO 81620 E-mail: [email protected]

Member: American Institute of Certified Public Accountants

Paul J. Backes, CPA, CGMA Avon: (970) 845-8800 Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996 Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481

M & A

December 7, 2015 Garfield Clean Energy Collaborative This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide to Garfield Clean Energy Collaborative (“GCE”) for the year ended December 31, 2015. We will review the financial statements of the governmental activities and the general fund, which collectively comprise the entity’s basic financial statements of GCE as of and for the year ended December 31, 2015, and issue an accountant’s report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a review engagement is to express limited assurance that there are no material modifications that should be made to the financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America. 1) You are responsible for:

a) the preparation and fair presentation of the financial statements in accordance with accounting

principles generally accepted in the United States of America.

b) designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the financial statements.

c) preventing and detecting fraud.

d) identifying and ensuring that the organization complies with the laws and regulations applicable to

its activities.

e) making all financial records and related information available to us.

f) providing us, at the conclusion of the engagement, with a letter that confirms certain representations made during the review.

We are responsible for conducting the engagement in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A review includes primarily applying analytical procedures to your financial data and making inquiries of organization management. A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole. A review does not contemplate obtaining an understanding of the GCE’s internal control; assessing fraud risk; testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Accordingly, we will not express an opinion regarding the financial statements as a whole.

Garfield Clean Energy Collaborative December 7, 2015 Page 2

Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts. However, we will inform the appropriate level of management of any material errors and of any evidence or information that comes to our attention during the performance of our review procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our review procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete our review of your financial statements, we will not issue a report on such statements as a result of this engagement. We will also prepare GCE’s audit exemption form, for the year ended December 31, 2015, required by the Colorado Office of the State Auditor. GCE is responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee the preparation of the audit exemption form. Daniel R. Cudahy, C.P.A., is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses will not exceed $4,450. Our fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the review. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly. We appreciate the opportunity to be of service to Garfield Clean Energy Collaborative and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, McMAHAN and ASSOCIATES, L.L.C. RESPONSE: This letter correctly sets forth the understanding of Garfield Clean Energy Collaborative with respect to services to be provided by McMahan and Associates, L.L.C. Garfield Clean Energy Collaborative BY: Signature Title Date

hmcgregor

Oval

DateAd ID 11738197 Time12/02/2015 9:20 AM

Ad shown is not actual print size

GARFIELDCLEANENERGYCOLLABORATIVERESOLUTIONNO.8SERIESof2015

ARESOLUTIONOFTHEBOARDOFDIRECTORSOFTHEGARFIELDCLEANENERGY

COLLABORATIVEAMENDINGTHE2015FISCALYEARBUDGETTOINCREASEREVENUESANDADJUSTBUDGETAREA

ANDLINEITEMALLOCATIONSFORTHE2015BUDGETYEAR

WHEREAS,theBoardofDirectorsoftheGarfieldCleanEnergyCollaborative(the“Authority”)budgetedandappropriatedcertainsumsofmoneyfortheAuthorityforthefiscalyear2015onDecember10,2014;and

WHEREAS,theGarfieldCleanEnergyCollaborativereceivedadditionalrevenuesinthe2015fiscalyearintheformofsponsorshipsforevents;and

WHEREAS,theGarfieldCleanEnergyapprovedanappropriationofaportionofthesesponsorshiprevenuesonJuly8,2015;and

WHEREAS,adjustmentstolineitemallocationsweremadebyboardmotionandvoteonSeptember16,2015;and

WHEREAS,upondueandpropernotice,andafterpublishinginaccordancewiththelaw,saidproposedAmendedBudgetandAppropriationforfiscalyear2015wasopenforinspectionbythepublic,apublichearingwasheldonDec.16,2015,andinterestedtaxpayersweregiventheopportunitytofileorregisteranyobjectionstosaidproposedAmendedBudgetandAppropriation.

NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFDIRECTORSOFTHEGARFIELDCLEANENERGYCOLLABORATIVE,THAT:

1. TheAmendedBudgetandAppropriationassubmittedandsummarizedbyfund,acopyofwhichisattachedheretoasExhibitAandincorporatedhereinbyreference,herebyisapprovedandadoptedforfiscalyear2015.

2. TheAmendedBudgetandAppropriationforfiscalyear2015herebyapprovedandadoptedshallbesignedbytheAuthority,madeapartofthepublicrecordsoftheAuthorityandsubmittedtotheColoradoDivisionofLocalGovernment.

THISRESOLUTIONwasread,passedandadoptedbytheBoardofDirectorsoftheGarfield

CleanEnergyCollaborativeattheRegularMeetingheldthis16thdayofDecember,2015.

GARFIELDCLEANENERGYCOLLABORATIVE

By:______________________________________ StuartMcArthur,Chairperson

ATTEST:___________________________________ RachelPokrandt,Secretary

IcertifythisisatrueandaccuratecopyoftheGarfieldCleanEnergyCollaborativeAmended2015Budget.By:____________________________________StuartMcArthur,Chairperson.Date:_______________

GarfieldCleanEnergyCollaborative2015AMENDEDBudget•ExhibitAAcctNo. 2015OriginalBudget 2015AmendedBudget

IncomeBeginningfundbalance $12,740 $12,740

3000 PartnershipFunding3100 GarfieldCounty $180,000 $180,0003200 Parachute $2,500 $2,5003300 Rifle $3,000 $3,0003400 Silt $3,000 $3,0003500 NewCastle $15,500 $15,5003600 GlenwoodSprings $45,000 $45,0003700 Carbondale $25,000 $25,0004100 LibraryDistrict $10 $104200 RFTA $25,000 $25,0005100 ColoradoMountainCollege $30,000 $30,000

PartnershipFundingsubtotal $329,010 $329,010

ContributionsfromothersSponsorships $0 $3,890

Contributionsfromotherssubtotal $0 $3,890

TOTALINCOME $329,010 $332,900

Expenses

EnergyEfficiencyforEconomicDevelopmentProgram10000 Commercialsector11000 EnergyCoaching $43,000 $38,00012000 Outreach,Education,Training,Website $12,000 $12,000

Commercialsubtotal $55,000 $50,000

20000 Residentialsector21000 EnergyCoaching $42,000 $47,00022000 Outreach,Education,Training,Website $10,010 $10,010

Residentialsubtotal $52,010 $57,010

EnergyEfficiencysubtotal $107,010 $107,010

30000 PetroleumIndependenceProject/Transportation31000 ActiveTransportation&Transit $15,000 $17,00032200 EfficientVehicles&AlternativeFuels $9,000 $9,00033100 WSCNGNetwork $25,000 $24,00033200 ElectricVehicles,biofuels $0 $034000 Marketing/Outreach/Workshops/Trainings $0 $0

PetroleumIndependence/Transportationsubtotal $49,000 $50,000Continuednextpage

IcertifythisisatrueandaccuratecopyoftheGarfieldCleanEnergyCollaborativeAmended2015Budget.By:____________________________________StuartMcArthur,Chairperson.Date:_______________

AcctNo.2015Budgetapproved

December2014 2015AmendedBudget40000 EnergyPortfolioDiversification/Renewables41000 TechnicalAssistance&Education $12,000 $12,00044000 Renewablesdevelopment/financing $0 $045000 Education $0 $0

EnergyPortfolio/Renewablessubtotal $12,000 $12,000

50000 GovernmentFacilitiesEnergyCostSavings51000 EnergyDataMgt/Bldg.EnergyNavigatorOperation $35,000 $35,00052000 ActiveEnergyManagementCoaching $35,000 $35,000

GovernmentFacilitiesEnergyCostSavingssubtotal $70,000 $70,000

60000 SpecialProjects61000 EnergyInventory&Goal4Implementation $11,300 $11,300

SpecialProjectssubtotal $11,300 $11,300

90000 GCEPartnershipServices

91000ProjectManagement,Reporting,StrategicPlanning,Meetings,Budgeting,Policy $62,000 $63,000

92000 LegalServices $2,300 $2,30093000 Accounting/Bookkeeping $6,500 $6,50094000 Website,publicinformation,printing $0 $0

91000.1 Audit/Financialreview $4,300 $4,30091000.2 CIRSALiabilityInsurance $2,100 $2,100

GCEPartnershipServicessubtotal $77,200 $78,200

1001 CreditReserveFundexpenses $2,000 $2,000

TOTALEXPENSES $328,510 $330,510EndingFundBalance $13,240 $15,130

beginningFB+income—totalexpenses=EndingFB

DateAd ID 11738239 Time12/02/2015 10:50 AM

Ad shown is not actual print size



COLLABORATIVEADOPTINGTHEANNUALBUDGETFORTHEFISCALYEARBEGINNINGJANUARY1,2016,ANDENDINGDECEMBER31,2016.

WHEREAS,theBoardofDirectorsoftheGarfieldCleanEnergyCollaborativedeveloped

andreviewedabudgetforfiscalyear2016atmonthlyboardmeetingsfromJulythroughNovember,2015;and

WHEREAS,upondueandpropernotice,andafterpublishinginaccordancewiththelawthatsaidbudgetwasopenforinspectionbythepublic,apublichearingwasheldonDec.16,2015,andinterestedtaxpayersweregiventheopportunitytofileorregisteranyobjectionstosaidproposedbudget.

NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFDIRECTORSOFTHE

GARFIELDCLEANENERGYCOLLABORATIVE,THAT:1. Theaforementionedrecitalsareherebyfullyincorporatedhereinandadoptedas

findingsanddeterminationsbytheBoardofDirectors;and

2. TheBudgetattachedheretoasExhibitAandincorporatedhereinbythisreferenceisadoptedforthefiscalyearbeginningJanuary1,2016,andendingDecember31,2016.

THISRESOLUTIONwasread,passedandadoptedbytheBoardofDirectorsofthe

GarfieldCleanEnergyCollaborativeattheRegularMeetingheldthis16thdayofDecember,2015.


By_______________________________________________StuartMcArthur,Chairperson

ATTEST:

___________________________________________RachelPokrandt,Secretary

IcertifythisisatrueandaccuratecopyoftheGarfieldCleanEnergyCollaborative2016Budget.By:____________________________________StuartMcArthur,Chairperson.Date:_______________

GarfieldCleanEnergyCollaborative2016BudgetFINAL-Dec.16,2015AcctNo. 2014Amended 2015Amended 2016Budget

INCOMEBeginningfundbalance $24,822 $12,740 $15,130

3000 PartnershipFunding3100 GarfieldCounty $155,000 $180,000 $150,0003200 Parachute $1,000 $2,500 $1,5003300 Rifle $30,150 $3,000 $3,0003400 Silt $3,000 $3,000 $3,0003500 NewCastle $15,500 $15,500 $17,5003600 GlenwoodSprings $43,000 $45,000 $45,0003700 Carbondale $25,000 $25,000 $25,0004100 LibraryDistrict $5,000 $10 $04200 RFTA $27,500 $25,000 $25,0005100 ColoradoMountainCollege $29,000 $30,000 $35,000

PartnershipFundingsubtotal $334,150 $329,010 $305,000

ContributionsfromothersCommunityPartners $0 $0 $0Grants $0 $0 $19,000Sponsorships $0 $3,890 $0

Contributionsfromotherssubtotal $0 $3,890 $19,000

TOTALINCOME $334,150 $332,900 $324,000

EXPENSES

EnergyEfficiencyforEconomicDevelopmentProgram10000 Commercialsector11000 EnergyConsulting $49,250 $38,000 $43,00012000 Outreach,Education,Training,Website $14,100 $12,000 $15,000

Commercialsubtotal $63,350 $50,000 $58,000

20000 Residentialsector21000 EnergyConsulting $44,275 $47,000 $27,00021100 EnergyConsulting-HomeEnergyProgram $20,00022000 Outreach,Education,Training,Website $9,100 $10,010 $12,00022100 CEOGreenMLS $19,000

Residentialsubtotal $53,375 $57,010 $78,000

EnergyEfficiencysubtotal $116,725 $107,010 $136,000

30000 PetroleumIndependenceProject/Transportation31000 ActiveTransportation&Transit $15,500 $17,000 $15,00032200 EfficientVehicles&AlternativeFuels $0 $9,000 $5,00033100 WSCNGNetwork $7,332 $24,000 $5,00033200 ElectricVehicles,biofuels $4,000 $0 $034000 Marketing/Outreach/Workshops/Trainings $4,000 $0 $0

PetroleumIndependence/Transportationsubtotal $30,832 $50,000 $25,000Continuednextpage


AcctNo. 2014Amended 2015Amended 2016Budget

40000 RenewableEnergy41000 TechnicalAssistance&Education $5,000 $12,000 $12,00042000 Marketing,outreach,education,training $0 $0 $044000 Renewablesdevelopment/financing $6,418 $0 $045000 Education $2,803 $0 $0

RenewableEnergysubtotal $14,221 $12,000 $12,000

50000 EnergyEfficiencyforGCEMemberGovernments51000 EnergyDataMgt/Bldg.EnergyNavigatorOps $41,500 $35,000 $25,00052000 ActiveEnergyManagementCoaching $40,000 $35,000 $30,00053000 Buildinghardware $0 0 $0

EnergyEfficiencyforGCEMemberssubtotal $81,500 $70,000 $55,000

60000 SpecialProjects61000 EnergyInventory $11,300 $4,50061100 Goal4Implementation $0 $10,00061200 Developlocalenergyresources $0 $10,000

SpecialProjectssubtotal $0 $11,300 $24,500


91000ProjectManagement,Reporting,StrategicPlanning,Meetings,Budgeting,Policy $67,125 $63,000 $63,000

92000 LegalServices $2,500 $2,300 $3,00093000 Accounting/Bookkeeping $7,000 $6,500 $7,00094000 Website,publicinformation,printing $14,800 $0 $095000 Generaleducation,training,specialprojects $0 $0 $0

91000.1 Audit/Financialreview $5,600 $4,300 $4,50091000.2 CIRSALiabilityInsurance $2,097 $2,100 $2,10095000 Contingency $0 $0 $3,000

GCEPartnershipServicessubtotal $99,122 $78,200 $82,600

1001 CreditReserveFundexpenses $10,496 $2,000 $1,500

TOTALEXPENSES $352,896 $330,510 $336,600Endingfundbalance $6,076 $15,130 $2,530



COLLABORATIVEREGARDINGTHEANNUALAPPROPRIATIONFORTHEFISCALYEARBEGINNINGJANUARY1,2016,ANDENDINGDECEMBER31,2016.

WHEREAS,theBoardofDirectorsoftheGarfieldCleanEnergyCollaborativedeveloped

andreviewedabudgetforfiscalyear2016,which2016BudgetwasapprovedbyResolutionNo.9,Seriesof2015;and

WHEREAS,upondueandpropernotice,andafterpublishinginaccordancewiththelawthatsaidbudgetwasopenforinspectionbythepublic,apublichearingwasheldonDec.16,2015,andinterestedtaxpayersweregiventheopportunitytofileorregisteranyobjectionstosaidproposedbudget;and

WHEREAS,theproposedbudgetisbalancedbetweenanticipatedexpendituresand

revenuesasrequiredbylaw.NOW,THEREFORE,BEITRESOLVEDBYTHEBOARDOFDIRECTORSOFTHE

GARFIELDCLEANENERGYCOLLABORATIVE,THAT:1. Theaforementionedrecitalsareherebyfullyincorporatedhereinandadoptedas

findingsanddeterminationsbytheBoardofDirectors;and

2. TherevenueoftheGarfieldCleanEnergyCollaborativeforthefiscalyearbeginningJanuary1,2016,andendingDecember31,2016,isherebyappropriatedtothevariousfundsasstatedonExhibitAattachedheretoandincorporatedhereintobeusedforthepurposeforwhichthesefundswerecreatedandexist.

THISRESOLUTIONwasread,passedandadoptedbytheBoardofDirectorsoftheGarfieldCleanEnergyCollaborativeattheRegularMeetingheldthis16thdayofDecember,2015.


By_______________________________________________StuartMcArthur,Chairperson

ATTEST:

___________________________________________RachelPokrandt,Secretary


GarfieldCleanEnergyCollaborative2016BudgetFINAL-Dec.16,2015AcctNo. 2014Amended 2015Amended 2016Budget

INCOMEBeginningfundbalance $24,822 $12,740 $15,130

3000 PartnershipFunding3100 GarfieldCounty $155,000 $180,000 $150,0003200 Parachute $1,000 $2,500 $1,5003300 Rifle $30,150 $3,000 $3,0003400 Silt $3,000 $3,000 $3,0003500 NewCastle $15,500 $15,500 $17,5003600 GlenwoodSprings $43,000 $45,000 $45,0003700 Carbondale $25,000 $25,000 $25,0004100 LibraryDistrict $5,000 $10 $04200 RFTA $27,500 $25,000 $25,0005100 ColoradoMountainCollege $29,000 $30,000 $35,000

PartnershipFundingsubtotal $334,150 $329,010 $305,000

ContributionsfromothersCommunityPartners $0 $0 $0Grants $0 $0 $19,000Sponsorships $0 $3,890 $0

Contributionsfromotherssubtotal $0 $3,890 $19,000

TOTALINCOME $334,150 $332,900 $324,000

EXPENSES

EnergyEfficiencyforEconomicDevelopmentProgram10000 Commercialsector11000 EnergyConsulting $49,250 $38,000 $43,00012000 Outreach,Education,Training,Website $14,100 $12,000 $15,000

Commercialsubtotal $63,350 $50,000 $58,000

20000 Residentialsector21000 EnergyConsulting $44,275 $47,000 $27,00021100 EnergyConsulting-HomeEnergyProgram $20,00022000 Outreach,Education,Training,Website $9,100 $10,010 $12,00022100 CEOGreenMLS $19,000

Residentialsubtotal $53,375 $57,010 $78,000

EnergyEfficiencysubtotal $116,725 $107,010 $136,000

30000 PetroleumIndependenceProject/Transportation31000 ActiveTransportation&Transit $15,500 $17,000 $15,00032200 EfficientVehicles&AlternativeFuels $0 $9,000 $5,00033100 WSCNGNetwork $7,332 $24,000 $5,00033200 ElectricVehicles,biofuels $4,000 $0 $034000 Marketing/Outreach/Workshops/Trainings $4,000 $0 $0

PetroleumIndependence/Transportationsubtotal $30,832 $50,000 $25,000Continuednextpage


AcctNo. 2014Amended 2015Amended 2016Budget

40000 RenewableEnergy41000 TechnicalAssistance&Education $5,000 $12,000 $12,00042000 Marketing,outreach,education,training $0 $0 $044000 Renewablesdevelopment/financing $6,418 $0 $045000 Education $2,803 $0 $0

RenewableEnergysubtotal $14,221 $12,000 $12,000

50000 EnergyEfficiencyforGCEMemberGovernments51000 EnergyDataMgt/Bldg.EnergyNavigatorOps $41,500 $35,000 $25,00052000 ActiveEnergyManagementCoaching $40,000 $35,000 $30,00053000 Buildinghardware $0 0 $0

EnergyEfficiencyforGCEMemberssubtotal $81,500 $70,000 $55,000

60000 SpecialProjects61000 EnergyInventory $11,300 $4,50061100 Goal4Implementation $0 $10,00061200 Developlocalenergyresources $0 $10,000

SpecialProjectssubtotal $0 $11,300 $24,500


91000ProjectManagement,Reporting,StrategicPlanning,Meetings,Budgeting,Policy $67,125 $63,000 $63,000

92000 LegalServices $2,500 $2,300 $3,00093000 Accounting/Bookkeeping $7,000 $6,500 $7,00094000 Website,publicinformation,printing $14,800 $0 $095000 Generaleducation,training,specialprojects $0 $0 $0

91000.1 Audit/Financialreview $5,600 $4,300 $4,50091000.2 CIRSALiabilityInsurance $2,097 $2,100 $2,10095000 Contingency $0 $0 $3,000

GCEPartnershipServicessubtotal $99,122 $78,200 $82,600

1001 CreditReserveFundexpenses $10,496 $2,000 $1,500

TOTALEXPENSES $352,896 $330,510 $336,600Endingfundbalance $6,076 $15,130 $2,530

GARFIELD CLEAN ENERGY COLLABORATIVE PROFESSIONAL SERVICES AGREEMENT

This PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made effective the 1st day of January, 2016, by and between GARFIELD CLEAN ENERGY COLLABORATIVE, a Colorado local government entity organized pursuant to C.R.S. §29-1-203 (“GCE”), and CLEER: CLEAN ENERGY ECONOMY FOR THE REGION (hereinafter “Contractor”).

WHEREAS, the GCE desires that Contractor assist with administration and management of GCE as an independent contractor, in accordance with the provisions of this Agreement; and

WHEREAS, Contractor desires to perform such duties pursuant to the terms and

conditions provided for in this Agreement; and WHEREAS, the parties hereto desire to set forth certain understandings regarding the

services in writing.

NOW THEREFORE, in consideration of the promises and covenants contained herein, the parties agree as follows:

1. Services. GCE agrees to retain Contractor to provide the services set forth herein,

and as further specified in the Scope of Work on Exhibit A, attached hereto and incorporated herein by reference, and as specified herein (“Services”), and Contractor agrees to so serve. Contractor warrants and represents that it has the requisite authority, capacity, experience, and expertise to perform the Services in compliance with the provisions of this Agreement and all applicable laws and agrees to perform the Services on the terms and conditions set forth herein. GCE reserves the right to omit any of the Services identified in Exhibit A upon written notice to Contractor. In the event of any conflict between this Agreement and Exhibit A, the provisions of this Agreement shall prevail.

2. Compensation. GCE agrees to compensate the Contractor for all fees and expenses set forth in the Fee Schedule attached hereto as Exhibit B and incorporated herein by this reference to perform the Services necessary to meet the Scope of Work detailed on Exhibit A, provided however, notwithstanding the proposed budget amounts allocated to each area in the Scope of Work, Contractor’s fees and expenses shall not exceed the revenue of GCE in 2016. Contractor shall update GCE on a quarterly basis indicating its progress to date to meet its Scope of Work. Contractor shall invoice GCE on a monthly basis detailing the services provided, including all associated hourly fees and costs, for GCE’s review and approval. GCE may request additional detail regarding issued invoices or request that future invoices include additional information.

3. Term and Renewal. This Agreement shall be effective as of January 1, 2016, and shall extend until completion of the services attached as Exhibit A or until the Agreement is terminated pursuant to paragraph 9 of this Agreement, or December 31, 2016, whichever occurs first; provided, however, that to the extent the term of this Agreement for whatever reason

2

exceeds one fiscal year, the obligations described herein shall be subject to annual appropriation by GCE, at its sole discretion.

4. Ownership of Instruments of Service. GCE acknowledges the Contractor’s work

product, including electronic files, as instruments of professional service. Nevertheless, the final work product prepared under this Agreement shall become the property of GCE upon completion of the services and payment in full of all monies due to the Contractor.

5. Monitoring and Evaluation. GCE reserves the right to monitor and evaluate the

progress and performance of Contractor to ensure that the terms of this Agreement are being satisfactorily met in accordance with GCE’s and other applicable monitoring and evaluating criteria and standards. Contractor shall cooperate with GCE relating to such monitoring and evaluation.

6. Independent Contractor. The parties agree that the Contractor shall be an

independent contractor and shall not be an employee, agent, or servant of GCE. Contractor is not entitled to workers’ compensation benefits from GCE and is obligated to pay federal and state income tax on any money earned pursuant to this Agreement.

7. Insurance Requirements. Contractor shall be responsible for its own independent

general liability insurance, automobile insurance, worker’s compensation, and any other insurance necessary to perform the duties contemplated by this Agreement and shall indemnify and hold harmless GCE from any acts attributable to Contractor’s negligence for which GCE may be held liable not covered by GCE’s insurance. Contractor shall provide proof of general liability insurance to GCE upon execution of this Agreement. GCE may require increased coverage based on particular project requirements. A copy of the Contractor’s current available insurance coverage and limits is attached as Exhibit C.

8. Indemnification. Contractor hereby covenants and agrees to indemnify, save, and

hold harmless GCE, its officers, employees, and agents from any and all liability, loss, costs, charges, obligations, expenses, attorney’s fees, litigation, judgments, damages, claims, and demands of any kind whatsoever arising from or out of any negligent act or omission or other tortious conduct of Contractor, its officers, employees, or agents in the performance or nonperformance of its obligations under this Agreement.

9. Termination. a. Generally. (i) GCE may terminate this Agreement without cause if it determines that

such termination is in GCE’s best interest. GCE shall effect such termination by giving written notice of termination to Contractor, specifying the effective date of termination, at least thirty (30) calendar days prior to the effective date of termination. In the event of such termination by GCE, GCE shall be liable to pay Contractor for Services performed as of the effective date of termination, but shall not be liable to Contractor for anticipated profits. Contractor shall not

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perform any additional Services following receipt of the notice of termination unless otherwise instructed in writing by GCE.

(ii) Contractor may terminate this Agreement without cause if it determines

that such termination is in Contractor’s best interest. Contractor shall effect such termination by giving written notice of termination to GCE, specifying the effective date of termination, at least sixty (60) calendar days prior to the effective date of termination.

b. For Cause. If, through any cause, Contractor fails to fulfill its obligations under

this Agreement in a timely and proper manner, violates any provision of this Agreement, or violates any applicable law, and does not commence correction of such nonperformance or violation within seven (7) calendar days of receipt of written notice and diligently complete the correction thereafter, GCE shall have the right to terminate this Agreement for cause immediately upon written notice of termination to Contractor. Contractor shall not perform any additional Services following receipt of the notice of termination. 10. Work By Illegal Aliens Prohibited. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor warrants, represents, acknowledges, and agrees that: A. Contractor does not knowingly employ or contract with an illegal alien.

B. Contractor shall not knowingly employ or contract with an illegal alien to perform works or enter into a contract with a subcontractor that fails to verify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. If Contractor employs employees, Contractor has participated in or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the Department of Homeland Security (hereinafter, “E-Verify”) in order to verify that Contractor does not employ illegal aliens. If Contractor is not accepted into E-Verify prior to entering into this Agreement, Contractor shall forthwith apply to participate in E-Verify and shall submit to GCE written verification of such application within five (5) days of the date of this Agreement. Contractor shall continue to apply to participate in E-Verify, and shall certify such application to GCE in writing, every three (3) months until Contractor is accepted or this Agreement is completed, whichever occurs first. This paragraph shall be null and void if E-Verify is discontinued. D. Contractor shall not use E-Verify procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall be required to:

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(a) notify the subcontractor and GCE within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (b) terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to this subparagraph the subcontractor does not stop employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.

F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (“Department”) made in the course of an investigation that the Department is undertaking pursuant to the authority established in subsection 8-17.5-102(5), C.R.S. G. If Contractor violates this paragraph, GCE may terminate this Agreement for breach of contract. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to GCE arising out of said violation. 11. Responsibilities. The Contractor shall be responsible for all damages to persons or

property caused by the Contractor, its agents, employees or sub-Contractors, to the extent caused by its negligent acts, errors and omissions hereunder, and shall indemnify and hold harmless GCE from any claims or actions brought against Contractor by reason thereof.

12. Entire Agreement. This Agreement, along with any addendums and attachments

hereto, constitutes the entire agreement between the parties. The provisions of this Agreement may be amended at any time by the mutual consent of both parties. The parties shall not be bound by any other agreements, either written or oral, except as set forth in this Agreement.

13. Governing Law and Venue. This Agreement shall be governed by the laws of the

State of Colorado, and venue shall be in the County of Garfield, State of Colorado. 14. Governmental Immunity Act. No term or condition of this Agreement shall be

construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions of the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101 et seq.

15. Assignability. Contractor shall not assign this Agreement without GCE’s prior

written consent. 16. Binding Effect. This Agreement shall be binding upon, and shall inure to the

benefit of, the parties hereto and their respective heirs, personal representatives, successors, and assigns.

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17. Survival Clause. The “Indemnification” provision set forth in this Agreement

shall survive the completion of the Services and the satisfaction, expiration, or termination of this Agreement.

18. Severability. In the event a court of competent jurisdiction holds any provision of

this Agreement invalid or unenforceable, such holding shall not invalidate or render unenforceable any other provision of this Agreement.

19. Headings. Paragraph headings used in this Agreement are for convenience of

reference and shall in no way control or affect the meaning or interpretation of any provision of this Agreement.

20. Notices. Written notices required under this Agreement and all other

correspondence between the parties shall be directed to the following and shall be deemed received when hand-delivered or three (3) days after being sent by certified mail, return receipt requested:

If to GCE: Garfield Clean Energy Collaborative, c/o Karp Neu Hanlon, P.C. P.O. Drawer 2030, Glenwood Springs, CO 81602 If to Contractor: CLEER, P.O. Box 428, Carbondale, Colorado 81623 21. Authority. Each person signing this Agreement, and any addendums or

attachments hereto, represents and warrants that said person is fully authorized to enter into and execute this Agreement and to bind the party it represents to the terms and conditions hereof.

22. Attorneys’ Fees. Should this Agreement become the subject of litigation between

GCE and Contractor, the prevailing party shall be entitled to recovery of all actual costs in connection therewith, including but not limited to attorneys’ fees and expert witness fees. All rights concerning remedies and/or attorneys’ fees shall survive any termination of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first

above written. GARFIELD CLEAN ENERGY COLLABORATIVE

By: Stuart McArthur, Chairperson ATTEST: Rachel Pokrandt, Secretary CONTRACTOR: By: Alice Laird, Executive Director CLEER: Clean Energy Economy for the Region

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ExhibitAGARFIELDCLEANENERGY2016SCOPEOFWORK

EnergyEfficiency–CommercialandResidential

CommercialandResidentialEnergyConsulting·ProvideEnergyConsultingservicestobusinessesandhouseholds,withthegoalofhelpingeachclientunderstandtheirenergyuseandtakestepstoreduceenergyuseintheirhome,businessorfarm/ranch.Connectparticipantstoavailablefundingsources,rebates.·IfCoPACEisadoptedforGarfieldCounty,assistcommercialandmulti-familypropertyownersinapplyingforCoPACEfinancingforenergyefficiency,renewableenergyandwaterefficiencymeasures.·AssisthomeownersinapplyingforGCE’sResidentialRevolvingLoanFund,forenergyefficiency,renewableenergyandqualifiedhealthandsafetymeasures.·Seekoutnewsourcesofrebatefundingtosupplementutilityrebatesandtoprovidecountywideparityinrebateofferings.Goal:70householdsand50businessesmakingenergyefficiencyupgrades.ResidentialEnergyConsulting–HomeEnergyProgram·Supportthe2016HomeEnergyProgrambymakinghomeenergyvisitstoqualifiedhouseholdsandmanaginginstallationoffollow-upmeasuresbycontractorsandsuppliers.Goal:30to50income-qualifiedhouseholdsreceiveenergyefficiencyupgrades.CommercialandResidentialOutreach,Education,Training,Website·Maintainup-to-datelistsofenergyefficiencyrebates,incentivesandfinancingoptionsforcommercialandresidentialcustomersandposttoGCEwebsite.·Delivereffectivemarketingandoutreachtodriveenergyefficiencyactionsbybusinessesandhouseholds.·Writeandpublishrelevantsuccessstorycasestudies,progressarticlesandinformationalfactsheets.·PublicizeGCEprogramsandachievementsthroughearnedmediaandpresentations.·Updateefficiencycontractorsonrebateoffers,financingprograms,andnewtechnologyandmaterials,throughoneannualcontractorworkshopandexpo,andinemailmessagescontinuingthroughtheyear.·Educatethecommunityaboutresultsofthe2015energyinventory.

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ColoradoEnergyOfficeGreenMLSproject·WorkwithColoradoEnergyOfficeandthelocalrealestatecommunitytoadvanceuseoftheHomeEnergyScoreandGreenMLSlistingsfornewandexistinghomesatpointofsale.·Createrelevanteducationalcontentforrealestateprofessionals,homebuyersandsellersandposttotheGCEwebsite.·AssistCEOinprovidingtrainingforrealtors,appraisersandlenderstoadvanceprofessionalunderstandingofthevalueofenergyefficiencyanduseoftheHomeEnergyScoreasatooltodriveadditionalefficiencyupgrades.·ProviderebatestooffsetcostofobtainingtheHomeEnergyScoreaspartofahomeenergyassessment(upto$7,500).·AssistCEOindeliveringitsHomeEnergyScoremarketingplaninGarfieldCounty.Programreporting·Enterdataforallparticipantstotrackcumulative,countywideenergysavingsandtomeasureprogrameffectiveness.·Reportonprogramresultsinfourquarterlyreportsandviaothercommunicationschannels.

PetroleumIndependenceProject

ActiveTransportationandTransit·OrganizeRideGarfieldCountywithGCEmembersandcommunitypartnerorganizations,foracampaignandteamchallengefromMay1toSept.30.Collaboratewithcommunitypartnerstoplanandpublicizelocaleventsthatpromotewalking,biking,bus-ridingandmulti-modaltransportationbyresidentsofallages.IncorporatetheBikeandWalktoSchoolChallengeintoRideGarfieldCounty.·Workwithcommunitypartnerstoimproveinfrastructureforbicycleandpedestriantravel.EfficientVehiclesandAlternativeFuels·Provideenergycoachingtogovernmentandprivatesectorfleetmanagersanddecisionmakerstoencourageadoptionofvehiclesusingalternativetransportationfuels.·HelpGCEmembersapplyforDOLA’sAlternativeFuelsInitiativegrantprogramforalt-fuelvehiclepurchasesandalt-fuelfacilityupgrades,forelectricandCNG.·Helpgovernmentandprivatesectorentitiesapplyforfundingassistancetoinstallelectricvehiclechargingstations.·Buildawarenessamongautodealersandthedrivingpublicoftheadvantagesofalt-fuelvehiclesbyorganizingoneormoreRideandDriveevents.

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WestSlopeCNGNetwork·Provideeducationandtechnicalsupport,anddeveloppartnershipsamongpublicandprivatesectorintereststobuildandmaintainmarketdemandforCNGvehiclesandforCNGfuelingstationsinParachute,RifleandGlenwoodSprings.·BuildpublicawarenessofandsupportforCNGasatransportationfuelthroughmedia,presentationsoraspecialevent.RenewableEnergyTechnicalAssistanceandEducation·Identifyoptimallocationsfornewsolarinstallations.Reachouttohigh-potentialpropertyownerstodiscusssolaroptions.·ProvidetechnicalsupporttoGCEpartnerstoinstalladditionalrenewableenergysystems.·TrackandreportelectricalgenerationfromsolarcollectorsforGCEpartnerbuildingsequippedwithBuildingEnergyNavigatordataloggers.EnergyEfficiencyforGCEMemberGovernmentsEnergyDataManagement·AssistcontractorUMSServicesInc.tocollectbuildingutilitydatatotheBuildingEnergyNavigatorwebsite.·Ensurethatdataloggersystemsfunctionproperly.ActiveEnergyManagement·Identifyeachmember’shighestenergy-usingbuildingorfacilityandimplementastrategyforachievingefficiencygoals.ConsultwithfacilitymanagersanduseEnergyNavigatordatatocut2016energyuseinspecifiedbuildingsbyatleast10%from2014uselevels. ·Providerecommendationstoeachmember’sboardandstaffforspecificefficiencyprojects.Seekthememberboard’scommitmentforfundingtheseprojectsintheupcomingyear’sbudgetandcompletingtheprojects. ·Pursuestreetlightchange-outopportunitiesacrossthecounty. ·Prepareandpresentcustomizedannualbuildingenergyreportsforeachmember’sgoverningboard. ·Assistmembergovernmentsinseekingfundingfromgrantsources,orcreatefundingsourcestomakeenergyimprovements.·Provide2trainingsorroundtablemeetingsforfacilitymanagersandtheirstaff.

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·Providerefreshertrainings,asrequested,forfacilitystaffanddecisionmakerstotakefulladvantageofBuildingEnergyNavigatordata.·CheckNavigatordataforbuildingsatleastoncepermonthforunusualtrendsorincreasedenergyuse.SpecialProjectsGoal4Implementation·Provideresearch,communicationsandfacilitationassistancetotheGCEboardfordevelopmentandadoptionofalong-termfundingplan.Evaluatevariousfundingmethodsandmodels.ExploreoptionsforregionalcollaborationLocalPowerGeneration·ConductorcontractforaresourceinventoryandpublishaplanforhowGarfieldCountycanachieveGoalNo.3bydevelopinglocalrenewableenergysources.·Seekgrantfundingtoassistinpayingforthisinventoryandplan.PartnershipServicesAdministration,planning,meetings·ManageGCEprograms,services,budgetandexpenses.·Prepare,maintainandsubmitdocumentstoensureGCE’sgoodstandingasanintergovernmentalauthority.·Providematerialsandsupportformonthlyboardmeetings.Planningandreporting·Organizeaboardretreatandsupportthedevelopmentofa2017StrategicPlan.·Researchandwritequarterlyprogressreports,anddistributetomemberboards.·Makeannualenergypresentationstoeachmemberboardandmakeotheroccasionalupdates.Financialtrackingandbudgeting·Develop2017budgetandsecurefundingpledges.·Handlevendorinvoicesandprovidemonthlyexpensereportsforlaborandhardcosts.·CoordinatewithGCEbookkeepertoensureaccuracyofmonthlyfinancialreports.·Providedocumentsandinformationasrequestedforanannualfinancialreview.

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Exhibit B – 2016 Fee Schedule

From 2012 through 2015, CLEER held its hourly fee at the same level of $75, in recognition of the slow rate of inflation and economic uncertainties in Garfield County. For 2016, CLEER’s fee will increase to $80 per hour, an increase of 6.5 percent, reflecting the increased efficiency and expertise of CLEER’s staff, as well as increasing operational costs. Certain fees billable to directly to Garfield Clean Energy Collaborative will include the audit, CIRSA liability insurance, bookkeeper fees, attorney fees, publication of legal notices, Navigator bill data entry fees, and any large invoices as deemed appropriate for direct payment by CLEER management.

ExhibitAtoStatementofWorktoPOEFAA2016-6944betweentheCEOandGarfieldCleanEnergyCollaborative

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Section 1: Project Description A. Project Title: Home Energy Score Development

B. Background/Objective: Funds have been appropriated for this Purchase Order using federal funds from the Department of Energy Award No. DE-EE0006208 (CFDA: 81.041). C. Scope of Work: The Colorado Energy Office (hereinafter called “CEO” or the “State”) agrees to provide funding to Garfield Clean Energy Collaborative (hereinafter called “Vendor” or “Contractor” or “GCE”) to develop the soft infrastructure as part of the Home Energy Score (HES) FY15-16 program. GCE will help expand the marketing of the program within its territory and provide feedback from the homeowners who participate in the program. D. EFFECTIVE DATE AND NOTICE OF LIABILITY This Purchase Order shall not be effective or enforceable until it is executed by the CEO (hereinafter called the “Effective Date” or “Start Date”). The State shall not be liable to pay or reimburse Vendor for any performance hereunder, including, but not limited to costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date. Section 2: Work Tasks and Deliverables

Vendor shall perform the following work tasks and deliver the below deliverables. All work tasks and deliverables shall be subject to the final approval and discretion of the CEO. Vendor shall work on the development of the Home Energy Score within its territory. The Vendor has access to two platforms that can provide a Home Energy Score. The Vendor shall help market the score through the development of online content and, depending on Task 4 needs, soliciting feedback from homeowners participating in the program as well as helping the CEO implement the statewide marketing plan. In addition to helping to build the program, the Vendor shall provide energy coaching specifically for the real estate transaction.

Task 1: Vendor shall update the GCE website to include energy information for real estate stakeholders

i. Create content for 2 to 3 webpages on the GCE website (http://www.garfieldcleanenergy.org/) for home sellers and homebuyers (both new and existing homes), realtors, appraisers, and lenders. These web pages will provide information and links to local support for using the Home Energy Score as part of the Multiple Listing Service (MLS) elements and to drive point-of-purchase home energy efficiency improvements. (Content shall be shared with the Colorado Office for Resource Efficiency (CORE) for use on CORE’s Energy Smart Colorado program and website if appropriate).

ii. This content shall include information specific to residential properties served by Xcel Energy, as well as properties served by Glenwood Springs Electric, Holy Cross Electric and SourceGas.

iii. The GCE website shall also provide contact information and email or website links for home inspectors or auditors that can provide the Home Energy Score in this territory.

iv. Include, if available, a local case study about using the Home Energy Score in a real estate transaction.

hmcgregor

Text Box

Colorado Energy Office "Green MLS" purchase order for Garfield Clean Energy


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Task 2: Provide Specific Energy Coaching for REALTORS®, home buyers, home sellers, and lenders as part of the Home Energy Score program and Energy Smart mortgage incentive program. This coaching shall include:

i. Work with local REALTORS®, with their home buyer and seller clients, and with potential local lenders to educate them about use of the Home Energy Score in the sales of residential real estate, and to educate them about the Colorado Energy Saving Mortgage Incentive loan product process and requirements. Maintain communications with the REALTOR® to help build trust in the program.

ii. Advance training for GCE Energy Consultants to understand Home Energy Score and Colorado Energy Saving Mortgage Incentive mortgage program details and process.

iii. Offer coaching or training sessions for local lenders to explain the program. iv. Prepare and submit monthly reporting on overall program. v. Capture invoices from Home Energy Score audit providers and issue rebate checks.

Task 3: Develop the Home Energy Score market for REALTORS® within territory.

i. GCE shall provide an audit buy-down incentive for up to 50 Home Energy Scores, which can be used by REALTORS® with clients selling or purchasing a home or home owners refinancing a home, as part of testing the Home Energy Score platform with home owners. Preferred method is direct payment to the audit / Home Energy Score provider. (Insights gained from this incentive program will inform CEO’s plans for a FY16-17 Home Energy Score grant program.)

ii. Join the Glenwood Board of REALTORS®

Task 4: Develop the Home Energy Score market for home buyers and sellers within territory.

i. GCE shall work with the CEO’s residential program manager and public information officer on outreach on the Home Energy Score. CEO is finalizing an outreach plan including messaging through the use of focus groups and national best practices. Before any marketing funds are spent, including materials, the CEO will provide GCE a general plan.

ii. To meet the goals of expanding consumer awareness of the Home Energy Score system, building market demand for the Home Energy Score, and attracting high levels of participation in program workshops, GCE’s work may include: a. Distribute – via email and print - updated Home Energy Score information packets or

brochures that include information about the regional program and technical information about the Home Energy Score, as well as incentives offered by utilities and other sources for energy efficiency upgrades.

b. List the area’s REALTORS that have used a Home Energy Score in a residential transaction on the GarfieldCleanEnergy.org website, with brief information about how they or their clients used the Home Energy Score, and photos of recent home sales.

c. Advertise in local publications; for example the Post Independent. d. Work closely with the CEO’s statewide Home Energy Score marketing efforts to collaborate

on efforts and generate recognition for the regional program. e. Provide additional marketing materials such as yard signs or conducting a survey on the

market’s reaction. f. Provide policy support and research as needed to create municipal or county level incentives

to use the Home Energy Score.

Section 3: Testing and Acceptance Criteria


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Task 1: Screen shots of all new related web pages and home page navigation. This task may also include an invoice from a graphic artist and/or photographer used to create appealing web pages for this content.

Task 2: An hourly log of the REALTORs, home buyers, sellers and lenders served through energy coaching.

Task 3: A log of all homes for which the Home Energy Score buy-down was paid, which shall include buyer and/or seller’s name, brokers’ names, address, and brief feedback on the impact of using the Home Energy Score from the building owner.

Task 4: Once the CEO develops the final Home Energy Score marketing plan, both entities will work together to develop a plan for the Garfield County area that includes testing and acceptance criteria. CEO will direct and approve all funds for this task in advance of its execution.

Section 4: Monitoring and Reporting Unless otherwise provided in this P.O. or the exhibits hereto, Vendor shall be responsible for the following reporting requirements. Such written analysis shall be in accordance with the procedures developed and prescribed by the State. Required reports shall be submitted to the CEO not later than ten calendar days after the end of each calendar month, or at such time as otherwise specified. The preparation of reports in a timely manner shall be the responsibility of Vendor and failure to comply may result in the delay of payment of funds and/or termination of this P.O. A. Monthly Progress Reports: Vendor shall provide monthly progress reports utilizing a Contract-PO

Progress Report Form, to be provided by the CEO, outlining the work tasks performed and progress for the month. The narrative report shall be accompanied by an invoice for the work performed and invoices for Home Energy Score buy-downs during the previous month. No invoices will be processed until a satisfactory progress report is received and approved by the CEO.

Section 5: Budget

The total project cost is not to exceed $19,000.

Task 1: $3,000 i. The Vendor will be paid up to $3,000 to develop the homebuyer/seller pages including the

case study. Task 2: $4,000

i. The Vendor will be paid $80 per hour for each hour providing technical assistance up to $4,000, including reimbursement for mileage and the actual cost of printed materials.

Task 3: $8,000

i. The Vendor will be paid $150 per Home Energy Score for scores in Xcel Energy territory ii. The Vendor will be paid $100 per Home Energy Score for scores in Energy Smart / Holy

Cross territory. iii. The Vendor will be reimbursed for the cost of joining the Glenwood Springs Board of

REALTORS, not to exceed $500, if the CEO and Vendor determine that such membership fits within the program budget and is beneficial for successful program delivery.


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Task 4: $4,000

i. The Vendor will be paid an hourly rate at $80 per hour for each hour providing assistance, and be reimbursed for mileage, paid advertising and the actual cost of printed materials.

Section 6: Payment Terms – Billing Procedures

The State shall pay the Vendor the reasonable, allocable, and allowable costs for work performed based on satisfactory progress of the work defined in this Purchase Order. Vendor shall be compensated only for work and services performed by Vendor and accepted by CEO pursuant to the terms of this purchase order. Payment shall also be contingent upon CEO’s timely receipt and acceptance of required reports described herein. Vendor shall provide a monthly report due on the 10th of every month.

To be considered for payment, billings for payment pursuant to this P.O. must be received within 60 days after the period for which payment is being requested, and final billings on the P.O. must be received by the State within 60 days after the end of the P.O. Term.

Travel expenses permitted under this Purchase Order shall be reimbursed in accordance with State Fiscal Rules pertaining to travel regulations, available on the Web site of the Colorado State Controller at http://www.colorado.gov/dpa/dfp/sco/FiscalRules/FR_5-1(2009-0701).pdf. Reimbursement for automobile travel shall be at the prevailing State rate on the Effective Date.

Section 7: Purchase Order Term CEO and Vendor’s performance under this Purchase Order shall commence on the Effective Date. No Purchase Order shall be valid until after the Effective Date. This Purchase Order shall terminate on June 30th, 2016, unless sooner terminated or further extended as specified elsewhere herein.

TownofParachute|CityofRifle|TownofSiltTownofNewCastle|CityofGlenwoodSprings

TownofCarbondale|GarfieldCountyRoaringForkTransportationAuthority

ColoradoMountainCollege

ManagedbyCLEER:CleanEnergyEconomyfortheRegion/(970)704-9200/P.O.Box428,Carbondale,Colorado81623

2016DRAFTBOARDMEETINGSCHEDULEAllmeetings11a.m.to1p.m.unlessotherwisenotedWednesday,Jan.20,GlenwoodSpringsBranchLibrary,815CooperAve.Wednesday,Feb.17,ColoradoMountainCollege,3695AirportRoad,RifleWednesday,March16,GarfieldCountyAdminBuilding,GlenwoodSpringsWednesday,April20,ColoradoMountainCollege,3695AirportRoad,Rifle Annualboardstrategicplanningretreat:setstartandendtimesWednesday,May18,GarfieldCountyAdminBuilding,GlenwoodSpringsWednesday,June15,ColoradoMountainCollege,3695AirportRoad,RifleWednesday,July20,GarfieldCountyAdminBuilding,GlenwoodSpringsWednesday,August17,ColoradoMountainCollege,3695AirportRoad,RifleWednesday,Sept.21,GarfieldCountyAdminBuilding,GlenwoodSpringsWednesday,Oct.19,ColoradoMountainCollege,3695AirportRoad,RifleWednesday,Nov.16,GarfieldCountyAdminBuilding,GlenwoodSpringsWednesday,Dec.21,ColoradoMountainCollege,3695AirportRoad,Rifle

garfield clean energy board · pdf file · 2015-12-11garfield clean energy board...

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