garibaldi regular council meeting agenda monday, …

City Hall, PO Box 708 Garibaldi, OR 97118 Office: (505) 322-3327 / Fax: (503) 322-3737

City email: [email protected] ______________________________________________________________________________________________________________

September 20, 2021, REGULAR CITY COUNCIL MEETING

The City of Garibaldi is an equal opportunity employer and provider.

GARIBALDI REGULAR COUNCIL MEETING AGENDA Monday, September 20, 2021 – 6:30 p.m. Meeting Hall, Garibaldi City Hall, 107 6th street, Garibaldi. OR 97118 & via Zoom * Go to zoom.us / join.* Enter the meeting ID: 503 322 3327 / Required meeting password: 97118* Optional call-in phone number: (253) 215-8782: enter meeting ID and password when prompted.

I. PLEDGE OF ALLEGIANCE

II. CONVENING OF MEETING

III. PUBLIC HEARING: None

IV. CONSENT CALENDARA. Meeting minutes for August 16, 2021.....................................................................................3

V. PUBLIC COMMENT

VI. PRESENTATIONS: None

VII. CORRESPONDENCE: None

VIII. COMMUNITY REPORTS: None

IX. OLD BUSINESS:A. Survey approvalB. Main Street application approval...........................................................................................7C. Comprehensive plan update approvalD. Appointment of Blake Paulson to the comprehensive plan citizens’ advisory committee

X. NEW BUSINESS:A. CivilWest Engineering: proposal to act as engineer of recordB. Comprehensive plan update processC. Build Back Better Regional Challenge grant ........................................................................8D. Intergovernmental agreement with the City of Bay City for fire and rescue training

services...................................................................................................................................9

XI. STAFF REPORTSA. Public Works ReportB. Fire Chief’s ReportC. Sheriff Department’s Report.................................................................................................23D. City Manager’s Report............................................................................................................29

of 37 09/20/21 RCC Packet

mailto:[email protected]

https://eda.gov/arpa/build-back-better/faq/

City Hall, PO Box 708 Garibaldi, OR 97118 Office: (505) 322-3327 / Fax: (503) 322-3737

City email: [email protected] ______________________________________________________________________________________________________________

September 20, 2021, REGULAR CITY COUNCIL MEETING

The City of Garibaldi is an equal opportunity employer and provider.

XII. COMMITTEE REPORTSA. Planning Commission meeting minutes from August 23 and September 7, 2021................33

XIII. COUNCIL REPORTS

XIV. EXECUTIVE SESSION: Pursuant to ORS 192.660 (2)(a)

XV. ADJOURNMENT



August 16, 2021 CITY COUNCIL MEETING MINUTES – Page 1 of 4

City Hall, PO Box 708, Garibaldi, OR 97118 Office: (503) 322-3327 | Fax: (503) 322-3737

REGULAR CITY COUNCIL MEETING MINUTES Monday, August 16, 2021 – 6:30 p.m. to 7:30 p.m.

I. PLEDGE OF ALLEGIANCEII. CONVENING OF MEETINGIII. PUBLIC HEARING: None

IV. CONSENT CALENDARA. Meeting Minutes July 1, 2021B. Meeting Minutes July 9, 2021C. Meeting Minutes July 19, 2021D. Meeting Minutes July 26, 2021

Motion to approve by Forsman. Second Wandell. Motion passedunanimously.

V. PUBLIC COMMENTNathan Findling requested a correction to the June 2021 minutes.

David Laine; 1. Was glad to see historic value in the Garibaldi Days parade, e.g. Oly Olson, Pat Patterson and Dick Tilden. 2. Consider changing the name of Bay Lane to Bailey Lane. 3. The mayor did not have the authority to disband the tourism commission. That’s up to city council. 4. Today has historical significance, because 233 years ago, Robert Grey and crew tried to leave Tillamook Bay. They tried to leave by noon, but the winds and tide changed. The only record of this event said he was swept into a reef of rocks. It’s not in the history books, but 234 years ago, you would have seen the Lady Washington under full sail, stuck on the rocks. They got out several days later and went to the Sound.

VI. PRESENTATIONS:A. None

VII. CORRESPONDENCE: None

VIII. COMMUNITY REPORTS: None

IX. OLD BUSINESS:A. Oregon Main Street program

The city manager reported that a good starting point would be the Associate Level. It doesn’t require volunteers or cost anything. Their website provides lots of information and training.




The mayor clarified that a tourism commission is not required for participation in the Main Street program.

B. Highway 101 project delegate

ODOT wanted one more member for the technical advisory committee. The planning commission nominated Roy Hamilton as a liaison. The mayor noted Norm Shattuck’s availability and wondered if two were allowed. We’ll discuss at our next meeting and mention it in the Q3 newsletter.

C. Newsletter

The newsletter will address – among other topics – the highway 101 redesign, important ordinances, the comp plan update and more. It will be four pages and black and white.

Councilor Riggs moved to publish a Q3 newsletter. Wandell seconded. All for the vote, 5-0.

D. FY 2021-2022 goal setting

Mayor Hall mentioned the newsletter, possible upgrades to city hall and the fire department, the need for new stop signs, a reader board to mitigate speeding and consideration of the Merrill brownfield site.

Wandell: Let’s use city hall as an event space rental that generates income.

Forsman: Concerned about law enforcement and spoke to county commissioners about it. The issue is that a lot of the people are going to higher-paying jobs within the city because they can't afford to keep their policeman. Requested funding from Senator Johnson and Representative Weber in the short session for more police protection in the city.

X. NEW BUSINESS:A. Small City Allotment grant resolution

Councilor Findling moved to approve resolution 2021-09, to apply for a Small City Allotment paving grant for Driftwood Avenue from First to Second Street and Birch Avenue from Third to Fourth Street. Second Wandell. All for the vote 5-0.

B. Tourism work session




It will be scheduled later.

C. Comprehensive plan update processThe planning commission needs to define the scope of the update and thenreceive a motion to proceed from council. They are pursuing another CACmember.

D. Col-Pac EPA Coalition Brownfield Assessment grantJuliet and Councilor Riggs plan to attend a meeting about the grant, relative tothe Merrill site.

XI. STAFF REPORTSA. Public Works Report………………………………………………………………….23

Land Use Planner Scott Fregonese has been contracted with to handle land use.

B. Fire Chief’s Report……………………………………………………………………24 Tourism has a significant effect on emergency services. They are working on a DEQ emissions grant to replace aging diesel apparatus.

C. Sheriff Department’s Report………………………………………………………….33 A car was stolen during Garibaldi Days. Lock your vehicles are remove unneeded

valuables. New stop signs will be helpful.

E. City Manager’s Report……………………………………………………………….43 Have met with everyone, but not city hall staff as a group yet. See the need to add policies for clarify and view all of staff as one system, rather than silos. Need enhanced collaboration and communication. Working with union representative.

XII. COMMITTEE REPORTSA. Planning Commission Meeting Minutes July 26, 2021

Note the motion to change their meeting time to the first Monday, to allow more time for council to respond before their meeting.

XIII. COUNCIL REPORTSMayor: Obtained a sample social media policy from the League of Oregon

Cities. Attended the Oregon Mayor’s Association Conference. Got ideas about promoting Garibaldi’s railroad, museum, port and charter fishing.

Councilor Riggs: Working on addressing the brownfield at 502 S. Garibaldi.

XIV. EXECUTIVE SESSION: None

XV. ADJOURNMENT




The meeting adjourned at 8:10 p.m.

Tim Hall, Mayor

ATTEST:

Juliet Hyams, City Manager Date


Wednesday, October 6 9 am Welcome & Keynote:

Peter Kageyama, Author, For the Love of Cities

10 am Stretch & Beverage Break

10:15 Plenary Workshop: Peter Kageyama

11:15 Break – Grab Your Lunch and & Join an Affinity Session @ 11:30 am

11:30 Affinity Lunches: Board Members Committee Members Local Government

1:00 Breakout Sessions: Bringing History to Life Retail Covid Success Stories + Getting Ready

for What's Next Civic Leaders in Support of Main Street

2:15 Stretch & Beverage Break

2:30 Breakout Sessions: Advocacy – Organizing to Share the Main

Street Story Economic Vitality that Reflects the Whole

Community ‐ Shifting Mindsets Fun and Tasty Ways to Promote Downtown

Culinary Offerings


4:00 Happy Hour & Main Street Trivia!

Thursday, October 7 9 am Excellence on Main Awards:

10 am Stretch & Beverage Break

10:15 Breakout Sessions Collaborative Partnerships Simple & Actionable Steps for More

Effective Marketing for Businesses andCommunities

Maintain, Repair, or Replace? How toApply the Secretary of Interior's Standardsto Your Historic Property

11:15 Break – Grab Your Lunch and & Join an Affinity Session @ 11:30 am

11:30 Affinity Lunches: Funders Panel Travel Oregon Co.Starters

1:00 Breakout Sessions Simple, Impactful Promotions to Engage

Community in Downtown Small/Medium Business and Brownfields

Financing for Main Street Unique Streetscapes


2:15 Interactive Sessions Engaging with Women and Minority

Owned Businesses How to Read Financial Statements Catalyze Your Community through Cultural

Districts


4:00 Happy Hour & Excellence on Main

Friday, October 8 9:00 Keynote

Erik Dominguez ‐ The Required Art


10:15 Workshop: Erik Dominguez


11:30 Closing Keynote Patrice Frey, CEO, National Main Street Center

Schedule subject to change

To register for the conference and for additional information, visit www.oregonmainstreet.org


Bridges Transition Model“Not in his goals but in his transitions man is great.” —Ralph Waldo Emerson

The Bridges Transition Model helps organizations and individuals understand and more e�ectively manage and work through the personal andhuman side of change. The model identi�es the three stages an individual experiences during change: Ending What Currently Is, The Neutral Zoneand The New Beginning. Developed by William Bridges, the Bridges Transition Model has been used by leaders and management consultantsfor more than thirty years.

(https://wmbridges.com/)


https://wmbridges.com/

Bridges Transition Model

What is the difference between change and transition?Change is the external event or situation that takes place: a new business strategy, a turn of leadership, a merger or a new product. Theorganization focuses on the desired outcome that the change will produce, which is generally in response to external events. Change can happenvery quickly.


Transition is the inner psychological process that people go through as they internalize and come to terms with the new situation that the changebrings about. Empathetic leaders recognize that change can put people in crisis. The starting point for dealing with transition is not the outcomebut the endings that people have in leaving the old situation behind.

Change will only be successful if leaders and organizations address the transition that people experience during change. Supporting peoplethrough transition, rather than pushing forward is essential if the change is to work as planned. This is key to capitalizing on opportunities forinnovation and creating organizational resilience.

What are the stages of transition?

Endings

Transition starts with an ending. This is paradoxical but true. This �rst phase of transition begins when people identify what they are losing andlearn how to manage these losses. They determine what is over and being left behind, and what they will keep. These may include relationships,processes, team members or locations.

Neutral Zone

The second step of transition comes after letting go: the neutral zone. People go through an in-between time when the old is gone but the newisn’t fully operational. It is when the critical psychological realignments and repatternings take place. It is the very core of the transition process.This is the time between the old reality and sense of identity and the new one. People are creating new processes and learning what their newroles will be. They are in �ux and may feel confusion and distress. The neutral zone is the seedbed for new beginnings.

New Beginnings

Beginnings involve new understandings, values and attitudes. Beginnings are marked by a release of energy in a new direction – they are anexpression of a fresh identity. Well-managed transitions allow people to establish new roles with an understanding of their purpose, the part theyplay, and how to contribute and participate most e�ectively. As a result, they feel reoriented and renewed.

What is the transition management process?


Transition management in organizations addresses the inner psychological process that people experience during change. Successful transitionmanagement involves these steps:

1. Communicating with the organization about why the change is needed.

2. Collecting information from those a�ected by the change to understand its impact on them. Gaining their investment in the outcome.

3. Doing an audit of the organizations’ transition readiness (https://wmbridges.com/resources/transition-readiness-assessment/).

4. Educating leaders about how the change will a�ect individuals in the organization to manage the transition e�ectively.

5. Monitoring the progress of individuals as they go through the three stages of transition.

6. Helping individuals understand how they can positively contribute to the change and the importance of their role in the organization.

—SUSAN BRIDGES

The essence of life takes place in the neutral zone phase of transition. It is in that interim spaciousness that all possibilities, creativity and innovative

ideas can come to life and �ourish.“ ”

Sign up for news and updates! Sign up (https://wmbridges.com/signup/)

(https://wmbridges.com)

T: 415-925-1980 (tel:+14159251980) E: sta�@wmbridges.com (mailto:sta�@wmbridges.com)

About (https://wmbridges.com/about/) Books (https://wmbridges.com/books/)Training (https://wmbridges.com/training/transition-management-training/)

(https://www.linkedin.com/in/susan-


https://wmbridges.com/resources/transition-readiness-assessment/

https://wmbridges.com/signup/

https://wmbridges.com/

tel:+14159251980


https://wmbridges.com/about/

https://wmbridges.com/books/

https://wmbridges.com/training/transition-management-training/

https://www.linkedin.com/in/susan-bridges/

Resources (https://wmbridges.com/resources/) Clients (https://wmbridges.com/clients/)Blog (https://wmbridges.com/blog/) Contact Us (https://wmbridges.com/contact/)

How can we help you? CONTACT US (/CONTACT/)

bridges/)


https://wmbridges.com/resources/

https://wmbridges.com/clients/

https://wmbridges.com/blog/

https://wmbridges.com/contact/

https://wmbridges.com/contact/

https://www.linkedin.com/in/susan-bridges/

2.1 Aims of the study

This study aims to assess the readiness of selected Gauteng Metropolitan

Municipalities (MM) (i.e. Ekurhuleni MM, Johannesburg MM and Tshwane MM) and District

Municipalities (DM) (i.e. Sedibeng DM and West Rand DM) in transitioning to a GE, not

whether their economies are green. Three broad groups of research questions were

proposed:

A. Identifying the relevant issues: What are the main GE-related challenges and

opportunities identified by the Provincial Government in Gauteng and selected DM and MM?

Are these similar to those identified by other cities and the international literature?

B. Identifying existing GE strategies and associated-activities: To what extent have the

Provincial Government in Gauteng and the MM and DM taken steps to enable

implementation of interventions that promote transition to a GE? What are their main GE

strategies, approaches, and plans and programmes (including pilot projects) (if any)?

C. Assessing local District Municipalities’ readiness to transition to a GE: What are the

strengths and weaknesses of these strategies and associated activities in relation to

international best-practices? Do they address all the challenges and opportunities identified?

Are these fully aligned or do they exhibit disparities? What is working well and can be

replicated elsewhere, and if possible, scaled up? What is not working (gaps and shortcomings)

and why not? What is required for the transition to be feasible? And what can be done to

address these gaps and harvest some ‘low-hanging fruits’ (if any)?

2.2 Overall methodology

A mixed research methodology was used to answer the aforementioned questions

(section 2.1). We have combined content analysis of publically and privately available MM

and DM reports with interviews of key informants from the selected MM and DM. Interviews

were critical to inform initial MM / DM “readiness to transition to a GE” assessments as

publically available information was restricted in several cases.

In other words, there were three main work phases towards completing MM / DM

readiness assessments:

Desktop research: report content analysis;



City email: [email protected]

PUBLIC SAFETY REPORT Monday, September 20th, 2021 – 6:30 P.M.

Garibaldi City Council Meeting- 9/20/2021 Deputy Sam Cummings Tillamook County Sheriff’s Office

Please continue to watch for suspicious people/activities in your neighborhoods and around local businesses. Call 503-815-1911 to report non-emergent incidents. Please request a home check or business check if you plan on leaving town for an extended amount of time or even if it’s just a day or two. We would rather spend the time to check on your home or business than potentially have something happen to it. With summer and vacation season winding down, there are still a large amount of people out and about- so please continue to be mindful of being aware of your driving speed, your actions at stop signs, and watch for pedestrians at cross walks so we can try to keep everyone safe and enjoying our town. For updates on happenings locally, and in the county, check the Sheriff’s Office Facebook page.

Traffic stops- 0 citation issued, 5 warnings, 0 citizen assist, 0 no action taken-– 5 total traffic stops.

Calls for service- 1- alarm, 1- animal, 0- burglary, 7- business/home checks, 0- civil, 2- citizen assist, 1- court violation, 1- criminal mischief, 1- disturbances, 0- fire, 0- fireworks, 1- fraud, 0- harassment, 0- hit and run, 0- incomplete 911, 0- juvenile, 2- medical, 0- missing person, 0- motor vehicle accidents, 0- narcotics, 0- noise complaints, 1- ordinance violations, 2- property, 0- prowler, 0- road hazards, 0- runaway, 0- shots fired, 0- suicidal, 0- suspicious, 1- traffic complaint, 1- trespass, 0 - theft, 0- unwanted, 1- vehiclecomplaint, 0- vehicle (towed), 0- welfare checks, 0- UEMV, 0- vehicle theft, 0- water rescue

Follow up to cases- 8 Contacts- 1 DUII- 0

Other Agency Assists: Oregon State Police- 1, Adventist Health- 2, Oregon Department of Human Services- 2

Warrant arrests- 1 Other arrest: 0 Total Arrests: 1


Incident Address Incident Address City Incident Date And Time Incident Type Incident Unit ID102 ARIZONA WAY Garibaldi 08/01/2021 00:13:06 Disturbance 217402 S 7TH ST Garibaldi 08/01/2021 13:19:38 BUSINESS CHECK 22614775 MIAMI FOLEY RD Garibaldi 08/01/2021 14:45:51 Suspicious 226302 GARIBALDI AVE Garibaldi 08/01/2021 15:08:33 BUSINESS CHECK 226103 S 9TH ST Garibaldi 08/01/2021 15:23:29 BUSINESS CHECK 226613 S COMMERCIAL AVE Garibaldi 08/01/2021 15:28:35 BUSINESS CHECK 2263RD ST / EVERGREEN AVE Garibaldi 08/01/2021 15:45:17 Traffic Stop 226408 GARIBALDI AVE Garibaldi 08/01/2021 22:02:16 Mental 217408 GARIBALDI AVE Garibaldi 08/01/2021 22:02:16 Mental 229ELK TRAILER DR Garibaldi 08/02/2021 07:45:07 Harassment 208205 DRIFTWOOD AVE Garibaldi 08/02/2021 11:03:24 Unknown 226114 10TH ST Garibaldi 08/02/2021 18:32:02 Civil 223112 10TH ST Garibaldi 08/02/2021 20:05:03 Disturbance 217112 10TH ST Garibaldi 08/02/2021 20:05:03 Disturbance 223305 1ST ST Garibaldi 08/02/2021 21:01:30 Suspicious 223NEW MIAMI RIVER RD / MP 1.5 Garibaldi 08/03/2021 11:13:14 Road Hazard 22613995 EKROTH RD Garibaldi 08/03/2021 14:12:29 Civil Service 226210 3RD ST Garibaldi 08/03/2021 19:16:24 Civil 223210 S 3RD ST Garibaldi 08/03/2021 19:20:36 Welfare check 22315600 LAKESIDE DR Garibaldi 08/03/2021 21:08:09 Unwanted 22326500 MIAMI FOLEY RD Garibaldi 08/04/2021 03:22:59 Suspicious 226MIAMI FOLEY RD/MP 2 Garibaldi 08/04/2021 06:13:31 Suspicious 226HIGHWAY 101 N / HOBSONVILLE POINT DR Garibaldi 08/04/2021 07:33:51 MVA/Non-injury 226513 GARIBALDI AVE Garibaldi 08/04/2021 23:34:51 Noise 223209 S 6TH ST Garibaldi 08/05/2021 12:25:29 Contact 221209 S 6TH ST Garibaldi 08/05/2021 12:25:29 Contact 2198330 CEDAR ST Garibaldi 08/05/2021 16:48:36 Civil Service 214513 GARIBALDI AVE Garibaldi 08/05/2021 17:32:49 Follow Up 2238000 CEDAR ST Garibaldi 08/05/2021 17:39:44 Unwanted 2108000 CEDAR ST Garibaldi 08/05/2021 17:39:44 Unwanted 2208000 CEDAR ST Garibaldi 08/05/2021 17:39:44 Unwanted 22324388 MIAMI FOLEY RD Garibaldi 08/05/2021 18:57:00 Harassment 2238330 CEDAR ST Garibaldi 08/05/2021 19:11:21 Civil Service 223


Garibaldi 08/06/2021 09:31:09 MVA/Non-injury 214116 10TH ST Garibaldi 08/06/2021 12:24:49 Assist 2148300 CEDAR ST Garibaldi 08/06/2021 17:02:02 Civil Service 214MOSS CREEK RD / MIAMI FOLEY RD Garibaldi 08/07/2021 09:46:09 MVA/Non-injury 228

Garibaldi 08/07/2021 10:17:26 Boat Patrol 221115 DRIFTWOOD AVE Garibaldi 08/07/2021 10:58:43 Welfare check 228200 6TH ST Garibaldi 08/08/2021 11:49:01 Property 226E GARIBALDI AVE / MARTIN SMITH DR Garibaldi 08/08/2021 12:20:00 Traffic Stop 226402 S 7TH ST Garibaldi 08/08/2021 12:42:08 BUSINESS CHECK 226

Garibaldi 08/08/2021 14:25:32 57 20814475 E GARIBALDI AVE Garibaldi 08/08/2021 15:55:05 Trespass 226210 S 3RD ST Garibaldi 08/09/2021 09:49:49 Unknown 226210 S 3RD ST Garibaldi 08/09/2021 10:13:49 Property 226302 GARIBALDI AVE Garibaldi 08/09/2021 10:42:12 BUSINESS CHECK 226E GARIBALDI AVE / E DRIFTWOOD AVE Garibaldi 08/09/2021 12:12:35 Traffic Stop 226GARIBALDI AVE / 9TH ST Garibaldi 08/09/2021 14:00:38 Traffic Stop 226513 GARIBALDI AVE Garibaldi 08/09/2021 14:34:11 Assist 226CYPRESS AVE / 8TH ST Garibaldi 08/09/2021 14:45:41 Traffic Stop 226210 S 3RD ST Garibaldi 08/09/2021 18:11:10 Civil Service 2178330 CEDAR ST Garibaldi 08/09/2021 18:23:19 Civil Service 21728810 MIAMI FOLEY RD Garibaldi 08/09/2021 19:27:38 Vehicle 2178330 CEDAR ST Garibaldi 08/10/2021 13:32:00 Civil Service 22659 MP HIGHWAY 101 Garibaldi 08/10/2021 20:40:17 Traffic Stop 223513 GARIBALDI AVE Garibaldi 08/11/2021 00:04:29 Animal 223513 GARIBALDI AVE Garibaldi 08/11/2021 13:12:13 Crim Misch 208513 GARIBALDI AVE Garibaldi 08/11/2021 13:12:13 Crim Misch 226606 S BIAK AVE Garibaldi 08/11/2021 15:53:44 Traffic 22614170 HIGHWAY 101 N Garibaldi 08/11/2021 16:54:01 Suspicious 208705 GARIBALDI AVE Garibaldi 08/11/2021 21:05:16 Unwanted 223302 MOORING BASIN RD Garibaldi 08/11/2021 23:54:57 Missing Person 22314170 HIGHWAY 101 N Garibaldi 08/12/2021 15:25:47 MVA 2148330 CEDAR ST Garibaldi 08/12/2021 19:17:09 Civil Service 22327350 ELK TRAIL DR Garibaldi 08/12/2021 19:42:24 Civil Service 223402 S 7TH ST Garibaldi 08/13/2021 09:09:50 Assist 218


1109 ACACIA AVE Garibaldi 08/13/2021 15:30:48 Civil Service 2168330 CEDAR ST Garibaldi 08/13/2021 15:38:20 Civil Service 21614475 E GARIBALDI AVE Garibaldi 08/13/2021 16:55:38 Follow Up 217707 E GARIBALDI AVE Garibaldi 08/13/2021 19:55:29 Disturbance 210707 E GARIBALDI AVE Garibaldi 08/13/2021 19:55:29 Disturbance 217

Garibaldi 08/13/2021 20:32:06 Juvenile 21745.5705~-123.9566 Garibaldi 08/13/2021 23:26:54 Noise 21758 MP HIGHWAY 101 Garibaldi 08/14/2021 09:48:44 MVA 21158 MP HIGHWAY 101 Garibaldi 08/14/2021 09:48:44 MVA 21858 MP HIGHWAY 101 Garibaldi 08/14/2021 09:48:44 MVA 21158 MP HIGHWAY 101 Garibaldi 08/14/2021 09:48:44 MVA 21814300 E GARIBALDI AVE Garibaldi 08/14/2021 19:33:27 Contact 217513 GARIBALDI AVE Garibaldi 08/14/2021 21:45:40 Theft 217806 BIRCH AVE Garibaldi 08/14/2021 21:53:36 Animal 217402 S 7TH ST Garibaldi 08/15/2021 09:05:37 BUSINESS CHECK 226513 GARIBALDI AVE Garibaldi 08/15/2021 09:14:00 Follow Up 22614475 E GARIBALDI AVE Garibaldi 08/15/2021 10:21:52 Follow Up 226EKROTH RD / HIGHWAY 101 N Garibaldi 08/15/2021 10:33:29 UEMV 208EKROTH RD / HIGHWAY 101 N Garibaldi 08/15/2021 10:33:29 UEMV 226513 GARIBALDI AVE Garibaldi 08/15/2021 11:34:09 Follow Up 226KILCHIS FOREST RD / SCHROEDER CREEK RD Garibaldi 08/15/2021 12:06:13 Contact 21859 MP HIGHWAY 101 Garibaldi 08/15/2021 22:30:14 Traffic Stop 225GARIBALDI AVE / 8TH ST Garibaldi 08/15/2021 22:52:59 Traffic Stop 225513 GARIBALDI AVE Garibaldi 08/15/2021 23:16:05 Traffic Stop 225

Garibaldi 08/15/2021 23:33:34 Contact 225513 GARIBALDI AVE Garibaldi 08/16/2021 13:30:11 Follow Up 226ACACIA AVE / 3RD ST Garibaldi 08/16/2021 14:26:41 Ordinance Violation 226225 GARIBALDI AVE Garibaldi 08/16/2021 15:20:23 Assist 2261213 ACACIA AVE Garibaldi 08/16/2021 20:36:43 Misdial 22324380 MIAMI FOLEY RD Garibaldi 08/16/2021 22:24:23 Civil 22358 MP HIGHWAY 101 Garibaldi 08/17/2021 08:27:01 Traffic Stop 220GARIBALDI AVE / 3RD ST Garibaldi 08/17/2021 11:51:29 Vehicle 226210 S 3RD ST Garibaldi 08/17/2021 12:29:25 Fraud 226513 GARIBALDI AVE Garibaldi 08/18/2021 10:10:41 Follow Up 226


E DRIFTWOOD AVE / E GARIBALDI AVE Garibaldi 08/18/2021 11:54:00 Animal 226GARIBALDI AVE / 8TH ST Garibaldi 08/18/2021 17:43:37 Traffic Stop 22027250 ELK TRAIL DR Garibaldi 08/18/2021 21:05:20 Unwanted 228HIGHWAY 101 N / MIAMI FOLEY RD Garibaldi 08/19/2021 10:29:38 Traffic Stop 22014475 HIGHWAY 101 N Garibaldi 08/19/2021 10:37:11 Vehicle 224402 S 7TH ST Garibaldi 08/19/2021 16:04:11 Animal 22458 MP HIGHWAY 101 Garibaldi 08/19/2021 19:39:17 Traffic Stop 213210 S 3RD ST Garibaldi 08/20/2021 12:02:15 Warrant 217210 S 3RD ST Garibaldi 08/20/2021 12:02:15 Warrant 221504 BIRCH AVE Garibaldi 08/20/2021 12:41:18 CAMI 206210 S 3RD ST Garibaldi 08/20/2021 12:44:57 Harassment 221210 S 3RD ST Garibaldi 08/20/2021 17:01:06 Follow Up 221210 S 3RD ST Garibaldi 08/21/2021 00:05:00 Prowler 21757 MP HIGHWAY 101 Garibaldi 08/21/2021 11:36:04 Traffic Stop 2218000 CEDAR ST Garibaldi 08/21/2021 23:17:40 Welfare check 2178330 CEDAR ST Garibaldi 08/22/2021 01:32:55 Assault 2178330 CEDAR ST Garibaldi 08/22/2021 01:32:55 Assault 2298330 CEDAR ST Garibaldi 08/22/2021 03:59:27 Court Violation 2088330 CEDAR ST Garibaldi 08/22/2021 03:59:27 Court Violation 2148330 CEDAR ST Garibaldi 08/22/2021 03:59:27 Court Violation 218901 ACACIA AVE Garibaldi 08/22/2021 18:52:45 Animal 217513 GARIBALDI AVE Garibaldi 08/22/2021 18:54:41 Animal 217S 3RD ST / AMERICAN AVE Garibaldi 08/23/2021 16:42:47 Suspicious 2088330 CEDAR ST Garibaldi 08/23/2021 18:06:11 Civil Service 2171109 ACACIA AVE Garibaldi 08/24/2021 09:23:00 CAMI 219

Garibaldi 08/24/2021 10:10:35 Trespass 20827300 ELK TRAIL DR Garibaldi 08/24/2021 18:30:33 Disturbance 72627300 ELK TRAIL DR Garibaldi 08/24/2021 18:30:33 Disturbance 2258330 CEDAR ST Garibaldi 08/25/2021 10:03:00 CAMI 2198330 CEDAR ST Garibaldi 08/25/2021 10:04:00 CAMI 219GARIBALDI Garibaldi 08/25/2021 10:04:00 CAMI 219210 S 3RD ST Garibaldi 08/25/2021 11:18:46 Civil 222308 DRIFTWOOD AVE Garibaldi 08/25/2021 13:22:00 CAMI 2193RD ST / GARIBALDI AVE Garibaldi 08/25/2021 18:19:29 Ordinance Violation 225


513 GARIBALDI AVE Garibaldi 08/25/2021 23:50:36 BUSINESS CHECK 22527300 ELK TRAIL DR Garibaldi 08/26/2021 19:56:57 Disturbance 21027300 ELK TRAIL DR Garibaldi 08/26/2021 19:56:57 Disturbance 225513 GARIBALDI AVE Garibaldi 08/27/2021 17:56:45 Follow Up 2178905 GRANT ST Garibaldi 08/28/2021 13:43:15 Assist 214312 GARIBALDI AVE Garibaldi 08/28/2021 16:48:03 Assist 217903 GARIBALDI AVE Garibaldi 08/29/2021 09:29:52 Theft 208705 GARIBALDI AVE Garibaldi 08/29/2021 10:34:46 Court Violation 208210 S 3RD ST Garibaldi 08/29/2021 15:38:07 Civil Service 208ILLINGSWORTH CREEK RD Garibaldi 08/30/2021 09:26:38 Littering 213513 GARIBALDI AVE Garibaldi 08/30/2021 14:09:34 Follow Up 226210 S 3RD ST Garibaldi 08/31/2021 10:54:05 Disturbance 206210 S 3RD ST Garibaldi 08/31/2021 10:54:05 Disturbance 226210 S 3RD ST Garibaldi 08/31/2021 10:54:05 Disturbance 219504 BIRCH AVE Garibaldi 08/31/2021 11:13:04 Court Violation 226504 BIRCH AVE Garibaldi 08/31/2021 12:48:07 Follow Up 22615555 MOSS CREEK RD Garibaldi 08/31/2021 13:41:57 Animal 224107 6TH ST Garibaldi 08/31/2021 14:12:57 Contact 226409 GARIBALDI AVE Garibaldi 08/31/2021 17:12:16 Alarm 223409 GARIBALDI AVE Garibaldi 08/31/2021 17:12:16 Alarm 226: 0


Date: September 20, 2021

To: Garibaldi City Council

From: Juliet Hyams, City Manager

Subject: August city manager’s report

Tasks

● Talked and met with AFSCME union representative Nicole Meck about complaints, jobdescriptions and compensation. She will draft a six-month agreement for Water OperatorKelly West to serve as Interim Public Works Director. Our main goal is to improvecommunications within his department and the city overall. Kelly (et al.) fixed water leaksboth on both his birthday and the following Saturday.

● Worked with the fire department to complete a diesel-emissions-reduction grant applicationto the DEQ. Their notification deadline was postponed. The awards should be announced onDecember 1, with funds available February 15, 2022.

● Sent the fire department training IGA with Bay City to attorney Greg Hathaway. Bay City isstill working with it. My agreement with Mr. Hathaway was for that task only. A secondattorney may be more affordable, but is busy until at least October.

● Drafted a community survey and met with Laurie Wandell and Laura Schmidt to collaborate.

● Drafted a plan for a Q3 newsletter and researched postage.

● With Judy Riggs, attended a meeting about applying for an EPA brownfield grant, throughCol-Pac. Our site is the Merrill Auto Wrecking property at the end of town. However, wenext learned that EPA will not be soliciting applications under the Brownfield Coalition grantprogram. As an alternative, partners in Tillamook County could still pursue aCommunity-wide Assessment Grant. EPA has increased the amount available under thisgrant program and it could operate similarly to the Coalition grant except theCommunity-wide grant would be used for sites within the County or a particular area of theCounty rather than shared regionally.

● Met with Whitey, Laurie and Laura to discuss chamber/business association ideas. Theplanning commission had a similar discussion, which led them to request a liaison from anycommerce organization.

● Per my earlier email, toured the wastewater system with three engineers from CivilWestEngineering and Nick. They gave it high marks.

Administration

● As above, appointed Kelly West Interim Public Works Director


● Verbally contracted with Scott Fregonese as our planner. We meet every Thursday from9 to 10 am to review issues and applications. Written contract to follow.

● Received proposals from two civil engineering firms.● Per Scott Fregonese’s suggestion, I’d like to hire a permit technician. See the attached

job description.● Kelly West and I want to hire a Utility 1 employee for public works.● Lori Longellow has left her position as assistant city manager.● Change management: Let’s discuss this at council.● Performance measures: Also for discussion.

Job Descriptions

I have been reviewing the job descriptions for the four city hall jobs. They do not complementone another very well. I want to revise the ACM job before posting it. In the meantime, SueBuchholz can handle payroll and accounting. I think Laura Schmidt’s also needs revising, butnot yet. For now, I could use her help while I manage our sizable HR challenges. I propose thefollowing tasks for Laura:

● Apply for Associate level main street status and manage that process. She, LaurieWandell and I will attend a virtual training on October 6-8. Others can participate too. Ican help you log on. See the attached schedule.

● Create and maintain a spreadsheet of all the grants we have and are pursuing. Thatincludes ARPA administration.

● Overhaul the website.● Establish a public art or Art in Windows program, per the below from Visit Tillamook

Coast.

● Work with the new owners of the Old Mill RV park to enhance the property, add yurts,etc.

● Research grants, design and the market for upgrading the event space at city hall. Howcould the adjacent parking augment it? Park? Farmers market?

● Help me with change management and performance measures.● Support the HR process for hiring a Utility 1, permit technician and assistant city

manager.


● Help me with newsletters.

Purchases

● N/A

Ongoing Meetings and Projects

Comprehensive Plan Update

● The planning commission will hold a work session to define the scope for their compplan update. Lisa Phipps’ direction is to consider the following:1. What is out of line with state goals, statutes and rules?2. What is obsolete? And what is missing? For example, a full complement of housing

considerations diversity, equity and inclusion considerations, global warming impactsor accommodations.

3. What’s our community engagement strategy?

Planner John Morgan added the following questions for us to consider:1. What would you like to see in Garibaldi in ten years, in terms of diverse community

interaction and economic drivers?2. Would you be willing to discuss this further with the city manager?

I added a question along these lines to the community survey.

● Blake Paulson has applied to join the CAC.

Highway 101 Redesign

The intergovernmental agreement is still being revised. We met to discuss transit stops. Theyperformed borings on September 13-14th. ODOT had three hurdles to starting the project:

1. They wonder if they could close the volunteer fire department parking lot to 101, toaccommodate a transit stop. ODOT would redesign the lot to make it more efficient.Fire requested some renderings, which we are waiting for.

2. They asked if they could eliminate the driveways from 101 into the parking lot at Third,to provide a length of sidewalk. Kelly West and I approved that change.

3. Other design changes will be up to council. ODOT would like to have a work sessionbefore our regular meeting on September 20. This would not eliminate the technicaladvisory committee, but rather give it a head start.


Oregon Main Street Program

I would like Laura Schmidt to apply for an Associate level track and manage that relationship,including grant applications.

Build Back Better Regional Challenge Grant

I met with the OCSR and Port to discuss forming a regional coalition to apply for this grant ofbetween $200000 and $500000. We need to identify between three and eight projects. TheSalmonberry Trail Intergovernmental Agenda (STIA) could not attend, so we will reconvene onSeptember 24. The phase 1 concept proposal is due October 19. Col-Pac has offered to help usand we will need a letter of support from them for the concept proposal. See the attachedevaluation criteria. We may need to add tourism to be competitive.

We need to designate a lead institution/applicant. Final awards will be in September of 2022

My idea is to use the money to underground utilities during the highway redesign. Senator BetsyJohnson asked me to meet with her and Representative Suzanne Weber to discuss options forfunding that. I’m trying to determine a cost.

https://eda.gov/arpa/build-back-better/

Regional Representation

Tillamook Coast Visitors Association

No meeting since my last report. However, I did write to Nan Devlin for suggestions abouttourism programming in Garibaldi. One can find many good ideas in this document:https://tillamookcoast.com/wp-content/uploads/2016/03/Tillamook-County-Tourism-2025-Plan-Sept-2014-1.pdf?x66423

Columbia-Pacific Economic Development District

I attended meetings of Col-Pac and the NW Area on Transportation on September 9. SenatorBetsy Johnson would like to meet with Representative Suzanne Weber and me about highway101 funding.

Upcoming Meetings

Auditor

Will speak to the auditor September 17 about our audits, budget and accounting.


https://eda.gov/arpa/build-back-better/

https://tillamookcoast.com/wp-content/uploads/2016/03/Tillamook-County-Tourism-2025-Plan-Sept-2014-1.pdf?x66423

https://tillamookcoast.com/wp-content/uploads/2016/03/Tillamook-County-Tourism-2025-Plan-Sept-2014-1.pdf?x66423

August 23, 2021 PLANNING COMMISSION MEETING MINUTES – Page 1 of 3


REGULAR PLANNING COMMISSION MEETING MINUTES Monday, August 23, 2021 – 6:30 p.m. to 7:30 p.m. ZOOM MEETING


II. CALL TO ORDER

Chair Nathan Findling called the Planning Commission Meeting to order at 6:45p.m. Present were Commissioners Nathan Findling, Judith Parker (Zoom), RoyHamilton and Roger Cooper (Zoom), as well as City Manager Juliet Hyams. JamesBuker was excused. Guests included Carolee North, Laurie Wandell and DavidLaine.

III. PUBLIC HEARING: NONE

IV. CONSENT CALENDAR:

A. Approval of Minutes: July 26, 2021

Correction to page 1: City manager was not told to discuss training with John Morgan.

The commission moved to table the minutes to the next meeting.

V. PUBLIC COMMENT

None.

VI. PRESENTATIONS: NONE

VII. OLD BUSINESS:

1. CAC Updatea. Update from LOC regarding eligibility

Findling learned from the LOC that an employee can serve on the CAC, unless an area of discussion conflicts with their work. The city manager should double check with the city attorney. The first step – per Lisa Phipps – is to define the scope: What is out of line with state goals, statutes and rules? What is obsolete? And what is missing? For example, a full complement of housing considerations diversity, equity and




inclusion considerations, global warming impacts or accommodations. We also need to come up with the community engagement strategy. Then we need a motion from council and will be better prepared to recruit for the CAC.

The Commission decided to hold a work session at its September 7 meeting to discuss the comp plan update scope.

2. Comprehensive Plan / CAC Training Options - Phipps, DLCD

3. Agenda Format

Findling moved to attach the Commission’s eight areas of responsibility tothe back of each agenda. Second Hamilton. Motion passed unanimously.

VIII. NEW BUSINESS:

1. Smokestack Signagea. Discussion on Garibaldi Oregon Memories Facebook Groupb. Historical signagec. Owner involvement

The new owners of the Old Mill will likely be approaching the Commission about various issues, so we can see if their plans pertain to these ideas.

Findling moved to table discussion of the smokestack. Second Parker. Motion passed unanimously.

2. Garibaldi Business & Property Owners Association update

Commissioner Cooper reported that the real estate business is very busy;when it slows down, they will have more time to consider this idea.

Discussion of relationship to the idea of a chamber of commerce and thecounty chamber. We need to avoid redundancy and conflict.

3. Tourism Commission Optionsa. Liaisonb. As a subcommittee of the PC

Discussion of the Commission’s role in tourism as well as the disbanded Tourism Commission. It all ties to council’s goals for tourism, which is




intended to be discussed in a work session.

Findling moved to ask city council to have any tourism organization to nominate a liaison to the Planning Commission. Second Hamilton. Motion passed unanimously.

Findling moved to not ask the city council to put the Tourism Commission under the Planning Commission. Second Cooper. Motion passed unanimously.

IX. COMMISSIONER REPORTS

Commissioner Parker will attend the September meeting in person. Commended the chair for his analysis of the Commission’s role in tourism.

Commissioners Cooper and Hamilton concurred with Parker in commended Findling; also that the Commission doesn’t have time to tackle tourism now.

Chair Findling wanted to bring the stability of the Commission to the tourism/economic development question, particularly while we’re still struggling with COVID.

The website needs updating.

X. ADJOURNMENT

Chair Findling tabled the balance of the agenda and adjourned the meeting at 8:07p.m.

Nathan Findling Planning Commission Chair

ATTEST:

Juliet Hyams, City Manager


September 7, 2021 PLANNING COMMISSION MEETING MINUTES – Page 1 of 2

City Hall, PO Box 708, Garibaldi, OR 97118Office: (503) 322-3327 | Fax: (503) 322-3737

REGULAR PLANNING COMMISSION MEETING MINUTES

Tuesday, September 7, 2021 – 6:30 p.m. to 7:30 p.m.

Zoom and in-person meeting


II. CALL TO ORDER

Vice Chair Roy Hamilton called the Planning Commission meeting to order at6:30 p.m. Present were Commissioners Judith Parker (Zoom), James Buker(Zoom) Roger Cooper, as well as City Manager Juliet Hyams. Guests includedCarolee North, Laurie Wandell, David Laine and Linda Shattuck. Chair NathanFindling was excused.

III. PUBLIC HEARING: NONE

IV. CONSENT CALENDAR:A. Approval of Minutes: July 26, 2021 & August 23, 2021

Cooper moved to approve the minutes. Second Buker. Motion passed 3-1.

V. PUBLIC COMMENT

VI. PRESENTATIONS: NONE

VII. OLD BUSINESS:

1. Comp plan update: CAC formation and scheduling of work sessionThe city manager will get updates from both Lisa Phipps and John Morgan. She willmake no commitments to a consultant until the planning commission indicates that.

She learned from an attorney that a city employee can be appointed to the comp planupdate citizens advisory committee.

She will ask Chair Findling if he prefers September 27 or October 11.

Hamilton moved to schedule a comp plan work session for either September 27 orOctober 11, depending on Chair Findling’s availability. Second Buker. Motionpassed unanimously.

2. Park & Trail Signagea. The county is ready to work on Wayfinding signage.b. The Old Mill was bought for $8M by a company from Utah called RoamTillamook.


September 7, 2021 PLANNING COMMISSION MEETING MINUTES – Page 2 of 2

City Hall, PO Box 708, Garibaldi, OR 97118Office: (503) 322-3327 | Fax: (503) 322-3737

3. Planner Updatea. The city manager has contracted with Planner Scott Fregonese. He comes in

every Thursday at nine to review issues and applications. He stronglyrecommends hiring a land use technician who can answer frequently-askedquestions. He will attend our next meeting and prepare a staff report for aconditional use application.

4. Trost Subdivision per 2.20.110 Subdivisions and Public Improvementsa. Scott Fregonese says lot size does not come into play until a land use applicationis submitted.

4. 18-month goals

Website updates per 2.2020.090 C, D, and Ea. Suggestion to add a question about websites to the evolving community survey.b. The Oregon Main St. Associate Level application costs nothing.c. Per 2.20.090 Powers & Duties

Per Finn, they are attached to the agenda and those in the future.

5. ODOT highway project outreachODOT wants to have a work session with council on September 20.

VIII. NEW BUSINESS:

1. Build Back Better Regional Challenge Grant

The OCSR and Port want to collaborate on this grant with us and the Salmonberry Trail Intergovernmental Agency (STIA). The group will plan a meeting when the STIA can participate. Garibaldi is suggesting that one of up to eight projects would be to underground utilities during the highway redesign.

IX. COMMISSIONER REPORTS

X. ADJOURNMENT

Nathan Findling Planning Commission Chair

ATTEST:

Juliet Hyams, City Manager


garibaldi regular council meeting agenda monday, …

Documents