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SHARON L. CONTRERAS, PH.D. | SUPERINTENDENT GCS OneCard April 26, 2018

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  • S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T

    GCS OneCard

    Apr i l 26 , 2018

  • MissionGuilford county students will graduate as responsible

    citizens prepared to succeed in higher education,

    or in the career of their choice.*

    *This mission was adopted by the Guilford County Board of Education on December 12, 2000.

    VisionACHIEVING EDUCATIONAL EXCELLENCE

    2

  • GCS Board Goal VI

    3

    Goal VI: By 2022, increase organizational efficiency and effectiveness to better support student learning.

  • 4

    GCS OneCard Rationale

    Student SafetyStudent Access

    and Convenience

    Single ID for multiple uses

    Extra Value Options

    All data follows the student

    IDs move with student from

    school to school

  • 5

    About Access411

    In schools since 1996 with over 100 years of school district experience in leadership team

    Large districts use CAASS on a daily basis including New York City (since 2001), Washington D.C. (since 1999), Baltimore City (since 2008), and Pittsburgh (since 2013)

    Supporting more than 1000 schools everyday with over 600,000 students using CAASS ID cards

  • 6

    Click to add text

    About Access411

    OneCard experience

    • Washington D.C. Public (Year 8)

    • Baltimore City Public Schools (Year 3)

    • Pittsburgh Public Schools (Year 1)

    Access411 District Rollouts

    • Baltimore 167 - Visitor stations (Year 4)

    • Washington DC - 133 School discipline rollout

  • 7

    Student ID

    Standardized ID card design

    (district designed)

    Offsite central ID printing,

    distributed by schools

    Uses barcoded technology, but

    can be upgraded to RFID in the

    future

    Integrated with School and Bus

    systems

  • 8

    Student ID Process

    ID Process:

    • ID card printed centrally and distributed to schools

    • Schools assign photos and request prints

  • 9

    School Building Attendance

    Uses student ID cards to track entrance and use in school buildings

    Optional Features include:

    • Desktop and mobile real time access to data management and reports

    • Parent and Guardian notification by email and text messaging

  • 10

    School Building Attendance

    • School Process– Cards can be scanned at entrance, offices, library, cafeteria, and

    others– System alerts, notifications, triggers, reporting, and data analysis

  • 11

    Student safety

    Students scan card entering school/classroom, getting

    onto and off bus

    Bus GPS (global positioning system)

    Access and convenience

    Card for checking out school library books

    Card used for purchasing school lunch

    Additional Benefits

    Students may use the GCS OneCard to check out public

    library books (exploring partnership opportunities

    with public libraries)

    Verification for GCS students (i.e. place of business

    discounts, transit, etc.)

    GCS OneCard

  • 12

    Project Scope Year 1

    Student ID:

    School Building Attendance:

    • For all GCS Students: 73,000

    • High Point Addressed Schools: 7

  • 13 High Point Schools

    Southwest HS

    Andrews HS

    High Point Central

    Penn-Griffin

    Allen Jay Prep

    Welborn

    Ferndale

  • 14

    Deliverables:

    • Student ID: All GCS Students 73,000 students

    • School Attendance:High Point Pilot 7 schools

    Project Cost Year 1 Pilot: $131,775

    Projected Cost GCS OneCard Year 1

  • 15

    Cost Breakdown, Year 1

    Total cost $131,775 (From fund balance appropriated)

    Hardware

    $47,430

    Software

    $31,185

    Training/Support

    $30,000

    ID Card Printing (73,000 Students)

    $23,000

  • 16

    Reoccurring Cost, Year 2 (same schools)

    Total cost $79,015

    Hardware

    $3,230

    Software

    $28,785

    Training/Support

    $24,000

    ID Card Printing (73,000

    Students)

    $23,000

  • 17 Projected Annual Recurring for Pilot

    Deliverables:

    • Student ID : All GCS Students 73,000

    • School Attendance (HP)

    • Hardware Maintenance

    • Software Maintenance

    • Breakage/Loss

    Projected Recurring yearly cost: $79,015 (same schools)

  • 18

    High Point Deployment Plan

    School Attendance

    Data collaboration and

    server setup

    Equipment staging and installations

    Training

    Students/staff begin use

  • 19

    Future Rollouts

    Expand school attendance to

    all schools

    Classroom attendance

    data integration

    Sporting event entry control

    Building Access

    Network AccessDigital lockers for textbooks

  • 20

    GCS OneCard – Community Model

  • 21