S H A R O N L . C O N T R E R A S , P H . D . | S U P E R I N T E N D E N T

GCS OneCard

Apr i l 26 , 2018

MissionGuilford county students will graduate as responsible

citizens prepared to succeed in higher education,

or in the career of their choice.*

*This mission was adopted by the Guilford County Board of Education on December 12, 2000.

VisionACHIEVING EDUCATIONAL EXCELLENCE

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GCS Board Goal VI

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Goal VI: By 2022, increase organizational efficiency and effectiveness to better support student learning.

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GCS OneCard Rationale

Student SafetyStudent Access

and Convenience

Single ID for multiple uses

Extra Value Options

All data follows the student

IDs move with student from

school to school

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About Access411

In schools since 1996 with over 100 years of school district experience in leadership team

Large districts use CAASS on a daily basis including New York City (since 2001), Washington D.C. (since 1999), Baltimore City (since 2008), and Pittsburgh (since 2013)

Supporting more than 1000 schools everyday with over 600,000 students using CAASS ID cards

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Click to add text

About Access411

OneCard experience

• Washington D.C. Public (Year 8)

• Baltimore City Public Schools (Year 3)

• Pittsburgh Public Schools (Year 1)

Access411 District Rollouts

• Baltimore 167 - Visitor stations (Year 4)

• Washington DC - 133 School discipline rollout

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Student ID

Standardized ID card design

(district designed)

Offsite central ID printing,

distributed by schools

Uses barcoded technology, but

can be upgraded to RFID in the

future

Integrated with School and Bus

systems

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Student ID Process

ID Process:

• ID card printed centrally and distributed to schools

• Schools assign photos and request prints

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School Building Attendance

Uses student ID cards to track entrance and use in school buildings

Optional Features include:

• Desktop and mobile real time access to data management and reports

• Parent and Guardian notification by email and text messaging

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School Building Attendance

• School Process– Cards can be scanned at entrance, offices, library, cafeteria, and

others– System alerts, notifications, triggers, reporting, and data analysis

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Student safety

Students scan card entering school/classroom, getting

onto and off bus

Bus GPS (global positioning system)

Access and convenience

Card for checking out school library books

Card used for purchasing school lunch

Additional Benefits

Students may use the GCS OneCard to check out public

library books (exploring partnership opportunities

with public libraries)

Verification for GCS students (i.e. place of business

discounts, transit, etc.)

GCS OneCard

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Project Scope Year 1

Student ID:

School Building Attendance:

• For all GCS Students: 73,000

• High Point Addressed Schools: 7

13 High Point Schools

Southwest HS

Andrews HS

High Point Central

Penn-Griffin

Allen Jay Prep

Welborn

Ferndale

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Deliverables:

• Student ID: All GCS Students 73,000 students

• School Attendance:High Point Pilot 7 schools

Project Cost Year 1 Pilot: $131,775

Projected Cost GCS OneCard Year 1

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Cost Breakdown, Year 1

Total cost $131,775 (From fund balance appropriated)

Hardware

$47,430

Software

$31,185

Training/Support

$30,000

ID Card Printing (73,000 Students)

$23,000

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Reoccurring Cost, Year 2 (same schools)

Total cost $79,015

Hardware

$3,230

Software

$28,785

Training/Support

$24,000

ID Card Printing (73,000

Students)

$23,000

17 Projected Annual Recurring for Pilot

Deliverables:

• Student ID : All GCS Students 73,000

• School Attendance (HP)

• Hardware Maintenance

• Software Maintenance

• Breakage/Loss

Projected Recurring yearly cost: $79,015 (same schools)

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High Point Deployment Plan

School Attendance

Data collaboration and

server setup

Equipment staging and installations

Training

Students/staff begin use

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Future Rollouts

Expand school attendance to

all schools

Classroom attendance

data integration

Sporting event entry control

Building Access

Network AccessDigital lockers for textbooks

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GCS OneCard – Community Model

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