gdec grant scholarship - gahighwaysafety.org · 2018-01-10 · gdec grant scholarship provider...
TRANSCRIPT
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GDEC Grant Scholarship Provider Handbook
![Page 2: GDEC Grant Scholarship - GAHIGHWAYSAFETY.ORG · 2018-01-10 · GDEC Grant Scholarship Provider Handbook. 2 | P a g e ... Once you login, ... The uploaded document should be the OCRA](https://reader034.vdocuments.net/reader034/viewer/2022042112/5e8dd8398c9057456f7217af/html5/thumbnails/2.jpg)
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Table of Contents Site ................................................................................................................................................................3
Login Screen ..................................................................................................................................................3
Introduction to Provider Site and Provider Roles .........................................................................................4
GDEC Provider Site ....................................................................................................................................4
Role: Enroll Student ..................................................................................................................................4
Role: Submit Invoice .................................................................................................................................5
Role: Enroll Student and Submit Invoice ..................................................................................................5
Enroll Student ...............................................................................................................................................6
Submit Invoice ........................................................................................................................................... 11
Invoices Report .......................................................................................................................................... 20
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Site
Navigate to the provider site by clicking the link below:
https://georgiadrivers.ga.gov/
Login Screen
You will see the screen below:
Enter the username and password you received in the email sent by Georgia
Driver’s Education Commission.
Note: Please make note of this username and password for the future.
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Introduction to Provider Site and Provider Roles
Once you login, you will see a screen as shown below.
GDEC Provider Site
The GDEC Provider Site has the following 2 actions and 1 report:
1) Enroll Student
2) Submit Invoice
3) Invoices Report
Each Provider Contact has a specific role assigned to him/her. The roles are as
follows:
1) Enroll Student
2) Submit Invoice
3) Enroll Student and Submit Invoice
Role: Enroll Student
A provider contact with the role “Enroll Student” can view the following tab when
he/she navigates to the GDEC Provider Site:
The provider contacts with the role “Enroll Student” can only enroll the students
to the training class. They won’t be able to submit invoices or view the invoices
report.
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Role: Submit Invoice
A provider contact with the role “Submit Invoice” can view the following tabs when
he/she navigates to the GDEC Provider Site:
The provider contacts with the role “Submit Invoice” can submit invoices for the
students who have completed or partially completed the training class. They can
also view the invoices report submitted by them. They won’t be able to enroll the
students to the training class.
Role: Enroll Student and Submit Invoice
A provider contact with the role “Enroll Student and Submit Invoice” can view the
following tabs when he/she navigates to the GDEC Provider Site
The provider contacts with the role “Enroll Student and Submit Invoice” can enroll
the students to the training classes as well as submit the invoices for the students
who have completed or partially completed the training class. They can also view
the invoices report submitted by them.
After your login, you will see the screen with the tabs as per your role.
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Enroll Student This action allows the provider to enroll students using the redemption code
provided by student.
a) Click the Continue button.
b) Enter the redemption code provided by the student and click Search.
[Note: You can enter only one redemption code at a time and search].
Note: If you enter the redemption code of the student who has already been
enrolled with you, an error message will be displayed as shown below:
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Note: If you enter the redemption code of the student who has already been
enrolled with another provider an error message will be displayed as shown
below:
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c) Once you click search, you can see the student details. Select the Location
of student’s choice from the dropdown.
d) It is the provider’s responsibility to verify that the student’s driver’s permit
number, date of birth and name match the information shown on the screen.
Click the Checkbox to certify that you have verified this information.
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e) Cancel Enroll Student process
You can cancel the process by clicking the cancel button. By doing so, the
values you have entered in the screen are not saved and the process gets
cancelled.
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f) Click the Enroll Student to Class button.
g) You will see the confirmation screen as shown below. Click the Close
button.
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Submit Invoice This action allows the provider to submit invoice for students who have completed
or partially completed the training course.
a) Click the Create New Invoice button
b) Enter an Invoice Number of length less than or equal to 16 characters for
your records
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Note: If you enter an invoice number of length greater than 16, an error
message will be displayed.
Note: If you enter the invoice number which you have already used, an
error message will be displayed.
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c) Select the Location from the dropdown. If you want to select students
from one location, select that location. If you want to select students from
multiple locations, select All.
You may sort the student list by “Student Name”, “Enrolled Date”, or
“Location Code” by clicking on the grid heading
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d) Now select the students whose invoices need to submitted and click the
Add to Invoice button.
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e) In case, if you want to remove the student added to the invoice and select
other student, select the student from the Students Added to Invoice grid
and click the Remove button.
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f) Now click Enter Training Details button
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g) Enter the training details for the student and upload the training details
document
The uploaded document should be the OCRA certificate for 30/6
completers or the student log for partial completions.
Partial completions should also include the number of class room hours
completed and the number of driving hours completed.
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h) Clicking the checkbox to affirm allows you submit invoice.
i) Cancel “Submit Invoice” Process:
You can cancel the Submit Invoice process by clicking the cancel button in any
one of the screens shown below:
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j) Click Submit Invoice button to submit
You can also click on the “Back” button to go back to the previous page and
make any modifications.
k) Once you submit invoice you will see the following confirmation screen.
Click the Close button to complete the process.
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Invoices Report
This Report shows the invoices details submitted by the provider.
a) Click an invoice number in the Provider Invoices grid.
b) The invoice details of that invoice will be displayed below.
Note: Any student that is not approved in an invoice, will be available for selection
from the student list for resubmission in a future invoice.