general assembly - ndus blogs€¦ · state legislative affairs committee agenda .....37 general...

BISMARCK STATE COLLEGE

JANUARY 18 & 19, 2019

VERSION 2

General Assembly

“THE VOICE OF THE STUDENTS”

2

Table of Contents

WELCOME TO THE GENERAL ASSEMBLY ..........................................................................3

GENERAL ASSEMBLY AGENDA – FRIDAY ..........................................................................5

HEAD DELEGATE MEETING AGENDA .................................................................................8

WELCOMING COMMITTEE AGENDA .................................................................................10

INTERNAL AFFAIRS COMMITTEE AGENDA ...................................................................14

STUDENT AFFAIRS COMMITTEE AGENDA.....................................................................24

STATE LEGISLATIVE AFFAIRS COMMITTEE AGENDA ...............................................37

GENERAL ASSEMBLY AGENDA – SATURDAY ................................................................41

3

January 8, 2019

Hello and welcome to the North Dakota Student Association!

Between the dawn of a new year, the enactment of NDSA’s 2019-

2023 Strategic Plan, and the start of a legislative session, it is

certainly an excellent time to meet at Bismarck State College. Hello

everyone, my name is Jared Melville, and I serve as President of the

General Assembly.

The student voice must be the most influential voice in the

formation of higher education policy, but that will never happen if

we fail to appropriately exercise our voice. This means students

must be deliberate. Students must think intelligently about the

problems of today and tomorrow. Students must be vocal.

NDSA is the perfect forum for connecting diverse student leaders from across our majestic state.

Experienced student leaders will enjoy a platform for guiding the organization’s advocacy efforts as

the legislative session moves into full swing. Newer students will appreciate the opportunity to be

directly involved with addressing some of the most important and complicated student affairs

questions of the day, including the looming higher education bubble – destined to burst – and

student data privacy and security. All students will enjoy a space for encountering new ideas and

building new friendships that will last a lifetime.

One of the new features to our monthly meetings is the addition of a “Welcoming Committee” for

brand new members, which will be co-chaired by Chief Administrator Herring and Council Chief

Fleck. Students who have never attended a NDSA meeting before will take part in this 30-minute

onboarding meeting for a rapid orientation to the organization and the North Dakota University

System. Afterwards, new students will jump into one of our three standing committees – IAC, SAC,

or SLAC – ready to engage in the conversations that will influence the lives of our state’s students.

I hope you are ready and excited to return to NDSA this month. Every committee is filled with

important topics, ready to provide students with a meaningful experience.

I look forward to seeing all of you at January’s General Assembly!

In service,

Jared M. Melville

President of the General Assembly

4

January 8, 2019

Hello everyone and welcome to Bismarck State College!

The BSC delegates and I are honored to be hosting this

month’s NDSA on our campus. There is no better way to

start off the year than in Bismarck, our state capital! At this

NDSA, we are most excited about the opportunity to educate

new coming delegates and to begin the 2019-2023 Strategic

Plan.

As BSC Senators, we strive to create an equal opportunity for

all students to enjoy the college experience and all that BSC

has to offer. We also strive to represent the BSC student

body in every decision that we make.

We would like to again welcome you all to BSC, and we hope that you enjoy what our campus has to

offer. If you have any questions, please do not hesitate to contact me. I am happy to help!

Sincerely,

Mercedez Fraction

Head Delegate

Bismarck State College

5

General Assembly

Agenda & Meeting Materials

(Friday)

Chaired by Jared Melville, President

Gallup Themes: Achiever, Analytical, Input, Learner, Competition

General Assembly

Agenda

Friday, January 18, 2019

6

4:45 PM I. Dinner Served

5:00 II. Welcome Address

5:05 III. Guest Speaker: Dr. Larry Skogen, President of Bismarck State

College

Page 7

5:30 IV. Presentation: William Fleck, NDSA Council Chief, Mental Wellness

5:35 V. Preview of Committees

VI. Announcements

5:45

VII. Dismissal to Committees

Head Delegates: Meet with Council Chief Fleck.

New members: Meet in the Welcoming Committee.

All others: Meet in IAC, SAC, or SLAC.

General Assembly

Biography

7

Dr. Larry C. Skogen became president of Bismarck State College on March 1, 2007. The State

Board of Higher Education selected him for the position in October 2006 after a national

search. He is the college’s sixth CEO.

He was appointed to serve as Acting Chancellor of the North Dakota University System in June

2013 and served as Interim Chancellor of the NDUS from November 1, 2013 until June 30,

2015, when he returned to BSC.

Retired from a career in the U.S. Air Force, Dr. Skogen has been involved in education as a

high school teacher and as a college faculty member in a variety of military and civilian

institutions, including the United States Air Force Academy and, most recently, as an

academic dean at a New Mexico institution. During 2004 he also served as an educational

consultant to the United Arab Emirates.

A native of Hettinger, N.D., Dr. Skogen holds degrees from Dickinson State University (B.S. in

secondary education), University of Central Missouri, Warrensburg (M.A. in history), and

Arizona State University, Tempe (Ph.D. in history).

Dr. Skogen is author of Indian Depredation Claims, 1796-1920, published by the University of

Oklahoma Press in 1996. He has also published articles and reviews in refereed historical

journals.

8

Head Delegate Meeting


Chaired by William Fleck, Council Chief

Gallup Themes: Harmony, Positivity, Empathy, Includer, Restorative

Head Delegates

Agenda


9

I. Call to Order

II. Update Contact Information

III. Discuss Sharing Ideas and Working on Them Together as Head Delegates

IV. Explain Items to Discuss during Reports

V. Test Skype

VI. Discuss the Role of Head Delegates in Briefing NDSA Members

VII. Dismiss to Committees

10

Welcoming Committee


Co-Chaired by Sovi Herring, Chief Administrator

Gallup Themes: Achiever, Strategic, Learner, Input, Belief

Co-Chaired by William Fleck, Council Chief

Gallup Themes: Harmony, Positivity, Empathy, Includer, Restorative

Welcoming Committee

Agenda


11

I. Call to Order

II. Roll Call

III. Explanation of Meeting Procedure and Meeting Sign-In

IV. Video and Troubleshooting: How to Access the NDSA Office Video Link

365 SharePoint

V. Additions to and Approval of the Agenda

VI. Officer Reports:

A. Chief Administrator, Sovi Herring

B. Council Chief, William Fleck

VII. Order of Business:

A. Review “Intro to NDSA” and “Terminology Guide” Documents Page 12

B. Review the Purpose of Each NDSA Committee

C. Introduction to Parliamentary Procedure Page 45

VIII. Announcements and Comments

IX. Release to Other Committees

https://www.youtube.com/watch?v=Qu5nm569qHA

Welcoming Committee

Introduction to NDSA

12

The North Dakota Student Association (NDSA) was

established to give students a voice in the North Dakota

University System (NDUS), which oversees all 11 public in

stitutions of higher education in North Dakota. NDSA works

to empower students, support collaboration between the

student bodies on each campus, and provide a student

perspective on higher education policy.

Each month during the academic year, NDSA holds a General

Assembly meeting at one of its member institutions

to engage students in higher education policy, propose

solutions to different issues affecting students, and approve

resolutions to influence government and university affairs in

our state. All NDUS students pay NDSA a small fee each semester ($0.48), which supports the

organization and gives all students the right to attend meetings.

WAYS TO GET INVOLVED

Students attending General Assembly

meetings will take part in one of three

committees, listed along the right.

Each spring, the General Assembly

elects a new Executive Team to handle

the day-to-day operations of the

organization. The Executive Team

consists of the following members:

President, Vice President of Finance and Operations, Vice President of Communication, Vice President

of Governmental Affairs, Chief Administrator (appointed by the President), and Council Chief (who

oversees Head Delegates and student representation on NDUS Councils).

Elections will occur during April’s General Assembly meeting. Any student may run for elected office.

Candidates will need to complete a candidate form, which will be made available in March on the

website (https://ndsa.ndus.edu/) and NDSA’s Office 365 SharePoint. To learn more about the positions,

consult the NDSA Bylaws and email the current holder of the office of interest.

Additionally, Students can apply to serve as Directors, which are officers appointed by the President

and Vice Presidents. These vary each year based on the needs of the organization. These positions will

be announced during the General Assembly meetings. The Chief Administrator and Parliamentarian are

positions delegates can apply for. All appointments must be confirmed by the General Assembly.

Students can also serve as the student representative on one of the NDUS Councils, which consist of

individuals in the NDUS from across the state (i.e., Multicultural Program Directors, NDUS Vice

Presidents, professors, etc.). Council representatives only need to attend meetings by telephone once a

month, and most councils only meet two or three times a year. It’s a great way to learn more about the

NDUS and higher education policy and it is a great resume builder. To see if any councils are open to

serve on, or if you have any other questions, contact the Council Chief.

Finally, delegates can serve on NDSA’s different task forces, which deal with a specific set of issues.

Talk to the chair of the task force you are interested in for more information and to join. Reports on

each task force will be given during meetings. Task forces vary by year based on organizational need.

NDUS INSTITUTIONS

Bismarck State College

Dakota College at Bottineau

Dickinson State University

Lake Region State College

Mayville State University

Minot State University

North Dakota State College of Science

North Dakota State University

University of North Dakota

Valley City State University

Williston State College

NDSA COMMITTEES

Student Affairs

Committee (SAC)

Identifies student concerns and needs

and proposes solutions to those issues.

State Legislative

Affairs

Committee (SLAC)

Discusses NDSA’s legislative strategy

and ongoing policy discussions within

the state government.

Internal Affairs

Committee (IAC)

Discusses NDSA’s finances, strategic

plan, and policies.

https://ndsa.ndus.edu/

Welcoming Committee

Terminology Guide

Last Updated Monday, December 24, 2018

13

North Dakota University System (NDUS): The

NDUS consists of all 11 public colleges and

universities in North Dakota. It is governed by the

State Board of Higher Education (SBHE). The NDUS

Chancellor and their staff, known as the NDUS

Office or System Office, support and help

implement the SBHE’s mission and goals. The

NDUS Office manages the NDUS Councils, Core

Technology Services, Campus Councils,

Consortium for Substance Abuse and Prevention,

and the NDUS Foundation.

State Board of Higher Education (SBHE): The

SBHE governs all 11 public college and universities

in North Dakota. It’s made up of seven citizen

members appointed to four-year terms by the

governor and one student member appointed for

a one-year term. There are two non-voting

members, which includes a representative from

the Council of College Faculties and NDUS Staff

Senate, both of which are Campus Councils. Some

of the duties of the board include appointing

university presidents and setting standard polices

for all institutions relating to academic and

student affairs, financial affairs, and much more.

Core Technology Services (CTS): CTS is led by

the NDUS Chief Information Officer and provides

information management and technology services

to NDUS students, faculty, staff, and state

residents. Some of their projects include making

sure all students have a .ndus email address,

upgrading campus solutions – which includes

room scheduling, parking, and financial aid – and

having all institutions use Blackboard as their

learning management system.

Student Government Association (SGA): Student

Government at your respective institution.

Open Educational Resources (OERs): Materials

and resources that anyone can use, improve,

modify, and redistribute under an open licensed

text. A common example is “open textbooks.”

Funding Formula: A distribution formula created

in 2013 that is used by state legislators to allocate

funding to NDUS institutions in a fair and

transparent manner. The formula awards money

to campuses based on the number of credit hours

their students complete in a biennium.

Legislative Session: The North Dakota State

Legislature meets for 80 legislative days once

every two years (a biennium). Unlike many

other states, it is a “citizen legislature,” which

means many of the legislators hold other jobs

as well.

Office 365 SharePoint: Holds all the files for

NDSA, including committee documents and

meeting agendas. Any student in the North

Dakota University System can join it.

Resolution: A public statement regarding NDSA’s

position on a particular policy or issue.

Strategic Plan: Document providing the general

strategy for an organization over a set period of

time. NDSA’s 2019-2023 Strategic Plan was

approved in November 2018 and lays out a

blueprint for how the organization should

function for the next four years.

Challenge Fund Grant: Created in 2013 to

stimulate philanthropic donations to institutions

under the authority of the SBHE to directly fund

scholarships, educational infrastructure, endowed

chairs, and technology on campuses. Challenge

Funds encourage institutional foundations to seek

financial contributions through a two-for-one

match program, so that a donor’s $2 contribution

is matched by a $1 contribution from the state.

Multi-Factor Authentication (MFA): Second layer

of security to NDUS account logins that requires a

physical device or alternate phone number to log

in, as well as a password. This technology

prevents hackers from accessing NDUS accounts.

Capital Project: Projects such as new buildings,

renovations, and other public improvements

funded by various means. Capital project

proposals often need to be approved by the SBHE.

Legacy Fund: North Dakotans in 2010 voted to

establish the North Dakota Legacy Fund to

preserve some of the state’s economic prosperity

for the future. Since then, the Fund has collected

30% of oil and gas tax revenues, which equates to

$5.5 billion in 2018. The state constitution

prevented lawmakers from spending the fund’s

principal and earnings until after June 30, 2017.

14

Internal Affairs

Committee


Chaired by Casey Orvedal, Vice President of Finance and Operations

Gallup Themes: Context, Input, Learner, Analytical, Intellection

Internal Affairs Committee

Agenda


15

I. Committee Activity

II. Call to Order

III. Roll Call

IV. Explanation of Meeting Procedure and Meeting Sign-In

V. Video: How to Access the NDSA Office 365 SharePoint Video Link

VI. Additions to and Approval of the Agenda

VII. Officer Reports:

A. Parliamentarian, Mariah Young

B. Director of Operations, Dawson Dutchak

C. Vice President of Finance and Operations, Casey Orvedal

VIII. Order of Business:

A. Consider Approval of Vouchers

B. Discuss the Usage of Receipts Versus Mileage for Reimbursement

Last year, NDSA made the decision to reimburse trips with gas receipts instead of mileage;

however, this was never added to the Bylaws. Since the decision, a few implications have

arisen, which invites further discussion.

C. Review the NDSA Alumni Association Exploratory Task Page 16

Force Charter

D. Review Constitutional Mission Update Page 19

E. Begin Preliminary Discussions of NDSA’s FY20 Budget

F. Begin Discussion of Bylaw Updates Page 21

The Internal Affairs Committee is beginning a comprehensive review of the NDSA Bylaws

to eliminate redundancies and to reduce unnecessarily complex documentation.

G. Introduce NDSA Student Government Information Handbook Page 23

Vice President Orvedal is creating a book of information that describes each Student

Government in the state, how they operate, and what makes them unique.

IX. Announcements and Comments

X. Adjourn


NDSA Alumni Association Exploratory

Task Force

Task Force Charter

For Consideration by the General Assembly on Saturday, January 19, 2019

16

OVERVIEW

The NDSA Alumni Association (NDSA3) Exploratory Task Force will investigate the merits and

implications of establishing an organization for former members of NDSA.

NDSA3 could potentially serve the following purposes:

• Keep former members of NDSA connected as they enter their professional careers.

• Exist as an organized body of graduates who support the general welfare of NDSA.

• Provide a networking platform for both NDSA3 and NDSA members.

• Organize alumni who could serve – at the request of the General Assembly or Executive

Team – as informal advisors and sources of knowledge, expertise, and experience.

• Provide a historical perspective of the organization when necessary.

• Maintain copies of critical organizational information.

The NDSA3 Exploratory Task Force will determine what purpose an alumni association would

serve and provide a report to the General Assembly.

NDSA Alumni Association Exploratory Task Force Leadership

Name Institution & Title Email Address

Chair Jared M. Melville NDSA, President [email protected]

Vice Chair

Secretary

Commissioner

Commissioner

EFFECTIVE DATE AND DURATION

January 19, 2019 – May 31, 2019

DELIVERABLES

• NDSA3ETF will submit a written report to the General Assembly in advance of its March

2019 meeting. This report may provide a recommendation for further action.

• NDSA3ETF’s Chair, or their designee, will provide a verbal report to the General

Assembly during its February, March, and April meetings.


Task Force

Task Force Charter


17

MEMBERSHIP, LEADERSHIP AND RESPONSIBILITIES

Membership: Voting members of the task force shall be appointed by the NDSA President,

Jared Melville. All appointed task force members shall be considered voting members.

All NDSA members are welcome to request an appointment to the task force. NDSA members

who are expected to graduate before or during the Spring 2020 semester are strongly

encouraged to request an appointment.

Qualifications:

• A passion for the general welfare of NDSA and its members.

• Ability to complete tasks independently by stated deadlines.

Responsibilities:

• Members shall arrive to meeting ready to contribute to discussion.

• Members shall think constructively and critically about what purpose an alumni

association would serve.

• Members may be asked to conduct research about the best practices of forming new

organizations, like an alumni association.

• Members may be given writing assignments to facilitate the creation of a final report.

Leadership: President Jared Melville will serve as chair of the task force. The vice chair shall

be appointed by the chair of the task force. Up to two commissioners shall be elected from

among the members of the task force during its first business meeting.

The vice chair shall be responsible for administrating the task force’s work in conjunction

with the chair and mobilizing task force members. The vice chair shall prepare materials to

facilitate meetings and be primarily responsible for drafting the task force’s final report.

Elected commissioners shall be the primary agents of the task force and work with the chair

and vice chair outside of meetings towards fulfilling the taskforce’s mission.

The chair shall appoint a secretary to record meeting minutes to be approved by the task

force and uploaded to the ND Student Association SharePoint. In the event of the secretary’s

absence or a vacancy in the position, the vice chair shall serve as the secretary of the task

force.


Task Force

Task Force Charter


18

MEETINGS AND DECISION-MAKING

The NDSA Alumni Association Exploratory Task Force shall convene biweekly or as needed

and available.

In order to minimize the length of meetings, task force members will be asked to complete

work independently and prepare what they wish to discuss before arriving to meetings. If

members are prepared, then meetings will only require 45 minutes.

Meetings shall occur electronically. Should a vote be required to issue a recommendation, a

simple majority vote of present voting members shall suffice.

ASSORTED GOVERNING AND REFERENCE DOCUMENTS

The 2019-2023 Strategic Plan directs NDSA to “Support the development of an NDSA alumni

organization to keep graduates connected to the organization and to enable professional

networking.”

AUTHORIZATION

The creation of this task force is hereby authorized by NDSA President Jared Melville on

January 8, 2019.


Summary of Proposed Action

Constitutional Amendment: NDSA Mission Statement

Friday, December 7, 2018

19

1. Issue: NDSA needs to amend its mission statement to reflect the 2019-2023 Strategic

Plan adopted by the General Assembly during its November 2018 meeting.

2. Proposed Motion: Change the NDSA mission statement to what is depicted in the

November 3, 2018 Strategic Plan Outline approved by the General Assembly.

3. Rationale: The NDSA Constitution was most recently edited in April 2015. Now, during

the process of creating a new strategic plan, it was suggested to alter the current

mission statement by removing the phrase, [NDSA] “is an organization that empowers

students to speak for themselves.”

The reasoning for the alteration was not because NDSA does not empower students to

by independent thinkers and confident speakers, but because this statement may be

seen as contradicting with the organization’s vision, “The Voice of the Students.”

NDSA’s 2019-2023 Strategic Plan emphasizes the organization’s role with representing

students to higher education stakeholders.

To remain in compliance with the 2019-2023 Strategic Plan approved by the General

Assembly, an amendment to the organization’s constitution is necessary.

4. Financial Implications: N/A

5. Legal/Policy Implications: Proposed amendments to the NDSA Constitution must be

presented to the NDSA Assembly no later than one meeting prior to the meeting at

which the vote takes place. Amendments shall be adopted by a three-fourths majority

vote. The December 2018 NDSA General Assembly Skype meeting shall satisfy the one

meeting notice requirement.

6. Review Process: Reviewed by the NDSA Executive Team, Internal Affairs Committee,

and General Assembly in advance of the November 2018 General Assembly meeting.

7. Enclosures: A document detailing the proposed amendment to the Constitution.

8. Point of Contact: Casey Orvedal, VPFO ([email protected])

Jared M. Melville, President ([email protected])

9. President’s Recommendation: President Melville recommends approval.


Constitutional Amendment: NDSA Mission Statement

Friday, December 7, 2018

20

The General Assembly of the North Dakota Student Association shall consider a proposal to

amend the organization’s constitutional mission during its January 2019 General Assembly

meeting.

The amendment removes the following red, struck through text from NDSA’s constitutional

mission statement:

The North Dakota Student Association (NDSA) is an organization that empowers students to

speak for themselves. NDSA advocates for all students in the North Dakota University System.

NDSA provides opportunities for student engagement, enhancement of the University System,

and student education about higher education policy. NDSA facilitates inter-campus

collaboration and communication to ensure that diverse student interests are represented in

the formulation of higher education policy.


Bylaw Update Outline

Wednesday, January 2, 2019

21

I. PARLIAMENTARY PROCEDURES OF NDSA

a. “OF NDSA” should be dropped from the title

b. Possible clarity updates

II. POLICIES OF THE NDSA ASSEMBLY

a. “OF THE NDSA ASSEMBLY” should be dropped from the title

b. This is a rather catch-all type section, it could use some cleaning up

III. THE ELECTED AND APPOINTED OFFICERS OF NDSA

a. “OF NDSA” should be dropped from the title

b. Combine VII into this section

IV. THE EX-OFFICIO OFFICERS OF NDSA

a. “THE” and “OF NDSA” should be dropped from the title

b. This section mostly related to the student member of the SBHE, the

section on SBHE student member qualifications could be moved into the

elections Chapter (V)

c. However, NDSA should maintain the ability to have other ex officio

positions recognized by its bylaws.

V. PROCEDURES FOR ELECTIONS

a. “PROCEDURES FOR” should be dropped from the title

b. This section was heavily revised last year for clarity, there could be more

revisions if things are not clear.

VI. PROCEDURES FOR FILLING APPOINTED OFFICER ROLES AND VACANCIES IN

ELECTED OFFICER ROLES

a. The vacancies section could be moved to Chapter III

b. Change title to “APPOINTED OFFICERS” if a section is moved to Chapter III

otherwise Change title to “APPOINTED OFFICERS AND VACANCIES IN

ELECTED OFFICER ROLES”

VII. THE EXECUTIVE BOARD OF NDSA

a. Consolidate with Chapter III

b. Otherwise “OF NDSA” could be dropped from the title

VIII. STANDING COMMITTEES OF THE NDSA ASSEMBLY

a. “OF THE NDSA ASSEMBLY” could be dropped from the title


Bylaw Update Outline

Wednesday, January 2, 2019

22

b. This section could be generally cleaned up and the committee

responsibilities could be checked to make sure they are all a ccurate to

what the committee does

IX. FINANCIAL PROCEDURES

a. Look into the double approval process that is required for expenditures

b. Eliminate section F. D, This action is no longer needed with the Business

Service Center Contract

X. PROCEDURES FOR REMOVING AN OFFICER

a. Title could be changed to “Officer removal”

b. This could be revised for clarity but is probably fine

XI. APPEALS PROCESS FOR ELECTIONS AND REMOVAL OF OFFICERS

a. This could be consolidated with Chapter X

XII. CONFLICTS OF INTEREST

a. N/A

XIII. NDSA AWARDS

a. This Chapter seems like something that could be held in an additional

policy not the Bylaws.

XIV. AMENDMENTS TO THE BYLAWS

a. N/A

XV. ADDITIONAL NDSA POLICIES

a. This section could possibly combined with Chapter II

General Notes

1. There needs to be revisions done to many sections for clarity along with

Grammatical issues

2. The number tree system needs to be standardized in the document

a. A potential tree layout is: I - A – 1- a

3. Specific sections within the chapters could be identified to go into NDSA policies

instead of the bylaws if they would better fit there.

4. There needs to be general revisions to remove legacy text that is no longer

relevant.


NDSA Student Government Information Handbook

Draft of Survey Questions


23

Below is the initial draft of survey questions that will be used to collect data for the NDSA

Student Government Information Handbook.

1. How many senators do you have?

2. How many executive positions do you have?

A. What are they?

3. What form of parliamentary procedure do you use?

4. How often do you pass bills and resolutions?

5. Do your executives get to vote in senate meetings?

6. How often does your senate meet?

7. Do you have any committees?

A. If so, what are they?

8. What are your advisor’s roles and responsibilities within your student government?

9. What are some recurring effective programs you do?

10. What kinds of outreach do you use to communicate with your student body?

24

Student Affairs

Committee


Chaired by Gracie Lian, Vice President of Communication

Gallup Themes: Achiever, Harmony, Input, Learner, Focus

Student Affairs Committee

Agenda


25


II. Call to Order

III. Roll Call


V. Video: How to Join the NDSA Office 365 SharePoint Video Link



A. Director of Public Relations, Caleb Eilts

B. Director of OER Development, Kale Stroup

C. Vice President of Communication, Gracie Lian

VIII. Open Forum for Student Concerns

Delegates shall discuss the statewide issues affecting students at their campuses.

IX. Order of Business:

A. Presentation: Phil Wisecup, NDUS Vice Chancellor of Page 28 *

Strategy and Strategic Engagement, Envision 2030 NDUS Biennial Review

B. Discuss Prior-to-Enrollment Textbook Price Disclosure Page 30 *

NDUS OER Audit

C. Consider Institutional Collaboration with Sharing OERs *

D. Consider NDSA-09-1819: A Resolution in Support of the North Page 32 *

Dakota University System Exploring the Creation of a Statewide

Common Application

E. Review the 2019 Diversity Action Plan Page 33

F. Discuss NDSA Leadership Conference 2019-2020 *

G. Discuss Title IX Notice of Proposed Rulemaking Page 34 *

X. Announcements and Comments

XI. Adjourn

* Discussion brief available on pages 26 and 27.


https://ndusbpos.sharepoint.com/:b:/s/ndstudentassociation/Eard_L927dJNpx_zR-F5E3QB9To79nBa7GL6zKY8AJEtdA?e=iW0fzI

https://ndusbpos.sharepoint.com/:b:/s/ndstudentassociation/Ef5TPg2mnBFOiYiKr1_aCVMB9ftIygY0Kxln_bIPFlvOmw?e=iHIgi7


Discussion Briefs


26

REVIEW UPDATES TO ENVISION 2030

Envision 2030 is a higher education initiative being run by leaders from all around North

Dakota. The goal of this initiative is to develop and implement short-term, mid-term, and

long-term goals for the future of higher education. At last year’s February NDSA meeting

NDUS representatives spoke to the General Assembly and committees and gathered student

input on what the student of 2030 looks like and what their needs will be. This will an update

on where Envision 2030 is at and a gathering of student opinions on the initiative in its

current state.

DISCUSS PRIOR TO ENROLLMENT TEXTBOOK PRICE DISCLOSURE

In our October and November committee meetings we discussed the possibility of having

universities disclose course textbooks and their prices at the point of class registration. An

added benefit would be that students would be able to see if their course offers OER and in

committee it was mentioned that this could incentivize professors to choose course

textbooks that are affordable for students. The recent OER audit released by the NDUS

mentioned that universities are looking into using vendors that would disclose textbook

prices at the time of registration. Pages 11-13 of the OER audit under “Cost Reduction”

identify this possibility and encourage universities to disclose textbook prices as soon as

possible. If a student or university was so inclined this could be a resolution topic. Review the

NDUS OER Audit here: https://www.nd.gov/auditor/2018-north-dakota-university-system-

open-educational-resources

CONSIDER INSTITUTIONAL COLLABORATION WITH SHARING OERS

The NDUS released an audit of OER use in NDUS higher education institutions since 2014. The

audit provided estimated savings to students of $1.1 to $2.4 million. These numbers

represent the low-end estimated cost savings and the high-end estimated cost savings. The

low end would represent every student renting or buying the lowest priced textbook and the

high-end estimate represents the savings provided to students if everyone had bought or

rented the most expensive textbook option. The audit made it apparent that many professors

are unaware of OER and their cost-benefits to students. Therefore, I would like to discuss how

we, as students, can push the initiative and share resources across campuses. For example, if

VCSU has a great OER for their required English classes, how can other universities attain

those OERs in order to provide cost-savings to their students? It would be highly appreciated

if delegates came with knowledge about OER on their respective campuses in order to share

with other schools. Review the NDUS OER Audit here: https://www.nd.gov/auditor/2018-

north-dakota-university-system-open-educational-resources

https://www.nd.gov/auditor/2018-north-dakota-university-system-open-educational-resources





Discussion Briefs


27

DISCUSS COMMON APPLICATION FOR NDUS INSTITUTIONS

In our October and November committee meetings we discussed the current applications that

universities employ for potential students. Each university has its own application despite the

fact that they each use almost the exact same application with the addition of a few

discretionary questions or essays that applicants must answer depending on the university.

SAC members indicated that a common application could be beneficial to potential NDUS

students if they are applying to more than one NDUS university as it would save them lots of

time and hassle. Progress has been made in the development of this project, and the NDSA

could facilitate further exploration of such a project by the NDUS through a resolution if

members were so inclined.

DISCUSS NDSA LEADERSHIP CONFERENCE 2019-2020

After careful consideration, the Executive Team has come to the conclusion that hosting a

leadership conference this year would not be as beneficial to students as it could be if the

conference were to be hosted biennially in non-legislative years. Therefore, I will present our

current list of conference discussion topics and open the floor to comments and ideas,

especially relating to how the next team should market this conference to NDUS students.

The discussions we have in SAC will be converted into a recommendation document for next

year’s executive team to utilize.

DISCUSS TITLE IX NOTICE OF PROPOSED RULEMAKING

On November 16th, 2018 the U.S. Department of Education released a proposal for changing

school’s responses to sexual assault and harassment. This proposed change is under Title IX.

We have attached the Notice of Proposed Rulemaking for NDSA members to review and reflect

upon. The general public has the opportunity to voice their opinion on the proposed changes

until January 28th

, 2019. Therefore, if a student or institution would like NDSA to take action

on the Title IX changes, this January meeting will be their one opportunity to do so.

Students possess a wide latitude with how they can action: a delegate could submit a

resolution articulating the position of the General Assembly, a delegate could make a motion

to sign on to the comment being prepared on behalf of the North Dakota State Board of

Higher Education, a delegate could make a motion to direct the NDSA Executive Team to draft

a comment to be submitted within the public comment period, or some combination of the

actions previously stated. Even if no resolution is submitted, we will still discuss the Title IX

proposed changes and their implications to NDUS students.

Executive Team

To: Jared Melville, NDSA President

From: Kale Stroup, NDSA Director of OER Development

Date: Monday, December 31, 2018

Subject: NDUS Open Educational Resources Performance Audit

30

The subject matter of this audit includes certain aspects of the utilization of open educational

resources (OERs) within the North Dakota University System (NDUS). Included in the report are the

audit’s scope and objectives, findings and recommendations, and management responses.

The following memo includes direct quotations from the report, as well as my opinions and

observations after doing a thorough investigation of the subject matter.

Report Highlights: The NDUS OER initiative has impacted at least 14,994 students in 648 courses

and saved students between an estimated $1.1 million to $2.4 million. The OER initiative can be

identified to some degree at all 11 institutions. This is significant to the efforts of the NDSA.

The goal of the first objective of the report was to see just how much OERs were being utilized in

the NDUS, and as a result, what was the financial impact on students. Over a seven-semester

period of time, as previously stated, there were 648 OER courses with 14,994 students enrolled.

There was a dramatic spike in OER utilization in the Spring 2016 semester due to the timing of the

NDUS OER initiative. Another astounding statistic was from the Fall 2015 semester to the Fall

2017 semester: the number of courses that utilized exclusively OER material increased from 16 to

240, and the number of students that were impacted increased from 355 to 5624, which is nearly

a 1500% increase. Another point made in this objective was that if high-enrollment courses are

prioritized for OER implementation, ultimately, more students will be impacted. With that, the

report recommends that NDUS institutions prioritize OER implementation efforts on high

enrollment courses, such as general education courses, to realize the largest impact for students.

Objective 2 of the audit sets out to answer the question of what are some of the significant

positive and negative aspects of OERs?

The positive aspects include: Cost Reduction; Adaptability of Course Materials; Option to have

Permanent Electronic and Hard Copy Access to Materials; and, Similar or Better Outcomes.

Cost Reduction: this entails the effect of OERs on reducing the cost of textbook materials for

classes, as well as some statistics pointing out the importance of textbook costs to both faculty

and students. Following the analysis of cost reduction, the audit recommends that the NDUS

institutions disclose course material requirements in addition to specifically labeling courses that

use OERs at time of registration. The NDUS responded with agreement and listed some ways

textbook options are being presented to students. At the conclusion of the NDUS response, the

NDSA was mentioned cautioning that the availability of an OER textbook should not be the

determining factor in the selection of college textbooks. It is fantastic to see that our voice is being

heard.

Adaptability of Course Materials: OER, by definition, have the ability to be adaptable. They may be

tailored by the user (in this case faculty) to accommodate the objectives of the course. This

enables faculty to have additional freedom in terms of course design, rather than designing

courses based upon a commercial textbook.

Options to have Permanent Electronic and Hard Copy Access to Course Materials: The report made

it apparent that the ability to access course material from either an electronic source or a

hardcopy was important.

Executive Team

To: Jared Melville, NDSA President

From: Kale Stroup, NDSA Director of OER Development

Date: Monday, December 31, 2018

Subject: NDUS Open Educational Resources Performance Audit

31

Similar or Better Outcomes: The audit reviewed outside studies that generally concluded that OER

resulted in at least similar outcomes to traditional course materials. A study at UND concluded

student learning was either better or not affected by the adoption of OER, and students liked the

OER and commercial textbooks similarly.

The relevant problems restricting the growth of OER are: Time and Effort to Implement; Lack of

OER Awareness; and, the complexity of OER. Jared, I feel these barriers can easily become focal

points for the efforts of the NDSA for near and long-term.

Time and Effort to Implement: This is the most widely-expressed concern with OER development.

The additional time necessary to implement OER varies by instructor and program. A majority of

faculty (79%) surveyed expressed time and effort was a somewhat to significant or very significant

barrier to OER implementation.

Lack of Ancillary Materials: A frequently identified disadvantage of OER is the lack of

supplementary resources. Current publisher materials offer lecture slides, study guides, online

homework systems, online quizzes, etc. These are currently limited or not available to OER.

Materials not Available in Certain Subject Matter Areas: Another commonly identified weakness

with respect to OER is the lack of availability for certain subjects. It was noted that even among

faculty and administrators who have implemented OERs, OERs are not available or even

appropriate for all disciplines or all levels of courses.

Objective 3 of the Audit seeks to answer the question of what are some of the significant

incentives and barriers to expand implementation of OER? The identified barriers are: Time and

Effort to Implement; Lack of OER Awareness; and, Complexity of OER. The Significant Incentives

are: Faculty Stipends; Additional “Release Time”; NDUS OER Portal or Database; System-Wide OER

Conferences (“Summits”); System-Level Dedicated Staff; Expertise and Support from Librarians;

and, Institution-Level Training and Knowledge Sharing.

I believe the barriers are self-evident, but the incentives are truly interesting. Every single potential

incentive seems to have significant backing and support in the audit, and they all come with

multiple recommendations that the NDUS unwaveringly supports. The Audit did not give a single

recommendation that was disagreed with by the NDUS. Every single one seems plausible and

worthy of more time and effort.

The rest of the Audit consists of Institution-Level Charts, Faculty Survey Results, and Student

Survey Results.

It is my perception that there is overwhelming evidence in support of the OER initiative as

expressed in this report. In view of this, it is my hope that we as the NDSA continue to contribute

and support the implementation of OER in our state.

32

NDSA-09-1819

A Resolution in Support of the North Dakota University System

Exploring the Creation of a Statewide Common Application

WHEREAS, the North Dakota Student Association (NDSA) represents the voice of North

Dakota’s 45,000 public college and university students; and,

WHEREAS, the purpose of NDSA is to represent all students enrolled in the North Dakota

University System (NDUS) and advocate on issues of higher education in support of access,

affordability, quality, and the student experience; and,

WHEREAS, according to the NDUS’ data sets, the NDUS has a total fall 2018 enrollment of

45,882 students; and,

WHEREAS, each of these students had to fill out an application in order to be admitted and

enrolled at a NDUS higher education institution; and,

WHEREAS, completing the basic information required on each NDUS application takes at least

30 to 45 minutes, which can put a strain on and even be a deterrent to students who wish to

apply to more than one North Dakota institution; and,

WHEREAS, there is a mandated set of standardized application questions for all NDUS

institutions, thus a common application would make applying to more than one NDUS

institution much more efficient and student-friendly; and,

WHEREAS, one common application has the potential to increase the number of students

applying to each NDUS institution and would make the process much more enjoyable for

potential NDUS students; and,

WHEREAS, the NDSA’s Student Affairs Committee has expressed strong interest and support

for the creation of a statewide common application; so,

THEREFORE, BE IT RESOLVED, that the North Dakota Student Association strongly

encourages the NDUS to explore the creation of a statewide common application; and,

BE IT FURTHER RESOLVED, that NDSA requests to be involved in the process of developing

and implementing a statewide common application.

Respectfully submitted,

Gracie Lian Jared M. Melville

Vice President of Communication, NDSA President, NDSA

Executive Team

2018-2019 Diversity Action Plan


33

The North Dakota Student Association’s 2019-2023 Strategic Plan calls for the creation of an

annual Diversity Action Plan. Following the Strategic Plan’s approval in November 2018, the

2018-2019 Executive Team spent time during its Winter Executive Retreat developing a

Diversity Action Plan to be executed before the end of the 2019 spring semester.

The Executive Team considered multiple factors

when developing an Action Plan. While future Teams

will be able to create and execute a Diversity Action

Plan over the course of an entire academic year, the

2018-2019 Executive Team only has four months.

Therefore, proposed goals and strategies need to be

cognizant of this limited window of time.

Additionally, the Team considered how proposed

action items will directly impact students and the

NDSA. Finally, the Team discussed whether proposed

action items advance the mission of NDSA and its strategic plan.

ACTION ITEMS

The 2018-2019 Executive Team defined four action items to include in the 2018-2019

Diversity Action Plan:

➢ To increase the public awareness of NDSA to underrepresented groups, identify and

work with campus staff and administrators who work with specific groups. These

individuals will be able to connect NDSA with the groups they work with. Students can

then use NDSA as a platform to discuss and advance their interests.

➢ Create a mechanism for underrepresented students to relay their concerns digitally and

anonymously to the Executive Team for discussion and action. Consider the creation of

a web form on the NDUS’ website and NDSA’s website.

➢ In order to amplify the voice of diverse students, create a Diversity Task Force whose

chair serves as the student representative to the NDUS Diversity Council.

➢ Reach out to online students and inform them how they can use NDSA as a resource.

Publish more resources to NDSA’s website for students to access.

“Empower the NDSA Executive Team to

work in conjunction with Head

Delegates to develop an annual

Diversity Action Plan to determine how

online, graduate, minority,

international, nontraditional, and other

diverse student groups may be better

represented within the voice of the

students.” ~2019-2023 Strategic Plan

Produced by the North Dakota University System 34

Summary of Title IX Changes under November 16, 2018 Notice of Proposed Rulemaking Coverage

• Narrows definition of covered “sexual harassment” to:

o “an employee of the [institution] conditioning the provision of an aid, benefit, or

service of the recipient on an individual’s participation in unwelcome sexual

conduct”;

o “unwelcome conduct on the basis of sex that is so severe, pervasive and objectively

offensive that it effectively denies a person equal access to the [institution’s]

educational program or activity”; or

o Criminal sexual assault.

• Requires that the institution have “actual knowledge” of alleged sexual harassment before

opening an investigation, which constitutes “notice . . . to a . . . Title IX coordinator or any

official . . . with authority to institute corrective measures.”

• Under the proposed regulations, Title IX will not cover allegations of sexual harassment

which do not occur on campus or as part of an educational program or activity.

• Allegations of sexual harassment which took place outside of the United States is not

covered by Title IX.

Notice of Allegations

• Institutions no longer have an obligation to investigate allegations unless a formal complaint

is made or a Title IX coordinator becomes aware of multiple allegations regarding the same

respondent.

• Upon filing a formal complaint, the institution must provide notice to both parties, which

must include:

o Notice of the institution’s grievance procedures;

o Notice of the allegations, including identities of the parties, description of the alleged

conduct, date and location of the alleged conduct, and relevant code of conduct

sections:

o Notice that the respondent is presumed not responsible for the allegations;

o Notice of the parties’ right to inspect evidence;

o Inform the parties of any provision in the code of conduct which prohibits

knowingly making false statements or submitting false information during the

grievance process.

Investigations

• If the conduct alleged by a complainant would not meet the new definition of sexual

harassment, the institution must dismiss the formal complaint with regard to that conduct.

• Each party must have equal access to an advisor of their choice, and the school must

provide the parties with an advisor aligned with their interests if they lack one. If the school

provides an advisor, it must ensure that there is parity between the parties’ advisors. While

the institution may limit the extent to which the advisor participates in the eventual hearing

(so long as the restrictions apply equally to both sides), it must permit the advisors to

participate in all stages of the proceeding.

o Because parity of advisors is required, the school may be required to provide an

attorney to one party if the other party engages an attorney as their advisor.


• During an investigation, an institution must:

o Ensure that the burden of proof and of gathering evidence does not rest on the

parties.

o Provide equal opportunity for the parties to present witnesses and evidence;

o Not require secrecy or confidentiality on the part of the parties;

o Provide notice of all hearings and interviews with sufficient time for preparation;

o Provide both parties access to all evidence obtained in the course of the investigation

in electronic, non-downloadable form.

o Provide both parties 10 days to respond to the evidence gathered in the

investigation.

o Produce a written investigative report summarizing the evidence, and provide a copy

of such report to the parties at least 10 days prior to the hearing.

• Under the new rules, the institution must provide a live hearing. At the hearing:

o The decision-maker must permit each side to ask the other party all relevant

questions and follow-up questions, including cross-examination conducted by a

party’s advisor;

o Both parties must have the opportunity to present any relevant evidence;

o The parties must have access to the evidence assembled by the investigator in

electronic, non-downloadable form;

o The federal rape shield law applies, unless evidence of the complainant’s sexual

history is offered to prove consent or that someone other than the respondent

committed the alleged conduct;

o At either party’s request, cross-examination shall take place in separate rooms with

technology enabling the decision-maker and both parties to see the party answering

questions.

Determination of Responsibility

• The decision-maker cannot be the Title IX Coordinator or the person who investigated the

formal complaint.

• The decision-maker must issue a written determination of responsibility, which must be

provided to each party simultaneously.

• The decision-maker may apply a standard of the “preponderance of the evidence” standard

or the “clear and convincing evidence” standard.

• The written determination must include:

o Identification of the section of the code of conduct alleged to have been violated;

o A description of all procedural steps taken from the receipt of the complaint through

the written determination;

o Factual findings supporting the determination;

o Conclusions regarding the application of the institution’s policy to the facts;

o A statement of, and rationale for, the decision-maker’s determination regarding

responsibility as to each allegation, along with sanctions imposed on the respondent

and remedies granted on behalf of the complainant, which must be designed to

restore or preserve access to the educational program or activity.

o The procedures for appealing the determination, if any.


Appeals

• Must be available to both parties, although if the decision-maker found the respondent

responsible for the alleged sexual harassment, the complainant may only appeal on the

grounds that the remedies were not adequately designed to restore or preserve access to the

educational program or activity.

Informal Resolution

• The institution may implement procedures for informal resolution of formal Title IX

complaints, such as mediation, which do not involve a full investigation and adjudication.

• Such procedures must include:

o A written notice to both parties disclosing:

▪ The allegations

▪ The requirements of the informal resolution process, including the effect

using such a process may have on the parties’ rights to avail themselves of a

full investigation and adjudication regarding the same allegations;

▪ Any consequences resulting from participating in the informal resolution

process, including records which will be maintained or shared.

o A requirement that both parties voluntarily consent to the informal resolution

procedures in writing.

Recordkeeping

• Institutions must keep, and make available to the complainant and respondent, for no less

than three years, records regarding investigations, appeals, informal resolutions, and training.

• Institutions must also document any records of any actions taken in response to a report or

formal complaint of sexual harassment, including statement as to why its response was not

clearly unreasonable, and document that it has taken measures designed to restore or

preserve access to the educational program or activity.

Practical Implications:

• The proposed regulations will require significant revision of training materials, policies, and

procedures, along with creating enhanced record-keeping procedures.

• The proposed regulations may require hiring or training additional personnel to deal with

Title IX complaints, as each process must include a minimum of one investigator and two

decision-makers, including the appellate decision-maker.

• The proposed regulations may require an investment in additional technology or facilities,

particularly to provide non-downloadable electronic access to evidence and to provide

separate rooms with real-time video and audio equipment for the purposes of cross-

examination.

• The proposed regulations will require locating, training, and compensating advisors for the

parties in a Title IX process. Practically speaking, there may not be any Title IX-trained

attorneys available in the communities of some of the System’s smaller campuses, so the cost

of obtaining such attorneys may be prohibitive.

• There are concerns that these procedures, including particularly the requirement of a live

hearing including cross-examination, may deter victims of sexual trauma from making Title

IX complaints.

37

State Legislative

Affairs Committee


Chaired by Cambree W. Smith, Vice President of Governmental Affairs

Gallup Themes: Competition, Futuristic, Achiever, Focus, Significance

State Legislative Affairs Committee

Agenda


38


II. Call to Order

III. Roll Call


V. Video: How to Access the NDSA Office 365 SharePoint Video Link



A. Director of Governmental Affairs, Taylor Toso

B. Interim Director of Governmental Affairs, Colby Warzecha

C. President, Jared Melville

D. Vice President of Governmental Affairs, Cambree Smith

VIII. Order of Business:

A. Discuss Upcoming Legislation and Bills

Vice President Smith will discuss legislation currently being discussed in the legislature.

B. Review Details for the Higher Education Social

C. Continue Discussion on the Task Force for Higher Task Force Final Report

Education Governance

Vice President Smith will discuss the final report from the Task Force and solicit student input.

D. NDSA-07-1819: A Resolution in Support of the North Page 39

Dakota Skilled Workforce Scholarship Program

E. NDSA-08-1819: A Resolution in Support of the Current Page 40

Funding Formula

IX. Announcements and Comments

X. Adjourn


https://ndusbpos.sharepoint.com/:b:/s/ndstudentassociation/EW5mjkL4LCxPkij66jXoYAIB5sOm-j7ZjlrOoxf4h1UCEw?e=yCNph6

39

NDSA-07-1819

A Resolution in Support of the North Dakota Skilled Workforce

Scholarship Program






WHEREAS, the workforce shortage in North Dakota is at a critical level, with approximately

15,000 jobs available where 75% of which require less than a four-year degree; and,

WHEREAS, a bill was submitted for consideration to the Interim Taxation Committee of the

North Dakota State Legislature to create a Skilled Workforce Scholarship Program; and,

WHEREAS, this scholarship would provide full-ride scholarships to students who enter studies

related to critical need careers; and,

WHEREAS, this proposal will likely be considered during the legislature’s 66th Assembly; so,

THEREFORE, BE IT RESOLVED, that NDSA supports the creation of the Skilled Workforce

Scholarship Program and requests the State Legislature to sufficiently fund it.


Brayden Lampe

President, NDSCS Student Senate

40

NDSA-08-1819

A Resolution in Support of the Current Funding Formula






WHEREAS, the current Funding Formula was created in 2013 by a group of individuals

selected by the Governor to find and validate a fair and just funding model; and,

WHEREAS, the current Funding Formula takes into account successfully completed student

credit completion hours, institutional size factor, and a base dollar amount; and,

WHEREAS, the current Funding Formula allows institutions to know their funding levels in

advance and make appropriate plans for their funding; and,

WHEREAS, the current Funding Formula is universally beneficial to all 11 North Dakota

University System institutions, faculty, administrations, and students; so,

THEREFORE, BE IT RESOLVED, that NDSA and all 11 institutions that comprise of it, support

the continuation of the Funding Formula; and,

BE IT FURTHER RESOLVED, that NDSA shall adopt maintaining the current Funding Formula

as one of its 2019 legislative priorities.


Mason Rademacher Brayden Lampe Kaleb Dschaak

Executive Commissioner of President, NDSCS Vice President, UND

External Affairs, NDSU

Joseph Vollmer Heather Heyerman Gretchen Rademacher

Asst. Executive Commissioner Vice President, NDSCS Administrative Assistant,

of External Affairs, NDSU NDSCS

41

General Assembly

Agenda and Meeting Materials

(Saturday)

Chaired by Jared M. Melville, President

Gallup Themes: Achiever, Analytical, Input, Learner, Competition

General Assembly

Agenda

Saturday, January 19, 2019

42

8:30 AM I. Breakfast Served

8:45 II. Call to Order

III. Roll Call Page 44

IV. Explanation of Meeting Procedure and Meeting Sign-In Page 45

V. ACTION: Consider Approval of the Minutes from November

2 & 3, 2018

SharePoint

VI. ACTION: Consider Approval of the Minutes from December

7, 2018

SharePoint

VII. ACTION: Additions to and Approval of the Agenda

8:55 VIII. Committee and Task Force Reports:

A. Internal Affairs Committee

B. Student Affairs Committee

C. State Legislative Affairs Committee

D. Legislative Preparation Task Force

E. Welcoming Committee

F. CTS Advisory Task Force

G. LGBTQ+ Task Force

9:10 IX. Presidential Report

9:15 X. New Business

A. ACTION: Consider Approval of Mr. Colby Warzecha as

NDSA Director of Governmental Affairs

Page 46

B. ACTION: Consider Creation of the NDSA Alumni

Association Exploratory Task Force

Page 16

C. Presentation: Jared Melville, NDSA President, 2019 Diversity

Action Plan

Page 33

https://ndusbpos.sharepoint.com/:b:/s/ndstudentassociation/EWyau9WOk7JOuJKzviosxJ8Bozr2ZkaD31qBoSoMh7dF7g?e=dDFCcl

https://ndusbpos.sharepoint.com/:b:/s/ndstudentassociation/EahWA4AOYBxGlUrgjBMI5KwBOFa2EEOxTE5bo04JkSBUrQ?e=Fk5N4I

General Assembly

Agenda


43

D. Presentation: Chase Grindberg, NDSU Student Body President,

OER Policy and Implementation Summit for the MHEC States

Link to Website

E. Presentation: Jared Melville, NDSA President, Mid-Year Report

of the 2019-2023 Strategic Plan

11:00 XI. Complete General Assembly Feedback Survey

XII. Additional Student Concerns

XIII. Institutional Reports Page 47

XIV. Public Comment and Announcements

11:30 XV. Adjourn

https://www.mhec.org/convening/oer-policy-and-implementation-summit-mhec-states

General Assembly

Roll Call Sheet


44

INSTITUTION

STUDENT

TOTAL

APPORTIONED

VOTING

DELEGATES

DELEGATES

PRESENT

DELEGATES

VOTING

Bismarck State College 3,778 7

Dakota College at Bottineau 996 4

Dickinson State University 1,392 4

Lake Region State College 2,072 5

Mayville State University 1,184 4

Minot State University 3,189 6

North Dakota State College

of Science 2,957 6

North Dakota State

University 13,796 17

University of North Dakota 13,847 17

Valley City State University 1,547 5

Williston State College 1,124 4

TOTAL:

General Assembly

Parliamentary Procedure

Short Form

45

RULE SECOND

NEEDED

DEBATE /

DISCUSSION

AMENDABLE REQUIRED

VOTE

DESCRIPTION

Point of Order No No No None

Used to address a misuse of

the rules or a personal affront.

May interrupt a speaker.

Point of

Parliamentary

Inquiry

No No No None

Used to gain clarification

about a rule or procedure. May

interrupt a speaker.

Point of

Information No No No None

Ask a question of a speaker in

control of the floor.

Recess Yes No Yes Simple

Majority

Recess the meeting for a

specified period of time.

Table a Motion Yes Yes Yes Simple

Majority

Postpone consideration of a

business item until a future

meeting.

Previous

Question Yes Yes No

Two-Thirds

Majority

End debate on a proposal and

bring it to an immediate vote.

Open a

Speaker’s List Yes No No

Simple

Majority

Used to create a list for

delegates wishing to speak.

Speakers will then indicate to

the Chair or their appointee if

they want to be added to the

list.

Limits on

Debate Yes Yes Yes

Two-Thirds

Majority

Impose (or repeal) a limit on

the length of any form of

debate. Limits may be

specified in terms of time or

number of speeches.

Suspension of

the Rules Yes No No

Two-Thirds

Majority

Used to allow the General

Assembly to violate its own

rules, except for rules

specified in the Constitution.

The object of suspension must

be specified.

Division of the

Question Yes Yes No

Simple

Majority

Divide a resolution or report

into two or more

clauses/sections, each to be

voted on separately. This

motion is used after the

passage of Closure of Debate.

Reconsideration

of a Motion Yes Yes No

Two-Thirds

Majority

Reconsider an item on which

debate has ended or upon

which a vote has taken place.

Appeal a

Decision of the

Chair

Yes Yes No Simple

Majority

Challenge a ruling made by the

Chair. May interrupt a

speaker.

Final approval of any NDSA resolution requires the affirmation of at least 60% of the General Assembly.

General Assembly

Application: Director of Governmental Affairs

Colby Warzecha

46

Name: Colby Warzecha Phone Number:

NDUS Institution(s): NDSU Majors/Minors: Political Science,

Economics

Anticipated Graduation Date: Spring

2020

Length of NDSA Involvement: Spring

2019

NOTE: As an officer, you are expected to attend all NDSA meetings, execute your

assignments faithfully and with personal agency, and respect the needs of all ND higher

education students.

List other organizations/obligations you will commit to while holding

this position:

NDSU College Democrats, NDSU Nordic Skiing, Working Part-Time

Describe your qualifications for this position. Refer to the position’s

description. What additional skills do you possess that would make you a

valued addition to the team?

I have worked on a political campaign where the qualifications of this position

were also needed such as communication skills, acting independently with

effectiveness, initiative, and audacity. I also bring a constant desire to keep

learning and striving for betterment.

What are some goals you have regarding this position? How would you

propose you execute those goals?

Some goals I have are to excel at policy analysis and to be an excellent

member in NDSA. For my first goal, asking a lot of questions and making sure

I do it right is the most straightforward way of achieving that goal. For the

second, I will be active in meetings, discussions, and other NDSA events

because I understand that NDSA is a fantastic opportunity,

What practices will you use to ensure that you represent and

communicate with all institutions equally and fairly?

Listen. Have good relations with everyone in NDSA and make sure to be

mindful of equal treatment always.

General Assembly

Institutional Reports

47

Institutional Reports is an opportunity for each Head Delegate to share something that is

happening at their campus or something their Student Government Association is working on.

Head Delegates should describe a project and how it affected students. These examples are

shared in hope they may be replicated at other campuses. Institutional pride is encouraged.

In alphabetical order:

A. Bismarck State College

B. Dakota College at Bottineau

C. Dickinson State University

D. Lake Region State College

E. Mayville State University

F. Minot State University

G. North Dakota State College of Science

H. North Dakota State University

I. University of North Dakota

J. Valley City State University

K. Williston State College