general fund: final accounts 2013-14 - guildford · general fund: final accounts 2013-14 executive...

Agenda item number: 9

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Executive Report

Report of the Chief Finance Officer

Author: Sue Reekie

Tel: 01483 444829

Email: [email protected]

Lead Councillor responsible: Nigel Manning

Tel: 01252 665999

Email: [email protected]

Date: 26 June 2014

General Fund: Final Accounts 2013-14

Executive Summary General Fund Revenue Account

Overall, the General Fund outturned £1.419 million less than we originally budgeted, which reflects our continued good financial management during a year of considerable change.

The report recommends that we use this balance to make the following contributions to reserves:

a new job evaluation reserve £300,000

a new Armed Forces Day reserve £150,000

a new Local Plan and Music Festival reserve £90,000

a contribution to the Invest to Save reserve £365,000

a contribution to a Masterplan reserve £350,000

the balance (approximately £164,000) to the Business Rates equalisation reserve.

Earmarked reserves

We opened three new reserves in the year, in addition to those listed above. These are:

Investment property rent top-up

Family Support Programme

Civil Parking enforcement

We did not close any earmarked reserves in the year.

Collection Fund

The introduction of the Business Rates Retention Scheme (BRRS) by the government has introduced a new element of volatility into the Council’s accounts and has significantly changed the accounting for the Collection Fund. We now have a deficit


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balance on the Collection Fund for Business Rates whereas previously that element of the account always balanced to nil.

Capital expenditure

In total, expenditure on the General Fund capital programme was £13.2 million less than the updated estimate.

Recommendation to Executive

That the Executive approves:

(1) the proposed treatment of the available balance, as set out in section 5 of this report; and

(2) the matters set out in section 6 of this report for inclusion in the Statement of Accounts to be signed by the Chief Finance Officer and subsequently audited by Grant Thornton

Reason for Recommendation: To allow officers to finalise the Statutory Statement of Accounts and submit them to external audit prior to approval by the Corporate Governance and Standards Committee in September.

1. Purpose of Report

1.1 This report gives the final position on the General Fund and the Collection Fund revenue accounts for the 2013-14 financial year. It explains the major variances from the General Fund original estimate and proposes how to use the available balance.

1.2 The report also includes the outturn position on the Collection Fund and General Fund capital programme.

2. Strategic Framework

2.1 Good financial management underpins the achievement of the Council’s Corporate Plan.

3. Background

3.1 In accordance with the Accounts and Audit (England) Regulations 2011, the timetable for signing, approval and publication of the statement of accounts is as follows:

no later than 30 June the Chief Finance Officer (CFO) must sign and date the statement of accounts and certify that it presents a true and fair view

the audit will take place after 30 June and conclude before the accounts are presented to councillors for approval

before completion of the audit, the accounts will be open for scrutiny by the public for 20 working days. The accounts will be open for inspection from 1 July to 28 July and we will publish the dates in a local newspaper and on our website

the CFO must re-certify the statement of accounts prior to its approval


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no later than 30 September the Council or a committee must consider and approve the statement of accounts, which are then signed by the person presiding at the meeting. The Corporate Governance and Standards Committee will be asked to consider and approve the accounts at its meeting on 25 September 2014

we must publish the accounts by 30 September 2014.

3.2 This report sets out the final position on two revenue accounts – General Fund and Collection Fund - and proposes how to use the available balance on the General Fund.

3.3 Officers will include the impact of the decisions taken in the statutory statement of accounts, which the CFO will sign by 30 June. Grant Thornton will do the external audit during July.

4. General Fund Revenue Account

Service Level - Summary of Outturn Position

4.1 The outturn on net General Fund service expenditure, excluding accounting adjustments and transfers that do not have any effect on the Council’s net budget, was £1.419 million less than the budget. This is in line with our in year projections. The variance arises from three main areas; the Service Units, external interest received and the Minimum Revenue Provision. This is set out in the chart below:

Service Units

4.2 The Service Units are approximately £835,000 under budget overall, which equates to around 0.91% of the relevant gross expenditure. However, there are significant differences in the position of each Service Unit, as shown overleaf.


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4.3 Appendix 1 shows the graph above in a table, followed by explanations of any service variances above £50,000 within each service unit.

4.4 We have also analysed the service unit variance by type of expenditure or income across all services and the following are the major differences:

Additional expenditure

we incurred an additional cost of approximately £100,000 for management

support at the Electric Theatre

we had to hire additional vehicles during the restructure of the refuse and

recycling service, at an additional cost of £177,000

Reduced expenditure

salary related costs were £433,000 under the original estimate, after taking

into account expenditure on agency staff to provide essential cover for vacant

posts and additional staff resources for the Local Plan

overall expenditure on the building repair and maintenance projects controlled

by Asset Development was £117,000 less than budgeted


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in the 2012-13 account, we made provision for possible costs because of the

auditor’s qualification of the 2011-12 housing benefit subsidy claim. We

settled this issue in the year and returned £110,000 of the provision to the

revenue account

Additional income

income from planning applications was £481,000 more than estimated, mainly

as a result of some large one-off fees

we had additional rental income of £391,000 as a result of the purchase of 4

Liongate

Reduced income

income from the refuse and recycling service was £473,000 less than

budgeted, as a result of the changes to the service and fact that recycled

material is now co-mingled

income from car parks was £213,000 less than budgeted

Interest receivable

4.5 The weighted average interest rate achieved on our investment portfolio was 0.96% against a budget of 1.02%. The Bank of England kept base rate at 0.5% throughout the year and the rates that good counterparties offered for investments were often lower than base rate.

4.6 The General Fund pays interest to the Housing Revenue Account (HRA) on its balances. This was approximately £27,000 less than we estimated because the interest rate applied was slightly lower than estimated and the credit risk factor that is applied was slightly higher than estimated. We apply the credit risk factor because if the Council were to lose any of its investments the General Fund would carry the loss, even if the cash lost were HRA. To compensate the General Fund for this risk, the HRA receives a lower interest rate.

4.7 Overall, net interest received by the General Fund was approximately £266,000 more than estimated because we had higher balances available than we estimated when setting the budget. The higher balances come from various sources including slippage in the capital programme and closure of a held-for-sale investment during the year.

Minimum Revenue Provision (MRP)

4.8 Minimum Revenue Provision is a charge to the revenue account for unfinanced capital expenditure. This budget is based on the estimated capital financing requirement at the end of the previous year (that is at 31 March 2013) and was £493,260. The actual General Fund capital financing requirement at 31 March 2013 was £7.718 million, which generated a minimum revenue provision of £174,790. This is £318,000 lower than we estimated. The capital financing requirement at 31 March 2014 has risen to £23.495 million.


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Transfers to reserves

4.9 The majority of transfers to and from reserves are opposite accounting entries to either Revenue Contributions to Capital Outlay (RCCO) or items within the service unit accounts and therefore do not affect the overall position. The transfers that do affect the total net expenditure that were included in the 2013-14 budget are:

Invest to Save reserve, in order to increase the balance available to finance approved invest to save expenditure: £250,000

New Homes Bonus reserve, in accordance with the Council’s policy to transfer some of the new homes bonus grant received in the year to reserve: £1,077,060

4.10 We made these contributions to reserves as budgeted. Appendix 2 gives a full list of the balances on earmarked reserves and the purposes for which they are kept (before any transfers relating to the end of year variance).

Business Rates Retention Scheme (BRRS)

4.11 The Government introduced the Business Rates Retention Scheme from 1 April 2013 to replace the Formula Grant system of distributing grant to local authorities.

4.12 The scheme includes a baseline level of funding and allows the Council to keep an element of business rate income above the baseline. However, if the business rate income is lower than the baseline, the Council bears the loss up to 7.5% of the baseline, after which there is a safety net payment. The current system is therefore far more volatile than the former (where the amount of grant was fixed and known in advance of the budget being set) and carries more risk for the Council.

4.13 When setting the budget, we expected our business rate income to be higher than the baseline level and therefore budgeted to pay a levy to the Government of 50% of the additional income. We also decided that we would put our share of the additional income (the other 50% of the additional income) in a reserve until we knew more about the way in which the system would work.

4.14 The way in which we have to account for the new system further complicates the issue. The gross amount of income we budget to retain from the system is the amount we include in the accounts, regardless of the actual position. A tariff that we have to pay to the Government is also fixed. We will make adjustments in future years’ accounts for any differences. However, the levy payment changes between budget and actual meaning that we pay a levy based on a higher amount of income, which we have not recognised in the accounts. For this first year we also received a grant in relation to Small Business Rate Relief that we were not expecting. We have therefore managed all the elements of the BRRS within the budget by amending the contribution to the Business Rates equalisation reserve. The various elements are set out below:


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2013-14 2013-14 2013-14

Estimate Actual Variance

£000 £000 £000

BRRS - tariff 27,007 27,007 0

BRRS - levy 294 531 237

BRRS - s31 grant 0 (323) (323)

Business Rates equalistion reserve 293 379 86

27,594 27,594 0

BRRS - retained income (30,153) (30,153) 0

BRRS - net position (2,559) (2,559) 0

Overall Position

4.15 The overall position on the General Fund was £1.419 million lower net expenditure than originally budgeted.

4.16 The table below summarises the overall position on the General Fund. The figures exclude various accounting adjustment items such as capital charges, International Accounting Standard 19 (IAS 19) adjustments relating to Pension Funds, and other items that do not have any effect on the Council’s net budget. The service unit figures include budgeted and actual contributions to service related earmarked reserves where appropriate.

Reason Original

Estimate

£000

Actual

£000

Variance

£000

1 Net expenditure at Service Unit Level (excluding items that do not affect the bottom line).

The major variances by Service Unit are shown in Appendix 1

13,621 12,786 (835)

2 Interest

See paragraph 4.5 to 4.7 above

(494) (760) (266)

3 Minimum Revenue Provision

See paragraph 4.8 above

493 175 (318)

5 Revenue contribution to capital outlay

Financed from revenue account

541 541 0

4 Transfers to Reserves

See paragraph 4.9 and 4.10 above

1,327 1,327 0

5 New Homes Bonus Grant

(1,215) (1,215) 0


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Reason Original

Estimate

£000

Actual

£000

Variance

£000

6 Business Rates Retention Scheme (BRRS)

Tariff, levy, s31 grants and contribution to Business Rates equalisation reserve – see paragraphs 4.11 to 4.14 above

27,595 27,595 0

Total (net budget excluding parish councils) 41,868 40,449 (1,419)

5. Treatment of available balance

5.1 Officers recommend that the balance available for the year of £1.419 million is utilised as follows:

Item Description £000

1. A contribution to an earmarked reserve to accommodate some salary changes in 2014-15 should the Council choose to implement changes due to the Job Evaluation exercise, plus the evaluation of Executive Head of Service and Head of Service posts following the senior management restructure.

300

2. A contribution to an earmarked reserve towards the estimated costs of bidding for Armed Forces day during 2014-15 and holding the event in 2015. The Executive approved this on 29 May 2014.

150

3. Contributions to an earmarked reserve to fund communications support and a campaign manager for our work on the Local Plan during 2014-15 and to make a contribution to the University of Surrey for the International Music Festival.

90

4. The unallocated balance on the Invest to Save reserve is approximately £635,000. A contribution of £365,000 would maintain the unallocated balance at around £1 million.

365

5. It is likely that we will start to prepare a Masterplan for the borough during 2014-15, for which there is no budget. A contribution of £350,000 to an earmarked reserve would provide the financing, subject to further reports to the Executive.

350

6. We are still identifying the detailed impact of the new Business Rates Retention Scheme. In addition, our income from the scheme will be reduced once the North Street regeneration project starts. A contribution to the Business Rates equalisation reserve will help us to manage variances because of the scheme and the regeneration project.

164

1,419

6. Matters to be brought to the attention of the Executive

6.1 We have set up new reserves for:


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Investment property rent top-up. When we bought the Liongate property, we received a contribution to compensate for lost rental income during a rent-free period. This reduced the purchase price. We have discussed the accounting treatment with our Auditors and agreed that we cannot capitalise the full purchase price and have therefore treated the reduced amount as capital expenditure. This means that we have charged the capital schemes reserve less than if we had capitalised the full price. In order for the General Fund revenue account to benefit from the rental income, we have transferred an equivalent amount to a new reserve from the capital programme reserve. We will transfer income from this new reserve to the revenue account over the rent-free period.

Family Support Programme. We received grant income from Surrey County Council during the year towards the cost of the Family Support Programme. We did not use the entire grant in the year, so we have transferred the balance to a reserve for use in future years.

Civil Parking Enforcement. We completed a new agency agreement with Surrey County Council during 2013-14. Under the agreement, we must use any surplus on the Guildford on-street parking account to finance the Guildford Park and Ride service. Any balance after this is to be shared between the Local Committee for Guildford and Guildford Borough Council. We have set up a new reserve to hold this balance, pending a decision on how it is to be used. We also receive 20% of any surplus on the Waverley on-street parking account (which we manage for the county council) and this has been transferred to the new reserve.

Business Rates equalisation. When the Council approved the 2013-14 budget it agreed that we would set up a reserve to help accommodate the potential volatility of the BRRS. In closing the accounts we have used this reserve to accommodate the effects of the BRRS within the original budget (see paragraphs 4.11 to 4.14 above)

6.2 We have not closed any reserves in the year

6.3 We set up one new provision in the year, for appeals against Business Rates. This is required under the BRRS scheme.

6.4 We closed two provisions in the year:

MMI scheme of arrangement. This provision was set up in 2012-13 when MMI triggered the scheme of arrangement. We paid the amount provided for in 2013-14 and the provision is closed.

Housing Benefit Grant. This provision was set up in 2012-13 as our auditors qualified our 2011-12 Housing Benefit subsidy claim, meaning that we were likely to have to repay some of the subsidy we had already received. After considerable correspondence with both the Department for Work and Pensions (DWP) and our auditors we settled the claim. We repaid £110,000 less than we had provided for, transferred the balance to revenue and closed the provision.


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7. Major earmarked reserves

7.1 The Code of Practice on Local Authority Accounting that controls the production of the Council’s statutory accounts does not require us to include a complete list of the Council’s Reserves and Balances in the Statement of Accounts. Therefore, we have attached a complete list of earmarked reserves at Appendix 2.

7.2 All of these reserves have been set up for a specific purpose and the appendix shows the current policy related to each.

7.3 The reserves are cash backed and the accounts include the interest earned on the balances in the revenue account.

7.4 The following paragraphs summarise movements on the major reserves (those with an opening or closing balance of more than £1 million). All the balances quoted are before the transfers suggested in section 5 above.

New Homes Bonus

7.5 New Homes Bonus is a general grant that we receive from the government. It is not ring-fenced for any specific purpose and financed nationally mainly by reductions in revenue support grant. We made a contribution of £1.077 million in 2013-14, leaving a closing balance of £1.617 million.

Capital Schemes

7.6 The closing balance on the Capital Schemes reserve is £1.570 million and is available to fund capital expenditure in future years. The movement in the year is as follows:

Carried Forward items

7.7 This reserve allows the budget for items that we have not completed in the year to be carried forward so they can be finalised in later years without affecting that years’ budget.

Car Parks Maintenance and Improvement

7.8 We used this reserve to fund repairs, maintenance and improvements in the Council’s off street car parks. The Council approves its use annually as part of the Car Parks Business Plan. The movement on the reserve is shown below:

£m

Opening balance 2.714

Transfer to Investment Property rent top up reserve (1.144)

1.570

£m


Previous years' items financed (0.380)

Transferred to other reserves (0.167)

2013-14 carry forward 0.860

1.152


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Invest to Save Reserve

7.9 This reserve funds investment opportunities (that will allow us to achieve ongoing savings) and short term increases in revenue costs during periods of transition. The opening balance on the reserve was £1.846 million and we made a budgeted contribution of £250,000. We financed revenue expenditure of £705,000 including redundancy and pension fund strain costs resulting from service restructures. The closing balance was £1.391 million but the uncommitted balance is approximately £635,000.

Investment property rent top-up

7.10 We set up this reserve in the year to enable us to credit the revenue account in future years with an amount received in relation to a rent-free period when purchasing an investment property. The balance on the reserve at year-end was £1.144 million.

IT Renewals

7.11 This reserve finances investment in IT, managed through the ICT Strategy and capital programme. It receives contributions from services paying back the initial investment over a number of years commensurate with the life of the asset. The movement on the reserve is summarised below:

Park and Ride

7.12 This reserve was established in 2008-09 in lieu of a s106 contribution from the Queen Elizabeth Park development, which was used to fund park and ride site expenditure at Merrow and Artington. We will use this reserve to finance future park and ride sites and it has a balance of £1.65 million.

Spectrum

7.13 This reserve Is available to finance structural repairs and improvements. The table below shows the movement on the reserve.

£m


Contribution in year 0.700

Capital expenditure financed (0.328)

Revenue expenditure financed (0.078)

Closing balance 3.399

£m


Contribtions from services 0.311

Financing of capital expenditure (0.571)


£m


Contribition in year 0.166

Funding capital expenditure 0.000

Funding revenue expenditire (0.019)



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8. Collection Fund

8.1 Appendix 3 shows the final figures for the Collection Fund. Because of the introduction of the BRRS we now show the transactions for Council Tax and National Non Domestic Rates (NNDR) separately.

National Non-Domestic Rates (NNDR) or Business Rates

8.2 The NNDR element of the collection fund is considerably different to previous years. In the past, the NNDR collection fund always balanced to nil, as we were acting as an agent for the government. With the introduction of the BRRS we have a balance on the fund that we will have to take account of when setting future years’ budgets, in the same way that we do for Council Tax.

8.3 The owner/occupier of a business property can appeal against the valuation of a property at any time. The Valuation Office Agency (VOA) deals with these appeals. Because the VOA had a backlog of appeals at 31 March 2014 that could have a significant effect on our Collection Fund (297 appeals, some going back to 2005), we are able to spread the impact of those appeals over five years in our revenue account. However, the full impact is included in the Collection Fund account for 2013-14, leading to a large deficit balance of £1.859 million for the year.

8.4 The collection rate for the 2013-14 financial year was 99.16% at 31 March 2014 (99.04% for 2012-13 at 31 March 2013).

Council Tax

8.5 There is no change to the accounting for Council Tax within the Collection Fund.

8.6 2013-14 was the first year of the Local Council Tax Support Scheme (LCTSS) where some people who had previously received housing benefit received a reduction in their Council Tax instead. Others had to pay Council Tax for the first time as the LCTSS was designed to reduce the national benefit bill overall. In order to mitigate the effect on housing benefit recipients, we made some technical changes to Council Tax, reducing or removing some discounts for empty homes and second properties. All of these changes made it very difficult for us to estimate the amount we would receive from Council Tax in 2013-14.

8.7 The final figure for Council Tax receivable was approximately £1.225 million (1.47% per cent) higher than the original estimate, which contributes to the surplus balance of £1.282 million.

8.8 The collection rate for the 2013-14 financial year was 99.01% at 31 March 2014 (99.2% for 2012-13 at 31 March 2013).

Balance on Collection Fund

8.9 The overall balance carried forward on the Collection Fund Revenue Account, is a deficit of £577,003. This is made up of a deficit balance of £1,858,768 in relation to NNDR and a surplus of £1,281,764 in relation to Council Tax.

8.10 Central Government (50%), Surrey County Council (10%) and Guildford Borough Council (40%) share the deficit on NNDR between them. The probable deficit declared in January as part of the budget process was £3.2 million (before allowance for spreading over five years). The impact of this, together with the spreading allowance was included in the 2014-15 estimates. We will allow for the


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difference between probable and actual (after allowing for spreading) in the 2015-16 financial year.

8.11 Surrey County Council, Guildford Borough Council and Surrey Police and Crime Commissioner receive the Council Tax surplus between them in proportion to their precept. The probable surplus (declared in January 2014) of £1.357 million was included in the 2014-15 estimates, for distribution during that year, and we will allow for the difference between probable and actual when calculating the amount to be transferred in the 2015-16 financial year.

9. Capital Expenditure

9.1 Appendix 4 sets out the actual expenditure on capital schemes, compared to the updated estimates, together with reasons for the major variances. Overall we spent £13.2 million less on capital schemes than we estimated.

9.2 The graph below summarises our capital expenditure and variances in the year.

10. Financial Implications

10.1 We have included the financial implications within the various sections of this report.

11. Legal Implications

11.1 The Accounts and Audit (England) Regulations 2011 state that the Council must prepare, in accordance with proper practices in relation to accounts, a statement of accounts for each year, which must include such of the following accounting statements as are relevant to the functions of the relevant body:


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Housing Revenue Account

Collection Fund

any other statements relating to each and every other fund in relation to which the body is required by any statutory provision to keep a separate account

11.2 The proper practice referred to above is the Code of Practice on Local Authority Accounting in the United Kingdom: a Statement of Recommended Practice (the Code).

11.3 The Code is based on International Financial Reporting Standards (IFRSs) and has been developed by the CIPFA/Local Authority Scotland Accounts Advisory Committee (LASAAC) Code Board under the oversight of the Financial Reporting Advisory Board (FRAB). It constitutes a proper accounting practice under the terms of section 21(2) of the Local Government Act 2003.

11.4 The Chief Finance Officer will sign the Statement of Accounts before 30 June. Our external auditors, Grant Thornton will then audit the accounts before we present them to the Corporate Governance and Standards Committee for consideration and approval on 25 September 2013. Specifically the role of the committee is to “review the annual statement of accounts with specific emphasis on whether appropriate accounting policies have been followed and whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the Council”.

11.5 The Accounts and Audit (England) Regulations 2011 require the Chief Finance Officer to re-certify the accounts before approval and for the person presiding at the meeting (i.e. the chairman of Corporate Governance and Standards Committee) to sign and date them after approval. We must then publish the Statement of Accounts, together with any certificate, opinion or report issued by the external auditor.

12. Human Resource Implications

12.1 There are no human resources implications.

13. Conclusion

13.1 2013-14 has been a year of significant change for the Council and it is pleasing that we have maintained our strong record of financial management throughout.

14. Background Papers

Budget Book 2013-14

15. Appendices

Appendix 1 - General Fund Major Variances by Service

Appendix 2 - List of earmarked reserve balances

Appendix 3 - Collection Fund Revenue Account

Appendix 4 - General Fund Capital Expenditure

http://www.guildford.gov.uk/media/14321/2013-14-General-Fund-Budget-Book/pdf/2013-14_General_Fund_Budget_Book.pdf

Agenda item number: 9 Appendix 1

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The table below shows the variances in Service Unit expenditure excluding those items relating to capital charges, International Accounting Standard (IAS) 19 or other items (e.g. transfers to reserves) that are reversed below the net cost of services line in the Income and Expenditure statement in the statutory accounts.

Service Unit Estimate Actual Variance

2013-14 2013-14

£ £ £

Development

Economic Development (2,685,180) (2,603,895) 81,285

Plannning Services 2,759,300 2,618,693 (140,607)

Environment

Operational Services (727,220) (3,301) 723,919

Parks and Leisure Services 3,525,480 2,906,667 (618,813)

Financial Services

Financial Services (GF only) 2,354,980 1,614,882 (740,098)

Revenues and Payments 613,160 570,050 (43,110)

Governance and Monitoring

Legal and Democratic Services 1,841,840 1,799,158 (42,682)

Housing and Health

Health and Community Care 2,849,530 2,765,538 (83,992)

Housing Advice (GF only) 1,194,120 1,248,661 54,541

Neighbourhood and Hsg Management (GF only) 377,040 357,100 (19,940)

Organisational Development

Business Systems (249,550) (150,002) 99,548

Corporate Development 1,782,710 1,752,927 (29,783)

Human Resources (15,170) (90,212) (75,042)

13,621,040 12,786,266 (834,774)

The table below analyses the major variances by service, together with the main causes of each variance. The total for each Service Unit will differ from that in the table above because only those services with variances above £50,000 have been included. We have adjusted the figures to exclude those that net out below the net cost of services line in the Income and Expenditure statement in the statutory accounts.

Service Unit and Service Variance

£000

Economic Development

Asset Development (221)

The budget for responsive repairs carried out to the Council’s General Fund properties, including the associated support costs, is held by this service. Actual expenditure is allocated directly to the appropriate service, resulting in a saving of £259,500 against the Asset Development service.


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£000

Electric Theatre 222

Approximately £100,000 relates to the use of external management support. There is also a reduction in income of approximately £65,000.

Guildford Museum 221

Repairs and maintenance costs were around £167,000 over the original budget and the associated Asset Development recharge was £17,710 more than anticipated. Repairs and maintenance reductions in other services offset these costs.

Investment Property (337)

The purchase of 4 Liongate resulted in additional income of £391,000.

Major Projects 107

The Council approved a supplementary estimate for 25 Swan Lane of which we spent £39.860. Consultancy services in respect of the town centre development were £14,800 above the budget and a supplementary estimate of £50,000 for consultancy advice was not spent but has been carried forward to 2014-15.

Planning

Development Control (411)

Income from S106 applications, pre-application charging and planning fees was more than budgeted by £497,150 due to some large one-off fees. Consultants' fees were around £70,600 over budget. The legal service recharge was £16,900 more than estimated.

Policy (including Local Plan) 267

The costs we incurred relating to the Local Plan were £309,000 more than originally estimated. This was offset by the fact that we did not use the budgets for Community Infrastructure Levy consultants (£50,000) or inspectors’ fees (£20,000).

Operational Services

Fleet Management 56

We incurred additional costs on vehicle repairs (£83,000) and hire (£56,000) offset by savings on vehicle servicing (£39,000) and income from sale of assets (£47,000).

Land Drainage 136

The engineering and transportation recharge is higher than originally estimated, reflecting the level or work done on this service, including the Surface Water Management Plan. This increase is offset by reductions in the recharge to other services.


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£000

Off Street parking 57

We received £213,000 less from car parks fee income than originally estimated. Lower supplies and services expenditure of around £100,000 (across the whole range of expenses) offset this. Support costs associated with maintenance works were £47,230 less than the estimate due to the reprogramming of works that we finance from the car parks maintenance reserve.

Refuse and Recycling 583

This service has undergone major changes throughout the year. As a result, we have incurred additional transport related costs (£238,000) because of higher repairs and maintenance and vehicle hire costs than anticipated. We have also received around £473,000 less income than originally budgeted as the recycling is now co-mingled rather than being separated at source. These increases are offset by £120,000 financing from the Invest to Save reserve, approved to support the service in its transition year.

Parks and Leisure

Cemeteries (55)

We spent approximately £31,000 less than budgeted on repairs and maintenance and had around £14,000 additional income.

Crematorium (204)

The nearest Crematorium to us was closed for maintenance works, so we benefitted from additional bookings, resulting in additional income of around £93,000. An appeal against the level of our Business Rates resulted in a saving against budget of £64,000. Support services recharges were £15,000 less than budgeted.

G live (60)

We did not appoint the client officer until late in the year, saving approximately £16,000. Repairs and maintenance and grounds maintenance are the responsibility of the operator, saving approximately £13,000 and concession requests were £14,300 under budget.

Leisure Management contract (97)

There is a saving of £34,800 due to the Asset Manager post being vacant for the majority of the year. Income recovered from the operator is £34,200 higher than the budget.

Parks and Countryside (170)

The main reason for the variance is that we spent approximately £174,000 less on employee related costs than budgeted, as posts were held vacant while the service is under review.


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£000

Financial Services

Miscellaneous Expenditure (705)

This service holds several central budgets, where we charge any actual costs incurred to the appropriate service. These include; superannuation auto-enrolment (£103,000), contribution to IT renewals fund (£145,000), inflation allowance (£230,000) and allowance for non-achievement of service challenge items (£167,000).

Revenues and Payments

Housing Benefits (88)

In 2012-13 we set aside a provision for possible costs arising from the auditor’s qualification of the 2011-12 subsidy claim. We settled this matter in the year and £110,000 of the provision was not required. We returned this amount to the revenue account in 2013-14.

Insurance revenue account 54

The increase relates to additional claims paid and a higher than budgeted insurance premium renewal.

Legal and Democratic Services

No services had a net variance of more than £50,000. The legal service incurred additional employee costs of approximately £131,000 whilst the service was under review, but as it is a support service these additional costs were recovered from recharges to other services.

Health and Community Care

Private Sector Housing (92)

Vacant posts have resulted in a saving of £98,680.

Housing Advice

No services had a net variance of more than £50,000.

Neighbourhood and Housing Management

No services had a net variance of more than £50,000.

Business systems

Customer Technical Support 118

Employee related expenditure was £64,500 over budget due in part to the service challenge salaries saving of £70,000 for the Unicorn Procurement exercise that was not met. Contributions to the IT Renewals Fund were £65,080 over budget.


19


£000

Corporate Development

Climate Change (88)

There is a saving related to the Toll House turbine repair and maintenance project of approximately £43,000. Income was more than budgeted by £42,670 due to an increased recharge to other services and greater than expected feed in tariff (£11,000) and sale of electricity income (£6,000).

Corporate Services 168

The additional expenditure predominantly relates to consultancy costs of approximately £156,000 including; interim strategic director cover (£46,000) and support relating to the senior management restructure (£82,000).

Website (58)

There was a salary saving of £48,330 due to a vacant post.

Human Resources

Other Employee Costs (75)

Lower than budgeted spend on delivering the corporate training plan (£51,000), and lower level of expenditure on the staff development programme (£22,000).

Agenda item number:9 Appendix 2

20

Earmarked Reserves Balance

at 1.4.13

Receipts in year

Transfer out in year

Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Ash Manor All Weather Pitch 45 15 0 60 To provide for replacement of Ash Manor All Weather Pitch, as required by agreement with the Football Foundation.

Ash Manor Facilities Development 2 0 0 2 To receive one third of any operational surplus on Ash Manor sports centre, as part of the tri-partite agreement in place.

Ash Manor Renewals 2 0 0 2 To receive one third of any operational surplus on Ash Manor sports centre, as part of the tri-partite agreement in place.

Business rates equalisation 0 379 0 379 Set up in year. To be used as appropriate to smooth out the effects of the Business Rates Retention Scheme, including those related to regeneration projects.

Capital Schemes 2,714 0 1,144 1,570 Financing of General Fund capital schemes within approved programmes.

Car Parks Maintenance & Improvement 3,105 700 406 3,399 Funding of repairs, maintenance and improvements in off street car parks.


21

Earmarked Reserves Balance at 1.4.13

Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Carried Forward Items 839 860 547 1,152 Fund non repairs and maintenance related budgets that were not able to be progressed in the year but which are still required and therefore carried forward to future years.

Civil Parking enforcement 0 105 0 105 Set up in year. To receive net funds due to Guildford and finance expenditure as allowed for under the Civil Parking Enforcement agreement with Surrey County Council.

Collection Fund Balance 150 0 0 150 Use as appropriate to smooth out the effects on the General Fund of a surplus or deficit on the Collection Fund.

Election Costs 84 15 0 99 Contributions are made in non-election years to offset the additional costs in the year that Borough elections are held.

Energy Management Schemes (Carbon Management Plan)

237 23 23 237 Funding for energy management schemes similar to Salix schemes but for which match funding is not available.


22


Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Family support programme 0 155 0 155 Set up in year to hold the balance of funds supplied by Surrey County Council for the Family Support programme.

G Live sinking fund 20 10 0 30 Required by the G Live operator agreement.

Housing Benefits - additional administration grant from Department for Work and Pensions (DWP).

88 0 15 73 To hold any balance available from additional administration grant awarded by DWP in 2010-11.

Insurance 979 0 32 947 Maintain at level recommended by professional advisors.

Interest Rate Movements 479 0 0 479 To allow for changes in predicted interest rates after the budget for the year has been set.

Invest to Save 1,846 250 705 1,391 To be used to fund investment opportunities in services that will allow ongoing savings to be achieved and accommodate short term increases in revenue costs during periods of transition.


23


Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Investment property rent top-up 0 1,144 0 1,144 Set up in year to allow for the accounting treatment of an investment property that was purchased in the year where the purchase price was reduced by an amount for rental income compensation.

IT Renewals 1,199 311 571 939 Receives repayments from services to fund expenditure as set out in the ICT Strategy.

Land Charges 35 0 12 23 Balance on the land charges account for the year. Legislation requires that the Land Charges service breaks even over a three-year period.

Land charges search fees 60 0 0 60 Available to finance possible costs because of national action by private property search companies.

Legal Actions 120 0 62 58 Available to finance legal costs and awards made because of actions taken against the Council, including judicial review.


24


Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Leisure Management contract 46 0 0 46 Receives a minimum of 50% of any surplus on the Leisure Management contract (excluding Ash manor) as required by the contract.

Local Authority Business Growth Incentive grant

703 0 295 408 Set up with income received from Local Authority Business Growth Incentive grant. This money will be used to support schemes that will also benefit the businesses in the Borough.

New Homes Bonus 540 1,077 0 1,617 To receive balance of new homes bonus grant not used in the year.

Parish Council's concurrent functions grant aid

38 22 10 50 Set up from Concurrent Function grant aid not required by Parish Councils, to allow urgent requests to be considered during the year.

Park and Ride 1,650 0 0 1,650 Created in 2008-09 in lieu of a s106 contribution from the Queen Elizabeth Park development used to fund park and ride expenditure at Merrow and Artington.


25


Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Pension reserve (GBC) 975 0 0 975 Set up as part of closing the 2010-11 accounts in order to provide for a potential backfunding liability for staff transferred under TUPE to the Leisure Management contractor.

Preventing homelessness 362 0 242 120 Receive grant from Department of Communities and Local Government (DCLG) for use in partnership work across Surrey to prevent homelessness in future years.

Preventing repossession 36 0 0 36 Receive grant from DCLG to fund preventing repossession work in future years.

Salix Schemes 117 48 128 37 Match funding for Salix (Carbon Trust) grant. Consists of two separate reserves in order to comply with the requirements of the Carbon Trust.

Slyfield Area Regeneration Project (SARP) 135 80 0 215 Receives contributions from partners involved in the SARP and funds partnership expenditure.


26


Receipts in year


Balance at 31.3.14

Ongoing Policy

£000 £000 £000 £000

Spectrum 1,104 166 19 1,251 Maintained in order to provide funds for structural repairs and improvements. Under the Leisure Management contract responsibility for the fabric of the buildings remains with the Council.

17,710 5,360 4,211 18,859


27

Actual

C Tax

Estimate

NNDR

Estimate Total Estimate C Tax Actual

NNDR

Actual Total Actual

2012-13 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14

£ Expenditure £ £ £ £ £ £

Precepts and Demands

66,271,449 Surrey County Council 62,613,998 0 62,613,998 62,613,998 0 62,613,998

11,730,057 Surrey Police Authority 11,083,423 0 11,083,423 11,083,423 0 11,083,423

9,586,817 Guildford Borough Council 9,063,175 0 9,063,175 9,063,175 0 9,063,175

Payment of NNDR shares

0 Central Government 0 37,691,421 37,691,421 0 37,691,421 37,691,421

0 Surrey County Council 0 7,538,284 7,538,284 0 7,538,284 7,538,284

0 Guildford Borough Council 0 30,153,137 30,153,137 0 30,153,137 30,153,137

Transitional protection payment to government 0 148,638 148,638 0 611,528 611,528

74,751,170 Contribution to NNDR Pool 0 0 0 0 0

239,068 Payt to General Fund for collecting NNDR 237,981 237,981 0 237,981 237,981

Provision for NDR rating appeals 0 3,900,000 3,900,000

1,000,000 Provision for NDR bad debts 0 811,769 811,769 0 375,000 375,000

100,000 Provision for Council Tax bad debts 500,000 0 500,000 500,000 500,000

Distribution of CF surplus

302,875 Surrey County Council 212,926 0 212,926 212,926 0 212,926

53,865 Surrey Police Authority 37,688 0 37,688 37,688 0 37,688

45,177 Guildford Borough Council 30,802 0 30,802 30,802 0 30,802

164,080,478 Total Expenditure 83,542,012 76,581,230 160,123,242 83,542,012 80,507,351 164,049,363

Income

75,990,238 Income from Business Rate Payers 0 76,581,230 76,581,230 78,648,583 78,648,583

88,019,984 Council Taxes 83,260,596 0 83,260,596 84,485,347 84,485,347

164,010,222 Total Income 83,260,596 76,581,230 159,841,826 84,485,347 78,648,583 163,133,931

70,256 Net (Surplus)/Deficit for the year 281,416 0 281,416 (943,335) 1,858,768 915,432

(408,685) Balance brought forward (281,416) 0 (281,416) (338,429) 0 (338,429)

(338,429) Balance Carried Forward 0 0 0 (1,281,764) 1,858,768 577,003

Collection Fund 2013-14


28

General Fund capital programme outturn 2013-14

Scheme Service Unit / Scheme Revised Actual Variance actual to Comments

Number Estimate revised

estimate

£ £ p £

1. APPROVED CAPITAL PROGRAMME SCHEMES

BUSINESS SYSTEMS BS1 Civic suite improvements 265,000 0.00 (265,000.00) Project in procurement stage - will start

January 2015 BS4 Replace air conditioning 50,000 69,938.18 19,938.18 Reminder on provisional list (going to

committee May 2015)

CORPORATE DEVELOPMENT

CD1 Solar Photovoltaic panels on Council Buildings 27,000 27,294.18 294.18

ECONOMIC DEVELOPMENT

ED1 Guildford Museum- Structural works ph.1 29,000 25,019.60 (3,980.40)

ED2 Pedestrian access from castle grounds 15,000 0.00 (15,000.00) Link with Heritage Lottery Fund bid, which we are reapplying for

ED3 Disabled Access (Disability Discrimination Act)Improvements ph.2

59,000 0.00 (59,000.00) Disability Discrimination Act programme being drawn up

ED4 Guildford Museum- Development - conservation management plan

7,000 7,129.00 129.00

ED5 Guildford Museum- Improved access to collections

47,000 0.00 (47,000.00)

ED6 Slyfield Area Regeneration Project 172,000 0.00 (172,000.00) Project details being assessed


29



estimate

£ £ p £

ED7 Guildford Town Centre Development Study 90,000 0.00 (90,000.00) Was for marketing, negotiation and

disposal of Bellerby Theatre site - possibly no longer needed

ED8 Guildhall Roof Reinstatement (retention) 24,000 6,654.29 (17,345.71) Project completed = underspend back to the General Fund

ED9 Heritage Lottery Fund Development Grant- Guildford Museum and Castle

100,000 0.00 (100,000.00) Project delayed

ED10 Tyting Farm Planning Permission 40,000 0.00 (40,000.00)

ED11 Leasehold property acquisition 101,000 0.00 (101,000.00) No purchases came up in the year

ED12 Liongate 13,754,000 12,452,621.04 (1,301,378.96) Supplementary estimates approved, but we received a rent compensation amount that we had to net off the capital payment with a corresponding transfer between reserves to comply with the auditor's requirements.

ED13 Security Improvements to heritage buildings 17,000 11,952.08 (5,047.92)

ED14 Void investment property refurbishment works 90,000 0.00 (90,000.00) Some works underway (see ED14a, b, c)

ED14a 14-15 Midleton, Building 1 refurbishment 10,000 16,686.39 6,686.39

ED14b Unit 18/19 Lysons Avenue enterprise units - 16,110.75 16,110.75

ED14c 12 Midleton refurbishment - 2,307.00 2,307.00

ED19 Asbestos surveys & removal in non-residential council premises

15,000 14,002.00 (998.00)

ED21 Methane gas monitoring system 50,000 0.00 (50,000.00) Works starting

ED27 North Street development - 78,098.80 78,098.80 Supplementary approved in March


30



estimate

£ £ p £

HEALTH AND COMMUNITY CARE

HC1 Shawfield Day Centre kitchen 65,000 0.00 (65,000.00) Works delayed into 2014-15

OPERATIONAL SERVICES

OP1 Safer Guildford: CCTV & Lighting strategy 112,000 0.00 (112,000.00) Work delayed into 2014-15

OP2 Ash Green flood relief works 256,000 13,887.71 (242,112.29) Ongoing negotiations have delayed the main part of the work

OP3 Sluice Gates Motorisation at Town Mill Toll House 11,000 0.00 (11,000.00) Main work complete, fencing at the boathouse to be completed

OP4 Garden Waste Service re-design- brown containers

500,000 46,217.68 (453,782.32) Project completed = underspend back to the General Fund

OP5 Mill Lane Flood Protection Scheme 12,000 5,694.00 (6,306.00)

OP6 Vehicles, Plant & Equipment Replacement Programme

800,000 453,258.17 (346,741.83) Delay in procurement of minibuses, now programmed for 2014-15

OP7 Recycling and garden waste design - green bins 3,900,000 1,081,244.42 (2,818,755.58) Project complete

Recycling and garden waste design - vehicles - 2,942,265.00 2,942,265.00 Project complete, also funded from OP4

OP8 Chester Rd 95,000 0.00 (95,000.00)

Ash surface water (grant funded) - 22,469.44 22,469.44 Funded wholly by Environment Agency grant

PARK AND LEISURE SERVICES

PL1 Conservation works: Gunpowder mills, chi worth 6,000 0.00 (6,000.00) Work almost complete

PL2 Ash Manor overflow car park 40,000 0.00 (40,000.00) Not progressed as planned - being reviewed

PL3 Spectrum steel work repairs and replacement 120,000 20,990.00 (99,010.00) Delay in getting structural report, which has been done. Possibly tie in with the


31



estimate

£ £ p £

roof project

PL4 Mercury abatement (NEW CREMATORS) 257,000 107,856.18 (149,143.82) Main part of project complete, some items of expenditure to come

PL5 Improvement of Security at Guildford Crematorium

24,000 0.00 (24,000.00)

PL6 Wild wood adventure 321,000 361,299.52 40,299.52 Supplementary approved in March

PL7 Infrastructure works: Stoke Park 30,000 0.00 (30,000.00) Awaiting Stoke Park infrastructure review outcome prior to spend

PL8 Grant to Disability Challengers 50,000 50,000.00 -

PL9 Bereavement services infrastructure improvements

63,000 32,753.00 (30,247.00)

PL10 Lido slide 504,000 504,000.00 -

Disability roundabout, Sutherland memorial park - 19,889.50 19,889.50 Virement from garden waste redesign

PLANNING SERVICES

P1 Environmental Improvements: High Street / Chertsey St, Guildford

60,000 0.00 (60,000.00) Waiting for confirmation of SCC funding to contribute to project

P2 Safer Guildford CCTV & Lighting Strategy-Lighting Strategy ph.3

19,000 0.00 (19,000.00) Being progressed in 2014-15

P3 Safer Guildford CCTV & Lighting Strategy-Lighting Strategy ph.4

36,000 0.00 (36,000.00) Being progressed in 2014-15

NEIGHBOURHOOD & HOUSING MANAGEMENT SERVICES

P5 Ash Bridge Caravan Site 59,000 34,126.56 (24,873.44) Works underway

P4 Gypsy & Traveller Scoping 5,000 4,784.39 (215.61)


32



estimate

£ £ p £

Approved programme total 22,307,000 18,428,548.88 (3,878,451.12)

2. PROVISIONAL SCHEMES

BUSINESS SYSTEMS

BS1(P) Civic Suite, Millmead House - replace air conditioning

113,000 0.00 (113,000.00) Part of the wider Millmead project, delay due to procurement

BS2(P) Millmead Offices-rewiring & upgrade of electric circuits


BS3(P) Vehicle delivery parking & goods in / out store Millmead Offices


ECONOMIC DEVELOPMENT

ED14(P) Void investment property refurbishment works - 0.00 -

ED15(P) Disabled Access (Disability Discrimination Act) improvement ph 3

- 0.00 -

ED16(P) Slyfield Area Regeneration Project GBC Share) 150,000 0.00 (150,000.00) Project details being assessed

ED17(P) Leasehold Property Acquisition 640,000 0.00 (640,000.00) Purchases did not come forward

ED18(P) Museum & Castle development 20,000 0.00 (20,000.00)

ED21(P) Methane gas monitoring system 200,000 0.00 (200,000.00) Initial survey works started, waiting for report


33



estimate

£ £ p £


OP5(P) Mill lane flood protection scheme 19,000 0.00 (19,000.00) Work has started (on the approved list)

OP9(P) Recycling: Bring banks - replacement 65,000 0.00 (65,000.00)

OP10(P) Guildford High Street Footway Replacement 104,000 0.00 (104,000.00) Details of scheme being worked on

OP11(P) Guildford High Street Improvements 200,000 0.00 (200,000.00) Details of scheme being worked on

Additional Parking Space Mary Rd & Millbrook Car Parks

OP13(P) Option 2: Millbrook Decking - 0.00 -

OP14(P) Option 3: Mary Road Multi Storey - 0.00 -

OP15(P) Vehicles, Plant & Equipment replacement programme

591,000 0.00 (591,000.00) Delay in previous year purchases, will be spent in 2014-15

PARKS & LEISURE SERVICES

PL7(P) Bereavement services infrastructure improvements

- 0.00 -

PL11(P) Spectrum Roof replacement 739,000 0.00 (739,000.00) Delay in project - timescale to be revised

Schemes to be agreed with Freedom Leisure - 0.00 -

Stoke Park office improvements 55,000 0.00 (55,000.00) Awaiting Stoke Park infrastructure review outcome prior to spend

Infrastructure works: Guildford commons 50,000 0.00 (50,000.00) Report will be taken to the Executive to approve autumn 2014 works

NEIGHBOURHOOD & HOUSING MANAGEMENT SERVICES

Gypsy & Traveller provision at Ash Bridge 648,000 0.00 (648,000.00) Scheme delayed, tenders received


34



estimate

£ £ p £

Provisional total 4,133,000 - (4,133,000)

3. PROJECTS FUNDED FROM RESERVES

SALIX - 'Invest to Save' projects

R-EN9 Lido high efficiency gas condensing boiler etc… - 1,416.67 1,416.67 Approved under delegation

R-EN2 Bedford Rd MSCP - 83,700.00 83,700.00 Tie in with Lighting & Electrical works at Bedford Rd and Leapale Rd car parks funded from Car Park Maintenance Reserve

R-EN 7 Millmead Court, replace lighting - 11,484.00 11,484.00 Approved under delegation

R-EN8 Relight Electric theatre stage 35,000 32,238.84 (2,761.16)

SALIX totals 35,000 128,839.51 93,839.51

Energy Projects per GBC Invest to Save Reserve -

GBC 'Invest to Save' energy projects (to be repaid in line with savings)

General - 0.00 -

Fleet fuel saver (hardware) - 17,582.50 17,582.50 Approved under delegation

GBC "one off" energy projects (no repayment) 4,000 0.00 (4,000.00) Schemes not come forward

R-EN6 Biomass Old Millmead 1,000 707.45 (292.55) Project complete

R-EN5 Installation of solar PV - Millmead 5,000 5,000.00 -


35



estimate

£ £ p £

GBC energy projects totals 10,000 23,289.95 13,289.95

Local Authority Business Growth Incentive

R-LB1 Bedford Road Bus Station 191,000 0.00 (191,000.00)

R-LB2 Guildford Town Centre Regeneration 182,000 252,000.00 70,000.00 Supplementary approved in year

R-LB3 Chapel Street Sign 11,000 0.00 (11,000.00)

R-LB4 Guildford High Street- repairs to setts 30,000 0.00 (30,000.00) Tie in with OP10(P) and OP11(P)

Local Authority Business Growth Incentive - Totals

414,000 252,000.00 (162,000.00)

-

IT renewals Reserve: £400,000 approved annually

R-IT1 Hardware - 115,770.01 115,770.01

R-IT2 Software - 230,036.42 230,036.42

R-IT3 Share-point intranet upgrade - software - 1,750.00 1,750.00

R-IT4 eFinancials upgrade & eProcurement implementation

- 7,875.00 7,875.00

R-IT5 GIS Upgrade - 28,772.44 28,772.44

R-IT6 Desktop virtualisation - 18,543.00 18,543.00

R-IT7 SharePoint/exchange - 17,609.74 17,609.74

Tascomi - 36,800.00 36,800.00

Waste mgt collection system - 96,300.00 96,300.00

Adelante cash receipting - 18,300.00 18,300.00


36



estimate

£ £ p £

Hardware/software 400,000 0.00 (400,000.00) projects detailed above

IT Renewals Reserve - Totals 400,000 571,756.61 171,756.61 Some projects carried forward from 2012-13

Spectrum Reserve

R-S9 PA System 15,000 0.00 (15,000.00)

R-S10 Chiller replacement - 0.00 -

R-S12 Air-conditioning units (replace R22 A/C units) 23,000 0.00 (23,000.00)

R-S13 Lifts & controls- replacement 242,000 0.00 (242,000.00)

R-S14 Ducting Replacements 11,000 0.00 (11,000.00)

R-S15 AHU Works 11,000 0.00 (11,000.00)

R-S16 Bowl Mechanism 55,000 0.00 (55,000.00)

R-S17 Front Doors Replace 33,000 0.00 (33,000.00)

R-S18 BMS Upgrade 17,000 0.00 (17,000.00)

R-S19 Ice Lighting Replace 39,000 0.00 (39,000.00)

R-S20 Door Replacements 22,000 0.00 (22,000.00)

R-S22 Lido Fire alarm upgrade - 0.00 -

Future projects - estimated expenditure 115,000 0.00 (115,000.00) Further schemes to be identified

Spectrum Reserve -Totals 583,000 0.00 (583,000.00)


37



estimate

£ £ p £


Car Parks Reserve

R-CP1 Car parks - install/replace pay-on-foot equipment 15,000 0.00 (15,000.00)

R-CP2 Car parks - install/replace Pay & Display 120,000 1,694.40 (118,305.60)

Bright Hill retaining wall - 0.00 -

Car Parks- Lighting & Electrical Improvements

R-CP3 Bedford Rd 276,000 281,986.88 5,986.88 project complete (tie in with Salix project)

R-CP4 Leapale Rd 141,000 43,744.99 (97,255.01) project complete (tie in with Salix project)

R-CP5 Castle car park 129,000 0.00 (129,000.00)

Car Parks- Deck surfacing

R-CP6 York Rd Decking (12 yrs) 17,000 0.00 (17,000.00)

R-CP7 Leapale Rd Decking (12 yrs) 329,000 0.00 (329,000.00)

R-CP9 Farnham Rd car park 550,000 0.00 (550,000.00)

R-CP12 Replacement of collapsed retaining wall at Bright Hill car park

321,000 1,228.16 (319,771.84) Survey work started

Car Park Reserves- Totals 1,898,000 328,654.43 (1,569,345.57)

PARKS AND LEISURE

SPA Reserve :

SPA schemes (various) 100,000 0.00 (100,000.00)

- R-SPA1 Chantry Woods - 1,000.00 1,000.00

R-SPA2 Effingham - 0.00 -


38



estimate

£ £ p £

R-SPA3 Lakeside - 5,532.04 5,532.04

R-SPA4 Riverside - 4,465.00 4,465.00

R-SPA6 Boardwalk at Riverside Nature Reserve 82,000 70,387.50 (11,612.50) Retention due

R-SPA7 Access tracks at Chantry Wood 60,000 0.00 (60,000.00) Work not yet started

SPA Reserve - Totals 242,000 81,384.54 (160,615.46)

Projects funded from reserves - totals 3,582,000 1,385,925.04 (2,196,074.96)

4. PROJECTS FUNDED FROM S106


G Live WC 3,000 3,521.78 521.78

OPERATIONAL SERVICES Totals 3,000 3,521.78 521.78

PARKS AND LEISURE SERVICES

S-PL1 Woodbridge Meadow artwork 6,000 0.00 (6,000.00)

S-PL2 Civic Artwork 2,000 0.00 (2,000.00)

S-PL3 Art Print House Square (sculpture Martyr Road) 11,000 0.00 (11,000.00)

S-PL4 Lakeside Public Art 5,000 4,500.00 (500.00)

S-PL5 Woking Rd - willow screen 3,000 0.00 (3,000.00)

S-PL6 Stoke Park skate park - replace existing facility 19,000 23,492.61 4,492.61


39



estimate

£ £ p £

S-PL7 Tilehouse Open Space- Playground

Refurbishment & Fitness Equipment 16,000 0.00 (16,000.00) Retention was due in 13-14 but not

invoiced. Will be 2014-15

S-PL8 Briars playground refurb 10,000 0.00 (10,000.00)

S-PL9 Parks G Live - new trees and landscaping 30,000 0.00 (30,000.00) Works to be progressed in 2014-15

S-PL10 Sutherland Memorial Park- replace all weather pitches & cricket net surface

39,000 39,067.83 67.83

S-PL11 Foxenden Quarry- replace playground equipment 29,000 29,419.30 419.30

S-PL13 Stoke Recreation Ground play area 4,000 3,792.11 (207.89)

S-PL14 Albury PC floodlights 6,000 5,099.60 (900.40)

S-PL15 King George V playing fields 16,000 15,526.00 (474.00)

S-PL16 Torch legacy sculpture G Live 12,000 8,750.00 (3,250.00)

S-PL17 Bushy Hill facilities 27,000 0.00 (27,000.00) approved under delegation in year

S-PL18 West Horsley village hall playground 8,000 0.00 (8,000.00) approved under delegation in year

S-PL19 Blackwater Close play facilities 12,000 0.00 (12,000.00) approved under delegation in year

S-PL20 Grace and flavour community garden 21,000 0.00 (21,000.00) approved under delegation in year

S-PL21 Shalford Parish children's playground 24,000 0.00 (24,000.00) approved under delegation in year

S-PL23 75-78 Woodbridge Rd (Art) - Moggy pond artwork - 625.00 625.00 approved under delegation in year

PARKS AND LEISURE SERVICES - Totals 300,000 130,272.45 (169,727.55)

PLANNING SERVICES

Haydon Place/ Martyr Rd 15,000 4,050.03 (10,949.97)

Frenchland Hatch footpath works 5,000 3,753.78 (1,246.22)

North Street Rejuvenation Project 179,000 71,179.88 (107,820.12) Works are underway, delay in


40



estimate

£ £ p £

programme

Grove Road Effingham 16,000 14,879.26 (1,120.74)

Falcon Road Guildford 6,000 0.00 (6,000.00)

Walnut Tree Close Guildford 1,000 1,676.27 676.27

Woodbridge Meadows 140,000 0.00 (140,000.00)

Woodbridge Hill environmental imps 72,000 3,536.01 (68,463.99)

G Live Environmental improvements 11,000 0.00 (11,000.00)

G Live Lighting & Signage 32,000 0.00 (32,000.00)

G Live Bus stop / drop off point 11,000 3,761.00 (7,239.00)

Epsom Rd/Boxgrove Rd 119,000 0.00 (119,000.00)

Kingpost Parade 7,000 4,661.05 (2,338.95)

Bridge Street Waymarking 4,000 0.00 (4,000.00)

Trinity Gate tree planting 18,000 18,620.73 620.73

Enhance planting - 4,477.09 4,477.09

Kings Road Zebra crossing - 6,000.00 6,000.00

PLANNING SERVICES Total 636,000 136,595.10 (499,404.90)

S106 funded - totals 939,000 270,389.33 (668,610.67)

GENERAL FUND (NON HOUSING) - TOTAL 30,961,000 20,084,863.25 (10,876,136.75)


41



estimate

£ £ p £

HOUSING CAPITAL PROGRAMME -

GENERAL FUND EXPENDITURE

-

Grants (General Fund) -

House Renovation Grants : -

Mandatory disabled Facilities Grant 430,000 385,760.03 (44,239.97)

Home Improvement Grants (w.e.f. 2003) 120,000 155,284.36 35,284.36

Solar Energy Loans 30,000 0.00 (30,000.00)

DECC 10,000 9,550.00 (450.00) bfd from 2012-13

SHIP: Equity Loans Scheme Imps 20,000 413.49 (19,586.51)

-

Grants - Totals 610,000 551,008 (58,992)

Affordable Housing - Site Preparation etc. -

Feasibility / site preparation 3,000 (3,000.00)

White Hart Court - Site Prep. 40,000 0.00 (40,000.00)

Lakeside Close, Ash-Site Prep. 30,000 96,667.33 66,667.33

New Rd Gomshall - decommission 46,000 68,426.19 22,426.19

Wyke Avenue-Site Prep 1,000 15,355.06 14,355.06

Ladymead/Fire Station Site Pre 1,000 4,010.00 3,010.00

Garage Sites - General 1,000 28,713.03 27,713.03

Guildford Corporation Club 150,000 2,455.00 (147,545.00) To be rolled over into 2014-15

Guildford Park Car Park 197,000 31,918.28 (165,081.72) To be rolled over into 2014-15


42



estimate

£ £ p £

General 281,000 0.00 (281,000.00)

-

Affordable Housing - site prep.etc.: Totals 750,000 247,544.89 (502,455.11)

Affordable Housing -

Bishopsmead, East Horsley 0 (70,000.00) (70,000.00)

White Hart Court 1,790,000 268,823.83 (1,521,176.17) Delay in signing agreement - to be spent in 2014-15

GBC Garage Sites: Willow Way 204,000 0.00 (204,000.00)

-

Affordable Housing 1,994,000 198,823.83 (1,795,176.17)

general fund: final accounts 2013-14 - guildford · general fund: final accounts 2013-14 executive...

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