general information about the professional practice...
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General information about the Professional Practice 1 and 2
After the 4th and 6th semester students should complete a summer professional practice in a community
pharmacy or hospital pharmacy (host institution) to acquire the basic knowledge regarding the
pharmaceutical supply and care in these settings. After the completion of the professional practice the
student will be able to recall the personal and objective criteria, the operation and procedures of the
community or hospital pharmacy.
The professional practice can be completed in a pharmaceutical company, pharmaceutical
wholesaler or foreign (non-Hungarian) units equivalent to these.
To fulfill the professional practice in abroad the student should submit a written request to the
course director until the deadline of the application for professional practice. In case of spending
the professional practice abroad it is advisable for the students to spend 2 weeks in a Hungarian
pharmacy to earn experiences regarding the Hungarian pharmacies.
It is possible to complete the 4 weeks of the professional practice in two practice sites in
consecutive 2-2 weeks.
The application form, syllabus and certificate of the completion of the professional practice are
available from the website of the Registrar's Office.
The accreditation of the professional practice site (pharmacy) is advisable but not a mandatory
requirement for professional (summer) practice 1. and 2.
The duration of the professional practice is 4 weeks, 8 hours daily, of which 2 hours may be spent
on individual preparation and study.
During the professional practice attendance should be recorded on an attendance sheet, which is
available from the website of the Registrar's Office. The requirement regarding the opening hours
of the pharmacy is continuous 8 hours daily.
The student should work under the supervision of the supervisor pharmacist or the deputy
pharmacist during the whole practice and preparing a record daily of his or her work.
The organization and coordination/reconciliation of the place and time of the professional practice is the
responsibility of the student.
Before starting the professional practice the student should fill the Acceptance letter for professional
practice form and collect signatures of supervisor pharmacist and the leader or head of the professional
practice site (pharmacy, company) and upload it electronically to Neptun. It is advisable to collect the
document until the last day of April, but latest by 14th of May. The student is responsible to fulfill the
administrative criteria set by the Registrar's Office.
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Student should transmit the Attendance sheet, the Report (daily record of practice that documents the
work done during the summer practice) and the Certificate of Completion form of the professional practice
to Neptun electronically for evaluation by the course director before 10th September. At the end of the
professional practice the supervisor pharmacist or the deputy pharmacist evaluates the performance of the
student in a three-grade evaluation with written summary.
Important deadlines and tasks summed up:
Deadline Task Surface
Course registration period Signing up for the subject OPR-SG1 professional
practice 1 or PPR-SG2 Professional practice 2
Neptun
April – 14th May Contacting the practice location and
getting the Letter of acceptance signed
Practice location
(pharmacy)
14th May - 23th June Electronic application through Neptun and
Uploading acceptance letter
Neptun
10th September Uploading filled Certificate of completion and
Uploading Report and Attendance sheet
Neptun
The absence during the professional practice should be covered with a certificate (e.g.: in case of illness) to
the supervisor pharmacist and course director and should make up during the period of the professional
practice. In case of health problems the professional practice can be divided into 2-2 weeks.
The Report of the practice is accepted by the course director. The Report should include the topics listed in
the syllabus, and it should include 2 related professional problems (eg. case studies, description how a
professional question was solved) described in minimum 400 words of each. In the absence of these, the
Report and the practice will not be accepted. After the completion of the professional practice the student
has the opportunity to evaluate the professional practice site and the supervisor pharmacist.
(updated: 30th of April 2019)
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User’s guide to Neptun Professional Practice 1. and 2. registration
for Pharmacy students
From the year 2017 the administration of registering for the practices Professional Practice 1. and 2. (for
their time and place) can be done in Neptun. You can find the surface for registration under Studies/
Obligatory professional practices.
During the registration period of the given program you can sign up for so called outer practice subjects
(the subject of Professional Practice 1. or 2. according to your recommended curriculum). During the
registration you can apply for internal practice places (accredited Hungarian pharmacies included in the list)
our outer practice places (Hungarian or foreign pharmacies which are not included in the list and which are
not accredited yet but fulfil the criteria of accreditation. The registration is obligatory, only those
applications are considered valid which were done electronically through Neptun within the given deadline.
The administration of the time and place of the practice is the Student’s task:
1. Personal discussion at the practice place and getting the acceptance letter signed by the
Supervisor: Before the electronic registration in Neptun it is recommended to get the acceptance
letter signed by the Director/ Leading pharmacist of the chosen pharmacy in April, but not later
than 14 May.
2. Neptun administration: After getting the acceptance letter, you can register electronically for the
practice and you can upload the signed acceptance letter via Neptun/Studies/Obligatory
professional practices until 23 June at latest.
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The subjects of Professional Practice 1. and 2.
The registration for the Professional Practice 1. and 2. has to be done on two surfaces:
1. In the beginning of the semester, within the course registration period you must register for the
subject and the course as usual, at the course registration surface of Neptun (Subjects/Register for
subjects),
2. Within the given registration period you can register for the practices which are connected to the
subjects at the practice registration surface of Neptun (Studies/Obligatory professional practices).
Most important parameters regarding the application for practice places
Type of practice place
Deadline for the
application of the practice
place
(the time of registration is
checked by the system)
Ways of choosing the
practice place
Documents needed for the
application
Accredited Hungarian
pharmacy practice places
included in the Neptun
database
Until 23 June, 2019
Searching from the list
in Neptun
Only the acceptance letter
is needed. There is no need
for accreditation certificate.
Hungarian or foreign
pharmacy practice places
which are not included in
the Neptun database and
which are not accredited
yet but fulfil the criteria of
accreditation
Adding a new practice
place: The Student
provides the data
Acceptance letter is needed
+ you must type in the
accreditation number or
accreditation status and the
exact address of the
practice place in the
“description” field
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You can register for practice places (pharmacies) and blocks (weeks of the practice) by clicking on
Apply/More under the + sign next to the subject name of the practice you want to apply for.
In the pop up window of outer practice places you will see two lists. In the upper field you can find the
„Registered Sites” (practice places you already applied for) and in the lower field you can see the „Outer
field practice locations” (the list of practice places you can choose from). At the „Outer field practice
locations” you will see the name of the practice places next to which in the „code of place” column the city
of the practice place, in the “place type” column the type of practice place and in the “description” column
the exact address of the practice place is shown.
Since the database contains numerous practice places, you can search in the database based on the
name/address of the practice place using the viewer icon on the right side. So for example if you are
looking for a pharmacy which is located in Győr, click on the viewer icon and choose „code of place” from
the list and then type in „Győr” in the search field and then click on the search button. All the practice
places from the database in Győr will be listed in Neptun this way.
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You can apply for the chosen practice place by clicking on Apply/More under the + sign.
Adding new practice places
In case your chosen practice place, which is indicated and approved in your acceptance letter, is not
included in the Neptun database, you can add a new practice place. You can add a new practice place by
clicking on Apply/More under the + sign next to the subject name (Professional Practice 1. or 2.) of the
practice you want to apply for.
Click on the „Add new practicum site” button and then fill out the necessary data in the pop up window.
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Obligatory data: Outer practice site name (for example: Sample Pharmacy/Clinical pharmacy of the XY
Hospital), outer practice site type (here choose the option „Hungarian or foreign institution not accredited
yet”), communication language (choose the language of your university training program), and in
Description field type in the accreditation number or it’s status (for example: accreditation is in process)
and type in the exact address of the practice place. Then click on the „Save” button in order to save your
data. Please note, that the new practice places will be checked by the course director and if any
supplement is needed (for example if some data is missing), your registration will be sent back to you for
correction.
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Registration for the practice blocks (time period of the practice)
After signing up for a practice place (by clicking on Apply/More under the + sign) there will be a pop up
window with the blocks (weeks) of the practice (from GYTK-2019-1 until GYTK-2019-8). The registration is
possible only for the determined weekly blocks and only with the attachments of the required documents.
You can choose the weeks by clicking on the blocks, then press „Save” to finalize it.
The blocks that you can choose are orange; the ones you cannot choose are grey. The blocks that you
cannot choose anymore are red, and those you already registered are green. In the block field you can see
the following information: week, date, status of registration. Before saving the blocks please check
whether the chosen dates are identical to the ones indicated in your acceptance letter. To finalize the
dates click on „Save” and then you can close the pop up window by clicking on the „Back” button.
IMPORTANT! If you add a new practice place all the blocks will be shown orange, but still you can only
choose from the determined blocks of weeks (from GYTK-2019-1 until GYTK-2019-8).
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Interruptions (splitting practices)
For professional reasons it is advised to spend the practice at one place uninterruptedly, under the
supervision of one pharmacist. In reasonable cases students can split the practice in space, for which the
course director’s written approval is needed. In this case apart from the acceptance letter you must upload
your reasoning and the course director’s approval (both can be an e-mail) to the Neptun in PDF format. So
the practices can be split in space once (for example 2 weeks at „A” practice place and 2 weeks at „B”
practice place). There is no opportunity to split the practice in time (so if you spend the practice at two
practice places, you cannot have a break – for example one week – between the two). During the
registration you can split the practice on the following way: Choose the blocks (weeks) at the first practice
place and then click on „save”. Then continue the registration by choosing the blocks (weeks) at the second
practice place and saving the blocks by clicking on „save”.
Uploading the acceptance letters
The acceptance letter is needed in case of every practice place. You can download and print out the
acceptance letter from the website of the Registrar’s Office. You need to get the necessary signatures on
your acceptance letter and then you can upload it scanned in a PDF format through Neptun.
Please make sure you upload the acceptance letter SCANNED in ONE PDF file (NOT in separate jpg
images).
You can upload the acceptance letter by clicking on the + sign next to your registered practice place under
„Registered sites” – then choose the „Attach document” option. Then you can upload the file (the
acceptance letter, or in case of splitting the practice you need to upload your reasons and the course
director’s approval, and the accreditation certificate- if available) in a PDF format. As a document type
choose the „Acceptance letter” option.
First choose the document type and then upload your PDF file by clicking on the „+ Upload file” button.
Check the uploaded document(s) and then return to the Outer field practice locations window by clicking
on the „Back” button.
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Don’t forget to finalize your application by clicking on the „Finalize applications” button, so the status of
the registration will be „Registration finalized by student”. After this the administrative officer of the RO or
the course director will check the registration and the attached documents and set the status to „Accepted
registration” or „Supplement of documents required”. „Supplement of documents required” status is set in
case some documents is missing or not correct. (Deadline: 23 June).
In case of practice places which are not included in the list, the course director will check and
accept/reject the application and the acceptance letter. If your application is accepted, it will be set to
Accepted registration”.
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Statuses of registration
You can follow the statuses of your registration according to the following:
„Registration planned by student” after choosing the practice place and the blocks (weeks) and
uploading the acceptance letter.
Registration finalized by student” after you submitted the documents required to the given
practice place type and finalized the registration with the „Finalize applications” button.
In case of practice places included in the list, the administrative officer of the Registrar’s Office
will set the status accepted by approving the acceptance letter. In case of practice places which
are not included in the list, the course director will check the application and in case of any
missing documents, your application will be sent back to you for correction.
"Accepted registration” when your application is checked and accepted by the administrative
officer of the Registrar’s Office or the course director.
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Uploading the certificate of completion
After the status of your registration is set to „Accepted registration”, you can only upload the certificate of
completion and the related documents (report, attendance sheet, etc.). Until the attached certificate is not
approved/rejected by the course director, you can delete re-upload it.
First only the option for the certificate of completion will be available. After uploading the certificate of
completion, the status of the registration will be changed to „Certificate of completion submitted”. After
this you will have the option to upload other document types as well.
After uploading the file the status will be changed to „Certificate of completion submitted”
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IMPORTANT! You must upload the certificate of completion and the related documents (report,
attendance sheet) for every completed practice place.
Please make sure you:
1. upload different documents (Certificate of completion, Report and Attendance sheet) in separate
files
2. upload each document type (e.g.: report) in ONE file as a PDF document (do NOT upload the
pages of one document type as separate jpg images)
3. the written Report should reflect your daily activities (similarly to a blog: what have you done or
learned, when and why?)
4. the Attendance sheet should be completed only working days, the days you have been in the
practice location (pharmacy)
5. names of the uploaded files should identify the student and it’s contents (eg.
YourName_Certificate_of_completion.pdf)
The uploaded documents will be checked by the course director, the practice can be accepted only in case
of sufficient documents. When all certificates of completion of all practice places of a given practice are
approved, then the status will be set to „Completed”, if it’s rejected, the status will be set to „Not
completed”.