Genesee County Government

Administration Focus GroupMonitoring

ReportJanuary 8, 2016

Group Members

Jay Gsell, County Manager (Chairperson)Matt Landers, Assistant County ManagerMichael Eula, County Historian/Records OfficerScott German, County TreasurerSteve Hawley, NYS AssemblyEve Hens, Purchasing DirectorDon Luxon, Director of Weights & MeasuresAnita Cleveland, County Human Resources DirectorMike Ranzenhofer, NYS SenateMichael Cianfrini, County ClerkSteve Zimmer, IT DirectorKen Ellison, Superintendent, Pavilion Central SchoolChris Dailey, Superintendent, Batavia City Schools

GAM – Genesee Association of MunicipalitiesGCC – Genesee County Community CollegeGCEDC – Genesee County Economic Development CenterGVEP – Genesee Valley Educational PartnershipIT – Information TechnologyMCWA – Monroe County Water AuthoritySEQR – State Environmental Quality Review

Acronyms

2015 Results - Gov. Admin. Monitoring Report

Education / Training

Efficiency Innovation / Technology

Infrastructure / Assets

County Clerk’s Office Now providing digital access to a range of records

County PlanningLeRoy / Bergen / Byron / Elba / City of Batavia Are all updating their Comprehensive Plans

County PlanningAgricultural-Farmland Protection plan being created for Town of Oakfield, Town of Alabama; and the County plan is being updated

County PlanningGreen-Genesee/ Smart Genesee plan for Town of Batavia, Town and Village of Oakfield, Town of Alabama, and roadmap for entire County is expected by Spring 2016

Treasurers / County Clerk / Human Resources / Highway Department have begun to accept credit card payments. However, Individuals still can not pay online and departments need to investigate having Chip capable credit card machines

County IT / Pictometry New Pictometry web portal (CONNECTExplorer) available

County IT / PictometryNew flyover scheduled for Spring 2016

School DistrictsUse of social media has been effective.

County HighwayGPS tracking devices installed in County vehicle fleet

County PlanningHosted or sponsored 15 training events for local planning and zoning officials to meet their annual training requirements

Historians and Records Management Officers / County Historian Hosted three workshops with over 100 attendees

School DistrictsBatavia School District is currently replacing all their Smartboards

Continued success in sharing highway equipment and labor across municipalities

Airport terminal and maintenance hanger replacement project is currently underway

County Nursing Home Sale is pending

2016 Issues - Gov. Admin. Monitoring Report

Education / Training

Efficiency Innovation / Technology

Infrastructure / Assets

County Clerk’s Office Most Departments unable to take credit card payment online and do not have new chip machines

County Clerk’s Office Time constraint issues / costs associated with increased frequency of email submitted applications / requests.

County Clerk’s Office Unable to ensure landmark status is recorded by each applicable property

NYS Property Tax Cap and Monitoring of approved Efficiency plan and benchmarks continue to be an issue

NYS pushing for e-filing which many local agencies do not find cost effective

GAM / County ITHigh Speed Internet Availability issues- Large Redundancy - High cost and low level of service issues- Negotiations between several Municipalities and Time Warner is ongoing

CountyNeeds to utilize social media tools.

County Recently lost the INREM Tax Foreclosure case which had gone through NYS Court System.

County Clerk’s Office A centralized, electronic document system is needed. One department may need to step up and serve as a champion to demonstrate usefulness to rest of county departments

School DistrictsEnrollment down to 2,300 students. Has decreased by roughly 70-80 students over last several years.

County / City / MCWAWater Agreements expiring in 2018. Sales Tax distribution and finalization of Phase II tied into the ongoing negotiations between the City of Batavia, County, and MCWA

Shared Bid Issues NYS pushing shared service/bid process but there are still limitations. Partnering with School Districts throughout the State should be explored.

Local governments require increased mandate relief. Priority must be placed on the State taking over the costs associated with Medicaid and indigent defense

2016 Priorities - Gov. Admin. Monitoring Report

Education / Training

Efficiency Innovation / Technology

Infrastructure / Assets

CountyExamine need for county wide property assessments. Property Assessments should be standardized and uniform.

County Clerk’s Office Recent law passed to deal with vacancy issues and Zombie Ownership within the City of Batavia. Examine possibility of rolling out similar program county wide

County Clerk’s Office Need to advertise advantages of using local DMV office.

County Planning BoardExplore the option of going paperless for municipal planning and zoning referral reviews

County Sheriff Potential study for future joint City/County Law enforcement facility

HistoryIncreasing the number of items published online for research purposes. Demand, especially for war related items, continues to grow

Lake Plains Investigating installing fiber connections to facilities in the nine county region

County IT New hire to monitor county website and social media has been budgeted for.

County Sheriff upgraded its radio network to a six tower site. Received $3 Million NYS Interoperable Communications grant for potential seventh tower

Schools Districts Looking to set up mobile wireless centers (utilizing bus fleet) for students to use after hours. New Handheld devices being distributed and a study as to where ‘dead zones’ exist will be carried out

Schools DistrictsImplementing new Adult Education courses

County Planning Dept.Continuing to present on Form Based Codes, needs of the Millennial Generation, and other Zoning topics as municipalities update their comprehensive plans.

County's Workers Compensation Plan. County looking to secure funding to implement some of the safety consultants recommendations

County / City / MCWADecision needs to be made regarding future of City’s Water Plant. Share in sales tax between the County and municipalities may shift as part of negotiations

Local Governments / County PlanningUpdate Comprehensive Plans and local zoning regulations.

County Infrastructure Improvements Plan for next five years (Statewide push by state to invest in infrastructure)