Genesee Education Consultant Services, Inc.

(GECS)Orientation

Welcome to Genesee Education Consultant Services, Inc. Orientation!

Today you will be completing several forms in hard copy format and several in electronic format during your Orientation process.

Please make sure you have your photo ID, Social Security card, TB test results and credentialing documentation (degrees, transcripts, resume, recommendation letter, etc.) at your workstation and ready to be copied.

At the end of this session, you will be photographed and provided with an ID if you have satisfied the Orientation process requirements.

Welcome!

Genesee Education Consultant Services, Inc. (GECS) is a non-profit corporation under the Genesee County Educational Foundation.

Its first employees were hired in January, 2012.

GECS is an employment agency providing quality employees throughout Genesee County.

We provide cost-effective, collaborative employee services.

History

Your employment is completely at the will of you and GECS.

It can be ended at any time by you or GECS for any reason not prohibited by law.

You are not under contract or a member of a bargaining unit with GECS.

You will sign an online form indicating your understanding and agreement after you review the policies listed on the statement.

Employment at Will

You will find this form in your packet. Employers are required to report this information to the State of Michigan.

Please complete all* sections of this form now.

*(Although the bottom portion says “Optional”, you must complete this section too; otherwise the form will be rejected by the state and returned.)

New Hire Reporting Form

You will find this form in your packet. Please complete it now and make sure you remember to sign and date it. You must disclose whether or not you pled guilty, no contest, or have been found guilty of any crime. (Initial whichever is applicable.)

Indicate any felony and misdemeanor convictions—Review the “Convictions Requiring Disclosure for School Employees” list—this list is yours to keep.

Conviction Disclosure Form

Explain all crimes (offense, date, court, city, state, circumstances around conviction and disposition of charges).

You cannot be employed by GECS if you have been convicted of a felony, unless it is approved by GECS Board of Directors.

In the unlikely event you are arraigned for any felony or misdemeanor while employed, you need to report it to GECS’ HR Department. (See pg. 15 of the Employee Handbook for the disclosure form.)

Conviction Disclosure Form

If you have never been fingerprinted, have been fingerprinted before 1/1/2012, or fingerprinted after that date, you should have completed a Livescan Fingerprint Request and been fingerprinted—if not please see the group presenter.

All others will sign a release for a criminal records check, allowing the results to be forwarded to GECS.

Your employment is contingent on the review of your criminal records check by GECS.

Criminal Records Check

You will find this form in your packet. It is yours to keep. In the future, you will need to complete it if you have an unscheduled absence—i.e. you call in the day of your absence. Check with your supervisor if you have talked with her/him ahead of time and received permission to re-arrange your schedule (you may or may not need to report).

Your supervisor will sign the form and send it to GECS’ Human Resources Department.

You can download additional forms from GECS’ website @ www.gecs-inc.org under Staff Resources/Forms

Report of Absence

You will find two biweekly records on one sheet in your packet, as well as a completed sample for your reference. These are yours to keep.

On the last Friday of GECS’ payroll period, you will complete and submit your Biweekly Record to your Site Coordinator or Payroll Secretary , i.e. your 1st level of approval.

Biweekly Record

Your Site Coordinator or Payroll Secretary will submit your Biweekly Record to your Supervisor for final approval, who will send it to GISD’s Business Services office by the Tuesday after the payroll period ends.

If you submit your Biweekly Record late, you may not be paid until the next applicable payroll period.

More forms are on GECS’ website @ www.gecs-inc.org under Staff Resources/Forms.

Biweekly Record

You will find this form in your packet. It is yours to keep for future reference.

Please keep in mind that there is a two week lag in payroll timing.

GECS 2012-2013 Payroll Periods

If you should misplace your 2012-2013 Payroll calendar, it is available on GECS’ website @ www.gecs-inc.org under Staff Resources.

Below is a sample on how the process works.Sally began working 6/11/12.

Her 1st payroll period ended on Sunday, 6/24/12.

Provided she submitted her Biweekly Record on Friday, 6/22/12, she would have received her payroll deposit on 7/6/12.

GECS 2012-2013 Payroll Periods

You will find this policy in your packet. Please make sure you read it thoroughly. It is yours to keep for future reference.

You are not to use company/district computers for recreational or personal purposes.

If working with students using computers, make sure they are supervised.

Computer Technology and Networks

If relying on the Internet for your job, make sure you have a back-up lesson plan if it the system should be inaccessible.

Always check with your worksite supervisor before disseminating any student information to ensure signed parental permission slips have been obtained authorizing the dissemination!

Computer Technology and Networks

You will find this form in your packet—it explains how the Employee Web works. It is yours to keep.

You will receive an employee ID so you can access the Employee Web. Please save the ID for future use.

Your PIN for the Employee Web will initially be the last 4 digits of your SSN—if you wish, you can change your PIN anytime after logging in to the system.

Employee Web

You can access the Employee Web through GECS’ website @ www.gecs-inc.org under Staff Resources/Employee web.

The Employee Web allows you to view and print your basic info, contacts, attendance, deductions, W4 info, payroll (current and history) and W2 info once your first payroll is processed.

Employee Web

You will find this form in your packet.Do not hand it in today—you need to review

the full Employee Handbook and become familiar with the information. If you misplace your handbook, you can access

it online at GECS’ website at: www.gecs-inc.org under Staff Resources/Employee Handbook. It is password protected and the password is: GECS2012PW. You must use all caps because it is case sensitive.

Please return the receipt to GECS within two weeks of today.

Employee Handbook Receipt

You must provide GECS with the results of a current TB test (within the last three years) before you can begin work. You should have those results with you today to be available for copying by the group presenter.

Going forward, you will need to have TB tests completed every three years and provide the results to GECS’ Human Resources Department.

TB Test

Feedback Your supervisor may complete Feedback

forms re: your performance.

HR Contact HR for general information re:

training, work related injuries, TB test updates, auto insurance updates, etc.

Parking Do not park in Handicapped (unless you

have a permit), Reserved, or Visitor Parking, nor in driveways or school bus loading zones

Feedback, HR Contact and Parking

Recess Periods If working at a school, recess periods will

be discussed with you by your supervisor.

School Closings If schools are closed due to inclement

weather, you may or may not be paid, depending on your employment contract.

Watch WJRT-TV 12 or listen to WCRZ (CARS 108FM) for school closings. Other stations are listed in the handbook.

Recess Periods/SchoolClosings

School safety

Please make sure you become familiar with your worksite location’s safety plan.

If there is an emergency situation, you will be notified through your worksite’s communication process

School Safety

Administrative Guidelines These will soon be available on the GECS

website at www.gecs-inc.org, under the Staff Resources tab. You are responsible for reviewing these.

Bloodborne Infectious Diseases Exposure Depending on the position, annual training is

required to eliminate or minimize employee exposure.

Training is mandatory for employees working with children; check with your worksite supervisor for the training plan.

Employee Handbook

Bomb Threat/Suspicious Objects If you receive a bomb threat, notify the

principal/administrator (or designee) at your worksite location immediately.

Review the Bomb Threat Phone Check Sheet in the Employee Handbook (pgs. 24-25).

Make sure you know your worksite’s procedures.

Employee Handbook

Corrective Action (pgs. 28-32) Generally progressive, but depending on

the circumstances, could result in accelerated action

Three levels:Verbal warningWritten WarningTermination

Employee Handbook

Report of work related Accident/Injury/ Communicable Disease/Suspected Exposure to Bloodborne Infectious Diseases (pgs.55-57)

Immediately report to your supervisor Complete the report form, available in all

buildings and bus garages Person you report incident/exposure to will

forward it to GECS

Employee Handbook

Confidentiality (please read pgs. 26-27) Do not divulge confidential information contained

in any records or files of GECS or anywhere where you are working as an employee of GECS

Do not divulge confidential information to any other employee unless he/she needs it for their job

Social Security Numbers are restricted and to be kept secure

If you are asked for confidential information, refer the requestor to your supervisor

Employee Handbook

Equal Employment Opportunity/Non-Discrimination (please read pgs. 36-38)

GECS does not discriminate on basis of race, color, religion, national origin, sex, disability, age, height, weight, marital status or any other legally protected characteristic.

Employee Handbook

Harassment/Bullying (please read pgs. 39-52)

Harassment of employees, applicants for employment or students is prohibited.

In the unlikely event that you feel you are personally being harassed or bullied, contact your supervisor immediately. If you are not comfortable contacting your supervisor, contact the Human Resources Department or the CEO.

Employee Handbook

Safe and Drug-Free Workplace (please read pgs. 58-65) GECS employees are strictly prohibited

from:• the unlawful manufacture, • distribution, • dispensing, • possession and/or • use/consumption of, or • being under the influence of a controlled

substance and/or alcohol anywhere in the workplace or while performing job responsibilities

Employee Handbook

Professional Dress Code (please read pgs. 66-67)

GECS employees are expected to set an example in their dress and grooming, dressing appropriately for their position.

They are to present an image of dignity that encourages respect.

Dress requirements may be more extensive, depending on an employee’s position.

Employee Handbook

Staff Ethics (please read pg. 68)

All GECS employees are expected to maintain high standards in their working relationships and in performance of their professional responsibilities.

Employees must exercise due care to protect the mental and physical safety of students, colleagues and subordinates.

Employee Handbook

Tobacco Free and Weapon Free Schools (please read pgs. 70-71)

You are prohibited from using tobacco products on school grounds, in district facilities, in vehicles parked on school property and in school buses and other school vehicles.

You are also prohibited from carrying or possessing a weapon on school premises without prior written approval of the worksite supervisor.

Employee Handbook

Tobacco Free and Weapon Free Schools-continued (please read pgs. 70-71) Weapons include, but are not limited to:

Firearms including guns of any typeKnives and RazorsClubsElectric weaponsMetallic knuckles and Martial Arts weaponsAmmunition and Explosives

Employee Handbook

Workplace Safety (please read pgs. 77-78)

GECS want to ensure its employee’s working environments are free from disruptive, threatening and/or violent behavior.

Employees are responsible for maintaining a safe work environment and participating in investigations as necessary.

Employee Handbook

Workplace Safety (please read pgs. 77-78)

If an employee is involved in an investigation or provides information during an investigation, steps will be taken to ensure he/she does not suffer retaliation.

Employees involved in inappropriate workplace behavior may be subject to corrective action.

Employee Handbook

You will now be completing an online form that will auto fill your tax forms, I-9 and direct deposit form.

The information will be reviewed with you and you will sign each form via a signature pad.

Online Forms Completion

You will be photographed for an ID badge after you complete an Online Form. To access the online form, right click on the following link: http://gecs.geneseeisd.org/gecs.asp

Let the group presenter know when you have completed your online form. The group presenter or designee will make sure your supporting documents have been copied.

If you have any questions, please make sure you ask the group presenter/designee.

This will complete your Orientation process. Thank you for attending and good luck in your new position!

ID Badge/Online Form