geo network publications management system (synopsis)

8/10/2019 GEO NETWORK Publications Management System (Synopsis)

1/14

GEO NETWORK Publications

Management System

1


2/14

INTRODUCTION & O !ECTI"ESInt#o$uction%

GEO NETWORK Publications Management System is a centralized

web-based database a lication de!elo ed "or online access# re!iewing

and storing o" ublications roduced by $%R$S&T Scienti'c %ommunity

s read across di(erent centers in &"rica and &sia connected o!er internet)

Case Study:

$%R$S&T is a researc* organization *a!ing di(erent t*emes+di!isions

wor,ing on di(erent ro ects) T*e researc* wor, done# is documented. t*e

obser!ations and results are arc*i!ed+ ublis*ed in organization "or "uture

re"erences and researc* in t*e articular sub ect) Sometimes de ending

on signi'cance o" t*e ublication or t*e sub ect it is to be ublis*ed in

/ournals outside organization "or ublic use) & t*eme leader is rinci le

scientist w*o *eads eac* di!ision) T*e t*eme leader is res onsible "or

managing ublications roduced by t*e scientist0s1 o" t*at di!ision) &"ter

ublication+document recei!ed by t*eme leader# it is sent to t*e re!iewers

"or re!iew or i" re!iewed is sent to t*e ublis*er and a co y sent to library

"or arc*i!al and re"erence ur oses o" t*e users)

Problems in existing system:

& Publication can *a!e one or more aut*or0s1 belonging to same

di!ision or "rom di(erent di!isions2 in t*e later case t*ere will

du lication by eac* di!ision

Scientists belonging to a di!ision+t*eme are located across di(erent

centers in di(erent countries# it is di3cult "or sta( and scienti'c

community outside t*e organization to *a!e access to t*e *ysical

document arc*i!ed in library at one center

2


3/14


4/14

S(STEM )N)*(SISIDENTI+IC)TION O+ NEED

6e"ore de!elo ing t*is system# t*e !arious acti!ities are er"ormed

and re orts are re ared manually) T*e main disad!antages o" t*e7Manual System8 are.

9aborious wor, w*ic* re5uires more man ower

More rone to *uman errors

4u lication o" wor, at t*e 4i!isional le!el

9ac, o" uni"ormity+con"ormity in data

4i(erences in o inions in Rules and Regulations)

9ess :e;ibility and more time consum tion


5/14

Since as we ,now t*at t*e *uman are rone to errors# t*e

transactions roduced by t*em may gi!e erroneous results# w*ic* results

in wastage o" time in trying to locate t*e error)

T*e generation o" re orts is a !ery lengt*y rocedure w*ere data *asto be collected "rom a number o" 'elds) Wit* t*e ad!ent o" com uters# all

t*ese o erations are made easy)

T*e o erations# suc* as data entry# rocessing o" data and

generation o" re orts are done in !ery less time) Since all t*ese wor, are

done "aster# a lot o" wor, ca be done e!ery day wit* out illing u o" wor,

"or t*e ne;t day as can be seen in t*e most o" t*e organizations w*ere t*e

rocessing is done manually)

Scrutination and maintaining large !olumes o" records manually is a

time consuming rocess and t*ere is always a c*ance o" committing

mista,es)

Re5uired in"ormation is not reac*ed w*en needed by t*e manger "or

decision-ma,ing)

$n manual rocess# t*ere is not security and unaut*orized ersons

can utilize data)

5


6/14

PRE*IMIN)R( IN"ESTIG)TION

T*e a lication allows t*ree ty es o" users de ending u on t*e accessrig*ts)

&dministrator

T*eme 9eader

Normal


7/14

T*e $PMS can be di!ided into '!e modules# t*ey are. Masters#

&ut*entication# Re!iewing# Searc* and Re ort Generation modules)

7


8/14

)ut0entication Mo$ule

T*is module ro!ides inter"aces "or aut*enticating users)

&dministrators and t*eme leaders can logon wit* t*e username andassword ro!ided to t*em in order to u date access t*e database) Once

t*e user starts+enter t*e a lication an entry o" user8s $P and timestam is

logged into weblog table) Normal users need not logon to a lication# t*ey

can *a!e direct and only access to searc* module)

Sea#c0 Mo$ule

T*is module ro!ides inter"aces "or searc*ing t*e "ollowing.

Publication in"ormation

&ut*or in"ormation

/ournal in"ormation

&ll t*e abo!e are directly accessible to all users) T*e in"ormation can be

searc*ed on di(erent attributes o" t*e entities)

Maste#s Mo$ule

T*is ro!ides inter"aces to add + modi"y + delete t*e details o"

ublications# aut*ors# ournal and user to t*eir res ecti!e tables) Only

t*eme leaders and administrator *a!e access to t*ese "orms) 6e"ore

adding a ublication t*eme leader can c*ec, w*et*er t*e ublication

e;ists in database# i" not it is added to database) $t also *a!e ro!ision tou load "ull-te;t document to web ser!er) T*eme leaders can modi"y t*e

e;isting in"ormation o" ublications and related aut*ors ertaining to t*eir

di!ision only)

Re'ie1ing Mo$ule

Once t*e document+ ublication is added to database# it can be sent

to t*e re!iewer0s1 "or re!iew) Only t*eme leaders and administrators *a!eaccess to t*is "unctionality) $t ro!ides an inter"ace to add re!iewer

8


9/14

in"ormation# re!iewer comments and t*e status 0re!iewed+$n rocess1 o"

ublication)

Re-o#t Gene#ation Mo$ule

T*is module ro!ides inter"aces "or generating "ollowing

re orts+"ormats.

Publications Summary by di!ision

Publications Summary by &ut*or

Re!iew Re5uest%itation =ormat

Periodical Publications

9


10/14

SO+TW)RE )ND 2)RDW)RE SPECI+IC)TIONS2)RDW)RE SPECI+IC)TION%

T0is system is $e'elo-e$ on t0e ,ollo1ing 0a#$1a#e con3gu#ation4

Pentium $$$ rocessor

>?@ M6 Ram

Aard dis, BC G6

Microso"t %om atible >C> or more Key 6oard

Scroll Mouse

SO+TW)RE SPECI+IC)TION%T0is system is $e'elo-e$ using t0e ,ollo1ing so,t1a#e4

O erating System. Windows ?CCC ser!er

Wit* $nternet $n"ormation Ser!er

Tec*nology. &SP)NET

4ata &ccess %om onent &4O)NET

6ac, End. MS SD9 Ser!er ?CCC)

10


11/14

9ogin Page

11


12/14

Aome Page

12


13/14

Welcome to user

13


14/14

&ut*or Page

14

geo network publications management system (synopsis)

Documents