Geographic Information Systems (GIS) and Grounds Maintenance

Housemark – Estates Service Northern Meeting

24th April 2013

Victoria Labeodan,

Research Analyst,

Business Support

and

Craig Godwin,

Managing Director,

Oxford Data Consultancy

Overview

• Introduction • What is GIS? • GIS and L&Q

• Resident and Stock profile• Grounds Maintenance

• Grounds Maintenance Data Capture - ODC• Future Plans• Any Questions?

Introduction

Introduction - 1

London and Quadrant Housing Trust• Owns over 67,000 homes

•Geographically spread across London and Home counties

•Range of tenures – general needs, IMR, leaseholders, shared ownership

•Structured into seven neighbourhoods – North, North East, Thames, South, South West, West

• Community Investment – employment and training, young people, building stronger communities and financial inclusion

Introduction - 2

Research & Analysis team

Resident satisfaction surveys

CORE coordination

Statistical Returns

KPIs

Ad-hoc data request

GIS

IT

IT

Housing management

Asset Management

Housing Management

Stock data

What is a Geographic Information System? (GIS)

What is GIS? - 1

Location, location, location• Manage data • Understand patterns

• Analyse trends • Analyse trends

• Data capture • Interpret data

• Visualise data

Some Housing Applications• Manage Stock• Allocate housing officer patches• Understand profile of residents • Grounds maintenance

What is GIS? - 2

How?• Layers of information• Mapping data e.g. Ordinance Survey, Google

maps, x and y coordinates• Requires GIS Software

GIS and L&Q

GIS and L&Q - 1

• Cadcorp installation in June 2012• 3 sessions of on-site training (18 staff)• Mapping Products

– OS Open source

– OS Mastermap imagery

– OS Topography

– Code-point with Polygons

– Address base plus

GIS & L&Q -2

The journey so far...

• Resident profile• Stock profile• Grounds maintenance

• Promoting GIS across the Trust

GIS & L&Q -3

Resident/Stock Profiling

Resident/Stock Profiling - 2

Resident/Stock Profiling -2

Resident/Stock Profiling - 3

Grounds Maintenance

Grounds Maintenance - 1

Why does L&Q need GM maps using GIS?• Improves the procurement process for Grounds

maintenance• Costs saving Resident satisfaction • Clarification of L&Q’s boundaries• Better management of estates• Improves information sharing (internal &

external)• Purchase GIS product – Cadcorp• Builds on GIS training

Grounds Maintenance -2

How?

Teams• Cross departmental work• External consultants – Oxford Data Consultancy

Mapping data• xx and yy coordinates (property points)• Ordinance Survey• Land Registry

Grounds Maintenance - 3

Map Specification• Grounds Maintenance • Site services

Grounds Maintenance - 4

How many?Neighbourhood Phase 1 Estates for Procurement Phase 2: Estates with Other Services

North 278 347

North East 222 250

West 222 273

Thames 199 416

South 117 331

South West 223 241

South East 185 174

Total 1446 2032

Grounds Maintenance Data CaptureHousemark – Estates Services

Northern Meeting

24th April 2013

Craig Godwin,

Managing Director,

Oxford Data Consultancy

ODC – Craig Godwin

• 25 years experience of GI data capture• Work with all of the leading GIS vendors

• Cadcorp• ESRI

• Worked with 30+ Housing Associations• Currently working with:

Ground Maintenance Data Capture

• Source data • The data capture process• Products / output• Options for Acquiring GIS

Source Data - 1

Ordnance Survey MasterMap Topography

Source Data – 2

Paper Ground Maintenance plans

Source Data - 3

Ordnance Survey Aerial Photography

Source Data - 4

Transfer Plans

Source Data - 5

Property points

Source Data - 6

Land Registry Boundaries

Source Data – 7

The Process

• Acquire / compile source data • Data capture• Identify anomalies• Manual quality assurance• Automated quality assurance• Anomaly clarification• Implement amendments• Export the data

Products - 1

Bill of quantities

Cost Centre

Feature Type County Highways Housing Leisure Grand Total

Grass 26510 12848 49569 24363 113290

Hard Areas 18838 9236 25504 17509 71087

Scrub Land 176 234 325 122 856

Shrub Beds 558 111 165 705 1540

Trees & Hedges 1230 1005 1750 3955 7941

Grand Total 47312 23435 77314 46653 194714

Grass

Hard Areas

Scrub Land

Shrub Beds

Trees & Hedges

Products - 2

Paper plans and PDFs

Products - 3

GIS data

GIS Acquisition

Hosted GIS• Data held by external consultants• Information provided via PDF• Limited functionality & access• Cheaper alternative for smaller HAs

Purchase GIS• Acquire GIS• Full functionality and flexibility

Grounds Maintenance Map

Future Plans

Future Plans

• Add GM maps to internal housing management system (Arena)

• Add the xx and yy coordinates to Arena• Link Cadcorp system to Arena• Overall satisfaction map (neighbourhood,

inner/outer London)

• ASB Hotspoting (borough, neighbourhood)

• Stock data profile (type of stock, neighbourhood)

• Create a Top 10 Maps on the intranet

Any Questions?