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Oregon Department ofAdministrative Services
Oregon Department ofAdministrative Services
Geographic Information SystemsPresented to House Information Management and
Technology Committee
Geographic Information SystemsPresented to House Information Management and
Technology Committee
Information Resources Management DivisionFeb. 8, 2005
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Today’s AgendaToday’s Agenda
Background – Geographic Information Systems (GIS) in OregonWhat is GIS and Why is it Needed?Results of Phase I – Laying the GroundworkPhase II – Next StepsDifficulties to OvercomeAction Plan for Moving Forward
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Background – GIS in OregonBackground – GIS in Oregon
The GIS office is located within the Information Resources Management Division of the Dept. of Administrative Services• The program is operated by one coordinator and
three technical staff• 03-05 program budget: $1,483,367
The GIS office operates under Executive Order 00-02 • Coordinate the GIS activities of all levels of
government in Oregon
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What is GIS?
Why is it Needed?
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What is GIS?What is GIS?
GIS combines maps and data
GIS is a data analysis tool
GIS data comes from any level of government
The power of GIS data comes from sharing
Watershed Management Area 6Upper Passaic - Whippany - Rockaway Watershed
New Urban/Built-Up Land in Relationto State Planning Areas
Planning Area TotalAcres
Acres of NewUrban/Built-
Up
Percent of PA isNew Urban/Built-
Up
Percent of NewUrban/Built -
Up
Metropolitan Planning Area (PA 1) 92,892.252 3,362.921 3.6% 40.9%Suburban Planning Area (PA 2) 26,664.177 1826.218 6.8% 22.2%Fringe Planning Area (PA 3) 10,441.724 646.827 6.2% 7.9%Rural Planning Area (PA 4) 1.943 0.000 0.0% 0.0%Environ. Sensitive Planning Area (PA 5) 84,867.534 2331.359 2.7% 28.4%Military Lands 6,026.724 1.706 0.0% 0.0%Parks 14,533.009 48.865 0.3% 0.6%Open Water 793.776 2.004 0.3% 0.0%
Totals 236,221.140 8,219.90 3.5% 100%
State Planning AreasMetropolitan Planning Area (PA1)Suburban Planning Area (PA2)Fringe Planning Area (PA3)Rural Planning Area (PA4)Envir. Sensitive Planning Area (PA 5)MilitaryParkWater
New Urban Lands 1986-1995
Percent New Urban/Built-Up Land Per State Planning Area
PA141%
PA222%
PA48%
PA529%
Watershed Management Area 6Upper Passaic - Whippany - Rockaway Watershed
New Urban/Built-Up Land in Relationto State Planning Areas
Planning Area TotalAcres
Acres of NewUrban/Built-
Up
Percent of PA isNew Urban/Built-
Up
Percent of NewUrban/Built -
Up
Metropolitan Planning Area (PA 1) 92,892.252 3,362.921 3.6% 40.9%Suburban Planning Area (PA 2) 26,664.177 1826.218 6.8% 22.2%Fringe Planning Area (PA 3) 10,441.724 646.827 6.2% 7.9%Rural Planning Area (PA 4) 1.943 0.000 0.0% 0.0%Environ. Sensitive Planning Area (PA 5) 84,867.534 2331.359 2.7% 28.4%Military Lands 6,026.724 1.706 0.0% 0.0%Parks 14,533.009 48.865 0.3% 0.6%Open Water 793.776 2.004 0.3% 0.0%
Totals 236,221.140 8,219.90 3.5% 100%
State Planning AreasMetropolitan Planning Area (PA1)Suburban Planning Area (PA2)Fringe Planning Area (PA3)Rural Planning Area (PA4)Envir. Sensitive Planning Area (PA 5)MilitaryParkWater
New Urban Lands 1986-1995
Percent New Urban/Built-Up Land Per State Planning Area
PA141%
PA222%
PA48%
PA529%
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Why is GIS Needed?Why is GIS Needed?
GIS gives decision-makers the power to –• Make informed decisions• Understand complex
relationships and trends• Make plans for the future
based on accurate information
• Present data in a clear, compelling way
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Why Share Data? Who Cares?Why Share Data? Who Cares?Government is facing serious challenges at all levels. GIS can be a powerful tool against an avalanche of social problems. Are we willing to risk the consequences of not providing and sharing needed data?GIS data can be applied to:• Reducing Crime• Enhancing Public Safety• Protecting the Environment• Managing Growth• Economic Development• Fund Allocation• Citizen Access to Public Data
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Results of Phase I –
Laying the Groundwork
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Results of Phase IResults of Phase IAccomplishments:• Established statewide rules for sharing data• Agreed upon the technology and data needed for Phase II• Partial development of data in the following areas:
Survey ControlElevationsAerial PhotographyGeology & Soils
Administrative BoundariesRivers and StreamsRoads and AddressesTax Lots
We’re proud of these accomplishments because they represent collaboration across many jurisdictions,
but there is much more that needs to be done!
We’re proud of these accomplishments because they represent collaboration across many jurisdictions,
but there is much more that needs to be done!
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Results of Phase IResults of Phase I
Phase I was all about policies, standards, and the rules for sharing dataPhase II is about creating data, creating capabilities, and creating accessThe work accomplished in Phase I was necessary, but is not finished Data is not complete, readily available or shared; availability is random across the state
The groundwork has been laid to proceed to Phase II.Phase II is all about data and creating capabilities.
The groundwork has been laid to proceed to Phase II.Phase II is all about data and creating capabilities.
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Phase II –
Providing Capabilities
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Phase II – Providing CapabilitiesPhase II – Providing Capabilities
What capabilities are needed? What data is required?Where does the data come from?Why do we need to do Phase II?
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Phase II – Providing CapabilitiesPhase II – Providing CapabilitiesExamples of Needed Capabilities• Getting an ambulance to the correct address every time• Keeping foster children in the same school when guardian
changes are made• Identifying buildable sites for industry• Eliminating salmon migration barriers
Capabilities Require Data• More data – data incomplete across the state• Accurate data – some existing data is not maintained• Accessible data – connect people with the right information
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Phase II – the Required DataPhase II – the Required Data
Geoscience
Cultural
Utilities
Climate
Bioscience
Landcover/Use
Oregon Standards
Hazards
National Standards
Geodetic Control
Aerial Imagery
Elevation
Boundaries
Hydrography
Transportation
Land Ownership
National standards exist for everyone’s use;Oregon is developing additional standards.
National standards exist for everyone’s use;Oregon is developing additional standards.
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Phase II – the Required DataPhase II – the Required DataExample: Getting an ambulance to the correct address – five layers of data are needed
Phase II – the Required DataPhase II – the Required Data
Aerial Imagery
Elevation
Boundaries
Hydrography
Transportation
Land Ownership
Geoscience
Cultural
Utilities
Climate
Bioscience
Landcover/Use
HazardsGeodetic Control
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Where Data Comes FromWhere Data Comes From
9-1-1 Emergency
Call
State HighwayCounty RoadCity Street
BLM Road
Hospital
All levels of government must share data to provide complete solutions to problems
All levels of government must share data to provide complete solutions to problems
Four jurisdictions must share data for an
ambulance to reach source of 9-1-1 call
City Limits
County Line
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Mosier Cr H2O Storage-Pic
Dry Creek H20 Storage-Pic
KETCHUM RD
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WILSON RD
MO
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RD
MILL CREEK RD
UPPER MILL CREEK RD
DRY CREEK RD
WELLS RD
HUSKEY RD
CHENOWITH CREEK RD
SEVENMILE HILL RD
OSBURN CUTOFF RD
SKYLINE RDUNKNOWN
WILSON RD
Legend" Houses
BarriersD Major Road Barrier
Locked Gate
´7/23/02 10PM
Why Do We Need to Do Phase II?
Sheldon Ridge Fire
Tuesday,July 23, 2002
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washed out
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KETCHUM RD
MILL CREEK RD
BROW
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WELLS RDCHERRY HEIGHTS RD
Legend
RoadSafety RouteWashed Out
perim_0724_polyperim_0725_poly
Sheldon FireWasco County/ODF GISJuly 27, 2002 1500hrs
0 0.5 1 1.5 20.25Miles
1:24,000
´
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K R
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LUCKY RD
washed out
LUCKY RD
KETCHUM RD
MILL CREEK RD
BROW
NS CREEK
RD
WELLS RDCHERRY HEIGHTS RD
Legend
RoadSafety RouteWashed Out
Fire Perimeter 07/26 Night
addresses
Sheldon FireJuly 27, 2002 Night Shift
Wasco County/ODF GISJuly 27, 2002 1500hrs
0 0.5 1 1.5 20.25Miles
1:24,000
´
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Why Do We Need to Do Phase II?Why Do We Need to Do Phase II?
Citizens living in the area of the Sheldon Ridge fire were fortunate in that GIS data was available to assist firefighting effortsBecause of GIS data sharing, lives were saved; millions of dollars of property damage avoided
If this fire happened 25 miles to the east, the outcome could have been
much different, because complete GIS data did not exist in the next county
If this fire happened 25 miles to the east, the outcome could have been
much different, because complete GIS data did not exist in the next county
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RecapRecap
GIS data comes from a variety of sources The groundwork has been laid for coordination, data development, and data sharingThe Sheldon Ridge Fire example can be applied to other areas where GIS data is needed, such as education, delivery of human services, managing natural resources, and disaster recovery coordinationCapabilities are needed for the public good and efficient coordination of government services
Data sharing is the key to GIS capabilitiesData sharing is the key to GIS capabilities
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Difficulties to Overcome
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The Difficulty of the Current ModelThe Difficulty of the Current ModelFederal LevelFederal Level
StateAgency
Data
StateAgency
Data
StateAgency
Data
StateAgency
Data
StateAgency
Data
County Data
County Data
County Data
County Data
County Data
County Data
County Data
County Data
County Data
City City City City City City City City City City City City City CityCityCity
These resources, in aggregate, would substantially fund implementation of GIS capabilities for the state of OregonThese resources, in aggregate, would substantially fund
implementation of GIS capabilities for the state of Oregon
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Difficulties to OvercomeDifficulties to OvercomeGovernance• GIS can learn from the data center consolidation (CNIC)
governance model– Executive leadership is essential to success– Business needs must drive technology– Success is possible with an appropriate governance model
• GIS data sharing is much more complex than CNIC• The existing Oregon Geographic Information Council has
served a vital role in coordination, policy and standards• A new style of governance is needed for Phase II to
– Break through silos– Address funding issues– Solve data sharing problems
Governance will ensure needed capabilities are produced
Governance will ensure needed capabilities are produced
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Difficulties to OvercomeDifficulties to OvercomeNone of the difficulties of moving from Phase I to Phase II are related to technology• GIS technology is readily available in today’s market
Substantial amounts of money are being spent on GIS in Oregon todayWe cannot move forward unless we change from the current de-centralized environment to an enterprise approachData must be shared for government to be efficient and effective; there are consequences to not moving forward
Oregon knows what is neededand how to do it
Oregon knows what is neededand how to do it
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Action Plan for Phase II –Implementation
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Action Plan for Phase II - ImplementationAction Plan for Phase II - ImplementationBusiness Case• We are building a formal business case to justify aggressive
development of GIS capabilities; the report will be available inthe April/May timeframe
• An implementation plan will accompany the business case; it will outline how we will attack problems and change to a new business model for Oregon GIS
GIS Utility – creating capabilities• If a compelling business case exists, the GIS Utility will be fully
developed and exploited– A GIS Utility is a collection of geographic databases– This is the tool for providing GIS capabilities
Technology and training will be part of the implementation planStatewide government data sharing agreements will be finalized
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ConclusionConclusion
Leadership• Who leads in a de-centralized environment?
Funding• Where does the money come from when each agency
manages a budget to do its own work?
Control• Turf battles
These are the things standing between us and a GIS Utility; between you and capabilities
These are the things standing between us and a GIS Utility; between you and capabilities