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GEORGIA DEPARTMENT OF EDUCATION (GADOE)

Office of Technology Services - Technology Management

Effective July 1, 2016

FY2017 Student Class Data File Layout

Document Revision Updates

REVISION DATE DATA ELEMENTS AFFECTED COMMENTS

06-16-2016 n/a Initial Layout for FY 2017

07/28/2016 n/a Initial Layout for FY 2017

08/01/2016 n/a Initial Layout for FY2017

08/02/2016 Filler Corrected filler count

08/02/2016 Marking Period Added new Edit E9117/Deleted edit E5042

09/29/2016 GTID Added new Edit E8081


Georgia Department of Education Mr. Richard Woods, Georgia’s School Superintendent

September 29, 2016

Layout ID

Element Cycle Field Type

Format Length Starting Position

Ending Position

Description Edits

P001 Fiscal Year ALL A YYYY 4 1 4 Fiscal year of record. E010 - yyyy is the complete year. ‘2017’ is the value for this current FISCAL YEAR.

P002 Period ALL A X 1 5 5 A superintendent sign off is required for the October, March and June cycles.

E1020 - Must equal ‘A’ for all periods: 'A' - All PERIODS (July, August, September,

October, November, December, January, February, March, April, May, June)

P003 System Code ALL A NNN 3 6 8 The 3-digit system code that identifies the school district for state reporting.

E040 - SYSTEM CODE is missing or not valid.

Must be an active SCHOOL SYSTEM code in the Facilities Database and match user’s assigned district code.

P004 School Code ALL A NNNN 4 9 12 School Code The 4-digit school code that identifies the school for state reporting. School Code will check against the Facilities database for active, FTE data reporting schools (E050).

E050 - SCHOOL CODE must be an active

school in the Facilities Database. E3148 - If active school reported FTE, then

Student-Class data should be reported. E6001 – Student Class data required for all FTE

reporting grade levels in a school.

P005 Record Type ALL A XXX 3 13 15 Identifies Record Layout. E821 - RECORD TYPE: must equal Pnn, where

nn is from 01 to 99.

P006 Filler ALL A NNNNNNNNN

9 16 24 Formerly Student ID N/A-No Edits

E059 - STUDENT ID not valid. ID cannot be all

one number or an invalid series. (Ex: 111111111, 123456789, etc.). E061 – STUDENT ID must be a 9-digit number.

E008 - STUDENT ID cannot be the same as the COURSE COURSE TEACHER CODE. E5004 - STUDENT ID reported with GTID in



September 29, 2016

Layout ID



Ending Position

Description Edits

Student Class does not match STUDENT ID in GUIDE system.

P007 GTID ALL N N(10) 10 25 34 The student's Georgia Testing Identifier.

E048 - GTID missing or invalid. GTID

submitted was not found in GUIDE.

W047 - Student with same GTID is reported

with courses in more than one district and/or school. E0481 - GTID has been deactivated in GUIDE.

Contact the GUIDE administrator for assistance.

E0482 – GTID has been retired in GUIDE.

Replace retired GTID with the active GTID found in GUIDE.

E6022 – GTID was reported in FTE. This

student must have course records reported in Student Class.

E008 – GUIDE has a GTID where the IDENTIFIER is the same as the COURSE TEACHER CODE in Student Class.

E8081 – The SSN attached to the student’s

GTID in GUIDE is the same as the SSN for a different GTID in GUIDE. Please review the E8081 Error Report and contact the other district on the report to verify and correct the duplicated identity data.



September 29, 2016

Layout ID



Ending Position

Description Edits

P008 Student Last Name

ALL A X(30) 30 35 64 Indicates the last name of the student. Numbers are not allowed in the Student Last Name.

E3106 - STUDENT LAST NAME must be at

least two characters and cannot contain numbers or selected special characters. E334 - The active student’s name (LAST NAME, FIRST NAME, MIDDLE NAME)

submitted does not match the student name in GUIDE. Make the necessary corrections where needed (SIS or GUIDE) before re-validating.

P009 Student First Name

ALL A X(30) 30 65 94 Indicates the first name of the student. Numbers are not allowed in the Student First Name.

E3100 - STUDENT FIRST NAME cannot

contain numbers, selected special characters, cannot be blank, and must be more than one character. E334 - The active student’s name (LAST NAME, FIRST NAME, MIDDLE NAME)


P010 Student Middle Name

ALL A X(30) 30 95 124 Indicates the middle name of the student. Numbers are not allowed in the Students Middle Name.

E3102 - MIDDLE NAME must be either alpha

characters (A-Z) or BLANK. E334 - The active student’s name (LAST NAME, FIRST NAME, MIDDLE NAME)




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Layout ID



Ending Position

Description Edits

P011 Grade Level ALL N NN 2 125 126 Grade level in which the student is enrolled for the 2014‐2015 school year.

Student GRADE LEVEL

should be the same on all course records for this student. Exceptions may occur for students that are promoted during the year.

E070 - GRADE LEVEL missing or not valid for SCHOOL CODE. Must be one of the following valid GRADE LEVELS:

‘PK’ Pre‐Kindergarten

‘UK’ Underage Kindergarten ‘KK’ Kindergarten ‘U1’ Underage Grade 1 ‘01’ Grade 1 '07' Grade 7‘ ‘02’ Grade 2 '08' Grade 8 ‘03’ Grade 3 '09' Grade 9 ‘04’ Grade 4 ‘10' Grade 10 ‘05’ Grade 5 '11' Grade 11 ‘06’ Grade 6 '12' Grade 12 E5088 – Student GRADE LEVEL must be the

same on all course records for this student.

P012 Filler 25 127 151 Filler Filler

P013 Marking Period ALL A XX 2 152 153 The first position in the code indicates the period type, and the number indicates the sequence within the year. (Ex: X4 = 4th Six Week, S2 = 2nd Semester).

E3091 - Code for MARKING PERIOD is

missing or not valid: Must equal one of the following codes: ‘Y1’ = Year ‘N1’, ‘N2’, ‘N3’, ‘N4’ = Nine Week ‘S1’, ‘S2’ = Semester T1’, ‘T2’, ‘T3’ = Trimester ‘X1’, ‘X2’, ‘X3’, = Six-week ‘X4’, ‘X5’, ‘X6’ E5005 - MARKING PERIOD is inconsistent with

student start and end date of class.

E9117 - The MARKING PERIOD reported for

the course was not reported in the FTE Data Survey.



September 29, 2016

Layout ID



Ending Position

Description Edits

P014 Course Number ALL A XX.XXXXXXX

(Transmit with decimal)

10 154 163

The 9-digit number designating an official course associated with SBOE Rule 160-4-2-.20 or a course listed in the GAcollege411.org MOWR course directory.

All grade levels use the following format: xx.xxxxxxx

E905 - Invalid COURSE NUMBER. Must be in

compliance with SBOE Rules 160-4-2-.03 and 160-4-2-.20.

E927 - Submitted COURSE NUMBER must be

numeric.

E9071 - Duplicate course record. Multiple

course records have been submitted for this student that have the same COURSE NUMBER, CLASS SECTION, MARKING PERIOD, and CLASS START DATE.

E830 - Student must be in GRADE LEVEL ‘09’

–‘12’, when the reporting a dual enrollment COURSE NUMBER (xx.xxxx4xx).

E831 - Student GRADE LEVEL must be ‘10’ ‐ ‘12’ when reporting a Work‐Based Learning (WBL) COURSE NUMBER (xx.7xxxxxx).

W913 - The GRADE LEVEL of the COURSE NUMBER reported is more than two grade levels different from the GRADE LEVEL

reported for the student.

E8311 - If first digit after the decimal = '7', then

positions 5, 6, & 7 of the Course Number must be, '114', '115', '116', '124', '125', '126', '214', '215', '216', '224', '225', or '226'.

E5052 - PK courses should only be reported for

students in grade PK.

W5060 – No PK courses reported for school with PK GRADE LEVEL.

E9021 - Three Hour Lab (XX.6) is no longer a

valid instruction type for a course.



September 29, 2016

Layout ID



Ending Position

Description Edits

E6021 – COURSE NUMBER must be xx.1

when EIP DELIVERY MODEL is not null.

P015 Class Section Number

ALL A XXX 3 164 166 A unique number or

alphanumeric code which identifies the particular section of a class.

E911 – CLASS SECTION must equal 000-999

or an alphanumeric code. Cannot contain special characters.

P016 Class Period

ALL A XX 2 167 168 The start period of this course

in the student’s schedule.

E913 – CLASS PERIOD must equal 00-99 or

null. (Ex: 01, 02, 03, etc.).

P017 Class Met OCT & MAR

A X 1 169 169 Indicates whether or not the class was regularly scheduled to meet on the count day.

E9072 – CLASS MET must be one of the

following valid values: 'Y’ - Yes, the class was regularly scheduled to meet on the FTE count day. ‘N’ - No, the class was not regularly scheduled to meet on the FTE count day.

E5084 – CLASS MET = ‘Y’, but MARKING PERIOD indicates the class was not active on

the FTE count day

E5093– CLASS MET = ‘Y’, but STUDENT CLASS END DATE is prior to the FTE count

date.

E5085 – For all records where the STUDENT CLASS END DATE is greater than or equal to the FTE Count date, the CLASS MET must be

the same on all records where the TEACHER, COURSE, SECTION, CLASS PERIOD, and MARKING PERIOD are the same. See Student Class Report "TCR004"




September 29, 2016

Layout ID



Ending Position

Description Edits

P019 Online Course ALL A X 1 175 175 Enter 'Y' if the student is taking this course online.Blank or null values will default to 'N'.

E5018 - ONLINE COURSE for the student must

be one of the following valid values: 'Y' - Yes, the student is taking this course online. 'N' - No, the student is not taking this course online.

E5063 – If the course number is XX.3 then ONLINE COURSE must equal ‘Y’.

P020

Filler ALL A X 1 176 176 Formerly SLO Course N/A-No Edits

E5079 – SLO COURSE must be one of the

following valid values: 'Y’ - Yes, this course is a SLO COURSE for the

district. ‘N’ - No, this course is not a SLO COURSE for

the district.

E5095 - Course reported as SLO COURSE in

Student Class must also be reported in SR System Course

E5096 - Course reported as SLO COURSE in SR System Course must be 'Y' for SLO COURSE in Student Class.

P021 Filler ALL A X 1 177 177 Formerly SLO Measure Type N/A-No Edits

E5082 - The SLO MEASURE TYPE must be

one of the following valid values: 1 - Individual Percentage Growth Target 2 – Uniform Rubric Growth Target BLANK (when SLO Course = N) E5090 -If SLO COURSE = N, then SLO MEASURE TYPE must be blank.

E5094 - If SLO COURSE = Y, then the SLO MEASURE TYPE must be a ‘1’ or ‘2’.



September 29, 2016

Layout ID



Ending Position

Description Edits

P022 Filler ALL N XXX 3 178 180 Formerly SLO Pre-Measure N/A-No Edits

E5064 – If SLO MEASURE TYPE = ‘1’ (Individual Percentage), and SLO PRE-MEASURE is not null, then SLO PRE-MEASURE must be a valid number in the range

of 0-110 unless reporting a valid exemption code. 900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course 907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity

E5066 – If SLO MEASURE TYPE = ‘2’ (Rubric), and SLO PRE-MEASURE is not null, then SLO PRE-MEASURE must be a valid

rubric level in the range of 1-7 unless reporting a valid exemption code. 900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course 907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity



September 29, 2016

Layout ID



Ending Position

Description Edits

E5091 - If SLO COURSE = N then SLO PRE MEASURE must = Blank

E6002 – SLO PRE -MEASURE not null then SLO COURSE must = “Y”

E6003– If SLO PRE-MEASURE is not null then SLO MEASURE TYPE must equal ‘1’ or ‘2’.

W511 - More than one SLO PRE-MEASURE

reported on same course for a student for same MARKING PERIOD.

E6000 – In the October cycle, if SLO COURSE = Y and the MARKING PERIOD is one of the following, then a SLO PRE-MEASURE, should not be null.

Y1’ = Year ‘S1’ = Semester T1’ = Trimester

E6008 – In the March cycle, if SLO COURSE = Y and the MARKING PERIOD is one of the following, then a SLO PRE-MEASURE should not be null.

‘Y1’ = Year ‘N1’, ‘N2’, ‘N3’ = Nine Week ‘S1’, ‘S2’ = Semester T1’, ‘T2’, ‘T3’ = Trimester ‘X1’, ‘X2’, ‘X3’, = Six-week ‘X4’



September 29, 2016

Layout ID



Ending Position

Description Edits

E6009 )– In the EOY cycle, if SLO COURSE =

Y, then the SLO PRE-MEASURE should not be null.

E6013 – The following codes are valid exemption codes for the SLO PRE-MEASURE:

900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course 907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity

E6019 - The SLO PRE-MEASURE exemption code must equal ‘904’ when the Alternate SLO FLAG = 'Y',



September 29, 2016

Layout ID



Ending Position

Description Edits

P023 Filler ALL N XXX 3 181 183 Formerly SLO Post Measure N/A-No Edits

E5065 – If SLO MEASURE TYPE = ‘1’ (Individual Percentage), and SLO POST-MEASURE is not null, then SLO POST-MEASURE must be a valid number in the range

of 0-110 unless reporting a valid exemption code. 900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course 907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity

E5067 – If SLO MEASURE TYPE = ‘2’ (Rubric), and SLO POST-MEASURE is not null, then SLO POST-MEASURE must be a valid

rubric level in the range of 1-7 unless reporting a valid exemption code. 900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course



September 29, 2016

Layout ID



Ending Position

Description Edits

907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity E5092 - If SLO COURSE = N then SLO POST MEASURE must = Blank

W5093 - SLO POST-MEASURE is less than SLO PRE–MEASURE

W510 – More than one SLO POST-MEASURE

reported on same course for a student for same MARKING PERIOD. E6004 – If SLO POST-MEASURE not null then SLO MEASURE TYPE must equal ‘1’ or ‘2’.

E6005- SLO POST-MEASURE not null then SLO COURSE must = “Y”. E6010 – In the October cycle, if SLO COURSE = Y, and the MARKING PERIOD is one of the following, then an SLO POST-MEASURE should not be null.

‘N1’ = Nine Week ‘X1’ = Six-week E6011– In the March cycle, and the MARKING PERIOD is one of the following, then a SLO POST-MEASURE should not be null.

‘N1’, ‘N2’ = Nine Week ‘S1’ = Semester T1’, ‘T2’ ’ = Trimester ‘X1’, ‘X2’, ‘X3 = Six-week E6012 – In the EOY cycle, if SLO COURSE = Y, then the SLO POST-MEASURE should not be null.



September 29, 2016

Layout ID



Ending Position

Description Edits

E6014 - The following codes are valid exemption codes for the SLO POST-MEASURE:

900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student’s schedule changed/Outside test window 903 - Student is hospital homebound 904 - Student has an alternate SLO 905 - The student is repeating the course 906 – The measure is not given in this marking period/multiple parts of course 907 – This section of the course does not have a SLO measure. 908 – Testing Irregularity

E6020 - The SLO POST-MEASURE exemption code must equal ‘904’ when the Alternate SLO FLAG = 'Y',




September 29, 2016

Layout ID



Ending Position

Description Edits

P025 Course Teacher Code

ALL N nnnnnnnnn

9 191 199 The COURSE TEACHER CODE (IDENTIFIER) of the teacher of the course. COURSE TEACHER CODE must be reported in CPI (Cycle 1 or 2) with a valid Job Code (080-199, 301, 302, 400, 401, 402, 440, 445, 480, 621, 672, 673), OR one of the valid alternate COURSE TEACHER CODEs. NOTE: The COURSE TEACHER CODE (i.e. IDENTIFIER) must be reported for long-term subs. All 5’s are accepted for third-party contract teachers where an IDENTIFIER is not available.

E925 - COURSE TEACHER CODE must be 9

digit number E064 - COURSE TEACHER CODE cannot be

all one value (111111111, 222222222) or a number series (123456789, 012345678, etc). Must be 9-digit number. E5019 - COURSE TEACHER CODE not

reported in CPI (Cycle 1 or 2) with a teaching job code.

E5083 – The COURSE TEACHER CODE is not

found in CPI.

E906 - For PSO courses, the COURSE TEACHER CODE should be a nine-digit

number with format: 77700xxxx, where ‘xxxx’ is the four-digit number identifying the college/university where the student is taking the PSO course. E5030 - Transfer COURSE TEACHER CODE's

8's and 9's are not valid for current classes. E5006 - COURSE TEACHER CODE

444444444 is only valid for credit recovery and online courses. E5016 - Course COURSE TEACHER CODE = '444444444'. COURSE NUMBER should have

“0” (xx.0xxxxxx) or '3' (xx.3xxxxxx) as the first digit after the decimal.

P026 Additional Course Teacher Code 1

ALL N nnnnnnnnn

9 200 208 Enter the IDENTIFIER of ADDITIONAL COURSE TEACHER CODE 1 assigned to assist this student in this class OR the additional teacher that is assigned to all students in the class.

E925 - COURSE TEACHER CODE must be a 9

digit number.

E5019 - COURSE TEACHER CODE not




September 29, 2016

Layout ID



Ending Position

Description Edits

For SCP (XX.0 courses), ADDITIONAL COURSE TEACHER CODE may be a person assigned some administrative responsibility for this student.


found in CPI.

E142 – ADDITIONAL COURSE TEACHER CODE cannot be all ‘0’ (zeros). ADDITIONAL COURSE TEACHER CODE should be BLANK

if there are noadditional teachers to report for the course.

E5068 – CO-TEACHER equals ‘Y’. ADDITIONAL COURSE TEACHER CODE 1

cannot be blank.

W5023 - An ADDITIONAL COURSE TEACHER CODE is required when Inclusion

Code = '9' and Co-Teacher = 'N' (Collaborative Model)


ALL N nnnnnnnnn

9 209 217 Enter the IDENTIFIER of ADDITIONAL COURSE TEACHER CODE 2 assigned to assist this student in this class OR the additional teacher that is assigned to all students in the class. For SCP (XX.0 courses), ADDITIONAL COURSE TEACHER CODE may be a person assigned some administrative responsibility for this student.


digit number




found in CPI.





September 29, 2016

Layout ID



Ending Position

Description Edits


ALL N nnnnnnnnn

9 218 226 Enter the IDENTIFIER of ADDITIONAL COURSE TEACHER CODE 3 assigned to assist this student in this class OR the additional teacher that is assigned to all students in the class.

For SCP (XX.0 courses), ADDITIONAL COURSE TEACHER CODE may be a person assigned some administrative responsibility for this student.


digit number




found in CPI.



P029 # of Parapros OCT & MAR

N N 1 227 227

A paraprofessional employee assigned to provide support to the entire class.

W500 - More than one paraprofessional is

reported for this class. E5041 - # PARAPROS must be numeric or

blank.

P030 Co-Teacher ALL A X 1 228 228 The CO-TEACHER field is

used to identify students in a class that uses the special education coteaching model.

Enter ‘Y’ if this class has a special education CO-TEACHER assigned. Enter ‘N’ if no special education CO-TEACHER is assigned to the

class.

Default blanks to N in extract.

E5070- CO-TEACHER must be one of the

following valid values: 'Y’ - Yes, the class has a special education CO-TEACHER in the class.

‘N’ - No, the class does not have a special education CO-TEACHER in the class




September 29, 2016

Layout ID



Ending Position

Description Edits

P032 Filler ALL A X 1 237 237 Formerly Alternate SLO N/A-No Edits

E6015 – Alternate SLO must be ‘Y’, ‘N’ or null.

E6016 – The Alternate SLO must equal ‘Y when the SLO PRE MEASURE or SLO POST MEASURE is ‘904’.

E6017- Alternate SLO = ‘Y’, PRIMARY AREA

is required.

E6018 - Alternate SLO = ‘Y’ and GRADE LEVEL = PK, then COURSE NUMBER must be

PK.0030000 or PK.0040000.

W601 - ALTERNATE SLO = Y and COURSE NUMBER is not xx.8, then verify student is

taking an Alternate SLO.

P033 Primary Area ALL A X 1 238 238

The Primary Area indicates the student’s primary area of exceptionality.

E562 - PRIMARY AREA must be one of the

following valid values: 'P' Mild Intellectual Disability 'Q' Moderate Intellectual Disability 'R' Severe Intellectual Disability 'S' Profound Intellectual Disability 'T' Emotional/Behavioral Disorder 'U' Specific Learning Disability 'V' Orthopedic Impairment 'W' Hearing Impairment 'X' Deaf 'Y' Other Health Impairment 'Z' Visual Impairment '1' Blind '2' Deaf and Blind '3' Speech/Language Impairment '6' Autism '7' Traumatic Brain Injury '8' Significant Developmental Delay “Blank”



September 29, 2016

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Ending Position

Description Edits

E085 - PRIMARY AREA = '8', GRADE LEVEL

must ='PK', 'KK', 'UK', 'U1’, ‘01’, ‘02’, ‘03’, ‘04’or ‘05’.

W5020 - PRIMARY AREA reported in Class Size differs from PRIMARY AREA in FTE.

E5098 - If CO-TEACHER = 'Y" then PRIMARY AREA cannot be 'null'.

E5097 – A PRIMARY AREA is required for

Special Needs Pre-K students (PK.00300 or Pk.00400).

P034 Inclusion Code ALL A X 1 239 239

The Inclusion Code indicates that a student with disabilities has an individualized education program (IEP) that identifies the general education classroom as the least restrictive environment for the delivery of special education services for that course.

E5021 - INCLUSION CODE must be one of the

following valid values: '4' Paraprofessional '5' Interpreter '6' Job Coach '7' Assistive or Other personnel ‘8’ Certified Teacher‐Not Special Education

‘9’ Certified Special Education Teacher (Collaborative, Co-Teaching, Consultative Models)

Blank – N/A

E5022 - INCLUSION CODE is valid for special education students only (PRIMARY AREA is

not null).

W5089 – If CO-TEACHER = ‘Y’ and Primary Area not ‘null’, then INCLUSION CODE must =

‘9’.

P035 Gifted Delivery Model

ALL A N 1 240 240 The Gifted Delivery Model represents the method by which gifted services are delivered.

E2530 – GIFTED DELIVERY MODEL must

equal one of the following values: ‘1’ – Resource Model (RM) ‘2’ – Advanced Content (AC) ‘3’ – Cluster Group (CG) Modification ‘4’ – Collaborative Teaching (CT) Modification ‘5’ – Internship/Mentorship



September 29, 2016

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Ending Position

Description Edits

‘7’ –Approved Innovative Model ‘8’ – Advanced Placement (AP) ‘9’ – International Baccalaureate (IB) Blank – N/A

E3027 - If the first digit after the decimal is ‘2’, then GIFTED DELIVERY MODEL is required.

W405 - GIFTED DELIVERY MODEL was

reported. The first digit after the decimal should = ‘2’

E1007 - GIFTED DELIVERY MODEL not valid

for grade level.

E2321 - If GIFTED DELIVERY MODEL = '7',

the district must be approved to use the innovative model for delivery of gifted education services.

P036 ESOL Delivery Model

ALL N N 1 241 241 The ESOL Delivery Model represents the method EL LEARNER services are delivered.

E219 - Missing or invalid ESOL DELIVERY MODEL reported. ESOL DELIVERY MODEL

must equal one of the following codes: ‘1’ Pull‐Out (PO)

‘2’ Push‐In (PI)

‘3’ Cluster Center (CC) ‘4’ Resource Center (RC) ‘5’ Scheduled Language Acquisition ‘6’ Approved Innovative Delivery Model ‘8’ Sheltered Content ‘9’ Dual Language Immersion Blank N/A W5031 - Segment(s) reported in FTE for ESOL Itinerant or ESOL Non-Itinerant. ESOL DELIVERY MODEL must be reported in Class

Size. E5024- An ADDITIONAL COURSE TEACHER CODE is required when ESOL DELIVERY MODEL= ‘2’ (Push-In).



September 29, 2016

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Ending Position

Description Edits

P037 EIP Delivery Model

ALL A X 1 242 242 The EIP Delivery Model represents the instructional model used to deliver EIP services to students.

E5009 - EIP DELIVERY MODEL must equal

one of the following codes: ‘1’ Augmented ‘2’ Self-Contained ‘3’ Pull-Out ‘4’ Reduced Class Model ‘5’ Reading Recovery '6' Other Approved School Design Blank N/A E5010 - EIP DELIVERY MODEL required when

course is XX.1 for student in grades K-5. E5011 - EIP DELIVERY MODEL not valid for

students in grades 6-12. W5012- EIP segment(s) reported in FTE. EIP DELIVERY MODEL required in Class Size.

E5025 - An ADDITIONAL COURSE TEACHER CODE is required when EIP DELIVERY MODEL = '1' (Augmented) .

P038 Credit Recovery ALL A X 1 243 243 Flag to indicate that the student is taking this course as Credit Recovery. Blank or null values will default to 'N".

E550 - CREDIT RECOVERY must be one of

the following valid values: 'Y’ - Yes, the student is taking this course as credit recovery. ‘N’ - No, the student is not taking this course as credit recovery.

P039 Alternative Ed ALL A X 1 244 244 Flag to indicate whether or not the student is taking the course through the Alternative Education Program. Blank or null values will default to 'N'.

E5026 - ALTERNATIVE ED must be one of the

following valid values: 'Y’ - Yes, the student is taking this course through the Alternative Ed program. ‘N’ - No, the student is not taking this course through the Alternative Ed program.




September 29, 2016

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Ending Position

Description Edits

P041 Local Course Name

ALL A X(31) 31 263 293 The local course name used to identify the course on the teacher roster and grade book. If blank, default display will be the official course name as defined in board rule.

No Edits; not required.

P042 Student Class Start Date

ALL A YYYYMMDD

8 294 301 Enter the date the student enrolled in the class.

E5013 – STUDENT CLASS START DATE cannot be prior to the MARKING PERIOD START DATE.

E5017 - Date must not be blanks or zeros, and

must be in yyyymmdd format.

E5099- STUDENT CLASS END DATE cannot be prior to the STUDENT CLASS START DATE.

E6006 – STUDENT CLASS START DATE must be in the same FISCAL YEAR.

P043 Student Class End Date

ALL A YYYYMMDD

8 302 309 Enter the date the student exited the class.

E5015- STUDENT CLASS END DATE cannot be after the MARKING PERIOD END DATE.

E5017 - Date must not be blanks or zeros, and

must be in yyyymmdd format.

E6007 – STUDENT CLASS END DATE must be in same FISCAL YEAR.

P044 Primary Teacher Last Name

ALL A X(30) 30 310 339 Enter the last name of the primary teacher (COURSE TEACHER CODE field).

E5071 – TEACHER LAST NAME required for COURSE TEACHER CODE.

P045 Primary Teacher First Name

ALL A X(30) 30 340 369 Enter the FIRST NAME of the primary teacher (COURSE TEACHER CODE field).

E5072 – TEACHER FIRST NAME required for COURSE TEACHER CODE.




September 29, 2016

Layout ID



Ending Position

Description Edits

P047 Alternate System Code

ALL A XXX 3 405 407 Enter the system code for the alternate school code reported for the course.

E040 - SYSTEM CODE is missing or not valid.

Must be an active SCHOOL SYSTEM code in the Facilities Database and match user’s assigned district code. .

E5086 - ALTERNATE SCHOOL CODE is not null, then ALTERNATE SYSTEM CODE cannot

be null.

P048 Alternate School Code

ALL A NNNN 4 408 411 Enter the alternate school code for the program or school where the student is concurrently enrolled. EX: If the student takes the course at a GNETS program, then enter the program code for GNETS.

E1582 – ALTERNATE SCHOOL CODE must

be a valid program or school code within the ALTERNATE SYSTEM.

E5087 - If ALTERNATE SYSTEM CODE is not null, then ALTERNATE SCHOOL CODE

cannot be null.


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