Georgia DFCSPerformance-Based Contracting

Online ReportingRequirements Overview

Presenters:

Catrecia Stokes, DHS, DFCS, OPUOM

Dawn Reed, Care Solutions, Inc.

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What’s happening? Beginning July 1, 2010, RBWO contractors (Providers) will

utilize GA-SCORE to report Performance-Based Contracting (PBC) data: KidSTAR becomes GA-SCORE

To support Performance-Based Contracting and other initiatives, GA-SCORE will continue collecting Provider data about: Provider agencies and their individual programs Provider staff Foster homes (CPAs) RBWO placements

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Points to Remember In the other 3 sessions today, you will have the

opportunity to learn more about the new PBC outcomes and measurements

GA-SCORE is an improved version of KidSTAR:

PBPI, CPA compliance, and placement tracking will still happen here and be integrated with the new data

PBC reporting is new! SHINES remains the single, primary holder of child’s

file

An in-depth system training will be held prior to the roll-out on July 1st

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New Key Features of GA-SCORE Provider logins will shift from one user account per

site/program to individual user accounts for each staff member for the purposes of:

Enhanced security Greater specificity for data submission audit trail Enhanced user experiences with individualized

screens for tasks completed most frequently

CPAs will now have direct access to submit updates to foster home information (vs. existing process)

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New Key Features of GA-SCORE (cont.)

Users will see a What’s Due? screen upon login that identifies outstanding tasks at a glance

More automated email alerts to designated Provider staff for due dates to help ensure Providers remain timely and in compliance with new DFCS requirements

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New Key Features of GA-SCORE (cont.)

Service brokering agencies, such as MAAC, and their partner Providers will be able to share similar screens for data submission requirements

A new Resources tab will be added to ensure Providers are kept up-to-date on current Room, Board and Watchful Oversight (RBWO), Performance-Based Contracting (PBC), and Performance-Based Permanency Initiative (PBPI) events and notices

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GA-SCORE User Accounts

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The new method of individual user accounts gives Providers enhanced ability to manage their own staff access to specific screens as needed

Categories of user types will include:

Admin user for agency

Admin user at each site/program (depending on agency size, this may be the same as above)

Basic user (users will decide their own passwords)

Each user’s level of system access is based on agency roles and responsibilities

GA-SCORE and Performance-Based Contracting Reporting

Beginning July 1st, every RBWO provider will be required to use GA-SCORE for their monthly Performance-Based Contracting requirements

Providers will be able to report throughout the month as needed

Reporting deadline is the 5th of each month (for the previous month’s data)

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Provider Responsibilities for PBC Reporting To begin, each agency will need to designate a point

person of contact (name, phone number, email address) who will be responsible for “enrolling” direct care staff in GA-SCORE Need to notify Care Solutions who agency designee is

prior to July 1st roll-out (more to come later)

Above designee will also assign user permissions for other staff persons requiring a GA-SCORE user account

Each site/program will also need to designate: Staff person(s) who need(s) to receive automated

system alerts (e.g., meeting due dates)

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Provider Responsibilities for PBC Data Providers will enter approximately 30 data elements

related to PBC

PBC reporting in GA-SCORE must be completed by the 5th of each month (for previous month’s data)

Providers will be responsible for timely and accurate data submissions, as it is essential for assessing provider compliance with outcomes and measurements

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How Do I Report PBC-Required Data?

After July 1st, using your Internet browser (Internet Explorer 7.0+, Firefox, etc.), visit www.gascore.com

Designated Provider staff (described previously) will log in using their individual username and password

All other staff designated by their agencies to perform this work will begin by going to the website and registering the first time; from then on, users will log in as normal

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What PBC Data Do I Report? Appointments and Meetings related only to PBC*

Type of meeting (e.g., EPSDT medical/dental/vision visits)

Date of meeting

Location of meeting

Participating provider staff

Other participants (e.g., DFCS Case Manager, birth mother/father, doctor)

12*Not a final or complete list

What PBC Data Do I Report? (cont.) Foster Parents*

Name of Primary and Secondary caregiver**

Date foster parent Viewed DFCS Protective Capacities Training Video Completed online post-test Completed post-vulnerabilities assessment (in-

home)

13*Not a final or complete list**Already collected

What PBC Data Do I Report? (cont.) Provider’s Direct Care Staff*

Name

Position

Highest level of education and licensure

Hire date

Emergency Safety Intervention training info To find a list of approved vendors

Visit ors.dhr.georgia.gov Click on Provider Tools->>Training Info-

>>Residential Child Care Section

14*Not a final or complete list

What PBC Data Do I Report? (cont.) Incident Intake Information Forms*

Type of incident (neglect, abuse, etc.)

Date of incident

Involved RBWO children

Provider staff who prepared form

Date Provider submitted form to OPUOM

15*Not a final or complete list

What PBC Data Do I Report? (cont.) RBWO Placements*

Admission date** Discharge date and disposition of child** Legal custody on exit (e.g., live with fit and willing

relative, reunification) SHINES ID#** Date child most recently entered custody Birth parent name and status School enrollment date School name, type, and location Number of unexcused school absences

16*Not a final or complete list**Already collected

What’s Next for PBC & GA-SCORE? In-depth GA-SCORE training date for PBC reporting

requirements to be announced soon

Provider user manual will be provided

Access to GA-SCORE will be provided prior to July 1st to begin loading essential information

Care Solutions will send out further information with specific instructions once everything is finalized

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