getting organized: simple ways to declutter your online life
TRANSCRIPT
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Getting Organized: Simple Ways to
Declutter Your Online Life
Presenter:
Paul Nowak
Founder | Iris Reading
www.irisreading.com
It’s Easy To Get Overwhelmed
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Limit Programs & Tabs
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Avoid Multi-Tasking
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Objectives
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Organizing Your…
1.
2.
3.
4.
Objectives
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Organizing Your…
1. Reading
2.
3.
4.
Objectives
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Organizing Your…
1. Reading
2. Tasks
3.
4.
Objectives
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Organizing Your…
1. Reading
2. Tasks
3. Email
4.
Objectives
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Organizing Your…
1. Reading
2. Tasks
3. Email
4. Thinking
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Organize Your Reading
Save Articles for Later
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Use GetPocket.com
Save Articles for Later
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Use Evernote.com
Organize Your Reading
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Use Feedly.com
Use News Aggregator Apps
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Flipboard, Pulse, Zite, News360
Use News Aggregator Websites
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Use News Aggregator Websites
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RealClearTechnology.com
RealClearMarkets.com
RealClearPolitics.com
RealClearScience.com
RealClearWorld.com
RealClearSports.com
RealClearBooks.com
RealClearEnergy.org
RealClearHistory.com
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Organize Your Tasks
Pick 3 Most Important Tasks
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M.I.T.
1.) __________________
2.) __________________
3.) __________________
Use Google Tasks
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Works in Gmail & Google Calendar(integrates with many mobile apps & browser extensions)
Use Evernote.com
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Use Asana.com
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Great for Collaborative Tasks & Projects
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Organize Your Email
Too Much Email? Not Enough Time?
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Send Less Email
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Unnecessary Replies
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Be Concise.
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Dealing with Wordy Emails
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Dealing
with
Wordy
Emails
Dealing
with
Wordy
Emails
Turn Off Email Notifications
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Turn Off Email Notifications
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Start with the Easiest First
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1. Reply to any emails that take less than 1 minute
Start with the Easiest First
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1. Reply to any emails that take less than 1 minute
2. Archive or Delete or Label Notification/Reference Emails
Don’t Get Addicted to Email
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Are you procrastinating?
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Create a “Backburner” Folder or Label
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Set a Limit on Time Spent in Your Inbox
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Check Email at Specific Times
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Action
vs
Reference
Create
“Reply By <DAY>”
Folders or Labels
How To Create “Nested Labels” in Gmail
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Step 1: Click “Settings
How To Create “Nested Labels” in Gmail
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Step 2: Click “Labels”
How To Create “Nested Labels” in Gmail
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Step 3: Scroll down & click “Create new label”
How To Create “Nested Labels” in Gmail
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Step 4: Check the box
Create Templates or Canned Responses
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How To Create a Canned Response in Gmail
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Step 1: Click “Settings”
How To Create a Canned Response in Gmail
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Step 2: Click “Labs”
How To Create a Canned Response in Gmail
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Step 3: Scroll down & enable “Canned Responses”
How To Create a Canned Response in Gmail
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Step 4: Click “Compose” & Create Canned Response
Use Filters to Automatically Process Emails
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How To Create a Filter in Gmail
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Step 1: Click within the search box
How To Create a Filter in Gmail
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Step 2: Enter info & click “Create filter with this search”
How To Create a Filter in Gmail
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Step 3: Create the Filter
Get Your Reading List Out of Your Inbox
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Use a “Read it Later” App
Recommended: GetPocket.com
Unsubscribe
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Create an “Email Day”
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Either a day to catch up or a day to entirely ignore
Learn Keyboard Shortcuts
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Gmail Shortcuts
How To Enable Keyboard Shortcuts in Gmail
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Step 1: Click “Settings”
How To Enable Keyboard Shortcuts in Gmail
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Step 2: Under the “General” Tab turn “Keyboard shortcuts on”
Enable “Send & Archive” in Gmail
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Enable “Send & Archive” in Gmail
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Step 1: Click “Settings”
Enable “Send & Archive” in Gmail
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Step 2: Under the “General” click “Show ‘Send & Archive’ button in reply
Enable “Send & Archive” in Gmail
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Enable “Undo Send” in Gmail
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Enable “Undo Send” in Gmail
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Step 1: Click “Settings”
Enable “Undo Send” in Gmail
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Step 2: Click “Labs”
Enable “Undo Send” in Gmail
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Step 3: Scroll down & enable “Undo Send”
Other Useful Features in Gmail Labs
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Custom Keyboard Shortcuts
Other Useful Features in Gmail Labs
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Google Calendar Gadget
Control Your Email. Don’t Let it Control You
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Organize Your Thinking
Brainstorming
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Organizing Notes Visually
Brainstorming
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Organizing Notes Visually
with
xmind.net
(desktop)
Brainstorming
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Organizing Notes Visually
with
mindmeister.com
(web-based)
How To Stay Focused Online
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Summary
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Organizing Your…
1.
2.
3.
4.
Summary
www.irisreading.com
Organizing Your…
1. Reading
2.
3.
4.
Summary
www.irisreading.com
Organizing Your…
1. Reading
2. Tasks
3.
4.
Summary
www.irisreading.com
Organizing Your…
1. Reading
2. Tasks
3. Email
4.
Summary
www.irisreading.com
Organizing Your…
1. Reading
2. Tasks
3. Email
4. Thinking
