getting rid of legacy and sharepoint migration and assement by joel oleson
DESCRIPTION
In this interactive session on legacy assessment, migration, and considerations. User confusion, adoption, and user vs. IT driven migration is discussed. Technical comparison of files by type and size as well as network performance is provided. Scenarios as well as best of breed platforms are discussed around supportability and future direction.TRANSCRIPT
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Mission Impossible? Help me Kill
My File Servers, Notes, and Public
Folder Servers
ITP359
Joel Oleson
sharepointjoel.com
Twitter: @joeloleson
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Joel Oleson, MCSE, MCTS
http://www.sharepointjoel.com
Quest Software
http://www.twitter.com/joeloleson
Blogger, Speaker, Trainer, Sr. Consultant
and Sr. Product Manager
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Agenda
Where We’ve Been
A look at Files by Platform
Files Grouped by SharePoint vs. File
Servers
SharePoint Vs. File Share Vs. Public
Folder
A look files over Network – SMB vs. HTTP
Notes Migrations
Q & A
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End User Platform Confusion
Workers faced too many
choices for storing content
Content type
Audience
Purpose
Stage of Document Readiness
Accessibility
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Quote from Windows VP
"In today's world, basic file sharing isn't enough," said Bill Veghte,
corporate vice president of the Windows Server Group at Microsoft.
"Windows SharePoint Services is the next-generation platform for
file sharing and team collaboration. It redefines the way teams
work together and share information, increasing the productivityof your entire company." - May 3, 2003
#5. Reason to install SharePoint from Microsoft.com - Consolidate
and optimize your traditional file servers.
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1) Cost Reduction
2) Compliance
3) Security Footprint
4) IP Concerns
5) Reduce User Confusion
6) WAN Consolidation to Regional or Central Services
7) Supportability – Out of Service HW and SW
8) Search and Discoverability
9) Storage Optimization
10) Information Architecture and Taxonomy
10 Reasons to Get Rid of Legacy
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What is YOUR IT Mission
Discoverability for Users and Information Enterprise Search
Corporate Directories
Reducing Complexity Centralized Management of Services
Ensuring Enterprise Readiness Scalable
Available
Manageable
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Shutting Down File Servers
Execution
Culture/Training IT or Business Tools and Reporting
User & Business Communication
What to Store What to Move What to Archive/Delete
Analysis
File Type AGE, Size, Usage Categories
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Collab Venn 2-5% estimated Active
Collab @ MS (95% NOT)File
Shares
Files with CollabType
CollabShares
(%Collab)
Active Collab
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Shutting Down Legacy
Execution
Redirects Culture/Training IT or BusinessTools and Reporting
Communication
Ownership Timeline What to Archive/Delete
Analysis
UsageBots, Assemblies,
ControlsCategories
(WCM/Collab)
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1313
Analysis
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XML
Media
Audio &
Video
Office &
Collab
EmailZIPWeb Part
Pages &
htm
SharePoint File TypesSharePoint
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PST
Code,
Scripts &
Executables
Office
Databases
Mdb, Mdf
Archive
ZIP, RAR,
etc..
Media
(Audio &
Video)
File Server TypesFile Server
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Files by File Group on Disk in TB
File Server
0
0.2
0.4
0.6
0.8
1
1.2
1.4
1.6
1.8
2
Office
Code
Archive
Media
Database
PST
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What is this File Server doing?
DFS Top Files by
count
# of Files in
Millions
Avg Size
KB
% of all Files
a 6.5 M 61 22%
htm 3 7 10%
gif 2.6 6 9%
doc 1.6 221 5%
h 1.5 13 5%
xls 1.4 660 5%
jpg 1.3 69 4%
b 1,1 46 4%
exe 1 442 3%
bak .9 299 3%
Sampling of 50 File Servers - 7.3 TB in 29 Million Files
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Can we migrate these XLS?DFS Top Files
by size on disk
# of Files in
Millions
Avg Size
KB
Size on
Disk GB
% of Total
Size
xls 1.4 660 848 12%
ppt .6 1,096 663 10%
mdb .04 12,930 494 7%
pst .005 83,715 431 6%
exe 1 442 423 6%
a 6.5 61 377 5%
doc 1.6 221 337 5%
zip .1 3,672 334 5%
dat .4 734 273 4%
bak . 9 299 267 4%
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Sample: SharePoint Top 10 File Types
SP Top Files
# of Files in
Thousands Avg Size KB % of all Files
DOC/DOCX 841 363 32%
XLS/XLSX 456 820 18%
PPT/PPTX 346 2,021 13%
jpg 126 347 5%
pdf 125 745 5%
htm 122 46 5%
gif 86 13 3%
zip 56 3,888 2%
msg 43 196 2%
vsd 43 470 2%
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File Server doesn't use Bandwidth
Latency kills it
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SharePoint Uses Bandwidth and
more Latent Tollerant
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Ok, I'm Killing File Shares What
Hurts?• Some legitimate business is in files over 50MB
• Consider Business Unit “Storage” service with Charge BackLarge Files
• Excel Services, Connected Webparts
• LOB Shares with ChargeBack or SharePoint UI Front End
Linked Spreadsheets
• Product Distribution in WCM UI (Backend FS)
• TFS / Visual Studio Team
Binaries and Code
What NOT to Store on SharePoint: http://tinyurl.com/4exbu4
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Comparing Platforms
SharePoint Products &
Technologies
Collaboration
Document Management
Web Forms
Workflows
Presence & Membership
Search
Dashboards, Project
Management
File Server (DFS) Large Files
Large or Streaming
Media Files – WMV,
JPG, PNG
Databases, MDB, PST,
Archives: Logs, evts,
Excel Calc, Dat
Executables, Scripts,
Tools and Product
Distribution
Exchange Public
Folders Distribution List
Archiving
Threaded Discussion &
Archive
Built in Replication
Rich Forums
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Public Folders aren’t Dead, yet.
No Need for Confusion…
February 20, 2006 – public folders may not be in next release
March 31, 2008 – public folders will be in next major release
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Scenario Based Comparisons
Use Public Folders Currently? New to Public Folders?
File Sharing Strongly Consider SharePoint SharePoint is the Better Option
Team Calendar Similar Functionality Consider SharePoint First
Contact Sharing Similar Functionality Consider SharePoint First
Discussion Forums Similar Functionality Consider SharePoint First
Distribution Group Archive Similar Functionality Consider SharePoint First
Custom Applications Strongly Consider SharePoint Strongly Consider SharePoint
Organizational Forms Similar Functionality Use InfoPath
Why SharePoint Instead of Public
Folders?
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Ok, I'm Killing PF What Hurts?
• Email enabled lists are tough to manageDL Archive
• SharePoint Threaded Discussions are weak
• Consider Third party or http://www.codeplex.com/SPFORUMS
Threaded
Discussions
• Server to Server Replication (if required) requires Third Party Tools
• D/R Log Shipping/Mirror solutions possible
Server Replication
Myth Public Folders are Dead http://tinyurl.com/3jx7nb
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Mapping Notes to SharePoint
& Exchange
OutlookExchange
NotesDomino
SharePoint
Applications
Contributor
Contrib: Colligo
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Ok, I'm Migrating Notes What Hurts?
• Third Parties
• Custom Development
• Quest Webparts (rapid deployment)
Custom Apps
• Groove and Outlook are Ok, but not Good.
• Consider Third Party – e.g. Colligo reader is freeOffline
• Syntergy, Infonic, Echo
• Offline?Replication
What NOT to Store on SharePoint: http://tinyurl.com/4exbu4
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Notes Apps... Where are You Going?
Commodity
Hosting
Application
Hosting
Out o
f the b
ox (S
tandard
)
Cu
sto
m (D
ed
ica
ted)
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Pop Quiz (Scenarios)
What platform should you use?
Linked Excel Workbooks
AutoCAD
Multi linked files
Self Extracting Executable
Small database
Large PPT (80MB)
Installation files for corporate installation of WinZip
CSV
Shared Calendars
Surveys
Corporate Media presentation
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Flat Lists Don’t Scale
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Default List Page Load is
Inefficient
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Containment Hierarchy
ItemsFiles, calendar items, contacts, customers, images, custom
ListsDoc Lib, Pages, Events, Discussions, Surveys, etc…
* Sites
Wikis, Blogs, Team, Doc, Meeting Workspaces
* Site Collections
Internet, Intranet Portal, Wikis, Blogs, Team, Doc, Meeting
DatabasesContent, Config, SSP, Search
* Web ApplicationsCentral Admin, SSP Admin, Content
ServersWeb Front End, APP, SQL
* FarmInternet, Extranet, Intranet
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34
Quest Solutions for
SharePoint Site Administrator for SharePoint
Discover, understand and manage your
SharePoint environment
Migration Manager for SharePoint
SharePoint 2003 to 2007 migration
File Migrator for SharePoint
File shares to SharePoint migration
Recovery Manager for SharePoint
Granular SharePoint recovery for
enterprise-level needs
Quest Web Parts
Enable rapid development
of SharePoint applications
Public Folder Migrator for SharePoint
Exchange Public Folders to SharePoint migration
Notes Migrator for SharePoint
Notes application content to SharePoint migration
Quest SQL Server Solutions
Maximize SQL Server performance
while simplifying tasks and providing
visibility and control
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Resources and Plugs Joel’s Blog – http://www.sharepointjoel.com
SharePoint Governance Resources
http://technet.microsoft.com/en-
nz/office/sharepointserver/default(en-us).aspx
CodePlex Governance Tools
http://www.codeplex.com/governance
Join and Connect in a SharePoint User Group
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G-day Mates! Enjoy the Party...
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