gfia, coldchain & apiarab expo...
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2 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
Contents
Welcome to the Show ............................................................................................................................................................................................... 3
The Team of Global Forum for Innovations in Agriculture, Coldchain Middle East Expo & ApiArab Expo 2020 ....................................................... 3
1. GENERAL INFORMATION............................................................................................................................................................................. 3
1.1 Build Up Days ......................................................................................................................................................................................... 3
1.2 Exhibition Days ....................................................................................................................................................................................... 3
1.3 Breakdown ............................................................................................................................................................................................. 4
1.4 Location .................................................................................................................................................................................................. 4
1.5 Admission to the Show ........................................................................................................................................................................... 4
1.6 Internet Policy ........................................................................................................................................................................................ 5
2. GENERAL SERVICES .......................................................................................................................................................................................... 5
2.1 Security .......................................................................................................................................................................................................... 5
2.2 Freight forwarding ......................................................................................................................................................................................... 5
2.3 Hotel accommodation & air travel ................................................................................................................................................................. 6
2.4 Car Hire .......................................................................................................................................................................................................... 6
2.5 Entry Visas ...................................................................................................................................................................................................... 6
2.6 Catering .......................................................................................................................................................................................................... 6
2.7 Temporary Staff ............................................................................................................................................................................................. 6
2.8 Onsite deliveries ............................................................................................................................................................................................ 6
2.9 Stand Cleaning ............................................................................................................................................................................................... 7
2.10 Onsite facilities ............................................................................................................................................................................................. 7
3. PUBLIC RELATION AND PROMOTIONS ............................................................................................................................................................. 7
3.1 Official Catalogue ........................................................................................................................................................................................... 7
3.2- Press and media............................................................................................................................................................................................. 7
3.3- Exhibitor Marketing: ...................................................................................................................................................................................... 7
4. EXHIBITION HALL AND STAND ......................................................................................................................................................................... 8
4.1 Stand building contractors .............................................................................................................................................................................. 8
4.2 Space only stand ............................................................................................................................................................................................. 9
4.3 Water and waste ............................................................................................................................................................................................. 9
5. FORM KIT ....................................................................................................................................................................................................... 10
1- FASCIA FORM ............................................................................................................................................................................................ 11
2- RISK ASSESSMENT & METHOD STATEMENT FORM ................................................................................................................................... 12
3- ELECTRICAL HIRE ....................................................................................................................................................................................... 13
4- AUDIO-VISUAL ........................................................................................................................................................................................... 15
3 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
Welcome to the Show
One CMG, the organiser of the Global Forum for Innovations in Agriculture, Coldchain Middle East Expo & ApiArab Expo 2020, welcomes
your participation. This manual is put together to assist you with your preparations leading up to the event.
It is therefore essential for all exhibitors to familiarize themselves with each section and the order forms for various services. We wish all our
exhibitors a very successful show.
Please, do not hesitate to contact us with any queries you may have regarding the operational assistance for your participation
The Team of Global Forum for Innovations in Agriculture, Coldchain Middle East Expo & ApiArab Expo 2020
1. GENERAL INFORMATION
1.1 Build Up Days
DATE TIME IMPORTANT
7th March, Saturday 08:00 –20:00 Space Only Exhibitors
8th March, Sunday 08:00 –20:00 Shell Scheme & Space Only Exhibitors
1.2 Exhibition Days
Opening hours on exhibition days for exhibitors:
DATE TIME
9th March, Monday 08:00 – 19:00
10th March, Tuesday 08:00 – 19:00
GFIA & Cold Chain Opening hours for visitors/ Show Timings:
DATE TIME
9th March, Monday 10:00 – 18:00
10th March, Tuesday 10:00 – 17:00
Position Name Contact number Email
Event Director David Stradling +971 55 127 7890 [email protected]
Sales Director Middle East Mohanad Terkawi +971 50 666 8175 [email protected]
Sales Manager (Cold Chain Expo Middle East Edition) Sonali Debroy +971 55 485 3304 [email protected]
Conference Director Naseem Mohajer +971 50 977 2304 [email protected]
Marketing Manager Fathima Dhanani +971 52 7161519 [email protected]
Operations Director Mandy Humm +971 50 241 5605 [email protected]
Operations Khalid Iqbal +971 56 748 6786 [email protected]
Operations Nigel Fernandes +971 50 922 0759 [email protected]
Operations Najla Sadaqat +971 55 5056100 [email protected]
Organized by One CMG
TwoFour54, Park Rotana
Office 201, Level 2
PO Box 77806
Abu Dhabi, United Arab Emirates
www.onecmg.com
4 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
ApiArab Expo & collocated Apimondia Symposium Opening hours for visitors/ Show Timings:
DATE TIME
9th March, Monday 10:00 – 19:00
10th March, Tuesday 10:00 – 17:00 IMPORTANT: All Trolleys should be removed from site before 10:00, prior to the event timings.
1.3 Breakdown
• Starts
DATE TIME
10th March, Tuesday 16:00
• Ends
DATE TIME
11th March, Wednesday 08:00
1.4 Location
Global Forum for Innovations in Agriculture, Coldchain Middle East Expo & ApiArab 2020 will be held in the Abu Dhabi National Exhibition
Centre (ADNEC). Please click here to see the location map.Follow this link http://www.adnec.ae/adnec/travel to know more information about
all the available ways to reach ADNEC. Abu Dhabi National Exhibition Centre (ADNEC)
Abu Dhabi, United Arab Emirates. Khaleej Al Arabi Street.P.O. Box 5546
ADNEC Call Centre: 800 23632 International: +971 (0) 2 444 6900
1.5 Admission to the Show
Badges
▪ Exhibitors
All exhibitors must collect their badges for access to exhibition halls from the registration desk. Please visit the exhibitor zone below to fill the
names for the badges
For GFIA : http://innovationsinagriculture.com/exhibitor-zone/
For APIARAB: http://apiarabexpo.com/exhibitor-zone/
For Coldchain Middle East Expo: http://coldchainmeexpo.com/exhibitor-zone/
Contractors
All contractor personnel requiring access to the exhibition site before, during, and after the exhibition must have contractor badges and must wear high visibility jackets to access the hall; otherwise they will be stopped by ADNEC security. Exhibiting companies must provide the organisers with their contractor’s details. Contractor badges can be collected from the Organiser’s office. ADNEC has implement a formalised and chargeable Contractor and Vehicle Access process commencing from 1st January 2020.
The process will:
• Ensure that contractors accessing the ADNEC venue are legal, legitimate and operating within the laws of the United Arab Emirates
• Provide an accurate data-base of who is working within ADNEC and their reason for being in the venue
• Increase and enhance the overall level of site security and surveillance
• Raise awareness amongst contractors and vehicle operators to be mindful and accountable with regards to their operating standards
(specifically Health and Safety considerations) and the potential impact of their work-activity when onsite
• Allow greater control of the Loading Bays and Access Gates ensuring that build-up and breakdown periods operate with greater
efficiency
• Ensure that vehicles and contractors adhere to the stipulated access timings and rules/regulations of the venue
5 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
All contractors and vehicles which present themselves to the ADNEC Holding Areas, Access Gates or Loading Bays will be required to adhere to the process and will be liable for any subsequent charges. ADNEC Security and Traffic teams will administer the access process which will be directly linked with the Ministry of Immigration in order to ensure individuals are legally entitled to work within the United Arab Emirates. The process and charges will apply to all vehicles and individuals without exception.
IMMIGRATION & LABOUR LAW (PLEASE TAKE TIME TO READ THIS SECTION CAREFULLY)
▪ UAE Labour Law prohibits the hiring or contracting of any illegal labour. Organisers, Exhibitors and Contractors violating this law can be sentenced to one month jail and fined up to 50,000 dirhams per person.
▪ The UAE Immigration Control Department make regular unannounced inspections at ADNEC. ▪ ADNEC Security are responsible for the access control to the building. ▪ ADNEC’s Surveillance Team was created as a safety net in an attempt to prevent any such spot checks finding illegal workers on the
premises. ADNEC’s main aim is for you and your exhibitors to have a smooth and successful Build Up, Open Period and Break Down. Please ensure, therefore, that all of your exhibitors and contractors are fully aware of this UAE law.
▪ The UAE government is phasing out Labour cards, effective from 2015. Therefore ALL labourers must be able to produce their Emirates ID card together with a photocopy of their UAE visa showing their sponsor name.
▪ Only a valid Emirates ID card together with a copy or original of the Residence visa will permit access into ADNEC. ▪ Any other cards will NOT permit access (driving license, medical card, etc.). ▪ International guests will be required to supply a copy of their temporary visas
Please note that every contractor must carry his individual labour card at all times. SAFETY - ADNEC requires all contractors and exhibitors working within the Halls during build-up and breakdown to wear suitable personal protective equipment. This includes safety shoes, high-visibility jackets, gloves and hard-hats as appropriate. NO SLIPPERS / SANDALS are permitted during build-up & breakdown Car Parking
Both Car parks A and B will be in use for the event. The latter is a two multi-storey car parks onsite which accommodate up to 5000 vehicles
situated above the Concourse servicing hall. The parking rates for car park A & B are as follows
• 30mins free.
• 12-24 hours AED 80
1.6 Internet Policy
Private wireless routers and broadcasts (IEEE 802.11) are not permitted within ADNEC.
Private wireless networks are often unstable and do not function as intended during exhibitions. This is due to the myriad of competing and overlapping wireless broadcasts operating in close proximity to each other. The more wireless broadcasts in operation in a given area, the more interference is generated resulting in less stable Wireless connections for all parties. For this reason Non-ADNEC wireless broadcasts will be ceased in order to mitigate wireless interference problems and ensure service stability and continuity for all. Several wireless and internet connection options are available which will cater to small or large wireless internet requirements. All equipment (telephone and handsets and fax machines) should be provided by the exhibitor. Exhibitors can arrange telephone and fax lines for use in their stands and pavilions. Application for these facilities can be made by completing the ADNEC Forms at the rear of this manual or visiting ADNEC Grandstand Telephone: +971 (0)2 444 6900 Note:
a) Wi-Fi purchases of 30 units or less should be made directly from ADNEC. b) The Order form must be accompanied by payment and location for the requested items. c) The order form must be sent to ADNEC. d) Telephone cards can be purchased from ADNEC.
2. GENERAL SERVICES
2.1 Security
The organisers accept no liability for any loss or damage which may occur. Exhibitors are responsible for security of their stand and exhibits (including personnel and their belongings) and must arrange for their own insurance to cover all stages of the exhibition. Static guards are available for hire and can be organised through ADNEC Security. Contact [email protected] or call Tel +971 2 4063235.
2.2 Freight forwarding
The on-site freight handling of and all freight related to Global Forum for Innovations in Agriculture, Coldchain Middle East Expo &
ApiArab 2020 will be conducted by the Official Freight Forwarder Company: Agility
6 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
If you are shipping equipment and organic products to the exhibition please be advised that UAE has strict measures in terms of
import/export, and we recommend to start with the paper work as soon as possible. Below mentioned companies are reliable freight-
forwarder agencies that will be able to quote for the services you need. Please keep us in copy in your communications so we can help in
providing additional information if required:
The official freight forwarder will contact you directly or through your agent regarding documentation and procedures for the shipping
of your exhibits.
N.B For security and safety purposes only the Official Freight Forwarder is permitted to handle freight from the entry gate and operate lifting equipment inside the exhibition halls. Only the official freight forwarder will provide lifting, handling equipment and labour on site.
2.3 Hotel accommodation & air travel
For hotel booking or travel services, Travel Counsellors is offering its services to Global Forum for Innovations in Agriculture, Coldchain
Middle East Expo & ApiArab 2020. For more information, please write to Andrea at [email protected] or can contact at
+971 55 956 9502
2.4 Car Hire
Exhibitors wishing to hire a vehicle during their stay in Abu Dhabi may do so through Travel Counsellors. Please note that you must have a current International Driving License to rent a car in the UAE, a standard British or European
License will not be acceptable
2.5 Entry Visas
All the Exhibitors with the exception of Gulf Cooperation Council (GCC) nationals and European passport holders require a valid entry visa to the UAE. Visas can be arranged through:
a. Travel Counsellors will be happy to organise your VISA. b. The hotel at which you will be staying. c. The office travel agency or any travel agency in the UAE. d. A local trading company, licensed to operate in UAE by the local authorities.
It is advisable that applications are made at least one month prior to the journey. Make sure that your passport is valid for at least 6 months from the date of entry. For more information, please write to Andrea at [email protected] or can contact at +971 55 956 9502
2.6 Catering
The following catering arrangements will be in place at the exhibition site. Restaurants/cafes on site:
a) Deli Marche Food court and coffee shop located in the Grandstand area of the venue and offers a self-service buffet (international menu) and an a la carte service.
There will be a number of mobile catering services located in the Concourse outside of all halls. These restaurants will operate throughout the Build-up and Breakdown periods. When the exhibition hall is open, an international menu will be provided with a self-service buffet and snacks. If you want to order catering to your stand contact [email protected] or tel +971 2 449 6214.
2.7 Temporary Staff
The official Staffing / Hostess agency for the event is Vibes. They are able to arrange for temporary staff and related services during the exhibition. Liliane Tachajian – M: +971 50 8009225/ 971 50 1288678 or email [email protected]
2.8 Onsite deliveries
Please send your deliveries to the address which is below to arrive from 7th to the 8th of March (i.e. not before the build-up dates).
C/o The Organizers office (GFIA) Hall 11 & ICC
Abu Dhabi National Exhibition Centre (ADNEC) Khaleej Al Arabi Street
P.O. Box 5546, Abu Dhabi, United Arab Emirates
Agility Abu Turab Kuvawala
Mobile : +97150 5549926 Landline: +9714 8131485
E-mail : [email protected] Web : www.agility.com
7 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
2.9 Stand Cleaning
The organisers will arrange for the general cleaning of the exhibition halls, internal gangways and paths - this includes vacuum cleaning of carpets/flooring and rubbish disposal before the exhibition opens in the morning and after it closes in the evening. It excludes cleaning exhibits and displays. Exhibitors should complete the ADNEC stand cleaning form should they need to arrange for special cleaning of their stand. Email [email protected] Note: During the build-up period exhibitors and their contractors are responsible for the removal of all waste material from their respective stands and depositing it in waste bins.
2.10 Onsite facilities
▪ Registration counter- These counters will prepare and issue Exhibitor Badges, daily programs, show guides and passes to daily
visitors according to the rules and regulations of the exhibition.
▪ Medical Centre: A fully operational Medical Centre will be available on site throughout the exhibition period including build-up
and breakdown. The Medical Centre is located in the Concourse between Halls 7 and 8.
▪ Prayer rooms - Refer to the site-plan for location of mosque and toilets. Male Mosque - above Hall 4 on level one – take left hand escalator from concourse.
Female Mosque - above Hall 5 on level one – take right hand escalator from concourse
3. PUBLIC RELATION AND PROMOTIONS
3.1 Official Catalogue Global Forum for Innovations in Agriculture, Coldchain Middle East Expo & ApiArab 2020 official Catalogue will be published by the organisers. The Official Catalogue will have an alphabetical list of exhibitors, a description of their exhibits and general information about the exhibition together with advertisements. All Exhibitors are entitled to a 150 word FREE entry, (including name, address, contact details and activity). Exhibitors are submitting their catalogue entry via the exhibitor zone on the website. The link is
For GFIA :www.InnovationsInAgriculture.com/ExhibitorZone.
For APIARAB: http://apiarabexpo.com/exhibitor-zone/
For Coldchain Middle East Expo: http://coldchainmeexpo.com/exhibitor-zone/
3.2- Press and media
A fully operational Press Centre managed by our in-house PR agency will be located at ADNEC. Journalists and television reporters can make use of the following facilities: telephone, fax, computer, and internet.
Display spaces will be allocated to each publication / media organisation and companies can distribute their press releases via this service. Press releases, where possible, should be in English and Arabic. Should any in-house public relations officers wish to be accredited as press, please contact our PR Company for more information:
3.3- Exhibitor Marketing: Five free ways to get visitors to your stand We know that you need your exhibition stand to deliver a significant return on investment. With over 8,000 visitors expected, your pre-show marketing has to give visitors good reason to put you on their must-see list.
1. Use the ‘GFIA Exhibitor’ website banners and email signature We have created website banners and email signatures for your sales staff - include these on your website, adverts, social media networks and emails to let people know they can find you at the show.
Download the logos at www.InnovationsInAgriculture.com/ExhibitorZone Use the ‘APIARAB Exhibitor’ website banners and email signature We have created website banners and email signatures for your sales staff - include these on your website, adverts, social media networks and emails to let people know they can find you at the show.
Download the web banners at http://apiarabexpo.com/exhibitor-zone/ Use the ‘Coldchain Middle East Expo Exhibitor’ website banners and email signature We have created website banners and email signatures for your sales staff - include these on your website, adverts, social media networks and emails to let people know they can find you at the show.
Victoria Johnson (PR Director)
8 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
Download the web banners at http://coldchainmeexpo.com/exhibitor-zone/
2. Engage on Social Media Use the exhibitor marketing packs to promote your company’s involvement in the event. The exhibitor marketing pack includes artwork with messaging that can be used on your own twitter, LinkedIn, and Facebook accounts. Use the hashtag #GFIAMENA.
GFIA: Download your marketing pack at www.InnovationsInAgriculture.com/ExhibitorZone Use the hashtag #APIARAB
Api Arab: Download your marketing pack at http://apiarabexpo.com/exhibitor-zone/
Use the hashtag #ColdChainExpo
Coldchain ME Expo: Download your marketing pack at http://coldchainmeexpo.com/exhibitor-zone/
3. Invite your customers A personal invitation from you to your customers greatly increases the chances they will attend and that you will see the people that matter most to your business.
GFIA: Download a PDF invitation to send out at www.InnovationsInAgriculture.com/ExhibitorZone
APIARAB: Download a PDF invitation to send out at http://apiarabexpo.com/exhibitor-zone/
Coldchain ME Expo: Download a PDF invitation to send out at http://coldchainmeexpo.com/exhibitor-zone /
4. Engage the press In addition to the 100+ press who attend GFIA, we will be engaging with over 40,000 journalists across the world with news coming from our exhibitors and speakers before, during and after the event. This offers you a unique opportunity to engage with an enormous secondary audience of hundreds of thousands of industry professionals.
Keep our press team informed of your activities and we will deliver announcements to the press. Contact Victoria
Johnson for help and assistance - [email protected]
5. Nominate farmers for the Hosted Farmers Programme - GFIA Organised by the ADAFSA, GFIA 2020 will be hosting over 200 of the region’s top farmers and growers on a fully hosted trip to Abu Dhabi. Do you know someone who should be invited to join the programme? Please nominate the farmer as soon as possible to be considered for selection. Nominate farmers for the Hosted Farmers Programme – ApiArab Expo Organised by the ADAFSA, APIARAB 2020 will be hosting over 200 of the region’s top farmers and growers on a fully hosted trip to Abu Dhabi. Do you know someone who should be invited to join the programme? Please nominate the farmer as soon as possible to be considered for selection.
4. EXHIBITION HALL AND STAND
4.1 Stand building contractors
The organisers have appointed the Regal International as official Shell Scheme Stand Building contractor. They will provide on-site
management and technical services to exhibitors who have booked for an Upgraded Shell Scheme. Please refer to the Exhibitor check list to
know more about forms and contact information.
▪ Shell Scheme stand: minimum stand size 9m2
9sqm Shell Stand Package Includes: Table, two chairs, counter, fascia, carpet, sign board, 3 spot lights & 13amp power socket.
4 – 8sqm Shell stand package includes: Table, two chairs & 13amp power socket
Use the Farmer Nomination Forum at http://innovationsinagriculture.com/about/hosted-farmers-programme/
Send you nominations at http://apiarabexpo.com/hosted-farmers-programme/
9 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
4.2 Space only stand
The minimum area for a space only stand is 24m2. Exhibitors who have booked ‘Space only’ may use a contractor of their choice, subject to the
following rules & regulations.
1) The height restriction of space only stands is 3.95m. Stands at or above 3.96m will require following documents and standard fee of 2,000AED will apply with per submission for review and approval. - Documents required; * Risk Assessment. * Method Statement and Structural Calculations.
2) Prior approval of drawings by the organisers is a must requirement. Stand design drawings are required to be sent before 20th February, 2020 otherwise the Organiser has the right to dismantle or make changes at exhibitors’ responsibility. Stand designs must include all dimensions including vertical heights. Maximum height for the stand built is 3.95metres. No stand can be built over 3.95meters high. If your stand height exceeds more than 3.95 meters then additional charges will be applied direct to the participant as mentioned above. Space only exhibitors must provide the Organisers with full contact details of contracting company.
3) The name and stand number of the exhibitor must be prominently displayed. If this requirement is not observed, the Organisers
reserve the right to affix stand numbers and charge the cost incurred to the exhibitor concerned.
4) No suspensions are to be made from the beam of the exhibition hall, nor may any fixing be made on the floor, columns, walls, or any
part of the hall.
5) A suitable floor covering such as carpet or matting must be provided for all stands.
6) A back wall must be provided, except in case of an island or peninsula stand.
7) In case “space only” stand walls exceed the height of adjacent lower stand’s walls, the rear surface must be decorated by the
exhibitor building the higher wall.
8) No part of any structure or exhibit may extend beyond the boundaries of the site allocated. This includes symbol, logo, lighting,
floral decoration and furnishing.
9) Where raised flooring or platforms are provided, the corner of stands at gangway junctions shall be rounded off or splayed or
otherwise protected to ensure clear passage.
10) It is STRICTLY forbidden for any Exhibitor/Group to build or add any structure, put flags, banners or signs outside the booked area.
11) Contractors must keep the aisles and fire exits clear at all the time. Organizers have the full authority to remove any materials
obstructing the gangways during the build-up timing.
PLEASE NOTE: Exhibition construction hours are from 8:00 – 20:00 only. Any contractor who would like to work after 20:00hrs will be
subject to hourly fees bourn by the contractor, you will be asked to leave the halls if you have not paid the late working fees.
Please Note: Only 2 additional hours can be allowed for the build-up, till 22:00. AED 350/- per hour should be paid in advance at
the organiser’s office in order to avail additional working hour.
4.3 Water and waste
10 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
All stands that require running water and waste water removal should apply to Regal International. This service only provides a connection to the stand. Would stand designers and architects please allow enough clearance when planning height of floor to allow for the diameter of waste
pipe. (Waste pipe approx. 2 inch / 50 mm).
5. FORM KIT
6.1 Fascia Form
6.2 Risk Assessment Form
6.3 Electricity Form
6.4 Audio-Visual Form
11 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
ONE CMG, DSC Tower, Office 901 Dubai Studio City PO Box 33457, Dubai, UAE
FORM 1
1- FASCIA FORM DEADLINE
PLEASE INCLUDE YOUR EXHIBITIN COMPANY NAME 20TH February, 2020
Company Name
Stand Number
Contact Name
Telephone No
Email Address
FASCIA FORM REQUIREMENTS The fascia will be limited to a maximum 35 characters in English and 30 Characters in Arabic including spaces.
PLEASE COMPLETE IN TYPE OR BLOCK CAPITALS (WE CANNOT BE HELD RESPONSIBLE FOR MISTAKES FROM ILLEGIBLE HANDWRITING)
Name Board Details: STAND NO: ______________
1. Fascia Name (company name in English plus a short description of the company in English) ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
2. Arabic Fascia Name (company description translated into Arabic, text must be provided by the exhibitor if you want to proceed)
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
IMPORTANT NOTES:
• If you have booked a shell scheme stand, please return this form immediately.
• Should this form not returned by the deadline date, the name shown on your contract / exhibitor list will be used for your name board(s).
• Company Logo can be printed on the fascia at an additional cost, contact us for a quote / further information.
• Receipt of this form cannot be confirmed due to the volume received.
• In all cases abbreviations will be used, i.e., ‘Limited’ becomes ‘Ltd’, ‘Company’ becomes ‘Co’, etc. On-site alterations will be charged US$25.00/pc.
Submitted by: Name: __________________________ Signature: _____________________________ Position: __________________________ Date: _____________________________
SEND COMPLETED FORM TO [email protected]
12 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
ONE CMG, DSC Tower, Office 901 Dubai Studio City PO Box 33457, Dubai, UAE
FORM 2
2- RISK ASSESSMENT & METHOD STATEMENT FORM Deadline
Exhibiting/Contractor company details 20TH February, 2020
Company Name
Stand Number
Contact Name
Telephone No
Email Address
PLEASE COMPLETE THE BLANK FORM USING THIS EXAMPLE BELOW
WHAT IS THE LEVEL OF RISK OF YOUR STAND HIGH [ ] MEDIUM [ ] LOW [ ]
HAZARD
WHO IS AFFECTED?
PRECAUTIONS TAKEN
FURTHER ACTION
List hazards which you will expect to encounter on-site. Use the following examples as a guide: • Slipping / tripping hazards (eg. Poorly maintained floors or stairs) • Fire (eg. Flammable materials) • Chemicals & hazardous substances (eg. Cleaning fluids) • Moving parts of machinery (eg. Blades) • Working at height (eg. From platforms, tower scaffolds, etc.) • Vehicles (eg. Forkilift trucks) • Electricity (eg. Wiring) • Fumes (eg. Machinery) • Manual handling • Noise • Temperatures • Water Features
List groups of people who could be harmed and how. For example: • Office Staff • Maintenance Staff • Contractors • People sharing your stand / space • Cleaners • Visitors • Staff / visitors with disabilities • Inexperienced & new staff • Lone workers • Foreign staff / visitors • Overtime workers • Organisers • Venue Staff
After evaluating the risks, now indicate what precautions / actions you have already taken or intend to carry out. For example: • Are all employees on-site adequately trained or informed? • Erect warning signs where there is overhead work being carried out. • Ensure waste is removed promptly. • Ensure machinery, ladders etc are tested before bringing onto site. Do the precautions: • Adhere to rules / Organisers manual? • Have Local Authority approval if necessary? • Comply with industry standards?
Can any of the risks be further reduced? If applicable, list what further precautions / actions you can take
SEND COMPLETED FORM TO [email protected]
13 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
FORM 3
3- ELECTRICAL HIRE DEADLINE
EXHIBITING COMPANY CONTACT INFORMATION 20TH February, 2020
Company Name
Stand Number
VAT RN
Contact Name
Telephone No
Company Address
Email Address
Bank Name EMIRATES ISLAMIC Branch BANIYAS | DUBAI | UAE
Account Name REGAL TECHNICAL SERVICES LLC Account No. 3707451047901
1- MAIN POWER SERVICES
ITEM DESCRIPTION Price
Qty TOTAL AED (DIRHAMS)
Build up Power Supply 420
16 Amps single phase main 1,500
32 Amps single phase main 2,400
16 Amps three phase main 3,200
32 Amps three phase main 4,500
Net Total
5% VAT
GRAND TOTAL
SEND COMPLETED FORM TO [email protected]
IMPORTANT: Mains supplies to ‘Space Only’ stands are NOT included and must be ordered. Prices include current consumed but does not
include a distribution board. Please indicate above your mains supply and any distribution board requirement.
Email: [email protected] Email: [email protected]
14 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
5- STAND ORIENTATION GRID A. All orders for utilities must follow the required guidelines and be submitted with a clear and precise grid plan at the time of ordering. B. Any changes required due to incorrect grid plans will be subject to a surcharge.
Neighbouring Stand Number __________
Neig
hb
ou
rin
g S
tan
d N
um
be
r _
__
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_
Ne
igh
bo
urin
g S
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d N
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___
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Hall Entrance
Terms and Conditions:
1. Any build – up power requirement for stand construction purpose must be ordered separately.
2. Build-up power will only be provided when payment is received.
3. Build-up power can be used during build-up and breakdown period only.
4. Build-up power cannot be shared with other stand contractors.
5. Build-up power can only be used for stand construction purpose and not for stand/equipment testing.
6. If main power is required during the build-up for testing, a surcharge of 30% based on the power supply will be imposed.
Email: [email protected] Email: [email protected]
15 GFIA, ColdChain & ApiArab Expo 2020 – Exhibitor Manual
FORM 4
SEND COMPLETED FORM TO [email protected]
4- AUDIO-VISUAL
DEADLINE
EXHIBITING COMPANY CONTACT INFORMATION 20TH February, 2020
Company Name
Stand Number
VAT RN
Contact Name
Telephone No
Email Address
ITEM DESCRIPTION PRICE
A- LED Screens per sqm P3.9mm LED Indoor 1200
P2.84mm LED Indoor 1000
P5.9mm LED Outdoor 1200
B- LAPTOP
Lenova Laptop i7 500
HP Laptop i5 500
C- Plasmas
20” LG Screen LG 200
32" LG Screen HD LF55 400
43" LG Screen UHD 4K UF67IT 500
50" LG Screen HD LHS549V 900
55" Samsung Screen UHD 4K UA55 1200
60" LG Screen HD IF63OT 1500
65" LG Screen HD IF63OT 1800
80" LG Screen UHD 4K UF770T 5000
D- Seamless Video Wall Per panel
46" MLCD Seamless Video Wall OLM4620x 1600
E- AUDIO
• Monitors
JBL PRX 712 Monitor 600
JBL PRX 710 Monitor 600
Yamaha MG10XU Mixer 500
Shure BLX4R SM58 Handheld 500
Shure BLX4R MX153 Headset 500
• DJ
Pioneer 2 x CDJ 2000 & DJM 900 set 3000
• LIGHTING
Generic Lighting
300w LED Flood Light 150
Parcan 64 1000w (Black) 150
F- Moving Heads
• Spot
Robe Robin MMX Spot 1200w 1000
Martin Mac 700w Profile 800
• Beam
Sharpy Beam 230w 800
• Wash
LED Wash Moving Head 36 x 10w 800
• LED Lights
Elation LED Par 18 x 3w Indoor 250
LED Batten 24 x 3w 250
LED City Color 800w 600
LED City Color 400w 400
+5% VAT
GRAND TOTAL