ghms warden user manual

7/23/2019 GHMS Warden User Manual

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Merit Quality Excellence

Girls Hostel ManagementSystem (User Manual)

Made by:

Fahad Bashir

Supervised By:

ICT DepartmentSuur Institute o! "usiness #$ministration

Sukkur Institute of Business

Administration


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Girls Hostel Management System

Introduction

This document describes the Girls Hostel Management System Web based Interface System, which

tracks the In and Out activities of girls hostellers throughout hostel life in Sukkur I!"

Usage

This document will be used by warden#$rovost to o$erate the system for $laying their role in the

system"

Project Details

A Brief Description of the project

This System is made to inform their $arents of their children which are registered in girls hostel

Sukkur I! about their In and Out activities"

This System will be used by Hosteller, Warden#%rovost, and Gatekee$er"

The main eature of the Soft!are

It hel$s in &ee$ing track of girls hosteller about their in and out activities"

It maintains the data of every hosteller in the School in terms of his#her %ersonal Info,

relative's info, Tickets (re)uest* Info"

This System hel$s the administration to know for re$orting $ur$ose"

Ho! it !or"s


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Web based software will be $resented to warden#$rovost"

+ogin Id and $assword will be given"

Warden#$rovost of girl's hostel will be using the system"

Login Screen %irst user s&oul$ 'isit url &ttpsi*a+e$u+p,,GHMS

-ar$en.ro'ost can login *y pro'i$ing t&eir user i$ an$ pass/or$+


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Dashboard Screen #!ter success!ully login0 $as&*oar$ screen /ill *e opene$ /it& ticets

an$ t&e num*ers o! $i1erent ticets t&at yet &as *een su*mitte$+

-ar$en.ro'ost can 'isit type o! ticets *y clicing More info.

Menu Left-bar Shared Screen 2n t&e le!t si$e o! e'ery screen menu screen /ill *e s&o/n0 /&ic& /ill

na'igate to particular screen a!ter clicing it+ Ma3or types o! screen are Das&*oar$0 Ticets0 an$ Hostellers+


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Tickets Screen #!ter clicing on Ticets Menu0 !ollo/ing screen /ill *e s&o/n to

/ar$enpro'ost0 /&ic& s&o/s categories o! ticets /&ic& are !ollo/e$

*y $escen$ing or$er+ User can searc& ticets *y ID0 Title0 Hosteller CMS4ID0 Status0 an$

Ticets Create$ 2n+

Slip Screen #!ter clicing any o! ticet title0 !ollo/ing screen /ill *e s&o/n0 /&ic& is

categori5e$ *y !ollo/ing 6'e parts

7+ Hosteller Info/&ic& $escri*es re8uire$ &osteller in!o /&o &as

su*mitte$ ticet+


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9+ TimingIt s&o/s $i1erent types o! timing to capture mo'ement o!

e'ent0 suc& as /&en re8uest /as su*mitte$0

accepte$$enie$cancelle$0 etc+

:+ Accompan!It s&o/s re8uire$ in!o accompany /it& &osteller /ent

outsi$e o! Suur4I"# an$ Statuss&o/s Sel! t&at s&e /ent *y &ersel!0

;no/n s&o/s t&at s&e /ent /it& accompany /&ic& is registere$ in

system0 an$ Unno/n s&o/s t&at s&e /ent /it& accompany /&ic& is

not registere$ In system+


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Den! Ticket Screen

#!ter clicing Den! Button!ollo/ing screen /ill *e s&o/n0 /ar$en orpro'ost can pro'i$e remars an$ $eny ticet+ 2nly pen$ing ticet /ill *e $enie$ *y /ar$enpro'ost+

$ancel Ticket Screen #!ter clicing $ancel Button!ollo/ing screen /ill *e s&o/n0 /ar$en or

pro'ost can pro'i$e remars an$ cancel ticet+ 2nly accepte$ ticet /ill *e accepte$ *y /ar$enpro'ost+


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Hostellers Screen

#!ter clicing Hostellers menu in menu *ar screen !ollo/ing screen/ill *e s&o/n0 /&ic& s&o/s list o! &ostellers /&ic& are registere$ in

&ostel+ -ar$en .ro'ost can searc& t&e &osteller(s) *y t&eir CMS4ID0 %ull >ame0

.rogram0 Current Semester0 ?oom >um*er0 an$ Contact >um*er+

Hosteller Screen #!ter clicing CMS4ID o! particular &osteller in Hostellers Screen0

!ollo/ing screen /ill *e s&o/n0 /&ic& is $i'i$e$ into t&ree parts /&ic&

are !ollo/ing 7+ Hosteller Info /&ic& s&o/s *asic in!o o! &osteller+


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9+ Hosteller %elati&esIt s&o/s list o! registere$ relati'es o! &osteller

/&o are allo/e$ to pic &osteller at t&e gate+

:+ Hosteller TicketsIt s&o/s list o! ticets t&at a particular &osteller

&as su*mitte$+


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Logout Screen #!ter clicing on corner *utton o! &ea$er screen0 user can logout *y

clicing on logout *utton

'mail Ser&ices Snapshots(arden)pro&ost 'mail *ie+

#!ter su*mitting a ticet *y &osteller0 email /ill *e sent to t&e /ar$en

in cc /it& pro'ost /ar$enpro'ost can 'ie/ !ollo/ing 'ie/+


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Hosteller 'mail *ie+

#!ter su*mitting a ticet *y &osteller0 email /ill *e sent to t&e /ar$enin cc /it& pro'ost /ar$enpro'ost can 'ie/ !ollo/ing 'ie/+

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