PROJECT MANAGEMENT

Ravi GantiTeleComm Projects Div. Manager

TRIFOIL GROUPMUSCAT - OMAN

PERFECT (MIS)COMMUNICATION

PROJECT LANDSCAPE

PROJECT MANAGEMENT• A temporary yet an earnest endeavor

undertaken to create a unique product or service…….. PROJECT

• The application of knowledge, skills, tools, and techniques to meet project objectives i.e. successful and timely conclusion – PROJECT MANAGEMENT

KEY ASPECTS

• Project Planning • Project

Scheduling• Project Execution• Quality Control• Risk

Management

ROLE PLAY A project manager heads a core group of personell

assigned from two or more functional units of the organization.

Project Team is usually cross-functional in nature and is expected to accomplish assigned tasks.

PROJECT ELEMENTS• Scope• Schedules• Resources• Personnel• Risk and problem analysis• Organization Culture

GITAM CORPORATION GITAM CORPORATION

Human Resources

Human Resources

MarketingMarketing EngineeringEngineering ProcurementProcurementManufacturingManufacturing

Finance &Administration

Finance &Administration

Project Manager

Project Team

MA1MA1 MA2MA2 MA3MA3 EN1EN1 EN2EN2 EN3EN3 MF1MF1 MF2MF2 MF3MF3 PR1PR1 PR2PR2

PROJECT ORGANIZATION CHART

WBS & RAM

• Organizational Breakdown Structure (OBS)– A chart that shows which organizational units

are responsible for work items

• Work Breakdown Structure (WBS) -Breaks a project into components,

subcomponents, activities, and tasks

• Responsibility Assignment Matrix (RAM)– Shows who is responsible for which task in a

project

TASK INTERDEPENDENCY SCENARIO

• Finish-to-Start (FS)– B cannot start till A finishes

• Start-to-Start (SS)– B cannot start till A starts

• Finish-to-Finish (FF)– B cannot finish till A finishes

• Start-to-Finish (SF)– B cannot finish till A starts (rare)

PROJECT SCHEDULING• Split project into tasks and estimate time and

resources required to complete each task.

• Organize tasks concurrently to make optimal Use of workforce.

• Minimize task dependencies to avoid delays caused by one task waiting for another to complete.

• Dependent on project managers experience & intuition.

GANTT CHART

| | | | |Activity

Design house and obtain financing

Lay foundation

Order and receive materials

Build house

Select paint

Select carpet

Finish work

0 2 4 6 8 10Month

Month1 3 5 7 9

GANTT CHART• Graph or bar chart • Bars represent the time for each task• Bars also indicate status of tasks• Provides visual display of project

schedule

• Slack– Amount of time an activity can be

delayed without delaying the project

PERT (Program Evaluation & Review Technique)

• Estimation of a task duration

GENERAL MANAGEMENT SKILLS

• Planning• Finance and Accounting• Technology• Delegation• Team Building• Conflict Management• Solving Problems

LEADERSHIP SKILLS• Vision and Strategy• Establishing Direction• Aligning People• Communicating• Negotiating• Motivating and Inspiring• Overcoming Barriers

COMMUNICATION SKILLS• Writing• Listening• Speaking• Presenting• Meeting Management

RISK MANAGEMENT • Risk management is concerned with

identifying risks and drawing up plans to minimise their effect on a project.

• A risk is a probability that some adverse circumstance will occur – Project risks affect schedule or

resources;– Product risks affect the quality or

performance

THE RISK MANAGEMENT PROCESS

• Risk identification– Identify project, product and business

risks;• Risk analysis

– Assess the likelihood and consequences of these risks;

• Risk planning– Draw up plans to avoid or minimise the

effects of the risk;• Risk monitoring

– Monitor the risks throughout the project;

QUALITY MANAGEMENT

• Quality Planning• Quality Assurance• Quality Control • SIX SIGMA BENCHMARK

SUMMARY – KEY POINTS• Good project management is essential for

project success.

• Managers have diverse roles but their most significant activities are planning, estimating and scheduling.

• Planning and estimating are iterative processes which continue throughout the course of a project.

• A project milestone is a predictable state where a formal report of progress is presented to management.

• Project scheduling involves preparing various graphical representations showing project activities, their durations and staffing.

• Risk management is concerned with identifying risks which may affect the project and planning to ensure that these risks do not develop into major threats.

SUMMARY – KEY POINTS

USEFUL FURTHER LITERATURE

ALL QUESTIONS AREVALID

GOD BLESS ALL OF YOU

HAVE A GREAT CHUNK OF GOOD LUCK – FINAL

EXAMS

THANK YOU!!! Ravi.Ganti777@Gmail.com

+(968)95174004