GKIDS 2014-15Pre-Administration Workshop

Georgia Kindergarten Inventory of Developing Skills

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GKIDS: Purpose

• Provides teachers with ongoing diagnostic information about kindergarten students’ developing skills in language arts, math, science, social studies, personal/social development, approaches to learning and motor skills.

• Provides a summary of individual student performance at the end of the kindergarten school year as an indicator of first grade readiness.

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What is Assessed?

GPS Content Areas• ELA• Math• Social Studies (optional)• Science (optional)

Non-Academic Dimensions of Learning• Personal/Social Development• Approaches to Learning• Motor Skills (optional)

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Assessing the GPS usingPerformance Levels

ELA, Math, Social Studies, and Science standards will be assessed using 2-5 performance levels for each element. The number of performance levels was determined by the GKIDS Advisory Committee and is based on the range of student performance that can be observed for each element.

Performance Levels– Not Yet Demonstrated– Emerging– Progressing– Meets the Standard– Exceeds the Standard

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Transition to CCGPS

• During the 2012 – 2013 school year, Georgia transitioned to the CCGPS in ELA in grades K – 12 and in Mathematics in grades K – 9 (the transition continued into grade 10 in 2013-14).

• GKIDS remains aligned to the state’s content standards as defined by the CCGPS in 2014-2015.

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GKIDS Changes for 2014-15

There are no changes for the 2014-15 school year.

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Data Entry and Reporting Website

• Web-based electronic data entry and reporting system available 24 hours a day, 7 days a week: https://gkids.tsars.uga.edu/start

• Allows teachers to enter and manage data throughout the school year.

• Teacher can enter data by student or by element for the entire class.

• Teachers can generate student or class reports at any time during the year (on-screen and pdf options). – Instructional planning– Report cards, Progress Reports, and SST– Parent conferences

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Login and Passwords

• All system coordinator, school coordinator and teacher information in the website from the 2013-14 school year will remain intact unless requested otherwise by systems.

• School Coordinators should assign login names and passwords to new teachers at the beginning of the school year.

• System Coordinators should assign login names and passwords to new school coordinators at the beginning of the school year.

• If you are a new system test coordinator, please contact GCA or DOE for assistance.

• Contact GCA if you have moved to a new school/system from last year.

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System Test Coordinator Responsibilities

• Your main role is to manage user accounts for school test coordinators at each school in your system that has Kindergarten teachers.

• During the school year, you will be able to view system, school and class reports and search for reports on individual students.

• Login names and passwords from 2013-14 are still valid unless requested otherwise by systems.

• New system coordinators should contact GCA or DOE to receive a login and password.

• System Test Coordinators are responsible for making certain that schools in the system meet the reporting deadlines.

New Schools for 2014-15

• If your system has a new school for the 2014-15 school year, please provide the school name and school code to GCA so that we can add the school to the GKIDS database. Please contact GCA at (888) 392-8977 to provide this information.

• New schools need to be added to the database before the pre-populated school lists are uploaded in September. If a new school is not added to the database prior to September, the pre-population feature will not be available for that school. Please notify GCA of any new schools as soon as possible.

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School Test Coordinator Responsibilities

• Your main role is to manage user accounts for the teachers at your school.

• Login names and passwords from 2013-14 are still valid unless requested otherwise by systems.

• During the school year, you will be able to view school and class reports and search for reports on individual students.

• Be prepared to answer questions for the school about navigating the GKIDS Data Entry and Reporting website.

• School Test Coordinators are responsible for making certain that teachers meet the reporting deadlines.

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Teacher Responsibilities• Add your students to the database.

– Manually add students (available when the site went online on August 4), or

– Select Students from School List (available on September 23, after student data from pre-ID Cycle 1 is uploaded)

• Enter student data in the required domains. – English Language Arts, Math, Approaches to Learning, and

Personal/Social Development• Remove students from your class list if they move to a

new school.• Generate student and class reports throughout the

year as needed.

District Responsibilities

• Districts should decide whether their teachers will manually add students at the beginning of the year or wait until September 23 to select students from the pre-populated school list.– If desired, this decision can be made at the school level. However, all

teachers in a school should use the same method for entering students.

– If desired, it is possible for some schools in a district to manually add students beginning August 4, while other schools in the same district wait until September 23 to use the pre-population feature.

– Students that are entered into GKIDS manually by teachers will not appear on the pre-populated school lists when they become available on September 23.

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Two Options for Adding Students to the GKIDS Database

• 1. Manually Adding Students– Available when the GKIDS website goes online on

August 4.– Same procedures as previous years.

• 2. Selecting Students from a Pre-populated School List– Available September 23, after Pre-ID Cycle I.– Students entered manually prior to September 23

will not appear on the school lists.

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Selecting Students from Pre-Populated School List(not available until September 23, 2014)

Select option 3, “Prepopulation Search”

Select Students from School List

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Click the boxes to the left of the student

names for all of your students.

Then click “submit” at the

bottom of the page

Adding New Students Manually(available when the site goes online August 4, 2014)

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Select “Add New Student”

What if one of my students is not on the school list?

• Any student who was entered manually prior to September 23 will not appear on the pre-populated school list.

• If one of your students is not on the school list, go to “manage students” and select option 2, “student search” to see if the student has already been entered.

• If the student is not already in the GKIDS database, you can manually enter the student.

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Enter Demographic Information

SRC Categories

• Note that SRC Codes 1-12 and 15 are listed in the first box; and codes 13, 14, and 16-19 are listed in the box below.

• The category names for codes 1-3 have been changed to clarify which students should be assigned those codes:– 1: Visual Impairment or Blind– 2: Deaf or Hard of Hearing– 3: Deaf and Blind

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Releasing Students &Editing Student Information

• Use the “Remove from Roster” link to release a student who transfers out of your class.– This does not delete the student from the GKIDS database; it simply

takes the student off your class list. – The new student’s new teacher can acquire the student ONLY after

he/she is released.

• If you enter a student’s information incorrectly when adding a new student, DO NOT remove the student from your roster

• Click on “EDIT PROFILE” to the right of the student’s name to correct student information.

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Use Student Search to Acquire Students

• If a student has transferred to your class, use the “STUDENT SEARCH” option to search for and acquire the student. – Go to Manage Students– Select option # 2 – Student Search– Enter the Student’s Name or GTID# and click search.– Click the “acquire link” that appears to the right of the name.– If there is no link, then the student hasn’t been released and you need

to contact the school to ask them to release the student.

• DO NOT use the “ADD NEW STUDENT” function to acquire a transfer student. Once a student is in the database, you cannot add him/her again as a new student. – the error message “stunum taken,” means that the GTID# has already

been entered in the database.

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Acquire a Student

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Go to “Manage Students”

Click on option # 2 – Student Search

Acquire a Student

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Format and Activity Options

Activities Options• Teacher may assess by observing student

performance during the course of regular classroom instruction or by an assessment activity of the teacher’s choice.– Sample activities have been developed for each GPS

standard by the advisory committee– Activities are included in the GKIDS Administration Manual

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Home Page

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Entering Assessment Data – Select Standard/Skill

Entering Assessment Data – Assign Ratings

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Entering Assessment Data – Set All Function

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End-of-the-Year Reports

• Teachers may select one of the individual student reports from the GKIDS website to use as the end-of-the-year report.– Strand Level– Standard Level– Element Level

• Class, school, and system reports are also available on the GKIDS website.

• GCA will generate system, and state summary reports.

GKIDS Dates for 2014-15

Date EventAugust 4, 2014 GKIDS Website goes online; teachers may add

students manually to the GKIDS database.Sept. 12, 2014 GKIDS Website goes offline to upload student

demographic information from Pre-ID Cycle 1.Sept. 23, 2014 GKIDS Website goes back online; pre-

population feature is available for selecting students from a class list.

May 8, 2015 Deadline for entering student assessment data.June 12, 2015 GKIDS Website closes for the 2014-15 school

year.

GNETS Facilities

• If you are a teacher at a GNETS Facility, please use the following procedures to ensure that any student assessed is included in the home school’s data summary:– Assess the student throughout the school year.– Before the end of the year deadline, release the student from your

class list.

• The school coordinator at the home school should do the following:– Create a teacher account with the username: gnets(school name)– Log in using that teacher login– Use the student search function to acquire the student to that

teacher's list. This will place the student at the correct school for reporting purposes.

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GKIDS Resources• 2014-15 GKIDS Administration Manual• Quick Reference Guide for 2014-15• Parent Brochure• Sample Baseline Assessment

– These resources are posted in the “Resource Box” on the GKIDS page of the GaDOE website. Go to http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/default.aspx and click on “Georgia Kindergarten Inventory of Developing Skills (GKIDS)” at the bottom of the page.

• For instructional support, you may browse the GaDOE frameworks at: www.georgiastandards.org/Frameworks.

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GKIDS Contacts

Bobbie Bable Georgia Department of EducationAssessment and Accountability (404) 657-6168BBable@doe.k12.ga.us

Georgia Center for Assessment(888) 392-8977

QUESTIONS?

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