gl-1010 operator's guide (basic)_use

GL-1010 Operator’s Guide (Basic) 1

GL-1010 Operator’s Guide (Basic)

Version 1.2.9

Your guide to using the Toshibae-STUDIO GL-1010 Electronic Document Processing System

2 GL-1010 Operator’s Guide (Basic)


GL-1010 Operator ’s Guide(Basic)

Your guide to using the Toshibae-STUDIO GL-1010 Electronic Document

Processing System


END USER SOFTWARE LICENSE AGREEMENTINSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

GRANT OF LICENSE:This is a legal agreement between you, the end-user (“You”), and TOSHIBA TEC Corporation (“TTEC”) and its suppliers. This software, fonts (including their typefaces) and related documentation (“Software”) is licensed for use with the system CPU on which it was installed (“System”) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the conditions of this Agreement.You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation.

TERM:This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation. You may terminate this license at any time by destroying the Software and its documentation and all copies.

DISCLAIMER OF WARRANTY:This Software is provided “AS IS” without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. TTEC and its suppliers disclaim any warranty relating to the quality and performance of the Software. If the Software proves defective, You (and not TTEC or its suppliers) shall be responsible for the entire cost of all necessary servicing, repair or correction. TTEC and its suppliers do not warrant that the functions contained in the Software will meet your requirements or that the operation of the Software will be uninterrupted or error free.

LIMITATION OF LIABILITY:IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (except personal injury or death resulting from negligence on the part of TTEC or its SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS.

U.S. GOVERNMENT RESTRICTED RIGHTS:The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to restrictions set forth in subdivision (b)(3)(ii) or (c)(i)(ii)of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c)(2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, 105-8524, Japan.

GENERAL:You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this


Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect.YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, 105-8524, Japan.

TRADEMARKS:� Ethernet is a trademark of US Xerox Corporation.� The official name of Windows 95 is Microsoft Windows 95 Operating System.� The official name of Windows 98 is Microsoft Windows 98 Operating System.� The official name of Windows 2000 is Microsoft Windows 2000 Operating System.� The official name of Windows Me is Microsoft Windows Me Operating System.� Microsoft, Windows, Windows NT, Windows NT Embedded Runtime, Microsoft Internet Explorer, and the

brand names and product names of other Microsoft products are trademarks of US Microsoft Corporation in the US and other countries.

� Apple, AppleTalk, Macintosh, Mac OS, and LaserWriter are trademarks of US Apple Computer Inc. in the US and other countries.

� Postscript and Postscript Logo are trademarks of Adobe Systems Incorporated.� Netscape Navigator is a trademark of Netscape Communications Corporation.� IBM PC/AT and AIX are trademarks of US International Business Machines Corporation.� NOVELL, NetWare, and NDS are trademarks of US NOVELL, Inc.� TrueType is a trademark of US Apple Computer Inc.� Imaging for Windows is a trademark of Eastman Software, Inc., A Kodak Business.� Other company names and product names in this manual are the trademarks of their respective

companies.� The technology of Dartcom is used in the scanning process.

COPYRIGHT:Copyright � 1999-2001 TOSHIBA TEC Corporation. All rights reserved.


LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15PREFACE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18e-STUDIO GL-1010 Electronic Document Processing System. . . . 18Contents of the e-STUDIO GL-1010 Client CD-ROM . . . . . . . . . . . 18

Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Who Should Read This Guide?. . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using this Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Styles and Conventions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Manual Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Terms and Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Supplemental References. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Quick Start Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23GL-1010 Administrator’s Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . 23GL-1010 TopAccessComposer Operator’s Guide. . . . . . . . . . . . . . 23GL-1010 Network Fax Operator’s Guide (option) . . . . . . . . . . . . . . 23GL-1010 Scan Operator’s Guide (option) . . . . . . . . . . . . . . . . . . . . 23Application-Specific Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

OVERVIEW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Functional Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26


Software Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Using Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

INSTALLING CLIENT SOFTWARE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31CD Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Running the GL-1010 Client Software Setup Program . . . . . . . . . . 32Uninstalling Client Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Installing GL-1010 Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . 41Adding Printers in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Install Drivers Using Setup Program . . . . . . . . . . . . . . . . . . . . . . . . 42Download Drivers from the GL-1010. . . . . . . . . . . . . . . . . . . . . . . . 43Install Drivers from Disk or Network Location.. . . . . . . . . . . . . . . . . 45Install Drivers from TopAccess. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Configuring Microsoft Printer Ports . . . . . . . . . . . . . . . . . . . . . . . . . 50

Enabling LPR/LPD Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Install LPR Port Client Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Add LPR Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Enabling IPP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Installing IPP Client Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Adding an IPP Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Configuring IPP Port Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Installing Macintosh PPD Files . . . . . . . . . . . . . . . . . . . . . . . . . . 63Considerations and Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64Enabling Macintosh LPR Printing . . . . . . . . . . . . . . . . . . . . . . . . . . 65Enabling Macintosh AppleTalk Printing . . . . . . . . . . . . . . . . . . . . . . 67MAC OS X Installation Information . . . . . . . . . . . . . . . . . . . . . . . . . 68

Installing Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72Using the AGFA Font Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Configuring and Retrieving printer options . . . . . . . . . . . . . . . . . 73Using the Options printer properties tab . . . . . . . . . . . . . . . . . . . . . 73

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

What are Print Properties? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76Printer Versus Document Print Properties. . . . . . . . . . . . . . . . . . . . 76

How to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Printing from Windows Applications . . . . . . . . . . . . . . . . . . . . . . . . 77Setup Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79Paper Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80Layout Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81Quality Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82PostScript Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Setting Device Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84


PSL3 Font Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Printing from Macintosh Applications . . . . . . . . . . . . . . . . . . . . . . . . 86Printing from Unix Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Using Extended Print Functionality . . . . . . . . . . . . . . . . . . . . . . . 87Printing Double-sided Documents . . . . . . . . . . . . . . . . . . . . . . . . . . 87Scheduling Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Printing Confidential Documents (Private Print Jobs) . . . . . . . . . . . 90Printing a Proof Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92Printing to TopAccessComposer . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Releasing PRINT jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96Manage TopAccessComposer jobs . . . . . . . . . . . . . . . . . . . . . . . . . 97Setting Secondary Paper Options . . . . . . . . . . . . . . . . . . . . . . . . . . 99Setting Layout Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104Setting Finishing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110Adjusting the Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112Using Print Profiles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116Setting and Using Department Codes . . . . . . . . . . . . . . . . . . . . . . 117

GL DOCMON. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Using GL DocMon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Starting GL DocMon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124Configuring GL DocMon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124Checking Device Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125Disabling GL DocMon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126Exiting GL DocMon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

TOPACCESS (END USER MODE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Browsing to TopAccess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128Navigating the TopAccess Interface. . . . . . . . . . . . . . . . . . . . . . 129Checking the Device Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131Checking SCAN Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132Checking Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133Checking Job Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

BASIC TROUBLESHOOTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137Operational Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

GL DocMon Status: “The GL-1010 is not responding” . . . . . . . . . . 138Cannot View Job in GL DocMon Print Queue . . . . . . . . . . . . . . . . 138

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Document has printed successfully . . . . . . . . . . . . . . . . . . . . . . . . 139Private print document is being held . . . . . . . . . . . . . . . . . . . . . . . 139Document has been cancelled. . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Document is unserviceable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139


Printer has a paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Printer is offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Cassette is out of paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Printer door is open . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Printer requires attention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . 140How Do I Run GL DocMon? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140How Do I Enable/Disable GL DocMon? . . . . . . . . . . . . . . . . . . . . 141How Do I Monitor Print Jobs? . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141How Do I Reboot the GL-1010? . . . . . . . . . . . . . . . . . . . . . . . . . . 141How Do I Shutdown the GL-1010? . . . . . . . . . . . . . . . . . . . . . . . . 142

GLOSSARY OF TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

INDEX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153


LIST OF FIGURES

Choose Setup Language dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Language selection drop down menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Splash screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Toshiba e-STUDIO GL-1010-Client screen . . . . . . . . . . . . . . . . . . . . . . . . 33Software Licence Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Choose Destination Location screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Select Components screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Select Port screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Browse for Printer screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Select Port screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Select Program Folder screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Start Copying Files screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Setup Status screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38InstallShield Wizard Complete screen—restart option . . . . . . . . . . . . . . . . 39InstallShield Wizard Complete screen—Read Me and GL DocMon option 39GL-1010 Client Setup Maintenance Menu . . . . . . . . . . . . . . . . . . . . . . . . . 40GL-1010 Client Setup Maintenance Menu . . . . . . . . . . . . . . . . . . . . . . . . . 42Add Printer Wizard—Local or Network Printer . . . . . . . . . . . . . . . . . . . . . . 43Add Printer Wizard—Network Path or Queue Name . . . . . . . . . . . . . . . . . 44Locate Printer in Network Neighborhood . . . . . . . . . . . . . . . . . . . . . . . . . . 45Printers Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Add Printer Wizard—Local or Network Printer . . . . . . . . . . . . . . . . . . . . . . 46Install From Disk Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Add Printer Wizard—Printer Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Add Printer Wizard—Have Disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Details Property Page (Windows 98) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51


Add Port Dialog Box (Windows 98) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Add Port Dialog Box (Windows 98) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Add LPR Compatible Printer Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Printer settings window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Toshiba e-STUDIO28-45 GL-PCL6 Properties window . . . . . . . . . . . . . . . 55Ports tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56Selecting the Standard TCP/IP port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56Add Standard TCP/IP Printer Port Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . 57Adding a port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Additional port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58Customizing port settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58Additional port information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Add Standard TCP/IP Printer Port Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . 59Printer Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Ports tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60IPP Port Properties Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Macintosh New Desktop Printer Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . 65Macintosh LPR Printer Selection Dialog Box . . . . . . . . . . . . . . . . . . . . . . . 65Macintosh Internet Printer Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66Macintosh Chooser Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Macintosh Select PPD Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Macintosh Configure PPD Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68Print Dialog (Microsoft Word) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Print Properties Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Setup Properties Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79Paper Properties Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80Layout Properties Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81Quality Properties Tab (PCL6 driver on Windows 98) . . . . . . . . . . . . . . . . . 82Quality Properties Tab (PSL3 driver on Windows 98) . . . . . . . . . . . . . . . . . 83PostScript Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Device Level Printer Properties (PSL3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84PostScript Font Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Macintosh Print Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86Macintosh Layout Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88Scheduled Time Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Macintosh Background Printing Properties . . . . . . . . . . . . . . . . . . . . . . . . . 90Macintosh Private Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91Macintosh Proof Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94Windows Paper Properties Tab (PCL6) . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Macintosh Cover Page Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101Macintosh Sheet Insertion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103Windows Layout Properties—Book Format . . . . . . . . . . . . . . . . . . . . . . . . 105Windows Layout Properties—Multiple Pages Per Sheet . . . . . . . . . . . . . . 106Macintosh Layout Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107Windows Add/Edit Watermark Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . 108Overlay Options Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110Macintosh Finishing Option Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . 111Macintosh Stapling Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111


Macintosh Page Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113Macintosh Font Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116Export Print Profile Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117GL DocMon Taskbar Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124GL DocMon Configuration Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . 124GL DocMon Status Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125TopAccess Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128TopAccess User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129TopAccess Device Status Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130TopAccess Current Jobs Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131TopAccess Current Scans Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132TopAccess Scan Templates Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133TopAccess Current Preferences Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 133TopAccess Job Counters Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135TopAccess Job Counters with Department Codes Page . . . . . . . . . . . . . 136


LIST OF TABLESStyles and Conventions Used in this Guide...........................19

Terms and Concepts Defined................................................21Cover Options.....................................................................100


PREFACE

The GL-1010 Operator’s Guide (Basic) provides detailed instructions for installing and using the GL-1010 printer drivers and the job monitoring utility, GL DocMon to print to Toshiba’s e-STUDIO GL-1010 Electronic Document Processing System. It also describes how to use the web-based application, TopAccess to monitor and manage print jobs. With the GL-1010 client printer drivers, you can perform the following functions:

� Print confidential documents that are held in the queue until you enter a personal Document Identification Number to release the job at the copier.

� Print proof copies so that you can preview and approve a job before sending multiple copies to print.

� Use Scheduled printing to take advantage of lower network traffic or non-peak copier usage.


� Perform complex document layout and assembly options, such as booklet printing, sheet insertion, page interleaving, stapling and hole punching.

� Enhance document appearance with image overlays, watermarks, and advanced graphics quality settings.

This preface introduces the printing functions you can perform with the e-STUDIO GL-1010 Electronic Document Processing System and defines the scope and audience of this guide.

INTRODUCTION

e-STUDIO GL-1010 Electronic Document Processing SystemCongratulations on purchasing the e-STUDIO GL-1010 Electronic Document Processing System. This system incorporates the Toshiba e-STUDIO28/35/45 multifunctional digital copier with the GL-1010 controller to provide a one-source solution for all your document copying and network printing needs.

Contents of the e-STUDIO GL-1010 Client CD-ROM� PCL6 and PSL3 printer drivers

� Macintosh PPD file, TOSHIBA_GL-1010.sit

� IPP Port Monitor

� AGFA font manager and font collection

� GL DocMon

� GL-1010 Operator’s Guide (Basic)

� GL-1010 TopAccessComposer Operator’s Guide

� README.TXT file

INTENDED AUDIENCE

Who Should Read This Guide?This guide is intended for users interested in high-speed, feature-rich network printing using the e-STUDIO GL-1010 Electronic Document Processing System. Network Administrators, or those


responsible to managing network print functions may also find sections of this guide useful, especially on using GL DocMon or TopAccess to monitor print queues.

This guide is not intended for digital copier service technicians or operators. For information on using and maintaining the Toshiba e-STUDIO28/35/45 digital copier, refer to the Toshiba Operator’s Manual for Copying Functions or contact your Toshiba authorized dealer for support.

ScopeThis guide assumes that users are familiar with the software applications they are using to create their documents for printing. Document setup or application-specific printing functions are not covered in this manual.

USING THIS GUIDE

Styles and ConventionsThis guide employes several typographic styles to visually convey information. The following table illustrates the styles used and defines the conditions in which they are used. Styles and Conventions Used in this Guide

STYLE USAGE DESCRIPTION EXAMPLE

BOLD, SANS SERIF FONT, ALL CAPS

Copier hard keys. Press the PRINTER/NETWORK hard key.

SANS SERIF FONT, ALL CAPS

Soft keys, fields, function tabs on the LCD Touch Screen.

Press the ADMIN tab. Press the NETWORK SETTINGS soft key.

Italic, serif font, initial caps

Menu names and screen titles.

From the File menu, choose Print.

Menu options separated by right arrows.

Embedded Menu Options. From the Start menu, choose Programs→Toshiba GL-Client Software → GL DocMon.

Bold, sans serif font, initial caps

Buttons, controls, tabs, or menu options on application windows and dialog boxes.

Double-click Properties and click Services. From the Novell Printing group box, click On to enable Novell Printing. Click OK.


Manual OrganizationChapter 1, Overview summarizes the functionality afforded by the feature-rich, intuitively configured GL-1010 printer drivers and job monitoring utilities, GL DocMon and TopAccess.

Chapter 2, Installing Client Software provides detailed procedures for adding printers, configuring printer ports, and downloading drivers from the controller or a network location. Additionally, this chapter explains how to install the Macintosh PPD file to enable both AppleTalk and LPR printing from a Macintosh client.

Chapter 3, Printing describes how to set up different types of print jobs and perform more advanced document production and assembly options from Windows, Macintosh, and Unix platforms.

Chapter 4, GL DocMon explains how to access and use GL DocMon and TopAccess to monitor device and job status on the GL-1010.

Chapter 5, Basic Troubleshooting provides information on some of the common user an system errors that can occur when printing to the GL-1010.

Terms and ConceptsThe following table defines the key terms and concepts that are used throughout this guide. These definitions apply within the context of this guide; they may be used differently by other companies or in other product guides. In addition to the

Courier Text the user types in a field or from the command line.

Type the following command: setup.exe

<Brackets enclosing, italic text>

Variable text that is to be replaced with specific text applicable to the user’s network.

Enter GL<MAC address>, where MAC address is the The unique address assigned by the manufacturer of a network interface card.

Styles and Conventions Used in this Guide

STYLE USAGE DESCRIPTION EXAMPLE


terminology defined here, refer to the Glossary at the end of this manual, which defines even more acronyms and industry terminology.

Terms and Concepts Defined

TERM DEFINITION

e-STUDIO GL-1010 Electronic Document Processing System

This system consists of the Toshiba e-STUDIO28/35/45 digital copier with GL-1010 controller. This affords users the convenience of walk-up copying and network printing using the same device.

GL-1010 This component of the e-STUDIO GL-1010 Electronic Document Processing System provides network connectivity between the client workstations and the digital copier connected to it. The GL-1010 is physically mounted to the Toshiba e-STUDIO28/35/45. In this guide, it is sometimes referred to simply as “contoller” or “device”.

Invalid Job Types A print job submitted using an invalid Department Code.

Local Operations Those operations that affect the GL-1010 or Toshiba e-STUDIO28/35/45 functionality and are performed on the physical device, usually from the copier’s LCD touch screen. An example of local operation is changing the IP address of the GL-1010 from the TCP/IP Setting LCD touch screen.

Network Printing Printing from a Windows, Macintosh, or Unix client workstation to the GL-1010, with the output produced on the connected Toshiba e-STUDIO28/35/45.

Printer Driver A software component that comes with a printer that enables application programs to interact with the printer without the application programs having to concern themselves with the specific printer requirements. The GL-1010 Printer drivers significantly extend document print, layout and assembly functions that are not available with many applications.

Print Profile A set of user-defined properties that are saved locally so that complex documents can be configured quickly and easily. Print profiles can be thought of as printing templates.

Private Print A job type that allows you to print confidential or secure documents to the public copier. Users can assign private documents an identification number which must be used to print and retrieve the document from the copier’s front panel. This ensures that only the owner sees the private document and that it is not inadvertently collected by another user.

Proof Print A job type that allows users to print one copy of a multi-copy job and preview and approve the copy before releasing the remaining copies to print.


Remote Operations Those operations that affect the GL-1010 or Toshiba e-STUDIO28/35/45 functionality, but are performed from a client or administrator workstation across the network. An example of a remote operation is printing a document from your workstation that is output on the Toshiba e-STUDIO28/35/45 copier.

Scheduled Print A job type that allows user to schedule their print job for a future date and time.

TopAccessComposer This system is a document editor / organizer that enables you to store, edit and manage post print, scanned and routed fax documents using a web interface.

Walk-up functions Those operations performed from the control panel of the Toshiba e-STUDIO28/35/45. This includes standard copy functions, as well as network print monitoring and management functions.

Terms and Concepts Defined

TERM DEFINITION


SUPPLEMENTAL REFERENCES

Quick Start GuideThe purpose of this guide is to introduce users to the GL-1010 product, summarize installation and operational procedures, and describe system requirements and specifications. A printed copy of this manual ships GL-1010.

GL-1010 Administrator’s GuideYou can find the.pdf version of this guide on the e-STUDIO GL-1010 Admin’s Client CD-ROM. It is intended for the network administrator and contains detailed information for installing, configuring, and troubleshooting your Toshiba GL-1010.

GL-1010 TopAccessComposer Operator’s GuideYou can find the .pdf version of this guide on the e-STUDIO GL-1010 Admin’s Client CD-ROM and on e-STUDIO GL-1010 Client CD-ROM. It contains information on storing, managing, editing and printing documents using the web-based tool, TopAccessComposer.

GL-1010 Network Fax Operator’s Guide (option)If you have purchased the optional Fax feature, you will find that the e-STUDIO GL-1010 Fax Client CD-ROM contains a.pdf version of this guide. This guide contains information on enabling network fax functionality via the GL-1010. It includes procedures for sending faxes via the network from a remote workstation and using the GL Address Book. It also describes how to use the web-based utility, TopAccess (End User Mode) and the client utility, GL DocMon, to manage fax jobs.

GL-1010 Scan Operator’s Guide (option)If you have purchased the optional Scan feature, you will find that the e-STUDIO GL-1010 Scanner Client CD-ROM contains a.pdf version of this guide. This guide contains information on enabling network scanning functionality via the GL-1010. It includes procedures for configuring scan functionality using the


web-based utility, TopAccess (End User Mode). The guide also provides instructions for local scanning and remote management of scan jobs.

Application-Specific Online HelpAll of the e-STUDIO GL-1010 Electronic Document Processing System software and drivers come with application-specific online help. The print and fax drivers support “What’s This” context-sensitive help, which you can access by right-clicking on any of the fields on the user interface. You can also see task-oriented help topics by clicking on a Help button or choosing the Contents and Index option from the Help menu. For web-based help in TopAccess, click the help icon.


OVERVIEW

The e-STUDIO GL-1010 Electronic Document Processing System was designed for the user who wants network printing capability with the maximum of output options and a minimum of time setting up jobs and monitoring their progress.

This chapter summarizes the functionality afforded by the feature-rich, intuitively configured GL-1010 printer drivers and job monitoring utilities, GL DocMon and TopAccess.

Additionally, this chapter explains how to use online help to get quick answers to questions you may have setting up print jobs or using the GL-1010 software. Finally, the minimum system requirements for the client workstations running GL-1010 software are stated here.


FEATURES AND FUNCTIONS

Functional Highlights

Extensive Client Platform SupportThe GL-1010 supports printing from IBM-compatible PC, Macintosh, and Unix platforms. Not all features are supported on all platforms, however.

Various Port OptionsYou can map GL-1010 to print from either a LPT, Network, IPP, or LPR port.

Multiple Job TypesJob Types refer to the way the Toshiba e-STUDIO28/35/45 copier handles a print job.

� Normal mode requires no special handling and is the most frequently used printing mode.

� Scheduled print lets you specify the time and date to print a job.

� Private Print requires that you supply a Document Identification Number (DIN), which must be entered at the copier front panel to print a job.

� Proof Print mode prints the first of a multi-copy job then awaits your approval before printing remaining copies.

� Overlay Image File prints an image to file that can be superimposed on documents.


Professional Finishing OptionsDepending on the type of finishing units you have installed on the Toshiba e-STUDIO28/35/45, you can choose to have your documents stapled in one of many positions including saddle-stitching. If you have the hole punch unit, you can hole punch documents, either along the top or side edge.

Sophisticated Document Layout and Assembly OptionsThe GL-1010 support three different layout options: as a standard document, which means your document will print as you have set it up in the application, or you can impose printer-driven document layout options. These include printing in Book Format or Multiple Pages per Sheet.

Additionally, the printer drivers provide to ability to print selected pages on different media from a different cassette. This includes printing front and back covers, inserting sheets at predefined positions within the document, or interleaving pages so that every other page is inserted blank or printed on a different media type

Watermark and Image Overlay SupportWatermarks are a great way to subtly convey useful information about your printed documents. Common watermarks are “Confidential”, “Draft”, and “Original”. Several watermarks have been pre-defined for use with your documents, or you can create and save your own custom watermarks.

Technically, watermarks differ significantly from Image Overlays. From a functional standpoint, however, it is useful to think of watermarks as text, while Image Overlays can be any combination of text, graphics or other document elements. Printing watermarks consumes fewer resources than using image overlays, and therefore, should be used in favor of Image Overlays, if the desired results can be achieved and when printing speed is an issue.

Software Components

Printer DriversPrinter drivers are software components that comes with a printer that enables application programs to interact with the printer without the application programs having to concern themselves with the specific printer requirements. The GL-1010 comes with


two printer drivers, GL-PCL6, and GL- PSL3 (PostScript), which significantly extend document print, layout and assembly functions that are not available with many applications.

GL DocMonGL DocMon provides end-users a way to monitor all jobs and control their own current jobs. With the notification feature enabled, users are notified of copier or printing events, such as paper-out or cassette open, before they walk to the copier only to find their job incomplete or unsuccessful. GL DocMon also provides a link to TopAccess so that the users can monitor and manage the connected devices even on an SC-2 controller.

TopAccessTopAccess, an embedded Web-based device management tool, allows users to monitor and manage their print jobs over the Internet using either Netscape Navigator or Internet Explorer.

Using Online HelpOnline help is an fast and simple way to find the answers to questions you may have about using an application. The online help for Windows system provided with your GL-1010 follows standard Microsoft standards, so it will probably look very familiar to you.

The following sections explain how to access and search the online Winhelp and Webhelp for the e-STUDIO GL-1010 Electronic Document Processing System

Printer Driver Online HelpThere are two types of Help available with the PCL6 Printer Driver and PSL3 Printer Driver:

� Context sensitive help. Access information about a specific field or control by right-clicking your mouse on it and then selecting “What’s This”. You will see an explanation of what the control does or what value to enter in a field. To see help for the entire property page, click the Help button at the bottom of the page.

� Task-oriented help. Access the Topics and Index help by click the Help button from any property page, and then click the Contents link at the top of the page. This opens the complete online help system.


GL DocMon Online HelpTo access the topics and index help system for GL DocMon, choose Contents and Index from the Help menu or click the Help button at the bottom of the page.

TopAccess Web HelpTo access the Web help topics and index from TopAccess, click the Help link at the bottom of the page.

HOW TO FIND A HELP TOPIC

In Help, click one of the following tabs:

� To browse through topics by category, click the Contents tab.

� To see a list of index entries, click the Index tab, and then either type a word or scroll through the list.

� To search for words or phrases that may be contained in a Help topic, click the Search tab.

In the left of the Help window, click the topic, index entry, or phrase to display the corresponding topic in the right frame.

SYSTEM REQUIREMENTSMake sure that the client workstation meets the following minimum requirements:

� Windows 95� Windows 95 OSR2� WinSock v2.0� Novell Client v3.1 for Windows 95/98 plus Client

Service Pack 11

� Windows 98� Novell Client v3.1 for Windows 95/98 plus Client

Service Pack 11

� Windows 2000� Novell Client v4.7 for Windows NT/2000 with Z.E.N

works Starter Pack� Microsoft Windows 2000 Service Pack 1

1.Required only if you will be running IPX-based SNMP access and Novell printing.


� Windows Me� Novell Client v3.3 1

� Windows NT 4.0� Microsoft Service Pack 5 or higher� Novell Client v4.6 for Windows NT with Z.E.N works

Starter Pack, plus Client Service Pack 1*

� Macintosh� Operating System version 8.0, 8.5, 8.6, 9.0 or Mac OS X� LaserWriter 8 printer driver

� Unix� SPARC platform running Solaris v 2.5x, 2.6 or 7.0.� PA-RISC platform running HP-UX� RS6000 platform running IBM AIX 4.3.x

� If you have a previous version of Toshiba software installed on the workstation, the setup program detects it and opens the GL-1010 Client Setup Maintenance Program. Click Remove to delete all previously installed components. Alternately, you can use the Windows Add/Remove Programs option, accessible from the Windows Control Panel, to delete the old software.

� To ensure successful installation, it is recommended that you close all running Windows applications before installing the new software. If you are using an old version of Toshiba client software, this includes exiting the document monitoring application as well.

To do so, right-click on the systray icon and then choose Exit from the short-cut menu.

� You will need at least 60 MB free disk space on the destination drive, although for optimal performance you may want to have twice that free.


INSTALLING CLIENT SOFTWARE

Installing GL-1010 software is a simple and straightforward process that can be achieved by running the setup.exe program from the e-STUDIO GL-1010 Client CD-ROM and following the InstallShield setup wizard. However, there are instances when you may need to install additional components or reinstall drivers when you do not have CD.

This chapter provides detailed procedures for adding printers, configuring printer ports, and downloading drivers from the controller or a network location. Additionally, this chapter explains how to install the Macintosh PPD file to enable both AppleTalk and LPR printing from a Macintosh client.

Unix printing is not covered here, as that is an administrative function that can only be performed with root privileges. For instructions on Unix printing, refer to the GL-1010 Administrator’s Guide.


CD INSTALLATION

Running the GL-1010 Client Software Setup ProgramThe InstallShield setup program automatically installs all of the GL-1010 software components you select:

� PCL6 Printer Driver

� PSL3 Printer Driver

� GL DocMon

� AGFA Font Manager and font collection

� IPP Port Monitor

Launching InstallShield Setup Wizard1 Insert the Toshiba e-STUDIO GL-1010 Client CD-ROM into

the CD-ROM drive.

If Autorun is enabled, the Setup program begins automatically. If you are installing a non-US English version, you will be asked to select a language from the Choose Setup Language dialog box.

Choose Setup Language dialog box

2 Click on the drop down menu arrow and select a language.

Language selection drop down menu


If Autorun is not enabled, choose Run from the Windows Start menu and browse the Toshiba e-STUDIO GL-1010 Client CD-ROM for the Setup.exe file. If you are installing a non-US English version, please use the Setup.exe program from the appropriate language folder.

When the Setup program begins, the splash screen appears.

Splash screen

After the Setup program initializes, the InstallShield Wizard displays the Toshiba e-STUDIO GL-1010-Client screen.

Toshiba e-STUDIO GL-1010-Client screen

3 Click Next to proceed.


The Software License Agreement screen appears.

Software Licence Agreement

Carefully read the End-User Software License Agreement before continuing with the installation process. If you do not agree with the terms of the license, click No to exit the installation program.

4 To proceed with the installation, click Yes.

The Choose Destination Location screen appears.

Choose Destination Location screen

To use a different destination folder, click Browse... and select the new folder.



The Setup Type screen appears.

Select the type of setup you wish.


The Select Components screen appears.

Select Components screen

7 Select the components you want to install by clicking the boxes next to the components so that a check mark appears. To de-select a component, click the box next to the component so that the check mark disappears.



If you selected a printer driver from the Select Components screen, the Select Port screen appears.

Select Port screen

9 Enter the network path or queue name of your printer. If you do not know the network path or queue name, click Browse... and select the appropriate network printer e.g. \\gl-wonder\dssc.

Browse for Printer screen

N OTE:Only Windows 9x/Me automatically creates the printer port. If you are using Windows NT or Windows 2000, you must manually create the printer port after installing the printer drivers. See Configuring Microsoft Printer Ports on page 50.


10 Click OK to return to the Select Port screen.

Select Port screen


The Select Program Folder screen appears.

Select Program Folder screen

To change the default folder name, type the new name in the Program Folders field.



The Start Copying Files screen appears.

Start Copying Files screen

13 Verify that the components you selected are being copied and click Next. If not, click Back and modify the selected components.

The files begin copying.

Setup Status screen

When the file copying is complete, the InstallShield Wizard Complete screen appears.

N OTE:Depending on your system’s configuration and what files were copied during installation, one of two InstallShield Wizard Complete screens will appear. Select whether to restart your computer (recommended) or accept the default selections to open the Readme.txt and launch GL DocMon upon exiting the Setup program.


InstallShield Wizard Complete screen—restart option

Depending on your screen, select to restart your computer or launch the ReadMe file and GL DocMon.

InstallShield Wizard Complete screen—Read Me and GL DocMon option

14 Click Finish to complete the installation.

Setup is complete! You can now print to your e-STUDIO GL-1010 Electronic Document Processing System.


Uninstalling Client Software1 If open, close the GL DocMon application.

2 Insert the Toshiba e-STUDIO GL-1010 Client CD-ROM into the CD-ROM drive. If Auto-Run is enabled, the InstallShield Setup Wizard starts automatically.

Otherwise, choose Run from the Start Menu and then locate the Setup.exe file on the CD. Click OK to launch the setup program.

3 The setup program automatically detects previously installed versions and opens the Client Setup Maintenance Program.

GL-1010 Client Setup Maintenance Menu

4 Select Remove to uninstall all previously installed GL-1010 components from the client workstation

5 Follow the setup wizard as files are removed from your system. Click Finish to exit the setup program.

6 You may have to reboot your system before all components, such as the program items from the Windows Start menu, can be completely removed.


INSTALLING GL-1010 PRINTER DRIVERS

Adding Printers in WindowsIn most cases, it is probably easiest to install the Toshiba GL-1010 drivers as part of the InstallShield client software setup process. However, there are several situations in which it may be necessary to add, re-install, or update missing or outdated GL-1010 driver software. This section describes several ways to add printers to user’s workstations.

� Run the Setup Program. Use the GL-1010 Client Setup Maintenance Program to install selected drivers. This method is recommended if you have the original or an updated e-STUDIO GL-1010 Client CD-ROM or access to it on a shared network directory. For instructions, refer to Running the GL-1010 Client Software Setup Program on page 32.

� Download Drivers from the GL-1010.Drivers are automatically downloaded when you map a printer port to the shared GL-1010 printer in a Microsoft Peer to Peer environment. Similarly, if the GL-1010 has been set up as an NDPS printer, the drivers configured for the selected Printer Agent are automatically downloaded to your workstation when you select the printer. (For information on using NDPS printing, see your network administrator.)

� Install Drivers from Disk or Network Location.You can use the Add Printer Wizard to install driver software by locating the driver’s setup.inf file either on a e-STUDIO GL-1010 Client CD-ROM or in a network directory prepared by your network administrator. This is the method you must use if printing to a Novell, IPP, or LPD queue. Additionally, you must configure a Microsoft port for the printer, a process that varies between Windows 95/98/Me/NT and Windows 2000. For procedures, refer to Install Drivers from Disk or Network Location. on page 45.

� Install Drivers from TopAccess.If the system administrator has uploaded drivers to the controller, users can install the drivers on their workstations using the Install Software link in TopAccess.


Install Drivers Using Setup Program1 Insert the Toshiba e-STUDIO GL-1010 Client CD-ROM into

the CD-ROM drive. If Auto-Run is enabled, the Setup Wizard starts automatically.

Otherwise, choose Run from the Start Menu and then locate the Setup.exe file on the CD. Click OK to launch the setup program.

2 If previous GL-1010 client software is detected, Setup automatically starts the GL-1010 Client Setup Maintenance Program.

GL-1010 Client Setup Maintenance Menu

3 Select Modify and then click Next.

4 Select the drivers that you want to install, and then click Next to proceed with the setup wizard.

5 When the setup program completes, you will be prompted to reboot the workstation (recommended). Select whether you want to reboot at this time or later and then click Finish. The new driver(s) will be displayed in the Printers folder of the Window Control Panel.


Download Drivers from the GL-1010The following procedure varies slightly for Windows 95/98/Me/NT and Windows 2000. The screen shots illustrate the Windows 98 options, but differences from Windows NT options are noted.

1 From the Windows Start menu, choose Settings→ Printers.

2 From the Printers windows, double-click Add Printer to launch the Add Printer Wizard.

3 Click Next.

Add Printer Wizard—Local or Network Printer

4 Depending on the operating system, select the following option:

In Windows 95/98/2000/Me: In Windows NT:

Select Network Printer Select Network Printer Server



Add Printer Wizard—Network Path or Queue Name

6 Type the printer path or locate the GL-1010 printer in the network:


Specify the Network Path or queue name of the GL-1010. For example:

\\<devicename>\GL_PCL6

Alternately, click Browse to navigate the network and locate the GL-1010 printer.

Enter the Printer Name or select a printer from the list of Shared Printers.

NOTE:Depending on which driver you want to install, the GL-1010 printer names are as follows:\\<device name>\GL_PCL6\\<device name>\GL_PS


Each driver is represented by a separate printer icon within the network:

Locate Printer in Network Neighborhood

7 Select the appropriate driver and then click OK.

8 Follow the Add Printer Wizard as prompted until you are notified that the printer driver has been installed successfully.

The new printer now appears in the Windows Printers folder

Printers Folder

Install Drivers from Disk or Network Location.Installing drivers from disk or a network location and configuring the Microsoft port for the printer varies depending on whether you are printing to the GL-1010 as a:

� Shared printer in a Peer to Peer environment, or

� Queue-based printer in the Novell environment

Each of the GL-1010 drivers isrepresented by a separate printer icon.Select the one you want to download.

N OTE:If the Add Printer Wizard detects previously installed driver software, you will be prompted to either keep or replace the existing driver. If the controller software has been recently updated, it is recommended that you replace the driver. Otherwise, keep the existing driver.

NO TE:If you install the drivers from a network location rather than from the setup.exe program, you run the risk that the printer fonts may not be installed.


Further, there are slight variations between the Windows 95/98/Me/NT and Windows 2000 operating systems. In the following procedures, examples are shown for Windows 98 and where there are differences in Windows NT, they are noted.

Adding a Microsoft Shared Printer1 From the Windows Start menu, choose Settings and then

Printers.

2 From the Printers windows, double-click Add Printer to launch the Add Printer Wizard. Click Next

Add Printer Wizard—Local or Network Printer

3 Depending on the operating system, select the following option:

In Windows 95/98/2000/Me:

In Windows NT:

Select Local Printer Select My Computer


4 Click Next to continue.

5 Click Have Disk. Select the drive containing the printer setup information file (*.inf) or click Browse to locate where the file resides on the network

Install From Disk Dialog Box

6 Once you have located the file, click OK to return to the Add Printer Wizard.

7 Click Next.

8 If previous versions of driver software are detected, you will be prompted to keep the existing driver or replace it. If you are re-installing a deleted or corrupt driver, choose Keep Existing; if you are updating to a newer version, choose Replace.

In Windows 95/98/Me: In Windows NT/2000:

Proceed to Step 5. Select the port that you want to print to from the list of those available and then click Next to continue.

If an appropriate port is not configured, you must first add one. For instructions, refer to Configuring Microsoft Printer Ports on page 50.


Select the port type from the list of available ports and then click Next to continue.

Proceed to Step 8.

NO TE:If you want to assign the IPP or LPD port to the printer, the port client software must first be installed, otherwise these port types are not available.


9 Click Next to proceed

Add Printer Wizard—Printer Name

Enter a printer name or accept the default. If you want this to be the default printer, choose Yes.


11 Optionally, print a test page. Click Finish to begin copying the necessary files to the workstation. When complete, the new printer appears in the Windows Printer folder.

Adding a Novell Queue-based Printer1 Browse the Network Neighborhood for the Novell printer

queue.

2 When located, double-click on the printer you want to install.

3 When the installation confirmation message displays, click Yes to continue.


Proceed to Step 11. When prompted to choose whether the printer is to be shared, select Not Shared. Click Next to proceed.


4 When prompted to add the drivers, click Yes. This launches the Add Printer Wizard.

Add Printer Wizard—Have Disk

5 Click Have Disk. Select the drive containing the printer setup information file (*.inf) or click Browse to locate where the file resides on the network.

6 If previous versions of driver software are detected, you will be prompted to keep the existing driver or replace it. If you are re-installing a deleted or corrupt driver, choose Keep Existing; if you are updating to a newer version, choose Replace.

7 Click Next to proceed. Enter a printer name or accept the default. If you want this to be the default printer, choose Yes.

8 Optionally, print a test page. Click Finish to begin copying the necessary files to the workstation. When complete, the new printer appears in the Windows Printer folder.


Install Drivers from TopAccess.If the system administrator has uploaded software to the controller, users can install the software on their workstations.

1 Click the Install Software link at the bottom of the screen.

2 Click the link of the software type to install.

You can click Print Drivers, Fax Drivers, Unix Filters, Macintosh PPD Files or Scan Driver.

3 Check the boxes of the software components to install.

4 Click Install.

Configuring Microsoft Printer PortsAfter adding a printer, you may want to configure the port settings to map the path to the network printer. If you installed the printer in the Windows 95/98/Me environment, you must configure the port settings after installing the printer. Unlike Windows NT/2000, you cannot add a new port as part of the Add Printer process.


Adding a New Port1 From the Windows Printers folder, right-click on the printer

for which you want to add or reconfigure port settings.

2 Select Properties from the short-cut menu.

Details Property Page (Windows 98)

In Windows 95/98/Me: In Windows 2000/NT:

Click the Details tab. Click the Ports tab.


3 Click Add Port.

Add Port Dialog Box (Windows 98)

4 Enter the port name, for example, \\GL_Mktg\GL_PCL6, where “GL_Mktg” is the device name and “GL_PCL6” is the printer name on the device. Alternately, click Browse to locate the printer on the network.

5 Click OK.

ENABLING LPR/LPD PRINTING

Install LPR Port Client SoftwareBefore you can support LPR printing from a client workstation, you must have installed Microsoft TCP/IP Printing Services software. Otherwise, you will not be able to add an LPR port. The following procedures are for Windows NT; depending on your operating system, the steps vary slightly. Consult your Windows documentation or online help for details.


Select Network unless you are mapping to an IPP port. In that case, select Other and then choose AIPP.

In most cases, select Local. If you want the printer to support IPP or LPD printing, select either AIPP or LPD respectively.

Click New Port.

N OTE:Depending on driver type, the GL-1010 printer names are as follows:\\<device name>\GL_PCL6\\<device name>\GL_PS


Add LPR PortSet up an LPR port and map it to the GL-1010 using the Add Port procedure:

1 From the Start menu, choose Settings→Printers.

2 Right-click on the GL-1010 printer you want to configure as an LPR printer. Select Properties.

3 Click the Details tab.

4 Click Add Port.

Add Port Dialog Box (Windows 98)

5 From the Printer Port dialog box, click Other and then select the LPR Port option.

6 Click OK.

7 Enter the IP address of the LPR-compatible print server.

Add LPR Compatible Printer Dialog Box

8 Enter the name of the printer on that server. Click OK.

9 Click Close to return to the Add Printer Wizard. You will notice that the port name just entered now appears in the port list and is selected.


Standard TCP/IP Port Setup under Windows 20001 From the Start menu, choose Settings→Printers.

Printer settings window

2 Right-click on the TOSHIBA e-STUDIO28/35/45 printer you want to configure as an LPR or RAW printer. Select Properties.


The properties dialog appears.

Toshiba e-STUDIO28-45 GL-PCL6 Properties window

3 Click the Ports tab.


4 Click Add Port... .

Ports tab

5 Select Standard TCP/IP Port and then click the New Port... button.

Selecting the Standard TCP/IP port


6 Click Next.

Add Standard TCP/IP Printer Port Wizard

7 Enter the controller’s TCP/IP address, press TAB and, if you are setting up an LPR port, change the Port Name to \\<controller device name>\dssc or RAW. If you are setting up a RAW port, you are not required to change the port name.

Adding a port


8 Select Custom and then click on the Settings... button.

Additional port information

9 From the Port Settings dialog box, under Protocol, click LPR or Raw.

Customizing port settings

10 If you are setting up an LPR port, enter dssc for the Queue Name under LPR Settings and click LPR Byte Counting Enabled. If you are setting up a RAW port, ensure that the Port Number under Raw Settings is 9100.


11 Click SNMP Status Enabled.

12 Click OK.


Additional port information

14 Review your port settings and click Finish.

Add Standard TCP/IP Printer Port Wizard


15 Click Close to return to the Properties window.

Printer Ports

16 Click Apply to save changes and then Close to exit the Properties window.

Ports tab

17 Print a test page or document using the printer you just configured.


ENABLING IPP PRINTINGIPP printing allows users to print to the device over the Internet. To establish IPP printing services, you must complete these steps:

� Install the IPP client port software.

� Install the printer and assign it to an IPP port.

� Configure the IPP port properties.

Installing IPP Client SoftwareInstalling IPP client software extends the port types available on the client workstation to include the AIPP port. By default, the IPP software is installed when you run the setup program from the e-STUDIO GL-1010 Client CD-ROM. However, if you have not installed the GL-1010 client software or deselected this option during installation, run the GL-1010 Client setup.exe to install it now. For information, refer to Running the GL-1010 Client Software Setup Program on page 32.

Adding an IPP PortBefore you can add an IPP port, you must have at least one of the GL-1010 printers installed. For instructions on adding printers, refer to Installing GL-1010 Printer Drivers on page 41.

Add New IPP Port1 From the Windows Printers folder, right-click on the printer

to which you want to print using IPP.

2 Choose Properties from the short-cut menu.

3 Click Add Port.

4 Select AIPP Port.


Click the Details tab. Click the Ports tab.


Select Other. Proceed to Step 4.


Click OK. Click New Port.


5 Optionally, enter the IPP port name and description and then click OK.

Configuring IPP Port PropertiesTo establish printing services over IPP, you must first install a printer and then assign it to an IPP port. Next, you must enter the IP address of the GL-1010 device you want to print to.

Configure the IPP Port1 From the Windows Printers folder, right-click on the IPP

printer.

2 Choose Properties from the short-cut menu.


Choose the Details tab and then click Port Settings.

Choose the Ports tab and then click Configure Port.


3 Choose the Transport tab.

IPP Port Properties Dialog Box

4 In the Printer URL field, replace the /x.x.x.x/ place holder with the actual IP Address of the GL-1010 to which you are printing using IPP.

5 Click OK.

INSTALLING MACINTOSH PPD FILES

Considerations and Limitations� The Toshiba Macintosh PPD (PostScript Printer Description)

file contains information about GL-1010-specific features which is used to extend the LaserWriter 8 (version 8.6.5 or higher) standard functionality.

� The Macintosh PPD file is compressed in the StuffIt format. It will automatically decompress when it is copied to the System Folder: Extensions: Printer Descriptions folder, providing the StuffIt program is installed on the workstation.

� The PPD file works in conjunction with the standard Macintosh LaserWriter 8 printer driver version 8.6.5 (or higher).

� The GL-1010 supports both LPR and AppleTalk printing from Macintosh systems. Both methods are described in this chapter.

Enable chunking to indicate that datacan be sent in blocks, rather than one

continuous stream.If you have enabled chunking, specify

the size of chunked data.


� Enable Macintosh printing from the LCD Touch Screen or by using TopAccess.

� If you will be employing LPR/LPD printing, make sure to enable LPD printing from TopAccess as well.

Prerequisites

Copy the Toshiba PPD file to the Client Workstation. 1 Insert the e-STUDIO GL-1010 Client CD-ROM into the

drive.

2 Double-click the boot drive icon. The System Folder is displayed.

3 In the System Folder, find the Extensions folder and double-click to open it.

4 In the Extensions folder, find the Printer Descriptions folder and double-click to open it.

5 Drag the PPD Stuffit file from the CD-ROM to the desktop.

6 To extract the Macintosh PPD file, you must have the Stuffit utility on the client system. If it is installed, double-click the stuffed file icon on the desktop to open it.

7 Select and drag the TOSHIBA GL-1010.PPD file to the Printer Descriptions folder.

NO TE:The procedures described here refer to StuffIt 5.5. For procedures to decompress files using earlier Stuffit versions, refer to your StuffIt documentation.


Enabling Macintosh LPR Printing1 Start the Desktop Printer Utility, which is located in the

Boot Disk:Apple Extras:Apple Laser Writer Software: Desktop Utility folder.

2 From the File menu, select New. The New Desktop Printer dialog box opens.

Macintosh New Desktop Printer Dialog Box

3 Select Printer (LPR) to add the GL-1010 as a LPR Printer.

4 Click OK.

Macintosh LPR Printer Selection Dialog Box


5 From the LPR Printer Selection box, click Change....

Macintosh Internet Printer Dialog Box

6 Enter the IP Address of the GL-1010 device.

7 Enter the queue name (required), for example, DSSC.

8 Click Verify to make sure that you have entered the correct IP address and the Macintosh can communicate with the GL-1010. If you receive a message that the printer cannot be located, re-enter the correct IP address.

9 Once you have determined the IP settings are correct, click OK.

10 Click Create to add the new printer to the desktop.

11 Enter the printer name in the Save desktop printer as... field and then click Save. The printer is added to the desktop.

N OTE:To find out the IP address of the GL-1010, you can print out the configuration page from the connected copier or look up the TCP/IP protocol settings from the LCD Touch Screen.


Enabling Macintosh AppleTalk Printing1 From the Apple menu, select Chooser.

Macintosh Chooser Dialog Box

2 From the Chooser dialog, make sure that AppleTalk is Active.

3 If several AppleTalk zones exist on the same network, enter the applicable zone. (Make sure the same AppleTalk zone is set on the controller.

4 Select the LaserWriter 8 printer icon and then select the appropriate printer from the list. Click Create.

Macintosh Select PPD Dialog Box


5 From the PPD list, select the Toshiba GL-1010 file and then click Select. The printer is created on the desktop. If optional components are installed on the digital copier, proceed with the options setup. Otherwise, AppleTalk printing is now enabled on this workstation.

AppleTalk Options Setup1 From the Apple menu, select Chooser.

2 From the Chooser dialog, select the LaserWriter 8 printer icon, the GL-1010 PostScript printer, and then click Setup.

3 The system should auto select the PPD file. If not, select the TOSHIBA GL-1010.sit file from the list and then click Open. You will return to the previous screen.

4 Click Configure.

Macintosh Configure PPD Dialog Box

5 From the Change drop-down list, select the item you want to configure. From the To drop-down list, select either Installed or Not Installed, as applicable.

6 Click OK and then exit the Chooser.

MAC OS X Installation Information1 If the English.lproj folder has not been created in your system

during OS X update, then manually add the needed folders to complete the English.lproj path structure located within the

N OTE:If the system does not automatically sense the PPD file, you must manually select it.

N OTE: For Classic mode support, please ensure that OS 9.1 has been installed into you MAC and restart your system into the Classic mode. Once you are in the Classic Mode OS 9.1, please refer to the manual section MAC PPD.


Library folder in your Macintosh Hard drive where OS X is installed.

2 Place the TOSHIBA GL-1010 file (this file is the TOSHIBA GL-1010 PPD file used in OS 9.1) into the English.lproj folder.

3 Use the OS X Print Center to complete the printer setup. The GL-1010 will attach either using AppleTalk or using LPD printing.


In AppleTalk printing, select AppleTalk, the Zone where the GL-1010 is located and select the GL1010 device then click Add from the Printer List of Print Center.

4 Once you have added the GL-1010, it will be available for use in OS X.

5 In LPD printing, select LPR Printers using IP, enter the IP Address of the GL-1010, deselect Use Default Queue on Server, enter dssc for the Queue Name and select Toshiba


GL-1010 for the Printer Model, then click Add from the Printer List of Print Center.

6 Once the LPR setup has complete, the dssc (GL-1010) device will be available for use.


INSTALLING FONTS

Using the AGFA Font ManagerThe AGFA Font Manager allows you to choose which fonts you want to install or delete from your Window’s directory. The AGFA Font Manager allows you to choose which fonts you want to install or delete from your Windows directory. When installing Toshiba GL-1010 tools, you have the option of installing the AGFA Font Manager and all of the fonts, selected fonts, or none of the fonts included on the e-STUDIO GL-1010 Client CD-ROM.

To manage the fonts, 1 Open the Windows Printer folder.

2 Right-click on the GL-1010 printer and then select Properties.

3 Click the Quality tab.

4 Click Fonts.

For more information on using additional font management features this application provides, refer to the AGFA Font Manager online Help.


CONFIGURING AND RETRIEVING PRINTER OPTIONS

Using the Options printer properties tabYou can configure the TOSHIBA e-STUDIO28-45 GL-PCL6 and TOSHIBA e-STUDIO28-45 GL-PSL3 printer drivers with the appropriate printer options such as the type of finisher that is available or paper size for each cassette. This can be accomplished in two ways.

Manual Configuration1 Open the Windows Printer folder.

2 Right-click on the GL-1010 printer and then select Properties.

3 Click the Options tab.

4 Select the options that match your printer’s settings and click OK.

Automatic Configuration1 To have the printer driver automatically retrieve the correct

settings from the printer, check the Use Birectional Communication checkbox. If Department Code Enforcement is On, the bidirectional communication will also serve for the verification of the Department Code.

2 To have the printer driver dynamically update its settings from time to time, check the Dunamic Update checkbox.


PRINTING

The GL-1010 supports printing from Windows, Macintosh, and Unix platforms. This chapter describes how to set up different types of print jobs and perform more advanced document production and assembly options. Where applicable, the procedures for Windows, Macintosh, and Unix printing are included. However, not all features are supported on all platforms.


OVERVIEW

What are Print Properties?Print properties are the attributes users can set to define both the way a print job is processed and the final printed appearance. For example, you might select either the Private Print or Proof Print property, which would determine how the copier manages your print job. You might also select document properties, such as orientation, resolution, and stapling, or apply a watermark or image overlay to the printed pages. The GL-1010 drivers include dozens of user-configured properties, which are intuitively organized on property pages.

Printer Versus Document Print PropertiesPrint properties come in two flavors: printer sticky and document sticky. That is, some properties are specific to the printing device, while others pertain only to the document being printed. An example of printer-specific properties would be hardware sharing or port attributes. Examples of document print properties include orientation, duplex mode, watermarks, and so on.

There are two ways to set properties: through the Window’s Printers folder or within the application you are printing from. Generally, you can set printer attributes and, in Windows 95/98/Me environments, document attributes via the Control Panel. You can use Document Defaults and Properties via the Control Panel to set the document attributes and printer attributes respectively for Windows NT 4.0/2000. By contrast, those properties set within an application are document sticky only; when you close the application, the print properties you set are lost.

Furthermore, some applications allow you to specify attributes that are mirrored by the driver. For example, most applications allow you to define the page orientation from a Page Setup or similar dialog box. Whenever this is the case, the application settings defined for the document take precedence over the driver settings. So, to continue with the above example, if the page setup


indicates a Portrait orientation, and you select the Landscape property within the driver, the document is printed in Portrait mode.

HOW TO PRINT

Printing from Windows Applications1 For most Windows applications, you can print an open

document to the network-connected Toshiba e-STUDIO28/35/45 copier by choosing Print from the File menu.

2 Select the GL-1010 from the list of printers.

3 Click Properties.

Print Dialog (Microsoft Word)

N OTE:For the menu path and option for printing from your application, refer to the application’s printed documentation and online help.

Depending on the application you areprinting from, you may have to access

printer properties from a “Setup” or“Options” button instead. Consult youruser documentation if you are unsure.


4 Set the desired print properties from the GL-1010 tabbed dialog box.

Print Properties Dialog Box

Each property sheet contains settings that control the way your document is printed, assembled, and bound. The following summarizes the options included on each tab. Depending on which driver you have selected, PCL6 or PSL3, options may vary slightly.


Setup Properties The Setup properties page contains basic print operation settings, such as job type, page orientation, and duplex options. This page also provides access to collation and finishing options, and allows you to define Print Profiles.

Setup Properties Tab

Select the Job Type from the drop-down list. Job Type refers to the

way the e-STUDIO28/35/45 copierhandles a print job.

Page orientation can be Portrait(vertical) or Landscape (horizontal).

Select single-sided or double-sided print mode.

Collation refers to the way a multi-page, multi-copy job is assembled.It can be either grouped by page or

sorted into sets.

Depending on the finishing unit(s)you have installed on the copier,

you can select from variousfinishing options

A Print Profile is a pre-defined setof driver properties that allow

users to auto-configure print jobs.

Select which copier tray to whichyou want output the print job.


Paper PropertiesThe Paper properties page allows you to specify which page(s) will print on which type of paper and then indicate the source location of the paper. From the Paper properties page you can also enable the cover printing, page interleaving, and sheet insertion features.

Paper Properties Tab

Scroll through the list of available papersizes and click the select one.

Select the paper type or paper source,depending on which option is enabled.

The preview icon depicts how the jobwill be printed with the current settings.

Choosing a secondary paper type allowsyou to print covers, interleave different

sheets, or insert another paper typewithin a document.


Layout PropertiesThe Layout properties page allows you to specify sophisticated layout and assembly options such as Booklet printing, watermark, and N-up

(Multiple pages per sheet) printing.

Layout Properties Tab

Select how you want to layout the pagesof the document: standard, book, or

multiple pages per sheet.

The document preview icon depicts howthe page will look when printed.

Select an existing watermark from the listor click Add to create a new watermark.

Watermarks can print with a solid fill,ransparent fill, or without any fill (outline).

Click Overlay Options to manage or loadmage overlay files, which you can merge

with the current document during printing.


Quality PropertiesDepending on whether you are using the PCL6 or PSL3 driver, the quality options differ. Generally, these options affect they output quality of printed images. As a general rule, do not change these settings unless the images in your documents are not printing properly.

Quality Properties Tab (PCL6 driver on Windows 98)

Select gray scale options, which controlthe brightness and contrast of printed

images.

Select how you want the GL-1010 toprocess True Type fonts.

When colored text is output on amonochrome device, the color is

converted to a shade of gray, which maydegrade the text quality. To improve

readability, you can enable this option.


Quality Properties Tab (PSL3 driver on Windows 98)

PostScript SettingsClick PostScript Settings from the PSL3 Quality Properties page to access the PostScript dialog box. This allows you to set image quality settings for PostScript Printing.

PostScript Settings Dialog Box


Setting Device PropertiesSetting print options at the printer level is a good way to use print properties if your application does not support the features and does not allow you to access print properties within the application itself. However, any options selected at the printer level are overridden by those set at the application or document level.

1 From the Windows Start menu, choose Settings→Printers.

2 Right click the printer icon and choose Properties (Windows 95/98/Me/2000) or Document Defaults (Windows NT).

Device Level Printer Properties (PSL3)


PSL3 Font PropertiesThe Fonts property page allows you to set various font options that can make printing your documents faster and more efficient. It also provides access to the AGFA Font Manager application.

PostScript Font Properties


Printing from Macintosh ApplicationsTo enable Macintosh printing to the GL-1010, you must install the Toshiba PPD (PostScript Printer Description) file. The PPD file extends the standard LaserWriter8 driver functionality to include printing to the GL-1010. For more information about installing the PPD file and configuring the printer, please refer to Installing Macintosh PPD Files on page 63.

1 Choose Print from the File menu. The Print dialog box opens.

Macintosh Print Dialog

2 Select the GL-1010 printer from the Printer list.

3 To set additional printer-specific properties, first select a category heading. The property group box displays the controls related to that category. For more information on setting up advanced printing options, please refer to Using Extended Print Functionality on page 87.

4 Click Save Settings to continue setting print options.

5 When you have set all applicable settings, click Print.

Printing from Unix ApplicationsUse the lp command to send a file to print on the GL-1010. The lp command allows you to specify various printer specific options using the -o option parameter on the command line. The lp command also allows you to set other print options using

N OTE:The LaserWriter 8 driver ships with the Macintosh Operating System and should be installed already on your computer.

Select the GL-1010 printer fromthe Printer list.

Select a property category from thedrop-down list. The property group box

will display the settings related to thatcategory.

Property group box.The controlsdisplayed vary by category.

N OTE:This describes how to use Unix printing services for SPARC platforms running Solaris v2.5x, 2.6 or 7.0, or PA-RISC platforms running HP-UX or RS6000 platform running IBM AIX 4.3.x.


various other parameters. Use the man net_GL1010 command to view the online document that describes the various options and parameters you can set to configure printed output.

All of the options are sent to the GL-1010 at the start of a print job, so if the print file contains its own commands, they may override the lp options.

USING EXTENDED PRINT FUNCTIONALITYThe following sections explain how to use some of the more advanced printing options the GL-1010 supports. Not all features are available for all platforms: Windows, Macintosh, and Unix. Where applicable, this section describes platform-specific procedures.

Printing Double-sided DocumentsDouble-sided printed, called duplex printing, allows you to print documents printed on both sides of the paper along either the short edge or the long edge.

Duplex options are disabled when Booklet is enabled from the Layout tab, as duplex long edge printing options are implicit.

WINDOWS

1 Choose Print from the File menu.

2 Click Properties.

3 From the Setup properties tab, select either Short Edge or Long Edge from the Duplex drop-down list.

Select the Long Edge duplex option to produce a document printed along the vertical binding edge, so that when assembled, the pages turn left to right (also known as Booklet Mode).

Select the Short Edge duplex option to produce a document printed along the horizontal binding edge, so that when assembled, the pages turn top to bottom (also known as Tablet Mode).

4 Click Apply to accept the settings and continue making selections from other tabs or click OK to close the Properties window.

5 Click OK to begin printing.


MACINTOSH


2 Choose the Layout properties category.

Macintosh Layout Properties

3 Check the Print on Both Sides box to enable duplex printing.

4 Choose the way you want to bind the document: along the short edge or long edge.

5 Click Save Settings to continue setting print options or click Print to begin printing.

UNIXTo duplex print along the short edge, enter the following command:

lp -0 duplex=short filename

To duplex print along the long edge, enter the following command:

lp -0 duplex=long filename


Scheduling Print JobsThe Print Scheduling feature allows you to specify the date and time you want to print your job. This can be especially useful if you want to delay printing for off-peak hours.

WINDOWS


2 Click Properties.

3 From the Setup properties tab, select Scheduled Print from the Job Type drop-down list.

4 By default, the current date and time is selected. Click Edit to postpone printing to another time. The Scheduled Time dialog opens.

Scheduled Time Dialog Box

5 Enter the date and time or click the drop-down box to browse the calendar and select the date.

6 Click OK to close the Scheduled Time dialog.


8 Click OK to begin spooling the print job to the printer. The document will be queued to print at the specified time and date.


MACINTOSH


2 Choose the Background Printing properties category.

Macintosh Background Printing Properties

3 From the Print Time group, check the Print at: option.

4 Enter the time and day you want to print the job, or use the spinner controls to browse to the desired time and day.

5 Click Save Settings to continue setting print options or click Print to begin spooling the print job to the GL-1010. The job will not print until the specified date and time.

Printing Confidential Documents (Private Print Jobs)The Private Print feature ensures that sensitive or confidential documents are printed at the network printer only in the presence of the person that sent the job.

Using the Private Print feature involves two steps:

1 Enter a document password for the job and send it to the GL-1010.

2 From the control panel of the Toshiba e-STUDIO28/35/45, release the job for printing.

You cannot use Private Print in combination with Proof Printing.

WINDOWS


2 Click Properties.


3 From the Setup properties tab, select Private Print from the Job Type drop-down list.

4 Enter a five-digit Document Identification Number (DIN). Make sure this is a number you can remember or write it down.

If you forget your DIN number, you will not be able to print your private document. Use GL DocMon or TopAccess to delete the job from the queue and then resubmit it with a new Document Identification Number. Make sure to write the number down or use a number you can easily remember.


6 Click OK to begin spooling the print job to the printer.

You can use the GL DocMon application to monitor the status of the print job from your workstation and determine when it is ready to print.

7 From the control panel of the Toshiba e-STUDIO28/35/45, release the job for printing.

For more information on using the Toshiba e-STUDIO28/35/45 control panel, press the HELP hardkey on the copier.

MACINTOSH


2 Choose the Printing Modes properties category.

3 From the Print Mode drop-down list, choose Private-Document ID.

Macintosh Private Printing


4 Enter a five-digit Private Document ID number in the field. You can enter less than five digits, however, the proceeding digits will default to 0. For example, if you enter 1234, you must enter the complete five-digit code, 01234, at the copier to release the document for printing.

5 Click Print. The document is spooled to the GL-1010 for printing. When complete, go to the control panel of the Toshiba e-STUDIO28/35/45 and release the job for printing.

6 From the digital copier’s Control Panel, press the NETWORK/PRINTER hard key.

7 Press the SPECIAL PRINT JOBS soft key.

8 Press the PRIVATE PRINT soft key.

9 Use the up and down arrow keys to scroll through the list of all pending private print jobs. When your job is selected, press RELEASE.

10 Enter the DIN for your job

11 Press SET.

Once the current job completes (if any), your private print job immediately begins printing.


UNIX

1 To print a private document, enter the following command:

lp -0 private=din filename

where din is a five-digit (numeric) value.

2 The document is spooled to the GL-1010 for printing. When complete, go to the control panel of the Toshiba e-STUDIO28/35/45 and release the job for printing.


Printing a Proof CopyThe Proof Print feature allows you to check the printed output on a sample copy before printing an entire multi-copy job. This prevents costly mistakes and ensures that you get the results you


expect. Then, depending on whether or not the proof meets your expectations, you can choose to cancel or resume printing the remaining job.

Using the Proof Print feature involves two steps:

1 Print the job to the digital copier in Proof Print mode.

2 Review the proof and decide whether to cancel, edit or print the remaining job.

You cannot use Proof Printing in combination with the Private Print feature.

WINDOWS


2 Click Properties.

3 From the Setup properties tab, select Proof Print from the Job Type drop-down list.

4 Enter the total Number of Copies you want to print, remembering that this number can be altered from the Control Panel of the printer after you review the proof copy.


6 Click OK to begin spooling the print job to the printer.

7 Review the proof and decide whether to cancel, edit or print the remaining job.

8 From the digital copier’s Control Panel, press the NETWORK/PRINTER hard key.

9 Press the SPECIAL PRINT JOBS icon.

10 Press the PROOF PRINT JOBS icon.

11 Use the up and down arrow keys to scroll through the list of all proof print jobs. When your job is selected, press EDIT.

12 On the Job Edit screen, you can optionally alter the set count and release the job or you can simply release the job as is.

13 Press the RELEASE button to print the remaining job; If you do not approve the proof copy, press DELETE twice to clear the job.


MACINTOSH


2 Choose the Printing Modes properties category.

3 From the Print Mode drop-down list, choose Proof.

Macintosh Proof Printing

4 Click Print. The document is spooled to the GL-1010 for printing. When complete, go to the control panel of the Toshiba e-STUDIO28/35/45 and release the job.


UNIX

1 To print a proof document, enter the following command:

lp -0 proof -n value

where value is the total number of copies you want to print.

2 The document is spooled to the GL-1010 for printing. When the proof copy is complete, go to the control panel of the Toshiba e-STUDIO28/35/45 to approve and release the remaining copies.


Printing to TopAccessComposerYou can send print jobs from an application for a Windows® operating system to TopAccessComposer with a GL-1010 printer driver.


1 Open the file or document that you want to store in the system.

2 From the File menu, select Print.

The Print Properties window appears.

3 Click the SETUP tab. To store your document in TopAccessComposer, select TopAccessComposer from the Job Type drop-down list.

4 To store your document and print a hard copy, select TopAccessComposer Print from the Job Type drop-down menu.


5 From the Folder drop-down menu, select the folder where you want to store your file.

By default, the system stores the file in the Public folder. The system prompts you to enter your user name and password if you chose a folder other than the Public folder.

6 Enter your user name and password if applicable and click OK.

Your file appears in the specified folder.

RELEASING PRINT JOBSYou can release a print job from the digital copier console.

The Toshiba digital copier includes a control panel on the top front of the copier which can perform many standard copy operations. The control panel, sometimes called the copier front panel, includes both hard keys and an LCD Touch Screen. Buttons on the LCD Touch Screen are called soft keys.

When the user presses the PRINTER/NETWORK key, Print and Admin tabs display, from which the user can perform printing and administrative operations on the attached GL-1010.

PRINTER/NETWORK hard key

Function tab Press the soft keysto perform functions and

LCD “Touch Screen”

access other screens.

Press HELP to see help textfor the current screen.

Touch keypad


Manage TopAccessComposer jobs

Releasing TopAccessComposer Jobs1 Press the PRINTER/NETWORK key.

2 Press the PRINT tab.

3 Press SPECIAL PRINT JOBS.

4 Press TA COMPOSER to display the TopAccessComposer login screen:

5 Enter your user name and password and click OK.

If you only need to access the Public folder, click OK without entering a user name or password.

The TopAccessComposer folder screen appears.


6 Click the folder for the queue to view and click OPEN.

The folder contents screen appears.

7 Press the up and down arrow soft keys to scroll through the jobs in the list one at a time. Use the double arrow keys to move from page to page of listings.

8 To change the print properties, click the PROPERTY key.

The Property screen appears.

9 Modify the print settings and press PRINT.

10 Press LOGOUT to return to the TopAccessComposer login screen.


Setting Secondary Paper OptionsThe Paper properties page allows you to specify which page(s) will print on which type of paper and then indicate the source location of the paper. From the Paper properties page you can also enable the cover printing, page interleaving, and sheet insertion features.

Printing Covers

WINDOWS


2 Click Properties.

3 Click the Paper properties tab.

Windows Paper Properties Tab (PCL6)

4 Select the primary paper type and source. This would be the paper on which you want to print the “pages”.


5 Check the Front Cover and/or Back Cover options and then indicate which sides of the cover will be printed: neither (blank), outside only (simplex), or outside and inside (duplex).

6 Select the paper Source from drop-down list.



Cover Options

Option Output

Front—Simplex The first page of the document is printed on the outside of the front cover.

Front—Duplex The first page of the document is printed on the outside of the front cover and the second page of the document is printed on the inside of the front cover.

Back—Simplex Last page of the document is printed on the outside of the back cover.

Back—Duplex Second to last page is printed on the inside of the back cover and the last page is printed on the outside of the back cover.


MACINTOSHYou can print cover pages, or banner pages, that contain information about owner of the job, the title, the application, the date and time, the printer name, and the number of pages.


2 Choose the Cover Page properties category.

Macintosh Cover Page Printing

3 From the Print Cover Page group box, choose Before Document to print the cover page first. Any stapling options you select will be disregarded. Choose After Document to append the banner page to the back of the document. If you select the stapling option, the banner page is stapled to the back of the document.


Interleaving Sheets

WINDOWSThe page interleaving feature is useful when you want to insert paper of a different type or from another source between every page of your print job. For example, you could use this option to insert blank, colored sheets between your overhead transparencies.


2 Click Properties.

3 Click the Paper properties tab (pictured on page 80).


4 Select the Interleave option.

5 Indicate whether or not the interleaved sheets should be printed by selecting one of the following options from the drop-down list:

� Select Blank to interleave with blank sheets� Select Simplex to print on one side of the interleaved

sheets.� Select Duplex to print on both sides of the interleaved

sheets. 6 Select the Paper type for the interleaved sheets.



Inserting Sheets

WINDOWSThe Sheet Insertion feature allows you to insert pages from a different input cassettes at user-defined places within a document. This feature provides an easy way to force a right-facing first page by inserting a blank sheet at the end of an odd-numbered chapter, for example. Another use might be to insert different paper stock (colored or card stock, for example) between the pages of a proposal or manual to create section dividers or tabs.

You cannot use Sheet Insertion in combination with the N-Up or Booklet features. Additionally, the Collation option must be set to Collated.


2 Click Properties.

3 Click the Paper properties tab (pictured on page 80).

4 Enable the Insert Paper option.

5 Indicate whether or not the inserted sheets should be printed by selecting one of the following options from the drop-down list:

� Select Blank to insert blank sheets� Select Simplex to print on one side of the inserted sheet.� Select Duplex to print on both sides of the inserted sheet.


6 Select the paper source of the inserted sheets.

7 In the input field, enter the page numbers before which the insertion sheet is placed. To delineate multiple pages, separate the numbers with commas.



MACINTOSH


2 Choose the General properties category.

Macintosh Sheet Insertion

3 For the Paper Source, click the First Page From option and then specify which cassette contains the paper type on which to print the first page.

4 Select the paper source for all other pages from the Remaining From drop-down list.



Setting Layout OptionsThe Layout properties page allows you to specify sophisticated layout and assembly options such as Booklet printing, using watermarks and image overlays, and N-up (Multiple pages per sheet) printing.

Printing BooksPrinting in normal booklet mode produces a document, that when folded, becomes a properly paginated booklet or magazine-style publication. You can even create bound booklets that are folded and stapled in the center.

For example, if you create a document on letter-size paper (8½” x 11") and then print in booklet mode, the yield is a 5½” x 8½” booklet. Each page has been scaled to fit on half a sheet and re-ordered so that the booklet is properly paginated when folded.

To retain your original document size when printing booklets, use Tiled Booklet mode. Then, your 8½” document is printed on ledger size paper (11" x 17") and re-ordered so that when folded, the yield is an 8½ “x 11" booklet. You can select from the following page size options when printing a tiled booklet:

� Letter Booklet on Ledger*

� A4 Booklet on A3*

� B4 Booklet on B5*

WINDOWS


2 Click Properties.

3 Click the Layout properties tab, as shown on page 81.


4 In the Document Layout group box, select the Book Format option. The Book Properties group box is displayed, which allows you to specify additional booklet settings.

Windows Layout Properties—Book Format

5 Set additional Book Properties:

� Indicate the size of the Center Margin, the space between the text on facing pages (also called the gutter), in milli-meters.

� Indicate the size of the Outer Margin, the space between the text and the outer edge of the page, in millimeters.

� Check Number Pages Left to Right to change the print order of the pages so that the finished book can be read from left-to-right, as opposed to right-to-left, which is the default reading order.

� Check Use Saddle-Stitch Binding to fold and staple the fin-ished booklet down the center. If you do not have the optional saddle-stitch finisher installed, this option is not available.



The Document Preview iconrepresents what the printed

document will look like. As youselect properties, this icon may

change the illustrate the newsettings.

When the Book Format option isselected the interface displayscontrols applicable to booklet

printing in the Book Propertiesgroup box.


Printing Multiple Pages Per SheetThe N-up feature allows you to print several pages of a document on one sheet of paper. This feature is very useful when you need to browse a large number of pages for appearance or page order. For example, if you need to check the navigation path of a number of web pages or review the narrative of a slide presentation, using N-up is not only convenient but conserves paper as well.

If you are using the Image Overlay feature in combination with N-up printing, the overlay prints once per sheet, rather than once per page image.

WINDOWS


2 Click Properties.

3 Click the Layout properties tab (pictured on page 81).

4 From the Document Layout group box, enable the Multiple Pages Per Sheet option.

Windows Layout Properties—Multiple Pages Per Sheet

5 Select the number of pages you want to print on a single sheet of paper.


6 Optionally, check the Draw Borders option to draw a line around each page.



MACINTOSH


2 Choose the Layout properties category.

Macintosh Layout Properties

3 Select the number of Pages per Sheet from the drop-down list.

4 Click on an orientation icon to indicate the Layout direction.

5 Select a Border style from the drop-down list.


Using WatermarksWatermarks are a great way to subtly convey useful information about your printed documents. Common watermarks are “Confidential”, “Draft”, and “Original”. Several watermarks have been pre-defined for use with your documents, or you can create and save your own custom watermarks.

Technically, watermarks differ significantly from Image Overlays. From a functional standpoint, however, it is useful to think of watermarks as text, while Image Overlays can be any


combination of text, graphics or other document elements. Printing watermarks consumes fewer resources than using image overlays, and therefore, should be used in favor of Image Overlays, if the desired results can be achieved and when printing speed is an issue.

WINDOWS


2 Click Properties.


4 To choose from the pre-defined selections, simply select the watermark text from the drop down list.

To modify an existing watermark, click Edit and then proceed with step 6.

To add a new watermark, click Add.

Windows Add/Edit Watermark Dialog Box

5 Enter the text you want to print as a watermark in the Text field. Notice that the preview icon displays the watermark as it will print.

6 Optionally, adjust the text size, font, quality, and placement as desired. If you need help or do not understand how to use these features, right-click on any field or control to see context-sensitive help or click the Help button to open the online help system.


7 Once the watermark looks acceptable, click OK to return to the Layout properties tab.

8 Optionally, set the following watermark properties:

� Enable Show only on first page to print the watermark on the first page of the document only.

� Enable Solid to print the watermark text with a solid fill.� Enable Draw as outline to print the watermark without any

fill. � Enable Transparent only to print the watermark text with

transparent properties, superimposing the document text over the watermark text. Disabled, the watermark image obscures the document text.


Using Image OverlaysUsing image overlays ensures that widely used images are readily available and consistently reproduced. However, image overlays are independent documents that are merged into another document during printing and can take more time. If you only intend to superimpose text on your document, it may be faster to

If you use Image Overlays in combination with the N-Up feature, the image overlay is printed once per sheet, not once per page image.

WINDOWS

1 First, create the one-page document you want to use as the image overlay. Keep in mind that both the overlay file and the documents on which you will superimpose the overlay image must be created at the same resolution.

If you have already created an image overlay that you want to use, proceed to step 7.


3 Click Properties.

4 On the Setup property tab, select Print to Image Overlay File from the Job Type drop-down list.

5 Click OK to print. The Create Page Overlay dialog displays. Enter a name for the overlay file and click Save.


6 To use, open a document and choose Print from the File menu.


Overlay Options Dialog Box

8 Click Load Overlay and then select the overlay you want to use from those listed.

9 Click Open to close the Load Overlay box.

10 Click OK to close the print properties dialog box and print the document. You will be asked to confirm that you want to download the selected overlay.

11 Click Yes.

For more information about using the other image overlay options, right-click on the control to see context-sensitive help.

Setting Finishing OptionsDepending on the finishing unit(s) you have installed on the copier, you can select from various finishing options including multi-position stapling, hole punching, or a combination of stapling and hole punching.

WINDOWS


2 Click Properties.

3 From the Setup properties tab (pictured on page 79), navigate to the Finishing group box and select the desired options.



MACINTOSHThe staple position values that can be selected may not be valid for all paper sizes and feed directions, but the set includes all the possible stapling positions. You may have to experiment to determine which stapling option works best for your document.


2 Choose the Finishing Options properties category.

Macintosh Finishing Option Properties

3 To enable stapling, select the appropriate stapling positions from the Stapling drop-down list.

Macintosh Stapling Positions

When the finisher is not installed the stapling values are dimmed (grayed-out). If the single position stapler is installed only the “Upper Left (Portrait)” option is available.


4 To enable hole-punch, select On from the HolePunch drop-down list.


Adjusting the Print QualityYou can change print quality settings to adjust the printed output to enhance or customize the appearance of the printed page. These settings primarily affect output when printing graphic-intensive documents.

Note that some applications, such as Adobe applications, override the driver settings. It is recommended that you set the driver’s print quality settings only if they are not provided by the application.

Manipulating ImagesUsing the PSL3 Printer Driver, you can adjust the way images or a page is printed. This driver supports mirror image, negative image, image rotation and scaling.

The Macintosh GL PPD file supports page scaling.

WINDOWS

1 Select the PSL3 Printer Driver from the Print dialog and then click Properties.

2 Click the Quality tab, as shown on page 83.

3 Select from the following options:

� Click Rotate 180 Degrees to turn the image in the opposite direction.

� Click Mirror to flip the image. If the page orientation is portrait, the image flips along the vertical axis; if the page orientation is landscape, the image flips along the horizontal axis.

� Click Negative to reverse the print. In other words, to print the white areas of the page black, and the black areas of the page white.

� Drag the Zoom slide bar to the right to increase the image size and to the left to decrease the image size.

The graphic to the right previews how the page will print with the selected options.



MACINTOSH


2 Choose the Page Attributes properties category.

Macintosh Page Attributes

3 Enter the percentage by which you want to scale the image. Enter a percentage greater than 100 to enlarge the image and less than 100 to reduce the image size.

4 The graphic to the left previews how the page will print with the selected options.


Adjusting Graphics QualityOutput quality generally affects the appearance of printed graphics or images. By adjusting the quality settings, you can change the brightness and contrast, and customize halftoning options. There are slight differences when setting print quality settings between the Windows 95/98/2000/Me and Windows NT operating systems, which are noted where applicable.

WINDOWS

1 Select the GL printer driver from the Print dialog and then click Properties.

2 Click the Quality tab.


Note that the quality options differ slightly between the PCL6 and PSL3 drivers, and between the different Windows operating systems. Consult the driver’s online help for more information.

3 Select from the following options:

� Contrast is the difference in tone between the dark and the light areas of an image. Higher contrast yields a greater difference between the dark and light with fewer grada-tions of gray between them. Drag the slide bar to the right (PSL3) or choose High Contrast (PCL6) to sharpen the dark and light areas of the printed image; slide the bar to the left (PSL3) or select Normal (PCL6) to increase the gradations between the dark and light areas of the printed image.

� Brightness is a measure of how much white an image con-tains. By increasing the brightness, for example, the printed image appears lighter. Drag the slide bar to the right (PSL3) or choose High Brightness (PCL6) to lighten the printed image up to 50%; slide the bar to the left or choose Normal (PCL6) to darken the image as much as -50%.

� Halftoning refers to the number of dots printed to create the image measured in lines per inch (lpi). Creating the desired effect by changing halftoning options varies greatly by the image quality and resolution. Experiment with different options until you achieve the desired result.

For more information about specific print quality settings, refer to the online help.


Managing Fonts Generally, you should not have any problem printing the fonts in your document. However, the GL printer drivers support many advanced font property settings that allow you to specify exactly how you want the printer to handle font processing. Additionally, if you installed the AGFA Font Manager, you can add, delete, and manage your font collection from within that application.

Since the options vary between drivers (PCL6 and PSL3), as well as between operating systems, this section provides only an overview of the different functions you can perform. For more


detailed information and procedures, please refer to the online help.

WINDOWSAccess the font options by selecting the Quality properties page. If you are using the PostScript driver right-click on the printer in the Printers folder and then select Properties. Click the Quality tab and then click Fonts.

� Select Download as font to download the complete font character sets needed to print your document. Use this option if your document contains fewer fonts.

� Select Download as bitmap to send each character in your document as a bit image. Use this option if your docu-ment contains several fonts.

� Select Use printer true-type fonts to use printer resident fonts. Print time may improve, but the output may not look like it appears on your screen.

� Select Print text black to convert colored text to black, rather than as a shade of gray, which may degrade the text quality. Enable this option to improve readability.

� Select Send to printer as to specify how you want to process the fonts: as Adobe (Type 1), Bitmap (Type3), or True Type (Type 42).

� Select Use printer fonts for all TrueType fonts to use printer resident fonts. Print time may improve, but the output may not look like it appears on your screen.

� Select Use Substitution Table to substitute fonts based on the settings established in the Substitution Table rather than using the driver-defined defaults.

To access the AGFA Font Manager, click Install Fonts (PCL6) or Run AGFA Font Manager (PSL3). For more information about using this utility, run it and then choose AGFA Help Topics from the Help menu.


MACINTOSH


2 Choose the Font Settings properties category.

Macintosh Font Properties

3 Select the font format and font downloading options you prefer.


Using Print ProfilesYou can use the Print Profiles feature to avoid having to reset print properties every time you print a document. Defining a Print Profile, and then later applying it, will automatically configure the driver to produce the output you require.

Creating Print ProfilesBefore you can use a Print Profile, you must define the properties that constitute the profile.

WINDOWS

1 Define the properties that constitute your “print profile”.

2 Click the Setup tab.


3 Navigate to the Print Profile group box and click Save. The Export Profile dialog box opens.

Export Print Profile Dialog Box

4 Enter a name for the Print Profile. We recommend that you give the profile a descriptive name so you can easily select it for future jobs.

5 Click OK.

Applying Print Profiles

WINDOWS

1 Click the Setup tab.

2 Navigate to the Print Profile group box and then click Open. The Open Profile dialog box opens.

3 Select the desired profile from those listed.

4 Click OK.

Setting and Using Department CodesThe e-STUDIO GL-1010 Electronic Document Processing System keeps track of the number of pages printed, copied, faxed and scanned and maintains a set of counters. These statistics can be displayed in totals or broken down into statistics per department. Department Codes can be enabled or disabled from the digital copier LCD panel. Each department has a department name and a corresponding Department Code. Department Codes can be created from the digital copier LCD panel or from the TopAccess web utility. The first Department Code created becomes the Master Department Code and the user in possession of this code has access to all other codes. When the Department Code is enabled, users may enter a Department Code when using the printer drivers so that the number of printed pages is added to the counter for the appropriate department. The administrator


may also choose to turn on Department Code Enforcement. When Department Code Enforcement is on, all users must enter a valid Department Code in order to print.

Enabling Department CodesYou must enable or disable the Department Code from the digital copier LCD panel. In TopAccess, the GL-1010 Administrator can see whether the Department Code system is enabled. In order to enable the Department Code, you must create at least one Department Code.

Enabling Department Code EnforcementIf the Department code system is enabled, the GL-1010 Administrator can also enable enforcement of Department Codes from the TopAccess web utility. If the Department Code system is disabled, the Department Code Enforcement option is grayed out.

1 Log in to the system as the administrator.

2 Click the Administration tab.

3 Click the Device submenu.

4 From the Department Code Enforcement drop-down menu, click Enable.

5 Click Save.

Creating the Master Department Code

You must create the first Department Code from the digital copier LCD panel. Once created, it becomes the Master Department Code and the user in possession of this code has access to all other codes. The Master Department Code is needed in order to create any subsequent Department Codes, edit or delete Department Codes or view detailed statistics on any given Department Code. Other than the Master Department Code, Department Codes can be created from the digital copier LCD panel or from the TopAccess web utility. Each department is given a department name and a corresponding 5-digit Department Code. When no Department Codes exist, all prints, copies etc. will be charged against a default department called UNDEFINED. For more information on creating Department Codes from the LCD panel, see the Operator's Manual for Copier Functions.

N OTE:There is no driver's enforcement of Department Code in Unix filters, Mac PPD or raw jobs.


Creating Department CodesDepartment Codes can be created from the digital copier LCD panel or from the TopAccess web utility. Each department is given a department name and a corresponding 5-digit Department Code. When no Department Codes exist, all prints, copies etc. will be charged against a default department called UNDEFINED.

1 Click the Counters tab.

2 Click the Copy/Print/Fax submenu.

3 In the Enter a department code to access department counters field, enter the Master Department Code.

4 Click Enter.

5 Click the New button.

6 The Add new department code dialog box appears.

7 Enter the new department code and the new department name.

8 Click OK.

DEPARTMENT CODEFUNCTIONALITY

Case 1: Department Code is disabled

1 The GL-1010 ignores any Department Codes submitted with a print job.

2 In TopAccess the users can click on the Counters tab to display counter totals. Print and Copy totals will always be shown. The Scan and Fax totals will be displayed only if the Scan and Fax options are installed. The user will not be prompted to enter a Department Code. The Enforce Department Codes option is grayed out.

3 In the Printer Drivers, the Department Code label and edit field will be disabled. Raw and non-Windows print jobs may include the Department Code but there is no enforcement or checking of the validity of the code.

Case 2: Department Code is enabled on the LCD panel AND Department Code Enforcement is disabled.


1 The GL-1010 reports Department Code to the digital copier.

2 In TopAccess the users can click on the Counters tab to display counter totals. Print and Copy totals will always be shown. The Scan and Fax totals will be displayed only if the Scan and Fax options are installed. The administrator can enable the Enforce Department Codes option. The user may enter a Department Code. If the user enters an invalid Department Code, TopAccess will prompt the user to enter a valid Department Code. If the user enters a valid Department Code other than the Master Department Code, the counters of that Department and the counter totals will display. The user can export the displayed counter information to a .CSV file. The user cannot change any counters. If the user enters the Master Department Code, the counter totals and the counters of all the departments will be displayed. The user can export the displayed counter information to a .CSV file. This time, the user can reset the counters of any Department. The total counters cannot be changed. The user can also delete any department and department code.

3 In the Printer Drivers, the Department Code label and edit field will be enabled. If a Department Code is entered, it will be included in the print job but there is no enforcement or checking of the validity of the code. Similarly, raw and non-Windows print jobs may include the Department Code but there is no enforcement or checking of the validity of the code. If the Department Code is valid, the appropriate department counter will be incremented accordingly. If the code is invalid, the UNDEFINED department counter will be incremented instead.

Case 3: Department Code is enabled on the LCD panel AND Department Code Enforcement is enabled

1 The GL-1010 reports Department Code to the digital copier. The controller will enforce Department Code usage. It will check with the copier the validity of the Department Code in the print job. If the code is valid, it will be sent to the proper queue, depending on the type of the print job. If the Department Code is invalid, the job will be put on hold in the "Invalid Department Code" (IDC) queue. There are two IDC queues; one for print jobs, and one for fax jobs. Jobs held in these IDC queues can be released for processing by any valid Department Code or the Master Department Code. These jobs can then be charged to the Department Code entered or


to the Master Department Code. The "Invalid Department Code" job icon will be enabled at the copier LCD panel. Click to see the list of all invalid Department Code jobs. These jobs may be released by entering a valid Department Code or the Master Department Code. Unreleased invalid Department Code jobs will be purged according to the "Number of days to save Private, Proof & Invalid Print Jobs" entry in TopAccess and recorded in Jobs log. After released, the jobs will be sent to the originally intended queues. Normal print jobs will be printed. Proof print jobs will be sent to the Proof Print queue. Private print jobs will be sent to the Private Print queue and TopAccessComposer jobs will be sent to TopAccessComposer. Scheduled print jobs will be sent to the Scheduled Print queue. Fax jobs will be sent to the Fax queue. Delayed fax jobs will be sent to the Delayed Fax queue. Raw and non-Windows print jobs that do not have a valid Department Code will be processed as IDC jobs as described above.

2 In TopAccess the users can click on the Counters tab to display counter totals. Print and Copy totals will always be shown. The Scan and Fax totals will be displayed only if the Scan and Fax options are installed. The administrator can disable the Enforce Department Codes option. The user may enter a Department Code. If the user enters an invalid Department Code, TopAccess will prompt the user to enter a valid Department Code. If the user enters a valid Department Code other than the Master Department Code, the counters of that Department and the counter totals will display. The user can export the displayed counter information to a .CSV file. The user cannot change any counters. If the user enters the Master Department Code, the counter totals and the counters of all the departments will be displayed. The user can export the displayed counter information to a .CSV file. This time, the user can reset the counters of any Department. The total counters cannot be changed. The user can also delete any department and department code. A submenu for IDC jobs is added to the Print Jobs tab and Fax Jobs tab and it is called Invalid.

In the Printer Drivers, the Department Code label and edit field will be enabled. A Department Code MUST be entered and it will be validated against the list of valid Department Codes stored in the copier. Once validated, it will be included in the print job. Raw and non-Windows print jobs that do not include a valid


Department Code will be sent to the "Invalid Department Code" (IDC) queue. If the Department Code is valid, the appropriate department counter will be incremented accordingly. "TopAccessComposer" and "TopAccessComposer Print" jobs will also require a Department Code. However, if for some reason the Department Code is invalid, the "TopAccessComposer" portion of the job will be processed normally and the document will be stored in TopAccessComposer. The Print portion of the job will be treated as an "Invalid Department Code" job.


GL DOCMON

GL DocMon provides end-users a way to monitor all jobs and control their own current jobs on the GL-1010 or SC-2 controller. With the notification feature enabled, users are notified of copier or printing events, such as paper-out or cassette open, before they walk to the copier only to find their job incomplete or unsuccessful. GL DocMon also provides a menu link to the TopAccess web administration utility.

This chapter explains how to access and use GL DocMon to monitor the e-STUDIO GL-1010 Electronic Document Processing System.


USING GL DOCMON

Starting GL DocMon1 If you did not automatically start GL DocMon during setup,

launch it from the Start menu:

Programs →Toshiba e-STUDIO GL Client →Toshiba GL DocMon

2 The GL DocMon icon appears in the system:

Configuring GL DocMon1 Right-click on the GL DocMon icon to access the taskbar

menu:

GL DocMon Taskbar Menu

2 Select Configure.

GL DocMon Configuration Dialog Box

3 The tabbed configuration dialog allows you to set startup options, select notification events and method, view or modify refresh rates, and manually update device discovery settings. For more details on using GL DocMon, click the Help button to access online Help.


Checking Device Status1 Right-click on the GL DocMon taskbar icon to access the

taskbar menu.

2 Select TOSHIBA e-STUDIO28-45 GL_PCL6 or TOSHIBA e-STUDIO28-45 GL_PSL3.

3 Select DocMon.

GL DocMon Status Dialog Box

4 The Device Status and print queue tabs allow you to view warning and error messages, as well as device information such as cassette status.

For more details on using GL DocMon, choose Contents and Index from the Help menu to access online Help.

Checking Job Status1 Right-click on the GL DocMon taskbar icon to access the

taskbar menu.

2 Select TOSHIBA e-STUDIO28-45 GL_PCL6 or TOSHIBA e-STUDIO28-45 GL_PSL3.

3 Select DocMon.

4 Click the tab for the type of jobs you want to monitor:

� Click the Print Queue tab to see all current jobs.


� Click the Private Print tab to see private print jobs. � Click the Proof Print tab to see proof print jobs.� Click the Scheduled Print tab to see all scheduled print

jobs. 5 To delete a job, select it from the queue and then choose

Cancel from the Document menu. If the job has already been spooled to the printer, you may not be able to delete the whole job from the queue.

Disabling GL DocMon1 Right-click on the GL DocMon taskbar icon to access the

taskbar menu.

2 Select Disable.

This disables GL DocMon so that it no longer performs job monitoring and removes all documents from the monitoring queue.

Exiting GL DocMon1 Right-click on the GL DocMon taskbar icon to access the

taskbar menu.

2 Select Exit.

3 This closes GL DocMon and removes the application icon from the taskbar.

NOTE:If you have configured GL DocMon to run on start up, it will open when you reboot your workstation. Otherwise, you will have to launch the application from the Program Group.


TOPACCESS (END USER MODE)

TopAccess is a web-based job and device management tool that allows you to access GL-1010 device information over the internet.

This chapter explains how to access and use TopAccessComposer to monitor the e-STUDIO GL-1010 Electronic Document Processing System.

System RequirementsBefore running TopAccess, make sure that your workstation meets the following minimum requirements:

� Windows 95/98/Me/NT 4.0 or 2000


� Internet Explorer 5.0 or higher (version 5.0+ required for Mac and Unix) or Netscape Navigator 4.78 or higher for Mac or Netscape Navigator 4.76 or higher for Unix.

� TCP/IP Enabled. If you are currently running an Internet browser, this protocol is already enabled.

BROWSING TO TOPACCESSTo navigate to TopAccess, enter the following URL on the search line of your Internet browser.

http://<IP Address> or http://<Device Name>

For example:

http://159.119.44.234

http://GL-WONDER

The TopAccess web page is displayed.

You can also access TopAccess by right-clicking the GL-DocMon icon, selecting the printer driver that points to the desired device and selecting TopAccess.

TopAccess Home Page


When you open the TopAccess Web site, you have access to end-user functions, such as viewing device settings and the print queues.

NAVIGATING THE TOPACCESS INTERFACE

TopAccess User Interface

The Status line shows the current state of the device.

Click on a tab to select a desired function. Each tab may have additional tabs and menus to navigate to the desired detail information.

Status

Function tabs

Detail

Submenu


CHECKING THE DEVICE STATUSClick the Device tab to display the current device information. This page displays device status and contact information, shows the options installed, and the paper levels in each cassette.

TopAccess Device Status Page


CHECKING JOB STATUSClick the Print Jobs tab to display the current job queue. Click on one of the menu items to filter jobs by type: Current, Private, Proof, Scheduled, TopAccessComposer, Invalid, and All.

Each of the reports may be sorted by: Document, Status, Owner, Size, Owner, and (date) Submitted.

If you have the network fax or network scan options installed, additional tabs allow you to view fax and scan jobs as well. For more information, refer to the GL-1010 Network Fax Operator’s Guide or the GL-1010 Scan Operator’s Guide.

TopAccess Current Jobs Page

Deleting Current Jobs1 Check the box next to the job you want to delete.

2 Click the Delete button.


CHECKING SCAN STATUSClick the Scan tab to display the current job queue. Click on one of the menu items to display current jobs, job log or message log.

Scan JobsYou may filter jobs by type: Group, Template, Agent, Date or Status.

TopAccess Current Scans Page


Scan JobsThe Template pages shows the template number and associated group for each template.

TopAccess Scan Templates Page

CHECKING PREFERENCESClick the Preferences tab to display the current TopAccess display preferences.

TopAccess Current Preferences Page


Date FormatChoose the format you prefer for displaying the date: MM/DD/YYMM/DD/YYYYDD/MM/YYDD/MM/YYYYYY/MM/DDYYYY/MM/DD

Where:“DD” indicates the day, “MM” indicates the month, “YY” indicates the last two digits of the current year, and “YYYY” indicates the full four-digit year.

Time FormatChoose the format you prefer for displaying the time of day: HH:mm:ssHH:mm:ss tt

Where:“HH” indicates the hour, “mm” indicates minutes, “ss” indicates seconds, and“tt” indicates twenty-four hour format.

Device Status Refresh RateChoose the refresh interval for the device.

Job Queue Refresh RateChoose the refresh interval for the job queue.

Number of items to show for logsChoose the number of jobs to be shown in the logs.

Start PageChoose which tabbed page to display when TopAccess is started:Device Print Jobs, Scan, Preferences, orLogin


LanguageChoose the language to display.

Click Save to save your choices, or Reset to quit.

CHECKING JOB COUNTERSTopAccess keeps count of all jobs, and can classify them by department code if Department Code Enforcement is enabled.

Click the Counters tab to display the current job counters.

If you have the network fax or network scan options installed, additional tabs allow you to view fax and scan jobs as well. Select Copy/Print/Fax or Scan counter.

TopAccess Job Counters Page


For a departmental breakdown, enter the department code and click Enter.

TopAccess Job Counters with Department Codes Page


BASIC TROUBLESHOOTING

This chapter provides information on some of the common user an system errors that can occur when printing to the GL-1010. It explains the warning and error messages logged in GL DocMon and TopAccess. Additionally, it describes how to resolve some of the more common output problems and how to determine whether a printing problem is the result of user or system error.

If you cannot resolve a printing problem after reviewing the information in this chapter, please consult your network administrator.


OPERATIONAL ERRORS

GL DocMon Status: “The GL-1010 is not responding”

Problem DescriptionThe status bar reads, “The GL-1010 is not responding” and the broken connection icon is displayed in the taskbar.

Corrective Action1 Wait for a couple of minutes. Most of the time, the

connection is re-established automatically.

2 If the broken connection condition persists, exit and then restart GL DocMon.

3 If, upon restarting GL DocMon, you receive a message that the address cannot be resolved, contact your network administrator.

Cannot View Job in GL DocMon Print Queue

Problem DescriptionAfter submitting a job to print, there are several reasons why you may not see the job in the print queue:

1 Wrong device is selected.

2 The job is queued on the Windows NT print spooler.

3 The job may be held in the Novell print queue.

4 A copier error prevents printing.

Corrective Action1 Check the device location to see if there really should be any

jobs listed.

2 Check the Jobs Log in TopAccess to see if the status of the job is listed as Done, Deleted, or Unserviceable. If the job is very small, it may have already been serviced and moved to the Jobs Log as a terminated job. Furthermore, if the job was unserviceable for some reason, it will no longer be listed under Current Jobs.

3 Look at the copier’s front panel LCD for error messages. For instance, a prompt to load paper will hold up subsequent jobs in the queue.


STATUS MESSAGES

Document has printed successfully The job you sent to the GL-1010 printed without error. You may go retrieve the print job from the copier.

Private print document is being held Your Private Print job has been spooled to the GL-1010 without error. You can now go to the copier to release the job for printing. You must enter the correct Document Identification Number (DIN) to print the job.

Document has been cancelled The job submitted for printing has been cancelled either at the user’s request or because the time-out interval was exceeded.

ERROR MESSAGES

Document is unserviceable Unless there is a hardware error, a job is considered “unserviceable” if the GL-1010 does not support the features selected for the job. This most often occurs when a non-Toshiba driver is used to submit a job to an GL-1010 printer.

For example, it is possible to select an HP LaserJet driver in Windows and direct it to the network port to which the GL-1010 is attached. Since the default configuration is PCL, the GL-1010 may not recognize that the print commands are coming from a non-Toshiba driver and request services the GL-1010 does not provide.

Corrective Action1 Only use Toshiba drivers, PPD file (Macintosh), and Unix

filters to print to the GL-1010. For instructions on installing Toshiba client software, refer to Installing Client Software on page 31.

2 Make sure that the driver’s network port is mapped to the correct GL-1010 printer. For more details, refer to Installing GL-1010 Printer Drivers on page 41.


Printer has a paper jam The copier bitmap that displays on the copier LCD and in TopAccess indicates the location of the paper jam. You must clear the paper path before printing can resume. For more information about resolving paper jams, refer to Toshiba Operator’s Manual for Copying Functions or contact your Toshiba authorized dealer for support.

Printer is offline An administrator has turned off the printer, so it is not available to process your job. Contact your network administrator for support.

Cassette is out of paper Consult TopAccess to find out which cassette is out of paper. Fill the cassette and press Start at the copier control panel to resume printing.

Printer door is open Consult TopAccess to find out which door is open. Printing automatically resumes when the door is shut.

Printer requires attention An error has occurred on the copier. Go to the LCD control panel to see more details on the type of error that occurred. For more details on resolving the error, refer to the Toshiba Operator’s Manual for Copying Functions or consult your network administrator.

FREQUENTLY ASKED QUESTIONS

How Do I Run GL DocMon?Once you have installed the client application, GL DocMon, it starts automatically when you launch Windows. You will see the icon in the taskbar at the bottom right corner of your screen.

If you have previously exiting the application, you must restart it from the Start menu: select Programs→Toshiba GL-Client Software → GL DocMon.


How Do I Enable/Disable GL DocMon?Right-click on the GL DocMon taskbar icon. Choose Enable or Disable from the shortcut menu, as applicable.

How Do I Monitor Print Jobs?Right-click on the GL DocMon taskbar icon. You will see a list of all the GL-1010 printer drivers you have installed. Select the one to which you submitted the job and select DocMon. The tabbed dialog box that opens displays both device and job status information.

How Do I Reboot the GL-1010?It is often necessary to reboot the controller before settings changes can take affect. Other time, you may need to reboot the controller to resynchronize communication between the copier and the controller. If possible, avoid rebooting the controller by physically resetting it. Rather, reboot the controller from the LCD Touch Screen.

Rebooting the Controller1 Press the PRINTER/NETWORK hardkey.

2 Press the PRINT tab. The main Print Menu displays:


3 Press REBOOT. You will be asked to confirm that you want to reboot the controller:

4 Press YES to proceed. The controller goes offline while rebooting and the LCD Touch Screen displays a Controller Not Responding message. When the controller comes back online, you can resume network and printing functions.

How Do I Shutdown the GL-1010?Gracefully powering down the Toshiba Network Document Processing System begins with shutting down the GL-1010 controller from the copier control panel. After you have shut down the controller, you can safely power off the copier.

Shutting Down the ControllerImportant: Do NOT power off the controller by flipping the power switch to the OFF position since it may happen to a Lock, and in worst case, this may damage the controller HDD drive or corrupt the GL-1010 software.

Instead, power down the controller from the copier LCD Touch Screen, using the Shut Down function.


1 Press the PRINTER/NETWORK hardkey.

2 Press the PRINT tab. The main Print Menu displays:

3 Press SHUTDOWN. You will be asked to confirm that you want to shut down the controller:

4 Press YES to proceed. To restart the controller, turn the power switch on the controller.


GLOSSARY OF TERMS

Term Definition

ACS Automatic Cassette Switching.

ADD Auto-Duplexing Device. A copier component that allows double sided printing and copying (standard equipment).

ADF Auto-Document Feeder. An accessory that allows a document to be fed or scanned without user intervention.

ADU Auto-Duplexing Unit. An accessory that allows double sided printing and copying (optional).

Auto Continue Set Auto Continue options to specify how you want the digital copier to respond to paper out conditions.

Bandwidth The volume of data per unit of time a computer can handle. Bandwidth is increased by connecting to faster transmission lines.

Bin An output tray of a finishing unit or other paper output holding peripheral such as a mailbox sorter.

Booklet Mode A feature where each page of a document is printed on a half sheet of paper, which can then be folded and/or stapled to produce a smaller booklet/magazine. Booklet mode was previously known as magazine sort. The GL-1010 supports two kinds of Booklet mode: left to right read mode and right to left read mode.


Bypass Feeder See Stack Feed Bypass.

Cascade Printing A feature where a copier switches to the next output tray when the first designated output tray is full.

Cassette The copier cassettes that contain the input paper.

Cover Sheet A feature where one or two pages (front or front/back) are printed with the original document as a cover.

Creep Size Creep refers to the amount by which each page sticks out compared with the last page when folded in a stack. Generally, the longer the document (i.e., the more pages in a document), the greater the creep size. If you plan on trimming the final booklet, specifying the creep size can prevent the contents of the booklet from “creeping” into the page's “trim zone”. The minimum is 0 and the maximum is 20.

Current Jobs The list of all print and copy jobs currently queued to the selected GL-1010 device can be viewed using either the TopAccess and GL DocMon application.

Device Device refers to the GL-1010 connected to a network digital copier. Often, the term device is used to refer to the entire controller/copier system.

DHCP Dynamic Host Configuration Protocol.

Document Identification Number

The Document Identification Number (DIN) is the code required to release a Private Print or Proof Print job for printing. Enter the DIN from the copier control panel.

Document Profile A pre-defined set of driver settings that allows users to auto-configure their print job with a click of the mouse.

Document Sticky The paradigm where actions and/or configuration information about a print job are transitory to a specific document with a specific software application. For example, a change is made to the printer's settings and only the current, client application is aware of the change. See Also Printer-Sticky.

Drawer See Cassette.

Driver See Printer Driver.

Duplex Duplex is the process of printing on both sides of a sheet of paper. Duplex printing requires that Automatic Duplex Unit (ADU) be installed on the copier.

Term Definition


Electronic Document Processing System

This system consists of the Toshiba e-STUDIO28/35/45 digital copier connected to the GL-1010 controller. This allows users to enjoy the convenience of walk-up copying, faxing, scanning, and network printing from the same device.

Ethernet A local area network (LAN) developed by Xerox, Digital and Intel (IEEE 802.3). It is the most widely used LAN access method. Token Ring is next. Ethernet is normally a shared media LAN. All stations on the segment share the total bandwidth, which is either 10 Mbps (Ethernet), 100 Mbps (Fast Ethernet) or 1000 Mbps (Gigabit Ethernet).

Finishing Unit Finisher.

Frame A data packet sent through the network. There are several types of Frames, which differ in the way the data is arranged. In order for the different nodes within a network to communicate, the same frame type must be setup for each.

Gateway address The IP Address of the router that the GL-1010 uses to access devices on other subnets.

GL-1010 The Toshiba controller used to connect digital copiers to a network. Also referred to as the device or printer.

Group sort Multi-page, multi-copy output is collated into sets or groups.

Gutter Gutter size is the distance between the two logical, facing pages of the physical booklet. In other words, this is the size of the booklet's inside margin. The minimum is 0 and the maximum is 150.

Hardware address The unique address assigned by the manufacturer of a network interface card. Also known as the Media Access Control (MAC) address.

Hole Punch If you have a hole punch finishing unit installed, you can place binder holes in the page after printing.

HTTP HyperText Transport Protocol. The Internet standard that supports information exchange on the World Wide Web (WWW). HTTP provides users with transparent access to the Internet.

Image overlay Image Overlays are independent document files, which can contain text, graphics, charts, tables or any other document element, that are merged with another document during printing.

Term Definition


IP Internet Protocol. The IP part of the TCP/IP communications protocol. IP implements the network layer (layer 3) of the protocol, which contains a network address and is used to route a message to a different network or subnetwork. IP accepts “packets” from the layer 4 transport protocol (TCP or UDP), adds its own header to it and delivers a “Datagram” to the layer 2 data link protocol. It may also break the packet into fragments to support the maximum transmission unit (MTU) of the network.

IPX Internetwork Packet Exchange. A NetWare communications protocol used to route messages from one node to another. IPX packets include network addresses and can be routed from one network to another.

Jobs Log The Jobs Log contains a historic record of the jobs submitted to the GL-1010. The information for each job includes the document name, size, date and time stamp, and status. The Jobs Log can be filtered to limit the number of jobs listed to specific types of jobs.

LCF Large Capacity Feeder. A special paper feeding unit that can hold a large amount of standard (Letter or A4) sized paper.

LPD Line printer daemon. A print management program that runs on a host, such as a Unix machine.

MAC Media Access Control. The unique address assigned by the manufacturer of a network interface card.

Magazine Sort See Booklet Mode.

Manual Feeder A special paper input unit which can be used to feed a single special paper (such as envelope, thick paper, etc.) for print job. Also called the Stack Feed Bypass.

Media Paper type. For example, bond, transparencies, labels are all different media types.

Message Log The Message Log contains a historic record of errors and warnings that occurred on the GL-1010 or the copier. The information for each message includes the date, subsystem, and message severity. The Message Log can be filtered to limit the number of messages listed to specific criteria.

MFP Multi-function peripheral. Hardware that combines several functions into one unit; for example, the combination fax, copier, printer and scanner.

NDPS Novell Distributed Print Services simplifies the process of setting up, administering, and troubleshooting Novell printing by migrating away from queue-based printing toward a more “plug in and print” paradigm.

Term Definition


NDPS Gateway In order for non NDPS-aware printers, such as the GL-1010, to operate within the NDPS model, a proprietary “gateway” must be installed and configured on the network. The Toshiba NDPS Gateway is distributed on the e-STUDIO GL-1010 Admin’s Client CD-ROM.

NDS NetWare Directory Service. NDS maintains a hierarchical database of information about the network resources within a global enterprise, including networks, users, subgroups, servers, volumes and printers. Unlike the bindery, which was the directory service in NetWare 3.x, NDS users log onto the network as a whole, not a specific server, and NDS determines their access rights.

NDS Context The container or organizational unit that contains the print server object. Print queue and device objects can be located anywhere within the NDS tree, but the HP JetDirect print server needs to be configured to use the fully-qualified print server object name. Select this text box and type the NDS context.

NDS Tree Name Refers to the name of the organizational tree used by your network. This name is normally found in the Net.cfg file located with your MS-DOS Vlm.exe program or from within the Nwuser.exe program that runs under Windows. Click the down-arrow in this box and select the appropriate tree name.

NetBEUI NetBIOS Enhanced User Interface. Pronounced “net-booey,” it is an enhanced version of the NetBIOS protocol used by network operating systems such as LAN Manager, LAN Server, Windows for Workgroups, Windows 95/98/Me/NT and Windows 2000. It formalizes the transport frame that was never standardized in NetBIOS and adds additional functions.

NetWare A network operating system from Novell based on a client/server architecture. Clients log onto one or more file servers, which provide network services such as Email, printing, and storage.

Network Printing Printing from a Windows, Macintosh, or Unix client workstation to the GL-1010, with the output produced on the connected Toshiba digital copier.

NFS Network File System. A Unix networking protocol that allows files and printers to be shared across the network.

NIC Network Interface Card. A printed circuit board that is installed in both client (personal computers or workstations) and server machines to control the exchange of data between them.

Term Definition


N-up This term refers to the number of page images printed on one sheet of paper. For example, if you want to print slides or web pages, you might use the N-up feature to print up to 16 pages on one sheet of paper. Also called “Multiple Pages Per Sheet” printing.

Orientation Orientation refers to the direction a document is laid out on a page. A Portrait orientation produces a vertical page layout (i.e., the page height is greater than width). A Landscape orientation produces a horizontal page layout (i.e., the page width is greater than the height).

Page Interleaving A feature where a blank sheet is inserted between the pages of a print job. Job Dividing Sheet is not stapled with the rest of the original document (if stapling is requested). This feature is previously known as Tab Sheet Insertion. See Also: Cover Sheet and Sheet Insertion.

Paper Attribution on Tray A feature where an administrator can assign which tray/bin is used for which purpose (e.g., Tray 1 is to be used for Fax only).

PCL The command language for the HP LaserJet printers. It has become a de facto standard used in many printers and typesetters. PCL Level 5, introduced with the LaserJet III in 1990, also supports Compugraphic's Intellifont scalable fonts. Starting with the LaserJet 5 in 1996, PCL Level 6 streamlines the graphics and font commands, reducing the amount of information that has to be sent to the printer.

PCONSOLE A NetWare utility that can be used to monitor and manage queues on a NetWare server.

PDL Page description language. A programming language, such as PostScript, that describes output to a printer.

Peer to Peer A network architecture in which nodes communicate directly with other nodes, as opposed to client/server architecture.

PostScript A page description language (PDL) from Adobe that is used extensively on all computer platforms. It is the de facto standard in commercial typesetting and printing houses. Most all accept and may even require PostScript files as electronic input.

Printer Driver Software installed on the client workstation that enables printing to a device. There are six Toshiba printer drivers on the e-STUDIO GL-1010 Client CD-ROM that permit printing to the GL-1010 controller.

Printer-Sticky The paradigm where actions and/or configuration information is permanently saved so that it is accessible later. For example, a change is made to the printer's settings and all applications are aware of the change. See also, Document-Sticky.

Term Definition


Printing mode Printing mode defines the way the print job is processed by the GL-1010: as a Normal job, a Private Print job, Proof Print job, or Scheduled Print job.

Private print Private Print is a printing mode that allows users to send a job from their workstation, and then hold it until the user enters a private DIN from the copier to release and print the job.

Proof print Proof Print is a print mode that allows users to print only the first of a multi-copy job and review it before releasing and printing the remaining copies.

Property sheet Property sheets contain attributes grouped categorically. For example, all properties that are related to setting finishing options are grouped on the GL-1010 drivers’ Setup property page.

Property tab The Print Properties dialog box contains several tabs that allow users to access property sheets, where options and settings are grouped by category or function.

Protocol stack A collection of software that controls communication between devices. Devices with the same protocol stack can communicate with each other.

Raw Print Job A print job that is sent to the GL-1010 device by means other than the GL-1010 printer driver. For example, using DOS commands to print directly to the local port without using a printer driver. Raw print jobs also result when users print to a GL-1010 using a different driver version or type. For example, using a HP driver to print to a GL-1010.

Recoverable error An error condition that simply requires user intervention to resolve, for example, paper out or paper jam.

Saddle stitch Saddle stitching is a binding method whereby a booklet is stapled along the center and folded.

Scheduled print Scheduled Print is a print mode that allows users to delay printing a queued job until a specific date and time.

Sheet insertion A feature where a blank page is printed in between a designated pages with the original document. Insertion Sheet is stapled with the original document (if stapling is requested). See also, Page Interleaving.

Term Definition


SNMP Simple Network Management Protocol. A widely used network monitoring and control protocol. Data is passed from SNMP agents, which are hardware and/or software processes reporting activity in each network device (hub, router, bridge, etc.) to the workstation console used to oversee the network. The agents return information contained in a MIB (Management Information Base), which is a data structure that defines what is obtainable from the device and what can be controlled. Originating in the Unix community, SNMP has become widely used on all major platforms.

Stack Feed Bypass A special paper input unit which can be used to feed more than a single sheet of special paper (such as envelope, thick paper, etc.) for print job.

Subnet A range of IP addresses.

Subnet Mask A number that identifies a subnetwork so an IP address can be shared by the local network.

TCP/IP Transmission Control Protocol/Internet Protocol. The TCP part of TCP/IP provides transport functions, which ensures that the total amount of bytes sent is received correctly at the other end. The IP part of TCP/IP provides the routing mechanism. TCP/IP is a protocol in which the messages transmitted contain the address of a destination network as well as a destination station.

Token Ring A data link protocol (MAC layer) for local area networks (LAN) developed by IBM (IEEE 802.5). Token Ring is more deterministic than Ethernet. It ensures that all users get regular turns at transmitting their data. With Ethernet, all users compete to get onto the network.

Tray The location on the copier where a print job is output.

URL Uniform Resource Locator. An address that allows you to access information on the Internet, either a web page, FTP or Gopher, Usenet, or a database. URLs can take the following forms: “http://host.domain/page” and “mailto://[email protected]”.

Watermark Watermarks are text images (formatted words or phrases) that print in the background of a document. Watermarks can be printed as transparent text, on only the first or on all pages of the document, in solid or in outline form.

Term Definition


INDEX

AAdd Printer 41, 43, 46, 49, 53AppleTalk 63

enabling 67setting options 68

Assembly 27

BBook Format 27Booklet 18

CCassette 27CD

contents 18, 32Client requirements

Macintosh 30Unix 30

Windows 29Collation 79Control Panel 76Control panel

illustration 96Copier

control panel 96

DDesktop Printer Utility 65digital 96Document Defaults 76Document properties 76Drivers

downloading from controller 41downloading from NDPS 41installing 41

Duplex 79


Ee-STUDIO GL-1010 Electronic Document Processing System

defined 21

FFinishing 27, 79

GGL DocMon 138

overview 28GL-1010

defined 21features 26layout options 27

GL-1010 Administrator’s Guide 23GL-1010 Network Fax Operator’s Guide 23GL-1010 Scan Operator’s Guide 23

HHP-UX 30

IIBM AIX 30Illustration

control panel 96Image overlays 18, 27Internet printing

see also, IPP 28IPP 26, 61

client software 61IPP port 47, 52, 61

adding 61properties 62


JJob monitoring 126

LLayout 27LCD

Print Menu screen 141, 143Shutdown Check screen 143

Local Operationsdefined 21

LPR 26LPR/LPD printing

adding a LPD port 52adding Macintosh printer 65Macintosh 63prerequisites 64selecting a LPD port 47

LPT 26

MMacintosh

requirements 30Macintosh PPD 63Macintosh printing

Chooser 67managing jobs

TopAccessComposer 97Media type 27Microsoft

adding ports 51configuring ports 45, 50

Multiple Pages per Sheet 27

NNDPS


driver download 41Network Neighborhood 48Network Printing

defined 21Novell 45

OOnline help 24, 28, 29Orientation 79Overlay Image 26

PPage Setup 76PA-RISC 30Peer to Peer 45Port

accessing properties 51add LPR 53naming 52properties 61

Print Dialog (Microsoft Word) 77Print Driver

defined 21Print Profile 79

defined 21Print Properties Dialog Box 78Printer Drivers 27Printer name 44Printer properties 76Printer URL 63Printing

from Windows 77Private Print 26

defined 21Proof Print 26

defined 21Properties 76

setup 79


QQueue name 66Queue-based printer

adding 48Quick Start Guide 23

RRemote Operations

defined 22RS6000 30

SSchedule Print 26

defined 22Setup Maintenance Program 41Setup Properties 79setup.inf 41Shared printer 44

adding 46Shutdown 142Solaris 30SPARC 30StuffIt 63Sun Solaris 30

TTCP/IP Printing Services 52TopAccess 127

Administrator main page 128defined 28overview 28

TopAccessComposer jobsmanaging 97


UUnix

requirements 30URL

IPP printer 63

WWalk-up functions

defined 22Watermark 27Web Help 29Windows 2000

requirements 29Windows 95 29

requirements 29Windows 98 29

requirements 29Windows ME

requirements 30Windows NT 4.0

requirements 30

gl-1010 operator's guide (basic)_use

Documents

software product

related documentation

ttec andor

separate license

operators guide basicgl

operators guide basicversion

grant of license

toshibaestudio gl