gli 4/2007, internal rules for the pefc registration system

8/13/2019 GLI 4/2007, Internal Rules for the PEFC Registration System

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GLI 4/2007

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Guidelines (Internal Procedures)

Internal Rules for the PEFC

Registration System30 August 2007 GLI 4/2007

Internal Rules for the PEFC Registration System

TABLE OF CONTENTS

1 OBJECTIVES.................................................................................................1

2 SCOPE...........................................................................................................1

3 REGISTER OF CERTIFICATE / LOGO LICENCE HOLDERS.......................2

4 BODIES RESPONSIBLE FOR RECORD KEEPING......................................2

5 DATA TRANSMISSION..................................................................................3

6 DATA PRESENTATION.................................................................................3

7 PEFC CODING SYSTEM...............................................................................4

APPENDIXES

Appendix 1: Information Standard of PEFC Database

1 OBJECTIVES

The objectives of these guidelines is to establish rules for the PEFC Coding System,

specification of registers of logo users and of forest management and chain-of-custody

certificate holders and data transmission within the PEFC structure. The unified PEFC

Registration System is needed to make it possible to use the data for PEFC Council internal

purposes and to enable uniform data presentation to the public and consumers.

2 SCOPE

These guidelines are based on the requirements for PEFC registration and coding system

given in chapter 8 of Annex 5 (PEFC Logo Use Rules) of the PEFC Council Technical

Document.

This guideline was adopted by the PEFC Council Board of Directors on 26 July 2003 and

revised on 30 August 2007.

These guidelines set requirements for the registration of:

the PEFC logo users,

forest management certificate holders,

chain of custody certificate holders and sites of multi-site certification, PEFC certified products,


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GLI 4/2007

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PEFC notified certification bodies.

These guidelines also create a framework for the registration of participants in regional or

group certification, which is kept by the holder of the regional or group forest management

and/or chain of custody certificate. (chapter 4.1 and 4.2 of Annex 3 Basis for Certification

Schemes and their Implementation).

3 REGISTER OF CERTIFICATE / LOGO LICENCE HOLDERS

Registers of all PEFC logo users and forest management and chain of custody certificate

holders have to be kept in a digital format. Data structure and registered data elements as

identified in chapter 4 shall be based on appendix 1 to this document (Information Standard of

PEFC Database).

The PEFC National Governing Bodies or relevant bodies responsible for record keeping are

free to register additional data according to national rules.

Figure 3.1 Data structure of the PEFC Registers

Primary PEFC level record keeper (PEFC

Council or NGB)

Secondary PEFC level record keeper

(Certification unit)

FMC 1Register of regional forest

management certificate holdersFMC 2

Register of participants in regional

forest certification

FMC 3Register of group forest

management certificate holdersFMC 4

Register of participant in group

certification

FMC 5Register of individual forest

management certificate holders

COCCRegister of chain of custody

certificate holders

NCCRegister of logo users group D

other users

NGBRegister of PEFC National

Governing Bodies

Products Register of PEFC certified products

CBRegister of PEFC notified

certification bodies

In case that a participant in regional or group forest certification has been issued the PEFC

logo usage license by the PEFC National Governing Body, he/she shall be registered by the

relevant PEFC National Governing Body.

4 BODIES RESPONSIBLE FOR RECORD KEEPING

4.1 PEFC Council

The PEFC Councils is responsible to keep an up-to-date register of all the logo users, which

obtained an official PEFC logo usage licence directly from the PEFC Council (e.g.

international companies, PEFC National Governing Bodies).

Range of minimum data elements kept by the PEFC Council is set in Appendix 1 to this

document (Table: List of data elements symbol P).


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GLI 4/2007

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4.2 PEFC National Governing Body

The PEFC National Governing Bodies are responsible to keep an up-to date register of:

- forest management certificate holders (FMC 1, 3, 5)- chain of custody certificate holders (COCC)

- all the on and off product logo users (FMC 1, 2, 3, 4, 5, COCC, NCC)- PEFC certified products (CB),- PEFC notified certification bodies.

The range of minimum data elements kept by the PEFC National Governing Bodies is set in

Appendix 1 to this document (Table: List of data elements symbol N and N-l).

Only a limited number of data specified in Appendix 1 to this document (Table: List of data

elements symbol T) are transmitted to the PEFC Council.

The registration can only be done in agreement with the forest owner, organisation or

company being recorded, and has to be in the compliance with effective regulations regarding

security of individual data in information systems.4.3 Region or group umbrella organisation

The region or group umbrella organisation or relevant body is responsible for keeping an up

to date register of all participants in the regional or group certification.

This document and the appendix 1 is only a framework (recommendation) for the registration

at the region or group umbrella level.

5 DATA TRANSMISSION

The PEFC National Governing Bodies are responsible to transmitting to the PEFC Council

required data on all certificate holders (FMC1, FMC3, FMC5, COCC), data on all logo PEFC

logo users, who have obtained the PEFC logo license from the relevant PEFC National

Governing Body, data on PEFC certified products and data on PEFC notified certification

bodies.

The range of transmitted data elements is specified in the Appendix 1 to this document

(Table: List of data elements symbol T and T-l).

The PEFC National Governing Bodies have to update the PEFC Council quarterly and when

PEFC Council requests it.

6 DATA PRESENTATION

To assure the credibility and transparency of the PEFC scheme and to enable control and to

respond to inquires from customers and public related to the PEFC logo usage, the key PEFC

certification data shall be presented through the Internet application. The range of minimum

data to be presented at the Internet is specified in the Appendix 1 to this document (Table:

List of data elements symbols I and I-l).


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7 PEFC CODING SYSTEM

PEFC logo license registration number shall be issued by the PEFC Council or by the

PEFC National Governing Bodies according to PEFC Coding System given in this

document.

/

License sequence number issued by the PEFC Council orNGBFive digits are allowed as a maximum.

Type of PEFC logo user group (according to PEFC LogoUsage Rules Annex 5 to the PEFC Council TechnicalDocument)

1 Group A: PEFC National Governing Body2 Group B: Forest Owners and Managers (forest

management certification)3 Group C: Forest Related Industries (chain of

custody certification)4 Group D: Other Actors

- Type of forest management certification (in case of logo usergroup B (2) Forest Owners/Managers)

1 Regional certification2 Group certification3 Individual certification

- Type of C-O-C certification (in case of logo user group C (3) Forest Related Industries)

1 Individual certification2 Group certification

- Type of non commercial logo user (in case of logo usergroup D)

1 - Education2 - Environmental NGO3 - Social NGO4 - Other

Country code of the NGB which issued the license or PEFCCouncil in case when license is issued directly by the PEFCCouncil01 code for the licenses issued by PEFC Council0299 code appointed to a country by the PEFC Council

Sublicense number issued by NGB to a participant in regional /group forest certification 12 digits are allowed as a maximum.

2 2 1 1 1 2 3 4 2 /F CP E 0


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Guidelines (Internal Procedures)

Appendix 1 to GLI 4/2003: Information

standard of PEFC database30 August 2007

Appendix 1 to

GLI 4/2007

Information standard of PEFC database

CONTENTS

1 INTRODUCTION

1.1 Stand ard ob j ect iv es

Information standard of PEFC Database is an appendix to the PEFC Council guidelinesInternal Rules for the PEFC Registration System with the main objectives to enable datainterchange between PEFC national and international levels. The document was approved bythe PEFC Council Board of Directors on 26 July 2003 and amended on dd Month 2007

The PEFC data system shall be developed by each member nation in accordance with the

Internal Rules for the PEFC Registration System and this document. The system shall bedecentralised with flexible network structure.

Partial aims of PEFC Information standard (IS) are:

a) terminological unification,b)definition of general interface for data communication,c)support of technologically unconditional data interchange,d)specification of information basis for application information systems.

1.2 Scope of Standard

Object catalogue PEFC data systemisation used for:a)characteristics of certified regions, groups of forest holdings and individual forest holdings

within the forest management certification,b)characteristics of wood processing and trade companies within the C-O-C verification,c)characteristics of certification bodies,d)characteristics of issued certificates and licences for PEF logo usage,e)characteristics of PEFC certified products.

1.3 Data in t erchang e for mat

The data interchange format is common format of ASCII files which is used for datatransmission within the PEFC structure. The PEFC data interchange format enables usage ofdifferent software products and database formats at various registration places.

1 INTRODUCTION 12 OBJECT CATALOGUE 23 DATA INTERCHANGE FORMAT 15


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2 OBJECT CATAL OGUE

2.1 da ta ca ta logue s t ru c tu r e

Basic unit of PEFC data catalogue is OBJECTS. The objects are linked together intoCLASSES. The objects are described by DATA ELEMENTS. The data elements arespecified by a definition, unit or name lists of data elements coding systems. For the purposesof a data processing and information interchange they are assigned by a code and data type.

CLASS group of mutually related objects connected with belonging to a theme ofdescription. The classes differentiate each from another a semantic independence.

OBJECT logical element to which information about certification are related. Identifier(identification object property) provides unique object address within a hierarchically

closest higher object. DATA ELEMENT- information that characterises object. Each data element is primarily

tied to the definite object, at the same time can be - secondary property of an objectstanding hierarchically higher. Some data elements can acquire concurrently or graduallylarger number of different value. Data element, which value is component of completeobject identification is called identification object property. Characteristics of dataelements:

Definition description of the data element, optionally method of its qualitative orquantitative determination if it not result directly from data element name.

Code data element identification for the purposes of interchange format design. Itplays a role of a communication key.

Data type communication relationship among general PEFC IS and systems fortheir processing. For alphanumerical data it is composed from marking of properdata type (N numerical, C alphanumerical, D datum) and record length innumber of symbols. For type N there can be showed number of symbols behind thedecimal point besides the total number of symbols.

Example:N2 numerical value with two symbols (for example 42)D - datum value (for example 14.2.2000)C3 symbols value with 3 symbols (at maximum) (for example CZ)L - logical value (for example Y or N)

Unit technical measure of quantified data element (for example ha)

Name list of coding systems list of discrete values, which a data element canacquire.


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2.2 LIST OF CLA SSES, OBJ ECTS AND DATA ELEMENTS

Table 1: List of classes and objects

Class Object Description

Country Country Data identifying country which is responsible for dataregistration

NGB NGB Data on National Governing Bodies, which have issued logolicense by the PEFC Council

FMC1 Data on regional forest management certificate holders andlogo users

FMC2 Data on participants in regional certification and logo users

FMC3 Data on group forest management certificate holders andlogo users

FMC4 Data on participants in group certification and logo users

FMC

FMC5 Data on individual forest management certificate holders andlogo users

COC COCC Data on individual and group C-o-C certificate holders andparticipants in group C-o-C certification and logo users

NCC NCC Data on other PEFC logo users (Logo users group D)

CB CB Data on PEFC notified certification bodiesPRODUCT PRODUCT Data on certified products

PRODUCT_SPECIES

PRODUCT_SPECIES Data on species of certified products

Scheme1: Relationship among objects of the PEFC database

P data which has to be kept primarily at the level of the PEFC Council (PEFC Logo usage licensesissued by the PEFC Council)

N data which has to be kept primarily at the level of National Governing Body (information oncertificates and PEFC Logo usage licences)

N-l data which has to be kept only when a PEFC Logo license has been issued (information onindividual forest owner within certified region or group)

T and T-l data which has to be transmitted from NGB to the PEFC Council

I and I-1 minimum data to be presented on Internet

I-l data which will be presented on Internet when a PEFC Logo usage license has been issued(participant in certified region or group)

FMC2

FMC1

FMC4

FMC3 FMC5

Country

COCC NCC NGB

CB

PRODUCT PRODUCT_SPECIES

CB_ACCRED


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Table 2: List of data elements

Object No Data Element CodeDatatype

Unit

Name listof codingsystem

P N T I

Country 1 Country code COUNTRY_CODE C2 P N T I2 Country name COUNTRY C50 P N T I

3 Scheme name COUNTRY_NOTE C60 P N T I

4 Scheme abbreviation COUNTRY_SCHEME C10 P N T I

5 Note COUNTRY_SCHEME_ABBR

C250

NGB 6 License number NG_LIC_NO C30 P I

7 NGB organisation - name NG_ORG_NAME C100 P I

8 NGB organisation - number NG_ORG_NO C30

9 NGB organisation - Address NG_ORG_ADDR C100 P I

10 NGB organisation Address2 NG_ORG_ADDR2 C30

11 NGB organisation - City NG_ORG_CITY C30 P I

12 NGB organisation - ZIP NG_ORG_ZIP C10 P I13 NGB organisation - Country NG_ORG_COUNTRY C50 P I

14 NGB organisation - Phone NG_ORG_PHONE C50 P I

15 NGB organisation - Fax NG_ORG_FAX C50 P I

16 NGB organisation - Email NG_ORG_URL C250 P I

17 NGB organisation - URL NG_ORG_EMAIL C50 P I

18 NGB organisation - Contactperson - first Name

NG_CP_FIRST C24 P I

19 NGB organisation - Contactperson - last Name

NG_CP_LAST C35 P I

20 License expiry date NG_LIC_EXP D P I

21 License status NG_PEFC_STAT C30 P I

22 Note NG_NOTE C250

FMC1 23 Certificate number F1_CERT_NO C30 N T I24 Logo license number F1_LIC_NO C30 N T I

25 Region name F1_R_NAME C50 N T I

26 Region organisation number F1_R_NO C30 N

27 Certificate holder 1 F1_HOLDER_1 C100 N T I






33 Area of certified forest land F1_AREA N9 ha N T I

34 Annual harvest volume F1_HARV N9 m3

35 Number of forest holdings F1_HOLD_NO N8 N T I36 Contact person - first name F1_CP_FIRST C24 N

37 Contact person - last name F1_CP_LAST C35 N

38 Contact person - organisation F1_CP_ORG C100 N

39 Contact person - address F1_CP_ADDR C100 N

40 Contact person address2 F1_CP_ADDR2 C30

41 Contact person - city F1_CP_CITY C30 N

42 Contact person - ZIP F1_CP_ZIP C10 N

43 Contact person - country F1_CP_COUNTRY C50 N

44 Contact person - phone F1_CP_PHONE C50 N

45 Contact person - fax F1_CP_FAX C50 N

46 Contact person - email F1_CP_EMAIL C50

47 Contact person - URL F1_CP_URL C250

48 Certificate expiry date F1_CERT_EXP D N T I

49 License expiry date F1_LIC_EXP D N T I

50 Certificate status F1_CERT_STAT N1 LIST_STAT N T I


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Unit


P N T I

51 Note F1_NOTE C250 N T I

52 Certification body name F1_CB_ORG C100 N T I

53 Certification body - address F1_CB_ADDR C100 N T I

54 Certification body city F1_CB_CITY C30 N T I55 Certification body ZIP F1_CB_ZIP C10 N T I

56 Certification body - country F1_CB_COUNTRY C50 N T I

57 Certification body - phone F1_CB_PHONE C50 N T I

58 Certification body fax F1_CB_FAX C50 N T I

59 Certification body - e-mail F1_CB_EMAIL C50 N T I

60 Certification body - URL F1_CB_URL C250 N T I

61 Accreditation number F1_ACCRED_NO C20 N T I

62 Accreditation body name F1_ACCRED_NAME C50 N T I

63 CB PEFC notification CB_NOTIF N9.0 LIST_NOTIF

N T I

64 CB ID code CB_ID N9.0 LIST_CB N T

65 ORG ID code ORG_ID N9.0 LIST_ORG N TFMC2 66 Registration site F2_SITE C20

67 Estate register code F2_EST_CODE C30

68 Confirmation number F2_CONF_NO C30 N-I T-I I-I

69 Logo license number F2_SLIC_NO C30 N-l T-l I-l

70 Confirmation expiry date F2_CONF_EXP D N-l T-l I-l

71 License expiry date F2_SLIC_EXP D N-l T-l I-l

72 Confirmation status F2_CONF_STAT C30 N-l T-l I-I

73 Participant - first name F2_FO_FIRST C24 N-l T-l I-l

74 Participant - last name F2_FO_LAST C35 N-l T-l I-l

75 Participant - organisation /Company

F2_FO_ORG C100 N-l T-l I-l

76 Participant address F2_FO_ADDR C100 N-l

77 Participant address2 F2_FO_ADDR2 C30

78 Participant city F2_FO_CITY C30 N-l

79 Participant ZIP F2_FO_ZIP C10 N-l

80 Participant country F2_FO_COUNTRY C50 N-l

81 Participant phone F2_FO_PHONE C50 N-l

82 Participant fax F2_FO_FAX C50 N-l

83 Participant email F2_FO_EMAIL C50

84 Participant URL F2_FO_URL C250

85 Area of the forest holding F2_AREA N9 ha N-l T-I I-l

86 Note F2_NOTE C250

87 ORG ID code ORG_ID N9.0 LIST_ORG N-I T-I

FMC3 88 Certificate number F3_CERT_NO C30 N T I

89 Logo license number F3_LIC_NO C30 N T I90 Organisation name (name of

certificate holder)F3_G_ORG_NAME C100 N T I

91 Organisation number F3_G_ORG_NO C30

92 Contact person first name F3_CP_FIRST C24 N

93 Contact person last name F3_CP_LAST C35 N

94 Contact person - address F3_CP_ADDR C100 N

95 Contact person address2 F3_CP_ADDR2 C30

96 Contact person city F3_CP_CITY C30 N

97 Contact person ZIP F3_CP_ZIP C10 N

98 Contact person - country F3_CP_COUNTRY C50 N

99 Contact person - phone F3_CP_PHONE C50 N

100 Contact person fax F3_CP_FAX C50 N101 Contact person - email F3_CP_EMAIL C50

102 Contact person - URL F3_CP_URL C255


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Unit


P N T I

103 Area forest land certified F3_AREA C30 N T I


105 Number of forest holdings

certified

F3_HOLD_NO N7 N T I






111 Certification body - address F3_CB_ADDR C100 N T I

112 Certification body city F3_CB_CITY C30 N T I

113 Certification body ZIP F3_CB_ZIP C10 N T I




117 Certification body - e-mail F3_CB_EMAIL C50 N T I118 Certification body - URL F3_CB_URL C250 N T I



121 CB PEFC notification CB_ID N9.0 LIST_NOTIF

N T I

122 CB ID code CB_NOTIF N9.0 LIST_CB N T

123 ORG ID code ORG_ID N9.0 LIST_ORG N T

FMC4 124 Registration site F4_SITE C20

125 Estate register code F4_EST_CODE C30

126 Confirmation number F4_CONF_NO C30 N-l T-l I-l

127 Logo license number F4_SLIC_NO C30 N-l T-l I-l

128 Participant - first name F4_FO_FIRST C24 N-l T-l I-l

129 Participant - last name F4_FO_LAST C35 N-l T-l I-l 130 Participant - organisation /

CompanyF4_FO_ORG C100 N-l T-l I-I

131 Participant - address F4_FO_ADDR C100 N-l

132 Participant address2 F4_FO_ADDR2 C30

133 Participant - city F4_FO_CITY C30 N-l

134 Participant - ZIP F4_FO_ZIP C10 N-l

135 Participant - country F4_FO_COUTRY C50 N-l

136 Participant - phone F4_FO_PHONE C50 N-l

137 Participant - fax F4_FO_FAX C50 N-l

138 Participant - email F4_FO_EMAIL C50

139 Participant - URL F4_FO_URL C250

140 Area forest land certified F4_AREA N9 ha N-l T-l I-I 141 Confirmation expiry date F4_CONF_EXP D N-l T-I I-I

142 License expiry date F4_SLIC_EXP D N-l T-l I-I

143 Confirmation status F4_CONF_STAT C30 N-l T-l I-l


145 ORG ID code ORG_ID N9.0 LIST_CB N-I T-I

FMC5 146 Certificate number F5_CERT_NO C30 N T I

147 Logo license number F5_LIC_NO C30 N T I

148 Estate register code(s) F5_EST_CODE C30

149 Forest owner - first Name F5_FO_FIRST C24 N T I

150 Forest owner - last Name F5_FO_LAST C35 N T I

151 Forest owner - organisation /Company

F5_FO_ORG C100 N T I

152 Forest owner - address F5_FO_ADDR C100 N153 Forest owner address2 F5_FO_ADDR2 C30

154 Forest owner - city F5_FO_CITY C30 N


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Unit


P N T I

155 Forest owner - ZIP F5_FO_ZIP C9 N

156 Forest owner - country F5_FO_COUNTRY C50 N

157 Forest owner - phone F5_FO_PHONE C50 N

158 Forest owner - fax F5_FO_FAX C50 N159 Forest owner - email F5_FO_EMAIL C50

160 Forest owner - URL F5_FO_URL C250

161 Contact person last name F5_CP_FIRST C24 N

162 Contact person first name F5_CP_LAST C35 N

163 Area forest land certified F5_AREA N8 ha N T I







170 Certification body - address F5_CB_ADDR C100 N T I171 Certification body city F5_CB_CITY C30 N T I

172 Certification body ZIP F5_CB_ZIP C10 N T I




176 Certification body - e-mail F5_CB_EMAIL C50 N T I

177 Certification body - URL F5_CB_URL C250 N T I




N T I

181 CB - ID code CB_ID N9.0 LIST_CB N T

182 ORG ID code ORG_ID N9.0 LIST_ORG N TCOCC 183 Type of operational certificate

codeCC_COC_CODE N1 list_TOCC P N T I

184 Type of C-o-C certification CC_COC_TYPE N1 list_TCOC P N T I

185 Certificate number CC_CERT_NO C30 P N T I

186 Sub-certificate number CC_SUBCERT_NO C30 N T I

187 Logo license number CC_LIC_NO C30 P N T I

188 Number of group members CC_GROUP_NO N3 N T I

189 COC organisation - name CC_ORG_NAME C100 P N T I

190 COC organisation - number CC_ORG_NO C30 N T

191 COC organisation - address CC_ORG_ADDR C100 P N

192 COC organisation address2 CC_ORG_ADDR2 C30

193 COC organisation - city CC_ORG_CITY C30 P N194 COC organisation - ZIP CC_ORG_ZIP C10 P N

195 COC organisation - country CC_ORG_COUNTRY C30 P N

196 COC organisation - phone CC_ORG_PHONE C50 P N

197 COC organisation - fax CC_ORG_FAX C50 P N

198 COC organisation - email CC_ORG_EMAIL C50 P N

199 COC organisation - URL CC_ORG_URL C250 P N

200 COC organisation - contactperson - first name

CC_CP_FIRST C24 P N

201 COC organisation - contactperson - last name

CC_CP_LAST C35 P N

202 Certificate expiry date CC_CERT_EXP D P N T I

203 License expiry date CC_LIC_EXP D P N T I

204 Certificate status CC_CERT_STAT N1 LIST_STAT P N T I205 Companys turnover in local

currencyCC_TURN_LOC N15


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Unit


P N T I

206 Companys turnover in EUR CC_TURN_EUR N12 P

207 Note CC_NOTE C250

208 Certification body name CC_CB_ORG C100 P N T I

209 Certification body - address CC_CB_ADDR C100 P N T I210 Certification body city CC_CB_CITY C30 P N T I

211 Certification body ZIP CC_CB_ZIP C10 P N T I

212 Certification body - country CC_CB_COUNTRY C50 P N T I

213 Certification body - phone CC_CB_PHONE C50 P N T I

214 Certification body fax CC_CB_FAX C50 P N T I

215 Certification body - e-mail CC_CB_EMAIL C50 P N T I

216 Certification body - URL CC_CB_URL C250 P N T I

217 Accreditation number CC_ACCRED_NO C20 P N T I

218 Accreditation body name CC_ACCRED_NAME C50 P N T I


P N T I

220 CB ID code CB_ID N9.0 LIST_CB P N T221 ORG ID code ORG_ID N9.0 LIST_ORG P N T

NCC 222 Type of other logo users grup NC_NCC_CODE C2 list_TICC P N T I

223 Logo license number NC_LIC_NO C30 P N T I

224 NCC organisation - name NC_ORG_NAME C100 P N T I

225 NCC organisation - number NC_ORG_NO C30

226 NCC organisation - address NC_ORG_ADDR C100 P N

227 NCC organisation address2 NC_ORG_ADDR2 C30

228 NCC organisation - city NC_ORG_CITY C30 P N

229 NCC organisation - ZIP NC_ORG_ZIP C10 P N

230 NCC organisation - country NC_ORG_COUNTRY C50 P N

231 NCC organisation - phone NC_ORG_PHONE C50 P N

232 NCC organisation - fax NC_ORG_FAX C50 P N

233 NCC organisation - email NC_ORG_EMAIL C50 P N234 NCC organisation - URL NC_ORG_URL C250 P N

235 NCC organisation - contactperson - first name

NC_CP_FIRST C24 P N

236 NCC organisation - Contactperson - last name

NC_CP_LAST C35 P N

237 License expiry date NC_LIC_EXP D P N T I

238 License status NC_PEFC_STAT C30 P N T I

239 Note NC_NOTE C250

CB 240 CB ID code CB_ID N9.0

241 Certifying body - name CB_ORG C100 P N T I

242 Certifying body - address CB_ADDR C100 P N T I

243 Certifying body - city CB_CITY C30 P N T I244 Certifying body - ZIP CB_ZIP C10 P N T I

245 Certifying body - country CB_COUNTRY C50 P N T I

246 Certifying body - phone CB_PHONE C50 P N T I

247 Certifying body - fax CB_FAX C50 P N T I

248 Certifying body - email CB_EMAIL C50 P N T I

249 Certifying body - URL CB_URL C250 P N T I

250 Certification bodys notification CB_NOTIF N9.0 P N T I

251 Note CB_NOTE C250

CB_ACCRED

252 CB ID code CB_ID N9.0 LIST_CB P N T

253 Accreditation number CB_ACCRED_NO C20 P N T I

254 Accreditation body name CB_ACCRED_NAME C50 P N T I

PRODUCT

255 ORG ID code ORG_ID N9.0 LIST_ORG

256 Product name PROD_NAME C50 P N T I


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Unit


P N T I

257 Product category PROD_CODE C10 LIST_PROD

P N T I

258 Product description PROD_DESC MEM

O259 Product volume PROD_VOL N15

260 Product measurement unit PROD_MU C10 LIST_MU

261 Product cert. percentage PROD_CERT N3

PRODUCT_SPECIES

262 ORG ID code ORG_ID N9.0

263 PROD_NAME PROD_NAME C50

264 PROD_SPEC PROD_SPEC N2

Temporary provisions:

Data items 256 (Product name) and 257 (product category) shall be obligatorily registered(code P and N) and transferred to the PEFC Council (code I) for all chain of custodycertificate holders by 1 January 2008.


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2.3 Name L is ts o f Data e lements Cod ing sys t ems

Name lists of data elements coding systems were build based on classification certified bylegislation or by classification commonly used in practice. If such a base does not exist or is

not complete, all the known alternatives and independence of name lists on factors variably intime. In case of usage other sources, they are named under tables.

Table 3: Structures of unified name lists of data elements coding systems

Valid 1 PEFC recognised certificates

Suspended 2 Not PEFC recognised: The certificate istemporarily suspended by the certification body.

Withdrawn 3 Not PEFC recognised: The certificate has beenwithdrawn by the certification body. The expiredate of the certificate is then identical with thedate of the certificate withdrawal.

Expired 4 Not PEFC recognised: The certificate validityexpired and was not renewed.

LIST_STAT

Other not PEFC recognised 5 Not PEFC recognised: Through other reasons,for example because of the scheme PEFCendorsement suspension; withdrawal of thecertification bodys accreditation or PEFCnotification.

LIST_TOCC

Timber trade 1

Sawmill 2

Pulp and Paper 3Other primary forest industries 4

Wood Manufacturing 5

Construction 6

Wood Products Trade/Retailers 7

CIS_TOCC

Other 8

LIST_TCOC

Individual certificate holder 1

Multi-site certificate holder 2

LIST_TCOC

Site of multi-site organisation 3

LIST_TICC

Education 1

Environmental NGO 2

Social NGO 3

CIS_TICC

Other 4


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LIST_NOTIF

Forest management certification 1

Chain of custody notification 2

Forest management and chain ofcustody certification 3

LIST_NOTIF

No PEFC notification 4

LIST_CB

Structure of the identification code for a certification body record:

Unique sequence 4 digits number 0001

Country code two digits 04 Germany

1040001

Digit 1

LIST_ORG

Structure of the identification code for a record in tables FMC1, FMC 2, FMC 3, FMC

4, FMC 5 and COCC:

Unique sequence 5 digits number 00341

Country code two digits 04 Germany

60400341

One digit identifying the table of the record1 FMC1, 2 FMC2, 3 FMC3,4 FMC4, 5 FMC5, 6 COCC

LIST_PROD

List of product categories (C_LIST_PROD)

Code Level 1 Level 2 Level 3

01000 Roundwood

01010 Sawlogs and veneer logs

01020 Pulpwood

01030 Chips and particles

01040 Wood residues

01050 Other industrial roundwood

02000 Fuelwood and charcoal

02010 Fuelwood (incl chips,residues, pellets, brickets,etc.)

02020 Charcoal

03000 Sawnwood and sleepers

03010 Railway sleepers

03020 Sawnwood

04000 Engineered woodproducts

04010 Laminated Lumber Products

04020 Finger Jointed Lumber

04030 Glue Laminated Products(Glulam)

04040 Laminated Veneer Lumber


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(LVL)

04050 Parallel Strand Lumber(PSL)

04060 I-Joists / I-Beams

04070 Trusses & EngineeredPanels

04080 Other

05000 Wood based panels

05010 Veneer sheets

05020 Plywood

05030 Particle board

05031 OSB

05032 Other particle board

05040 Fibreboard

05041 MDF

05042 HDF

05043 Softboard05044 Hardboard

05045 Insulating board

06000 Pulp

06010 Mechanical

06020 Semichemical

06030 Dissolving

06040 Chemical

06041 Unbleached sulphite pulp

06042 Bleached sulphite pulp

06043 Unbleached sulphate (kraft)pulp

06044 Bleached sulphate (kraft)pulp

06050 Recovered paper

07000 Paper and paper board

07010 Graphic paper

07011 Newsprint

07012 Uncoated mechanical

07013 Uncoated woodfree

07014 Coated papers

07020 Household and sanitarypaper

07030 Packaging materials

07031 Case materials07032 Folding boxboards

07033 Wrapping papers

07034 Other papers mainly forpackaging

07040 Other paper and paperboard

07050 Converted paper products

07060 Printed matter

08000 Wood manufacturers

08010 Packaging, cable drums,pallets

08011 Packaging and crates

08012 Cable drums08013 Pallets

08020 Furniture


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13



08030 Builders carpentry

08031 Windows

08032 Doors

08033 Shingles and shakes

08034 Floors

08035 Others

08040 Decorative wood

08050 Tools and turned wood

08051 Tools

08052 Children toys

08053 Sport goods

08054 Musical instruments

08055 Other

08060 Other

09000 Exterior products

09010 Buildings and their parts

09020 Garden Furniture/OutdoorProducts

09021 Garden furniture

09022 Playground equipment

09023 Decking

09030 Other

11000 Cork and cork products

11010 Natural cork and cork waste

11020 Cork manufactures

12000 Energy

13000 Non-wood products

13000 Other

LIST_SPECIES

List of species (C_LIST_SPECIES) (source FAO defini tions)

1 Coniferous All woods derived from trees classified botanically asGymnospermae - e.g. fir (Abies), parana pine (Araucaria), deodar(Cedrus), ginkgo (Ginkgo), larch (Larix), spruce (Picea), pine, chir,kail (Pinus), etc. These are generally referred to as softwoods.

2 Non-coniferous tropical Non-coniferous woodsoriginating from tropicalcountries.

3 Non-coniferous other

All woods derived from treesclassified botanically asAngiospermae - e.g., maple (Acer),alder (Alnus), ebony (Diospyros),beech (Fagus), lignum vitae(Guiaicum), poplar (Populus), oak(Quercus), sal (Shorea), teak(Tectona), casuarina (Casuarina),etc. These are generally referred toas broadleaved or hardwoods.

Non-coniferous woodsoriginating from countriesother than tropical.

4 Not specified


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LIST_MU

List of measurement units (C_LIST_MU)

1 M3 Cubic meter

2 M2 Square meter3 M Length meter4 t Tonnes5 Pc Pieces6 L Litter7 MW Megawatt


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3 DATA INTERCHANGE FORMAT

Unit of the PEFC data transmission is one country in time division. Interchange format isconstructed by text files in the ASCII format. ISO Latin is the code for a nationalenvironment. For the purpose of the data interchange the name lists of data elements codingsystems are put at the level of the objects.

3.1 In te rchange Format cons t ruc t ion

The IS PEFC data are interchanged in form of the ASCII files.

3.1 .1 Document h ead ing fo r t ransmi ss ion

Heading description

NAME_FILE SEPARATOR_ELEMENTS NUMBER_ELEMENTS ELEMENT1 .. ELEMENTn NUMBER_RECORDS RECORD1 ... RECORDn

3.1 .2 L is t o f f i les

COUNTRY.PFCFMC1.PFCFMC2.PFCFMC3.PFCFMC4.PFCFMC5.PFCCOCC.PFCNCC.PFCNGB.PFCCB.PFCCB_ACCRED.PFC

PRODUCT.PFCPRODUCT_SPECIES.PFC


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3.1.3 Fi l e Str uct ure

CATALOGUE.PFC

2007,11COUNTRY.PFC,128,17.7.2007CB.PFC,675,17.7.2007CB_ACCRED.PFC,168,17.7.2007PRODUCT.PFC,137,17.7.2007PRODUCT_SPECIES.PFC,94,17.7.2007FMC1.PFC,554,17.7.2007FMC2.PFC,313,17.7.2007FMC3.PFC,463,17.7.2007FMC4.PFC,308,17.7.2007FMC5.PFC,3002,17.7.2007

COCC.PFC,6387,17.7.2007NCC.PFC,867,17.7.2007NGB.PFC,422,17.7.2007

COUNTRY.PFC

COUNTRY.PFC^5COUNTRY_CODECOUNTRYCOUNTRY_NOTECOUNTRY_SCHEMECOUNTRY_SCHEME_ABBR

124^Chile^^CERTFORCHILE^CERTFOR

FMC1.PFC

FMC1.PFC^45COUNTRY_CODEF1_R_NAMEF1_CERT_NOF1_LIC_NOF1_R_NOF1_AREA

F1_HOLD_NOF1_VOTESF1_CP_FIRSTF1_CP_LASTF1_CP_ORGF1_CP_ADDRF1_CP_CITYF1_CP_ZIPF1_CP_COUNTRYF1_CP_PHONEF1_CP_FAXF1_CP_EMAILF1_CERT_EXP

F1_LIC_EXPF1_CERT_STATF1_CB_ORG


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F1_CB_ADDRF1_CB_CITYF1_CB_ZIPF1_CB_COUNTRYF1_CB_PHONEF1_CB_FAX

F1_CB_EMAILF1_CB_URLF1_NOTEF1_CP_URLF1_HOLDER_1F1_HOLDER_2F1_HOLDER_3F1_HOLDER_4F1_HOLDER_5F1_HOLDER_6F1_CP_ADDR2F1_HARVF1_ACCRED_NO

F1_ACCRED_NAMECB_IDCB_NOTIFORG_ID

FMC2.PFC

FMC2.PFC^25COUNTRY_CODEF1_R_NAMEF2_SITEF2_FO_FIRST

F2_FO_LASTF2_FO_ORGF2_FO_ADDRF2_FO_CITYF2_FO_ZIPF2_FO_COUNTRYF2_EST_CODEF2_SLIC_NOF2_SLIC_EXPF2_FO_PHONEF2_FO_FAXF2_FO_EMAILF2_AREA

F2_VOTEF2_CONF_NOF2_CONF_EXPF2_CONF_STATF2_NOTEF2_FO_URLF2_FO_ADDR2ORG_ID

FMC3.PFC

FMC3.PFC^37

COUNTRY_CODEF3_G_ORG_NAMEF3_CERT_NO


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F3_LIC_NOF3_G_ORG_NOF3_CP_FIRSTF3_CP_LASTF3_CP_ADDRF3_CP_CITY

F3_CP_ZIPF3_CP_COUNTRYF3_CP_PHONEF3_CP_FAXF3_CP_EMAILF3_AREAF3_HOLD_NOF3_CERT_EXPF3_LIC_EXPF3_CERT_STATF3_CB_ORGF3_CB_ADDRF3_CB_CITY

F3_CB_ZIPF3_CB_COUNTRYF3_CB_PHONEF3_CB_FAXF3_CB_EMAILF3_CB_URLF3_NOTEF3_CP_URLF3_CP_ADDR2F3_HARVF3_ACCRED_NOF3_ACCRED_NAMECB_ID

CB_NOTIFORG_ID

FMC4.PFC

FMC4.PFC^24COUNTRY_CODEF3_G_ORG_NAMEF4_SITEF4_FO_FIRSTF4_FO_LASTF4_FO_ORG

F4_FO_ADDRF4_FO_CITYF4_FO_ZIPF4_FO_COUNTRYF4_EST_CODEF4_CONF_NOF4_SLIC_NOF4_FO_PHONEF4_FO_FAXF4_FO_EMAILF4_AREAF4_CONF_EXPF4_SLIC_EXP

F4_CONF_STATF4_NOTEF4_FO_URL


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F4_FO_ADDR2ORG_ID

FMC5.PFC

FMC5.PFC^

38COUNTRY_CODEF5_FO_FIRSTF5_FO_LASTF5_FO_ORGF5_FO_ADDRF5_FO_CITYF5_FO_ZIPF5_FO_COUNTRYF5_CERT_NOF5_LIC_NOF5_EST_CODEF5_FO_PHONE

F5_FO_FAXF5_FO_EMAILF5_CP_FIRSTF5_CP_LASTF5_AREAF5_CERT_EXPF5_LIC_EXPF5_CERT_STATF5_CB_ORGF5_CB_ADDRF5_CB_CITYF5_CB_ZIPF5_CB_COUNTRY

F5_CB_PHONEF5_CB_FAXF5_CB_EMAILF5_CB_URLF5_NOTEF5_FO_URLF5_FO_ADDR2F5_HARVF5_ACCRED_NOF5_ACCRED_NAMECB_IDCB_NOTIFORG_ID

224^FORESTALÂRAUCO S.A.^FORESTAL CELCO Y FORESTAL CHOLGUN S.A.^Los Canelos71^Concepcin^4130066^Chile^QMI - CFC - FM/COC 0002 PEFC/24-23-200^^56-41-867860^56-41-372693^[email protected]Êduardo^Melo^446100^21.8.2008^21.8.2008^VALID^QMI 90 BurnhamthorpeRoad West, #300, Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-272-3942^[email protected]^www.qmi.com^^www.arauco.cl^San Pedro de la Paz^0^SGA008ÎNN -Chile^1240001^3^5240000224^FORESTALÂRAUCO S.A.^FORESTAL VALDIVIA S.A.^Los Canelos71^Concepcin^4130066^Chile^QMI - CFC - FM/COC 0003 PEFC/24-23-200^^56-41-867860^56-41-372693^[email protected]Êduardo^Melo^223500^21.8.2008^21.8.2008^VALID^QMI 90 BurnhamthorpeRoad West, #300, Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-272-3942^[email protected]^www.qmi.com^^www.arauco.cl^San Pedro de la Paz^0^SGA008ÎNN -Chile^1240001^3^52400003


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COCC.PFC^46COUNTRY_CODECC_ORG_NAME

CC_ORG_NOCC_COC_CODECC_CERT_NOCC_LIC_NOCC_ORG_ADDRCC_ORG_CITYCC_ORG_ZIPCC_ORG_COUNTRYCC_ORG_PHONECC_ORG_FAXCC_ORG_EMAILCC_CP_FIRSTCC_CP_LAST

CC_PERCC_WOOD_PER_VCC_WOOD_PER_WCC_WOOD_ANN_VCC_WOOD_ANN_WCC_PROP_PERCC_CERT_EXPCC_LIC_EXPCC_CERT_STATCC_CB_ORGCC_CB_ADDRCC_CB_CITYCC_CB_ZIP

CC_CB_COUNTRYCC_CB_PHONECC_CB_FAXCC_CB_EMAILCC_CB_URLCC_NOTECC_ORG_URLCC_ORG_ADDR2CC_COC_TYPECC_SUBCERT_NOCC_GROUP_NOCC_ACCRED_NOCC_ACCRED_NAME

CB_IDCB_NOTIFCC_TURN_LOCCC_TURN_EURORG_ID124^Paneles Arauco S.A. - Planta Nueva Aldea^04^5^QMI - CERTFOR - CoC - 1045291^PEFC/24-31-200^Autopista del Itata km 21^Ranquil^N/A^Chile^56 41 862762^56 41 862762^[email protected]^Luis^Jimenez^0^0^0^0^0 0^25.5.2010^25.5.2010^VALID^QMI^90 Burnhamthorpe Road West, #300,Ontario^Mississauga^L5B3C3^Canada^905-272-3920^905-272-3942^[email protected]^www.qmi.com^^www.arauco.cl^Nueva Aldea^1^^0^SGA008^INN -Chile^1240001^3^^^62400001


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NCC.PFC^19COUNTRY_CODENC_ORG_NAME

NC_NCC_CODENC_LIC_NONC_ORG_NONC_ORG_ADDRNC_ORG_CITYNC_ORG_ZIPNC_ORG_COUNTRYNC_ORG_PHONENC_ORG_FAXNC_ORG_EMAILNC_CP_FIRSTNC_CP_LASTNC_LIC_EXP

NC_PEFC_STATNC_NOTENC_ORG_URLNC_ORG_ADDR2324^QMI^4^PEFC/24-44-100^01^20, rue Beauchesne^Qubec^J5Y1S5^Chile^450 585 3591^450 5857337^[email protected]Ôscar^Cardona 17.11.2010^VALID^Certification Body^www.qmi.co^Repentigny24Ârauco Forest Products^4^PEFC/24-44-200 02^Schipholweg 114, 2314 XD Leiden^N/A^Netherlands^31-71-7890250 ^31-71-7890299^[email protected]^Ricardo Strauszer^4.1.2011^VALIDÊurope^www.arauco.cl^24^Bureau Veritas Certification Chile^4^PEFC/24-44-400^03Îsidora Goyenechea 3250^Santiago^N/A^Chile^56-2-4859000^56-2-2343001^[email protected]^Marcelo^Sartori^31.1.2012^valid^^www.bureauveritas.cl^NG

B.PFC

NGB.PFC^18COUNTRY_CODENG_ORG_NAMENG_LIC_NONG_ORG_NONG_ORG_ADDRNG_ORG_CITYNG_ORG_ZIPNG_ORG_COUNTRY

NG_ORG_PHONENG_ORG_FAXNG_ORG_EMAILNG_CP_FIRSTNG_CP_LASTNG_LIC_PEFCNG_PEFC_STATNG_NOTENG_ORG_URLNG_ORG_ADDR2124^CERTFORCHILE^PEFC/24-01-01^01Âv. Antonio Rabat Sur 6165 Santiago^^Chile^56 2 240 0328^56 2241 93 85^[email protected]^VALENTINA^LIRA^1.10.2009^VALID^^www.certfor.org^


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CB.PFC

CB.PFC^15COUNTRY_CODECB_ID

CB_ORGCB_ADDRCB_CITYCB_ZIPCB_COUNTRYCB_PHONECB_FAXCB_EMAILCB_URLCB_ACCRED_NOCB_ACCRED_NAMECB_NOTIFCB_NOTE

324^1240001^QMI^90 Burnhamthorpe Road West, #300, Ontario^Mississauga L5B3C3^Canada^905-272-3920^905-272-3942^[email protected]^www.qmi.com^N/AÎNN^3^24^1240003^SGS ChileÎgnacio Valdivieso # 2409 - San Joaqun^Santiago^NA^Chile^56-2-5558478^56-2-5519758^[email protected]^www.sgs.com^N/AÎNN^3^24^1240004^Bureau Veritas Certification ChileÎsidora Goyenechea 3250 - LasCondes^Santiago^N/A^Chile^56-2-4859000^56-2-2343001^[email protected]^http://www.bureauveritas.cl^^^3^

CB_ACCRED.PFC

CB_ACCRED.PFC

^4COUNTRY_CODECB_IDCB_ACCRED_NOCB_ACCRED_NAME324^1240001^SGA008ÎNN - Chile24^1240003^SGA014ÎNN - Chile24^1240004^SGA005ÎNN - Chile

PRODUCT.PFCPRODUCT.PFC^7ORG_IDPROD_NAMEPROD_CODEPROD_DESCPROD_VOLPROD_MUPROD_CERT152400001^sdss^05032^descroiption^100^M3^92


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PRODUCT_SPECIES.PFC

PRODUCT_SPECIES.PFC^3ORG_IDPROD_NAME

PROD_SPEC252400001^sdss^152400001^sdss^3

gli 4/2007, internal rules for the pefc registration system

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