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8/3/2019 Global Security Agency

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A PRESENTATION ON

THE PROPOSED

PERFORMANCE APPRAISAL

SYSTEM

(PAS)

BY

SREEJA NAIR (ROLL NO.60)


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A management tool for converting potential toproductivity.

Basis for Performance-driven Recognition/Reward

An Half-yearly exercise 30th June & 31st Decemberevery year.


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The value of a proper system for recording and measuring

employee performance in an objective manner isappreciated and recognized by all concerned.

Employees quality of job delivery, its alignment withorganizational requirements, gaps if any, in betweenorganizational expectations and employee deliverables,collaboration/competition within, intended progression of

a large number of employees to Excellent performancecategory and having an in-built employee competencybuilding and management programme as part of PAS.


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Achievement of Goal / KRA mutually agreed by

Appraisee & Supervisor at the beginning of theperformance year( evaluated by Supervisor giving due

consideration to Client feedback)

Key Attributes required to deliver or perform at the

specified role (evaluated by Supervisor giving dueconsideration to Client feedback)


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Appraisal Type Half Yearly AppraisalTitle Security OfficerAppraisal Period Jan 2010 to June 2010

Key Points :

Reporting Officer The next superior officer in all cases underwhom the Appraisee has worked for aperiod of 6 months. In case the AppraiseeOfficer has not worked under any officerfor a minimum period of 6 months, thenthe Reporting Officer will be the officer ofthe Section in which he has worked for alonger time.


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Key Result Area ( Mutually Agreed) Weightage (In

percentage-

Totaling to 100%)

Monitor and authorize entrance and departure ofemployees, visitors, and other persons to guard againsttheft and maintain security of premises.

20

Write reports of daily activities and irregularities such asequipment or property damage, theft, presence ofunauthorized persons, or unusual occurrences.

15

Call police or fire departments in cases of emergency,such as fire or presence of unauthorized persons.

15

Answer alarms and investigate disturbances. 15


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Key Result Area ( Mutually Agreed) Weightage (Inpercentage -

Totaling to 100%)

Circulate among visitors, patrons, or employees to

preserve order and protect property.

10

Patrol industrial or commercial premises to prevent anddetect signs of intrusion and ensure security of doors,windows, and gates.

5

Escort or drive motor vehicle to transport individuals tospecified locations or to provide personal protection.

5

Operate detecting devices to screen individuals andprevent passage of prohibited articles into restricted areas.

5


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Key Result Area ( Mutually Agreed) Weightage (In

percentageTotaling to 100%)

Answer telephone calls to take messages, answerquestions, and provide information during non-businesshours or when switchboard is closed

5

Warn persons of rule infractions or violations, andapprehend or evict violators from premises, using forcewhen necessary.

3

Inspect and adjust security systems, equipment, ormachinery to ensure operational use and to detectevidence of tampering.

2

Total

100


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Key Attributes Weightage

(In Percentage -

Totaling to 100%)

Commitment to & Involvement in work 20

Discipline (Attendance, Punctuality, Conduct &

Behaviour) 20

Reliability & Dependability 15

Integrity 15

Job knowledge and delivery 15

Team Work 15

100


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Parameters Weightage

(in percentage)

Calculation

Key Result Area 50%

Individual GoalAchievementRating (IGAR)= Sum of WeightedRating / Sum ofWeightages

Key Attributes 50%Individual AttributeRating (IAR)=Sum of WeightedRating / Sum of

Weightages


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Fair and objective assessment based on verifiableperformance indices

Ratings to be categorized as

1-Unsatisfactory

2-Satisfactory

3-Good

4-Very Good5-Excellent


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If Overall Rating is Excellent

I Year(at the end of 1st half yearly ratings) :Certificate of Appreciation from CEO plus 10% raise on the CTCover the normal increment as applicable to the employee.

I Year(at the end of 2nd half yearly ratings) :Star Performer Certificate to be issued, golden star embossed onthe Identity/Access Control Card plus 20% raise on the CTC over thenormal increment as applicable to the employee plus a bonus LTFset for self & family.


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If overall rating is Very Good I Year(at the end of 1st half yearly ratings) :

5% raise on the CTC over the normal increment as

applicable

I Year(at the end of 2nd half yearly ratings):Commendation letter from HOD plus 15%raise on the CTC over normal increment.


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If overall rating is Good

I Year(at the end of 1st half yearly ratings) :

Normal Increment as applicable to him

I Year(at the end of 2nd half yearly ratings):

Commendation letter from HOD plus 10% raise onthe CTC over normal increment.


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If overall rating is Satisfactory I Year(at the end of 1st half yearly ratings) : Performance

feedback & normal increment as applicable to him.

I Year(at the end of 2nd half yearly ratings) : Counseling forimprovement and normal increment applicable to him


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If overall rating is UnsatisfactoryAt the end of 1st half year :

a- Written Communication of deficiencies in attributes and

advising for improvement

b- Counseling / Change in Job Assignment.

c- Extending support of training and mentoring

At the end of 2nd half year (inspite of the a,b & c above) :

Termination from Service


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Sample PAS form Step 1,Self ReviewPerformance Evaluation Form

Personal Details

Employee Raj Das Emp No. 4503

Immediate Supervisor Deboshish Chakraborty Emp No. 3503

Reviewing Supervisor Nuruddin Shaikh Emp No. 2503

Client Kale Security Services

Review Date Period From: 1-Jan-10 Period To: 30-Jun-10

Appraisal type Half Yearly

Title Security Officer

A. SELF REVIEW (To be Completed by the Employee)

A. Summarize your duties, responsibilities and key tasks that you have accomplished (max 700 characters)

1. Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of

premises.

2. Write reports of daily activities and irregularities such as equipment or property damage, theft, presence of unauthorized persons, or

unusual occurrences.

3. Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons.

4. Answer alarms and investigate disturbances.

5. Circulate among visitors, patrons, or employees to preserve order and protect property.

6. Patrol industrial or commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates.

7. Escort or drive motor vehicle to transport individuals to specified locations or to provide personal protection.

8. Operate detecting devices to screen individuals and prevent passage of prohibited articles into restricted areas.

9. Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is

closed.

10. Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary.

Achievements :

Followed required protocol and saved hundred's of lives and property on event of a sudden fire in the building


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Step 2. Performance Review

Mutually agreed KRA

Category : Core /

Supplemental

Weightage(Totalling

to 100%) Rating

Monitor and authorize entrance and departure of employees, visitors, and other persons toguard against theft and maintain security of premises. Core 20 4

Write reports of daily activities and irregularities such as equipment or property damage,

theft, presence of unauthorized persons, or unusual occurrences. Core 15 4

Call police or fire departments in cases of emergency, such as fire or presence of

unauthorized persons. Core 15 4

Answer alarms and investigate disturbances. Core 15 4

Circulate among visitors, patrons, or employees to preserve order and protect property. Core 10 4

Patrol industrial or commercial premises to prevent and detect signs of intrusion and

ensure security of doors, windows, and gates. Supplemental 5 3

Escort or drive motor vehicle to transport individuals to specified locations or to provide

personal protection. Supplemental 5 3

Operate detecting devices to screen individuals and prevent passage of prohibited articles

into restricted areas. Supplemental 5 3

Answer telephone calls to take messages, answer questions, and provide information

during non-business hours or when switchboard is closed Supplemental 5 4

Warn persons of rule infractions or violations, and apprehend or evict violators from

premises, using force when necessary. Supplemental 3 4

Inspect and adjust security systems, equipment, or machinery to ensure operational use

and to detect evidence of tampering. Supplemental 2 4


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Attribute Weightage Rating

Commitment to & Involvement in work 20 4

Discipline (Attendance, Punctuality, Conduct &

Behaviour)

20 4

Reliability & Dependability

15 3

Integrity 15 3

Job knowledge and delivery 15 4

Team Work 15 4

Step 3: Review of Attributes


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Step 4: Calculation of IGAR and IAR

Individual Goal Achievement

Rating (IGAR)

Individual Attribute

Rating (IAR) A B Individual Performance Rating

Sum of Weighted Rating /

Sum of Weightages

Sum of Weighted

Rating / Sum of

Weightages

50 50

Step 1: (IGAR*A)+(IAR*B) / 100

3.85 3.7 3.77

Outcome : Since Raj Das has a rating of 3.8(round off figure) his performance is

Very Good. Hence will be eligible for 5% raise on the CTC over the normal

increment as applicable


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Thank You

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