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I. Call To Order and Roll Call

II. Invocation and Pledge of Allegiance – Reverend Bill West – Severn Church

III. Approval of the Minutes - February 2, February 5, and February 19, 2013

IV. Adoption of the Agenda V. Approval of the Consent Agenda…pages 3-44

A. Correction of Minutes from Board of Supervisors meeting March 3, 1998 – Trish Cronin – Deputy Clerk…pages 3-7 B. Resolution Extending the Main Street Library Lease – Garrey W. Curry, Jr., P.E. – Director of Public Works…pages 8-10 C. Resolution authorizing advertisement of a Public Hearing to receive comment on adopting a FY2014-FY2018 Capital Improvement Plan – Brenda G. Garton – County Administrator…pages 11-34 D. Planning Commission 2012 Annual Report – Anne Ducey-Ortiz, AICP – Planning Director…pages 35-44

VI. Citizens’ Comment Period – (Speakers should provide 10 copies of handouts if any)

VII. Scheduled Presentations…pages 45-98 A. Presentation of Resolution of Recognition for Rupert W. Thomas – Louise D. Theberge – Chair, Board of Supervisors…pages 45-46 B. Annual Presentation from the Tidewater Soil and Water Conservation District – Carl Thiel-Goin – Conservation/Education Specialist…pages 47-66 C. Update on the Battle of the Hook Reenactment – Warren Deal – Chairperson, Battle of the Hook Committee…pages 67-78 D. Annual Presentation from the Gloucester Housing Partnership – Sid Dixon – Gloucester Housing Partnership Board Member and Marsha Germek – Coordinator…pages 79-98

VIII. Regular Agenda…pages 99-120

A. School Board Request for funding for renovations to the Thomas Calhoun Walker Education Center – Brenda G. Garton – County Administrator…pages 99-102

GLOUCESTER COUNTY BOARD OF SUPERVISORS AGENDA

TUESDAY, MARCH 5, 2013 7:00 p.m.

COLONIAL COURTHOUSE 6504 MAIN STREET

B. Planning Commission Review and Approval of the CIP Committee’s Recommendations and request for consideration of Fiscal Impact Model – Anne Ducey-Ortiz, AICP – Planning Director…pages 103-112 C. Discussion/Decision for FY 2014 County Administrator’s Budget Recommendation and Suggested Advertising of Tax Rates – Brenda G. Garton – County Administrator…pages 113-115 D. Board appointments…pages 116-120

IX. County Administrator Items

X. County Attorney Items

XI. Boards and Commissions Reports

XII. Matters Presented by the Board

XIII. Public Hearings (none scheduled)

XIV. Closed Meeting (none scheduled) XV. Adjournment

GLOUCESTER COUNTY MEETING DATE: March 5, 2013

BOARD OF SUPERVISORS AGENDA ITEM#: V - A BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: X MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY □REGULAR X DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □ Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised X By Motion PRESENTER: Trish Cronin TITLE: Deputy Clerk AGENDA ITEM: Correction of Minutes from Board of Supervisors meeting March 3, 1998 BACKGROUND / SUMMARY: During the Board of Supervisors meeting on March 3, 1998, a resolution was passed referencing an attached VDOT Additions Form SR-5(A); however, the additions form was not attached in the minutes. The Board needs to approve a correction to the minutes in order to include the additions form as referenced in the resolution. A copy of the original minutes page follows along with the corrected page to include the form. ATTACHMENTS: Original Minutes pages 381-382 without the copy of the additions form New minutes pages 382A – 382B to include the additions form REQUESTED ACTION: □ NO ACTION REQUESTED Approval of the corrected minutes for March 3, 1998 FOR MORE INFORMATION, CONTACT: Name: Trish Cronin Phone#: 804-693-4042 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

pcronin

Rectangle

Tuesday, March 3, 1998 382-A

Minutes page added by consent agenda approval at the March 5, 2013 meeting to include Additions Form SR-5(A) that was referenced as attached in the resolution on page 381-382 for Powhatan Meadows Subdivision – Acceptance of Streets.

Tuesday, March 3, 1998 382-B

(This page intentionally left blank)


BOARD OF SUPERVISORS AGENDA ITEM#: V - B BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: X MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY □ REGULAR □ DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS X Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Garrey W. Curry, Jr., P.E. TITLE: Director of Public Works AGENDA ITEM: Extending the Main Street Library Lease BACKGROUND / SUMMARY: The Deed of Lease entered into on December 13, 2002, by Main Street Gloucester, Inc., and the Board of Supervisors of Gloucester County, Virginia, provides for four successive lease term periods of five years each following the initial ten year term. By letter dated April 30, 2004, then County Administrator William H. Whitley gave written notice to Main Street Gloucester, Inc., that the County’s possession of the property shall be deemed to commence May 3, 2004, with the Library’s soft opening to the public. The lease defines the Lease Year in Paragraph C, which states that unless the commencement date is on the first of the month, the lease is deemed to begin on the first of the following month. Thus, the ending date of the initial ten-year lease term is May 31, 2014. The first five-year renewal term will therefore begin on June 1, 2014 and end on May 31, 2019. The Board of Supervisors must provide written notice not less than 180 days prior to the end of the first term that the Board wishes to extend this lease into the first renewal term, which will commence on June 1, 2014. ATTACHMENTS: Letter Providing Notice of Intention to Renew the Library Lease A Resolution to Extend the Main Street Library Lease REQUESTED ACTION: Consider adoption of the attached resolution FOR MORE INFORMATION, CONTACT: Name: Garrey W. Curry, Jr., P.E. Phone#: 693-5480 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

County of Gloucester County Administrator

6467 Main Street P. O. Box 329

Gloucester, Virginia 23061 (804)693-4042

March 5, 2013

Main Street Preservation Trust c/o Mark W. Mulvaney, Property Manager Harbor Group Management Company P.O. Box 2680 Norfolk, Virginia 23501 Re: Lease of Library Space at Gloucester Exchange Shopping Center Dear Mr. Mulvaney: The Deed of Lease entered into on December 13, 2002, by Main Street Gloucester, Inc., and the Board of Supervisors of Gloucester County, Virginia, provides for four successive lease term periods of five years each following the initial ten year lease term. By letter dated April 30, 2004, then County Administrator William H. Whitley gave written notice to Main Street Gloucester, Inc., that the County’s possession of the property shall be deemed to commence May 3, 2004, with the Library’s soft opening to the public. The purpose of this letter is to provide written notice that the Board of Supervisors wishes to extend this lease into the first renewal term, which will commence on June 1, 2014. The lease defines the Lease Year in Paragraph C, which states that unless the commencement date is on the first of the month, the lease is deemed to begin on the first of the following month. Thus, the first day of the initial ten-year lease term was June 1, 2004, and the ending date is May 31, 2014. The first five-year renewal term will therefore begin on June 1, 2014 and end on May 31, 2019. A copy of the Board’s Resolution directing the extension of the Library lease is attached. Respectfully yours, Brenda G. Garton County Administrator Cc: Alan A. Diamonstein, Esquire Ted Wilmot Jennifer Crittenden

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS HELD ON TUESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, COURT CIRCLE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY _______________________ AND SECONDED BY ______________________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Carter M. Borden, ____; Ashley C. Chriscoe, ____; Christopher A. Hutson, ____; Andrew James, Jr., ____; John H. Northstein, ____; Robert J. Orth, ____; Louise D. Theberge, ____;

RESOLUTION TO EXTEND THE MAIN STREET LIBRARY LEASE

WHEREAS, The Deed of Lease entered into on December 13, 2002, by Main

Street Gloucester, Inc., and the Gloucester County Board of Supervisors enabled the County to secure Library space at 6920 Main Street for an initial term of ten years; and

WHEREAS, this initial ten year term commenced on May 3, 2004, with the opening of the Library to the public; and

WHEREAS, the initial ten year term that commenced on May 3, 2004 ends on May 31, 2014; and

WHEREAS, the lease provides for four additional successive five-year terms; and

WHEREAS, the Gloucester County Board of Supervisors wishes to extend the Library lease into the first of four successive five-year terms.

NOW THEREFORE BE IT RESOLVED by the Gloucester County Board of Supervisors that the County of Gloucester hereby expresses its intention to extend the lease of library space at 6920 Main Street; and

FURTHER BE IT RESOLVED by the Gloucester County Board of Supervisors that the County Administrator is directed to give written notice of the Board’s intention to the Main Street Preservation Trust, successor to Main Street Gloucester, Inc.

A Copy Teste: _______________________________________ Brenda G. Garton, County Administrator


BOARD OF SUPERVISORS AGENDA ITEM#: V - C BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: ⊠ MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY □ REGULAR ⊠ DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS ⊠Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Brenda G. Garton TITLE: County Administrator AGENDA ITEM: Resolution authorizing the Clerk to advertise for public hearing to receive comment

on adopting a FY 2014 to FY 2018 Capital Improvement Plan. BACKGROUND / SUMMARY: The Gloucester Capital Improvements Plan Advisory Committee was formed at the direction of the County Administrator. The Chairman of the Committee, Tom Sawyer, made a report on the Committee’s work at the January 15, 2013 Board Meeting. The Planning Commission reviewed the report for consistency with the Comprehensive Plan and passed the attached resolution on February 7, 2013 with their findings. The County Administrator is now asking for approval to advertise the proposed plan for public hearing for Monday, March 25, 2013. This public hearing will coincide with public hearings on the FY 2014 budget and CY 2013 tax rates. ATTACHMENTS: CIP Advisory Committee’s recommendation, resolution from Planning Commission, and resolution to advertise public hearing. REQUESTED ACTION: Approve Resolution FOR MORE INFORMATION, CONTACT: Name: Brenda G. Garton, County Administrator Phone#: 804-693-4042 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

mailto:[email protected]�



Gloucester, Virginia 23061 (804)693-4042 Date: January 9, 2013 To: Gloucester County Board of Supervisors Gloucester County Planning Commission From: Christopher A Hutson, Board of Supervisors Representative to CIP Committee Louise D. Theberge, Board of Supervisors Representative to CIP Committee Ann F. Burruss, School Board Representative to CIP Committee Natalie Q. Johnson, Planning Commission Representative to CIP Committee Thomas J. Danaher, Citizen Representative to CIP Committee Thomas W. Sawyer, Citizen Representative to CIP Committee, Chairman Cc: Brenda G. Garton, County Administrator Anne Ducey-Ortiz, Director of Planning Nickie C. Champion, Director of Financial Services Re: Capital Improvement Plan Recommendation The Gloucester County Capital Improvements Plan Advisory Committee was formed at the direction of Ms. Brenda G. Garton, County Administrator. Ms. Garton appointed two members of the Board of Supervisors, one member of the Gloucester School Board, one member of the Planning Commission, and two citizen representatives. A capital improvement plan is a multiyear plan, and the Capital Improvements Plan Advisory Committee was conceived with the hope they would recommend and revisit the plan on an annual basis. We began our work on October 25, 2012, and this report contains our recommendations to the Board of Supervisors for a Fiscal Year 2014-18 Capital Improvements Plan. County departments and agencies, as well as Gloucester County Public Schools, submitted over $76.9 million in capital projects to be considered by the Committee. This amount included $54.4 million in projects generally funded through the General Fund and $22.5 million in projects for the Utility Fund. Over the course of several months, the Committee heard presentations from the requestors of proposed projects, worked with the County’s financial advisors to gain an understanding on the County’s current debt capacity and future financial position, and developed this recommendation for future consideration by the Board of Supervisors.

The CIP Committee recognizes that local governments devote a large portion of their budgets to capital projects. This large financial investment is required to maintain and expand public facilities and infrastructure. Ongoing service delivery can only be assured if adequate consideration is given to capital needs. If we fail to maintain our capital stock, our facilities and infrastructure will deteriorate until costly, constant maintenance is required, services are threatened, and community growth stagnates or even declines. Whether our community is growing, stable, or losing population, it needs to plan and budget for capital assets carefully to maintain existing infrastructure and to meet future demands. The CIP Committee is cognizant of the major capital projects being discussed at monthly Board meetings (Page Middle School, Thomas Calhoun Walker Education Center, and completion of the Emergency Communication Center basement); therefore, the Committee has not assigned funding from the $3.1 million Capital Fund Committed for Future Capital Projects. Additionally, the Committee is making a conservative recommendation for assignment of the excess fund balance in the General Fund ($1.8 million over a two year period from the $3.4 million available). It is hoped that this conservatism will assist the Board of Supervisors as they proceed with the many unknowns relating to Page Middle School, Thomas Calhoun Walker Education Center, and the completion of the Emergency Communications Center basement. Additionally, the CIP Committee felt that while some projects were not included in their recommendation, several are very desirable for our community’s economic development and quality of life. In particular, projects that improve facilities for older adults and the continued development of Woodville Park should be considered in future plans. It is the Committee’s hope that future plans can begin to address these very important projects. The CIP Committee attempted to balance the considerable amounts of money required for projects, within the current debt policies of the County, with the needs of competing demands for capital investment. Early in the process the Committee recognized that if all General Fund projects were funded, it would result in an increase in the real estate tax rate of $.11, which doesn’t include the effects of Page Middle School funding. The Committee not only reviewed specific projects for the recommendation, but also discussed at length the issues and factors impacting the development of a capital plan. In particular, the Committee reviewed the County’s capacity for issuing new debt, discussed project alternatives to those presented, and discussed funding alternatives. The CIP Committee recognizes that funding of a viable, on-going capital plan is a necessary starting point for this process. To that end, the Committee recommends the Board of Supervisors:

• Invite Davenport and Company, the County’s financial advisors, to the Tuesday, January 15th meeting of the Board of Supervisors to review the County’s current financial condition as well as other information beneficial to adopting a formal capital plan.

• Use excess fund balance in the General Fund of $1.8 million for the most immediate, urgent capital needs (as recommended by the Committee).

• Endorse a grant application through the Land and Water Conservation Fund, which can be used to offset some of the costs associated with Woodville Park improvements.

• Use $85,000 of the Capital Fund Assigned by County Administrator for Park Projects to offset some of the costs associated with Woodville Park improvements.

• Issue additional debt of $5.0 million to address the most critical school roofs and HVAC issues, which is expected to require a $.01 increase in the real estate tax rate in calendar year 2014

or 2015. At this time, the CIP Committee would stress the debt be used for the most critical school needs with the expectation that no additional borrowings are possible until at least FY 2019, when annual debt service requirements will drop by approximately $1.6 million per year and free new debt capacity.

• Continue to fund a vehicle/equipment replacement fund with $.30 of the personal property tax rate. It is estimated this will generate approximately $990,000 in FY 2014, which can be divided 50-50 between the School Division and County. These funds can be used for replacing school buses, County and School Division vehicles, police cars, and other large equipment needs.

• Dedicate the amount of revenue that $.12 on the real estate rate will generate to funding the Debt Fund with any excess to be used for capital needs or accumulated for smoothing future debt payments. The Committee considers $.12 to be reasonable as this was the approximate amount needed in fiscal year 2013 to cover the debt service requirements of the County.

Attached to this memorandum is a spreadsheet summarizing the initial projects presented to the committee, alternatives initiated by the committee, as well as the final project rankings. After much deliberation, the CIP Committee recommends the following projects (see attachments for additional information on these individual projects) for inclusion in a five-year capital plan:

• $750,000 for tax assessment and receipting software. Funding for this project will be provided from excess fund balance in the General Fund.

• $270,000 for voice over Internet protocol (VoIP) to replace the County’s phone system. Funding for this project will be provided from operational savings and excess fund balance in the General Fund.

• $409,563 for the improvement of the Cable Services Program, which is used by both the County and the school division. Funding for this project will be provided by a portion of the Cable TV Franchise Tax as well as Cox Cable capital payments.

• $77,000 for County HVAC automation system upgrades. Funding for this project will be provided from excess fund balance in the General Fund.

• $34,398 for site design and engineering for Woodville Park to prepare for installing infrastructure. The funding for this project will be provided from excess fund balance in the General Fund.

• $600,000 for electrical infrastructure and athletic lights at Woodville Park. Funding for the project will be provided from $85,000 from the County Administrator’s Assigned Fund Balance for Park Projects, $300,000 from a state grant, and $215,000 from excess fund balance in the General Fund.

• $250,000 for new computer aided dispatch software, which will make Gloucester totally interoperable with other radio system partners in the regional communications system. The funding for this project will be provided from excess fund balance in the General Fund.

• $5.0 million for the School Division’s HVAC and roof replacement program. The School Division has identified the most critical need as Petsworth Elementary School with a projected cost of $3.4 million. Additionally, some urgency exists at Botetourt and Achilles Elementary Schools. The funding for this project will be provided from general obligation debt ($5.0 million) of the County.

• $233,820 to refurbish the running track and associated competitive areas at Gloucester High School. The funding for this project will be provided from excess fund balance in the General Fund.

• $130,000 for voice over Internet protocol (VoIP) to replace various school phone systems. Funding for this project will be provided from operational savings and excess fund balance in the General Fund.

The Department of Public Utilities operates as an Enterprise Fund. In order to make the fund more financially viable, the General Fund supported a $3.8 million borrowing completed late in 2011 to address various issues with the system. At the time of this report, approximately $3.1 million remains from this borrowing. An unknown amount will be needed to continue work for a DEQ Consent Order; but, the CIP Committee recommends (after concurrence from the Utility Advisory Committee) that $2.3 million of the remaining borrowing be used for the following projects:

• $1.5 million for a Utility Yard. • $430,000 for Water Treatment Plant rehabilitation. • $300,000 for HVAC and dust collection remediation at the Water Treatment Plant. • $80,000 for an excavator.

While the proposed projects included in this recommendation are the results of the deliberations of this Committee, the Committee wishes to emphasize the need for continued discussion of capital project funding, maintenance of facilities, cost estimated of future projects, and other capital related issues. Capital planning and budgeting is an essential element of financial management for our County.

Not Critical

Requesting Department Project Name Total Cost FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Recommended Not Funded Deferred

General (County Administration) Gloucester Active Lifestyle Center (Older Adults) 3,116,000$ 3,116,000$

General (Comm of Revenue/Treasurer) Tax Assessment & Receipting Software 750,000$ 750,000$

General (DIT) Voice Over IP (VOIP) 270,000$ 270,000$

General (Community Ed) Cable Communications Program 409,563$ 200,000$ 209,563$

General (Public Works) County Office Space (Animal Control) 322,000$ 322,000$

General (Public Works) Expansion to Carriage Court Storage Bldg 69,000$ 69,000$

General (Public Works) B&G Garage Roof Replacement 51,700$ 51,700$

General (Public Works) Property Acquisition 856,000$ 856,000$

General (Public Works) HVAC System Control Upgrades 77,000$ 77,000$

Parks, Recreation & Tourism Abingdon Park Improvements 300,231$ 300,231$

Parks, Recreation & Tourism Ark Park Improvements 1,221,154$ 1,221,154$

Parks, Recreation & Tourism Beaverdam Park Improvements 661,209$ 661,209$

Parks, Recreation & Tourism Park and Trail Master Plan 82,500$ 82,500$

Parks, Recreation & Tourism Woodville Park Improvements 5,745,505$ 5,745,505$

Woodville Park - Site Design & Engineering 34,398$ 34,398$

Woodville Park - Electric Infrastructure 600,000$ 600,000$

Woodville Park - Water/Sewer Infrastructure 709,000$ 709,000$

Public Safety (Jail) Jail Fencing Upgrades 90,000$ 90,000$

Public Safety (Sheriff) Computer Aided Dispatch Software Upgrade 250,000$ 250,000$

Public Safety (Sheriff) Armored Personnel Carrier 230,000$ 230,000$

Schools Renovation of "A" Hall at GHS 3,150,000$ 3,150,000$

Schools Bus Compound Relocation/Garage Consolidation 6,000,000$ 6,000,000$

Schools Roofing Replacement Program 814,000$ 814,000$

Petsworth Roof 875,000$ 875,000$

Schools HVAC Replacement Program 17,474,830$ 793,463$ 16,681,367$

Petsworth HVAC 2,517,537$ 2,517,537$

Botetourt HVAC 662,941$ 662,941$

Achilles HVAC 500,000$ 500,000$

Recommended FY 2014 - FY 2018 CIP

Not Critical



Schools Flooring Replacement - Various Schools 200,000$ 200,000$

Schools Casework Replacement - Various Schools 95,000$ 95,000$

Schools Bathroom Renovations - Various Schools 560,000$ 560,000$

Schools Refurbish Sports Track at Gloucester High School 233,820$ 233,820$

Schools Refurbish Tennis Courts at Gloucester High 400,250$ 400,250$

Schools Locker Replacement at Peasley Middle 200,000$ 200,000$

Schools School Bus Replacement Program 3,653,801$ 3,653,801$

Schools Achilles Bus Loop 700,000$ 700,000$

Schools Voice Over IP (VOIP) 130,000$ 130,000$

Schools Replace Playground Equipment - Various Schools 360,000$ 360,000$

Schools Paving at GHS Auto Shop Apron and Water/Oil 130,000$ 130,000$

Total Requests 54,502,439$ 6,795,218$ 959,563$ -$ -$ -$ 3,653,801$ 4,766,950$ 38,326,907$

Funding FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18

Fund Balance Transfer from General Fund 1,010,218$ 750,000$

Capital Fund Balance 85,000$

Debt 5,000,000$

Grants 300,000$

Revenue 200,000$ 209,563$

Operating Savings 200,000$

Total Funding 6,795,218$ 959,563$ -$ -$ -$

Tax Assessment & Receipting Software

Commissioner of the Revenue & Treasurer

The Commissioner of Revenue and Treasurer currently use software that was purchased in 1998. Generally,departments have developed internal processes to facilitate the use of the software, which is no longer meeting department needs. Additionally, the software has reached the end of its useful life; and there are ongoing concernsabout the vendors continued viability.

Concept phase.

$750,000

Excess Fund Balance in General Fund

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18 Costs BeyondEstimated Costs 750,000$ -$ -$ -$ 750,000$ -$

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance -$ -$ -$ -$ -$ -$ Debt -$ -$ -$ -$ -$ -$ Other Sources -$ 750,000$ -$ -$ -$ 750,000$ Total Funding -$ 750,000$ -$ -$ -$ 750,000$

CAPITAL IMPROVEMENTS PROJECT Gloucester County, Virginia

Project Title

Department

Funding Sources for Project, if any (Grants, Federal/State Reimbursements)

Project Description/Justification

Estimated Project Costs

Current Status (prior approvals, completion percentage)

Financing

Cost

Voice Over Internet Protocol (VoIP)

Dept of Information Technology

Project would replace Gloucester's aging telephony system with VoIP. IP telephony is the technology that allows fordata, voice, and video to be transmitted over a single, IP based network infrastructure. Open Packet Telephonytechnology offers carrier-class voice quality and separates call control from the switching functionality. Leveragingvoice transmission over in-place data networks not only streamlines support for standard telephone calling and fax transmissions, but also enables modern network applications such as videoconferencing, discussions that accompany electronic white boards, and voice calls placed from World Wide Web pages. This project includes the Sheriff's Department, Social Services, and E911.

County spends approximately $250,000 a year to Verizon for aging Centrex lines. The initial up-front costs for the project is $270,000 with yearly maintenance of $8,895 plus annual payments for Internet upgrades of $49,200.Some Verizon lines will continue as they will be used for redundant purposes. First year operating savings isestimated to be $135,000 with amount increasing in second year.

Cooperative procurement opportunity

$270,000

Excess Fund Balance in General Fund with operating fund savings

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18 Costs BeyondEstimated Costs 270,000$ -$ -$ -$ -$ 270,000$ -$

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating 135,000$ -$ -$ -$ -$ 135,000$ Fund Balance 135,000$ -$ -$ -$ -$ 135,000$ Debt -$ -$ -$ -$ -$ -$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 270,000$ -$ -$ -$ -$ 270,000$





Financing

Cost


Project Title

Department

Improved Cable Services

Community Education

The Cable Television Advisory Committee was formed in 2003 to assist in the identification of cable serviceneeds and provide suggestions and recommendation for improved cable services. At that time, it was decided that 2/5's (40%) of the Cable TV Franchise Tax would be used to improve local cable services to those citizens receiving cable television service. This includes maintaining or enhancing equipment neededto continue and enhance broadcasting of government and school informational services thru cable channels 47 and 48. The actual equipment purchases will be determined by the Cable Television AdvisoryCommittee.

Program is currently operating within constraints of existing staff resources.

$409,563

Cable Television Franchise Fees (40% of collections)Cox Communications Capital Grants

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18 Costs BeyondEstimated Costs 200,000$ 209,563$ -$ -$ -$ 409,563$ -$

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance -$ -$ -$ -$ -$ -$ Debt -$ -$ -$ -$ -$ -$ Other Sources 200,000$ 209,563$ -$ -$ -$ 409,563$ Total Funding 200,000$ 209,563$ -$ -$ -$ 409,563$





Financing

Cost


Project Title

Department

HVAC System Control Upgrades

Public Works

Four of the County's office buildings are currently linked to a computer controlled HVAC automation system (ECC,Building Two, Courthouse, and Information Technology). The system provides schedule based temperature and set-back settings and allows uniform holiday scheduling. Further, the system continuously collects and stores HVACsystem data allowing system troubleshooting often identifying units in need of maintenance before building occupants are aware of a problem.

The current system would be expanded to the following buildings: Social Services, Main Library, Building One,Colonial Courthouse, and Law Enforcement.

Conceptual stage.

$77,000



FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance 77,000$ -$ -$ -$ -$ 77,000$ Debt -$ -$ -$ -$ -$ -$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 77,000$ -$ -$ -$ -$ 77,000$





Financing

Cost


Project Title

Department

Woodville Park Site Design & Engineering

Parks, Recreation, and Tourism

In order to bring electrical services into the park, certain site design and engineering work will need to be completed.

Conceptual stage.

$34,398






Financing

Cost


Project Title

Department



Woodville Park Electrical Infrastructure

Parks, Recreation, and Tourism

Continued development of the park by bringing electrical services into the park and installation of athletic fieldlights.

Conceptual stage.

$600,000

Excess Fund Balance in General Fund, Assigned Fund Balance in Capital Fund, and grant through theLand & Water Conservation Fund


FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating 215,000$ -$ -$ -$ -$ 215,000$ Fund Balance 85,000$ -$ -$ -$ -$ 85,000$ Debt -$ -$ -$ -$ -$ -$ Other Sources 300,000$ -$ -$ -$ -$ 300,000$ Total Funding 600,000$ -$ -$ -$ -$ 600,000$





Financing

Cost


Project Title

Department

Computer Aided Dispatch (CAD) Software

Sheriff's Office

Current CAD system is 11 years old. As Gloucester has joined the regional CAD operating system, new software wouldmake Gloucester totally interoperable with the other radio system partners in the regional communications system.

Estimate based on software costs of partners.

$250,000

Excess Fund Balance in General Fund.





Financing

Cost


Project Title

Department



School Roofing and HVAC Projects

Gloucester County Public Schools

Roof systems are deteriorating at several schools and warranties have either expired or will expire by thereplacement data. A roof system, sustained and well maintained, prolongs the life and superstructure of a facility.The same situation exists for the cyclical replacement of HVAC equipment, which is necessary to maintain building mechanical systems.

Petsworth Elementary is the #1 priority with estimated costs of $3,392,537 for roof and HVAC repairs/improvements.Gloucester High School is the #2 priority with roof repairs of $161,000 and $653,000.Botetourt and Achilles Elementary schools are the #2 and #3 priorities for HVAC.

Total submissions of the School Division totaled $22,844,308.

Addressing needs has been curtailed due to economic conditions.

$5,000,000

New Debt

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18 Costs BeyondEstimated Costs 5,000,000$ -$ -$ -$ -$ 5,000,000$ -$

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance -$ -$ -$ -$ -$ -$ Debt 5,000,000$ -$ -$ -$ -$ 5,000,000$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 5,000,000$ -$ -$ -$ -$ 5,000,000$


Project Title

Department





Financing

Cost

Gloucester High School Sports Track


Refurbish the running track and associated competitive areas at Gloucester High School


$233,820

Excess Fund Balance in General Fund.







Financing

Cost


Project Title

Department

Voice Over Internet Protocol (VoIP)


Project would replace School Division's aging telephony system with VoIP. IP telephony is the technology that allows fordata, voice, and video to be transmitted over a single, IP based network infrastructure. Open Packet Telephonytechnology offers carrier-class voice quality and separates call control from the switching functionality. Leveragingvoice transmission over in-place data networks not only streamlines support for standard telephone calling and fax transmissions, but also enables modern network applications such as videoconferencing, discussions that accompany electronic white boards, and voice calls placed from World Wide Web pages. This project does not completely replace all telephones, but replaces telephones in those areas deemed most beneficial.

There is an expectation of first year operating savings of $65,000 with the amount increasing in second year.

Cooperative procurement opportunity

$130,000

Excess Fund Balance in General Fund with School Fund savings


FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating 65,000$ -$ -$ -$ -$ 65,000$ Fund Balance 65,000$ -$ -$ -$ -$ 65,000$ Debt -$ -$ -$ -$ -$ -$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 130,000$ -$ -$ -$ -$ 130,000$





Financing

Cost


Project Title

Department

Not Critical


Public Utilities Waterview Sewer Expansion 1,500,000$ 1,500,000$

Public Utilities Tidemill Road Sewer Expansion, East 2,000,000$ 2,000,000$

Public Utilities Tidemill Road Sewer Expansion, West 2,000,000$ 2,000,000$

Public Utilities Yacht Club Road 5,000,000$ 5,000,000$

Public Utilities Terrapin Cove Sewer Expansion, Phase 3 & 4 1,075,000$ 1,075,000$

Public Utilities Terrapin Cove Sewer Expansion, Phase 1 & 2 700,000$ 700,000$

Public Utilities Utility Yard 1,500,000$ 1,500,000$

Public Utilities Water Treatment Plant Rehabilitation 430,000$ 430,000$

Public Utilities WTP Dust Collection/HVAC 300,000$ 300,000$

Public Utilities MOM Requirements 50,000$ 50,000$

Public Utilities Sewer Pump Station 13 Rebuild 1,000,000$ 1,000,000$

Public Utilities Excavator 80,000$ 80,000$

Public Utilities RO Well #3 550,000$ 550,000$

Public Utilities South Water Tank 3,000,000$ 3,000,000$

Public Utilities Water Treatment Plant Tank 1,500,000$ 1,500,000$

Public Utilities Replacement of Potable Water Galvanized Pipe 200,000$ 200,000$

Public Utilities Gravity Sewer Rehabilitation 600,000$ 600,000$

Public Utilities Drying Bed 125,000$ 125,000$

Total Requests 21,610,000$ 2,310,000$ 19,300,000$

Funding FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18

Fund Balance Transfer from General Fund

Capital Fund Balance

Debt 2,310,000$

Grants

Revenue

Operating Savings

Total Funding 2,310,000$ -$ -$ -$ -$


Utility Yard

Public Utilities

Construction of a new utility equipment yard. The existing yard is grossly inadequate to support department needs.

Searching for adequate property.

$1,500,000

Existing 2011 Bond Proceeds

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18 Costs BeyondEstimated Costs 1,500,000$ -$ -$ -$ -$ 1,500,000$ -$

FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance -$ -$ -$ -$ -$ -$ Debt 1,500,000$ -$ -$ -$ -$ 1,500,000$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 1,500,000$ -$ -$ -$ -$ 1,500,000$





Financing

Cost


Project Title

Department

Water Treatment Plant Rehabilitation

Public Utilities

The Water Treatment Plant is in need of multiple rehabilitation projects that will all require downtime. These tasksinclude replacement of a section of the raw water pipe, replacement of the raw water meter, replacement of thefinished water meter, rehabilitation of the filter bed, and replacement of the filter media.

Conceptual

$430,000



FY 14 FY 15 FY 16 FY 17 FY 18 Total FY 14-18General Fund Operating -$ -$ -$ -$ -$ -$ Fund Balance -$ -$ -$ -$ -$ -$ Debt 430,000$ -$ -$ -$ -$ 430,000$ Other Sources -$ -$ -$ -$ -$ -$ Total Funding 430,000$ -$ -$ -$ -$ 430,000$





Financing

Cost


Project Title

Department

Water Treatment HVAC and Dust Collection

Public Utilities

Installation of central air and dust collection system at the Water Treatment Plant. The powder chemicals used to treat surface water inevitably become airborne. A central air system with adequate filtration would remove theseairborne chemicials. Additionally, heating and cooling needs are not being met with current system.

Conceptual

$300,000








Financing

Cost


Project Title

Department

Excavator

Public Utilities

Purchase of John Deere 50 series (or equal) excavator with trailer to help with maneuverability and dexteritythat can be obtained and needed in pipe rehabilitation. Currently outsourcing excavation workth, which extendsresponse time in emergencies.


$80,000








Financing

Cost


Project Title

Department

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY PLANNING COMMISSION HELD ON THURSDAY, FEBRUARY 7, 2013 AT 7:30 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY MARK STRAWN, AND SECONDED BY KENNETH B. RICHARDSON, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE: Thomas H. Arnold; yes

W. Keith Belvin; yes Lawrence A. Dame; yes Mark A. Holthaus; yes Christopher A. Hutson; absent Amy Jacobson; yes Natalie Q. Johnson, Chair; yes Christopher Poulson; yes Kenneth B. Richardson; yes Louis E. Serio; no Mark Strawn; no Adam Taylor; yes Michael R. Winebarger; absent

A RESOLUTION TO APPROVE THE RECOMENDATIONS

FROM THE CAPITAL IMPROVEMENT PLAN (CIP) COMMITTEE FOR CONSISTENCY WITH THE GLOUCESTER

COUNTY COMPREHENSIVE PLAN.

WHEREAS, Section 15.2-2239 of the Code of Virginia provides for the development of a capital improvement program based on the comprehensive plan; and WHEREAS, the Planning Commission has reviewed the recommendations from the CIP Committee for the proposed FY 2014 – FY 2018 capital improvement program for consistency with the goals and objectives of the Gloucester County Comprehensive Plan; and WHEREAS, the Planning Commission has determined that the proposed Capital Improvement Plan recommendations further the implementation of the goals and objectives of the Gloucester County Comprehensive Plan. NOW THEREFORE BE IT RESOLVED by the Gloucester County Planning Commission that the recommendations submitted to the Planning Commission from the Capital Improvement Plan Committee as per the attached memorandum dated January 9, 2013 are consistent with and supportive of the County’s Comprehensive Plan.

AT A MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON WEDNESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET GLOUCESTER, VIRGINIA: ON A MOTION MADE BY ____________ AND SECONDED BY _____________ THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Carter M. Borden, _____; Ashley C. Chriscoe, _____; Christopher A. Hutson, _____; Andrew James, Jr., _____; John H. Northstein, _____; Robert J. Orth, _____; Louise D. Theberge, _____;

A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR

TO ADVERTISE FOR PUBLIC HEARING THE RECOMMENDATION OF THE CAPITAL IMPROVEMENTS PLAN

COMMITTEE’S FISCAL YEAR 2014 – 2018 CAPITAL IMPROVEMENT PLAN

WHEREAS, the Gloucester County Capital Improvements Plan Advisory Committee was formed at the direction of the County Administrator; and WHEREAS, the Committee’s work was presented at the January 15, 2013 Board of Supervisor’s meeting; and WHEREAS, the Gloucester County Planning Commission reviewed the report for consistency with the Comprehensive Plan and passed a resolution attesting to consistency at their February 7, 2013 meeting; and WHEREAS, it is the recommendation of the County Administrator that the Gloucester County Capital Improvements Plan Advisory Committee’s recommendation be advertised for public hearing.

NOW, THEREFORE BE IT RESOLVED by the Gloucester County Board of Supervisors this fifth day of March, 2013, that the County Administrator is authorized to advertise for public hearing the recommendations of the Gloucester County Capital Improvements Plan Advisory Committee.

A copy teste: ________________________________________ Brenda G. Garton, County Administrator

mailto:[email protected]?subject=From%20BOS%20Website�





BOARD OF SUPERVISORS AGENDA ITEM# : V - D BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: X MINUTES OR CONSENT X INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY □ REGULAR □ DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Anne Ducey-Ortiz, AICP TITLE: Planning Director AGENDA ITEM: Planning Commission 2012 Annual Report BACKGROUND / SUMMARY: The Planning Commission is pleased to offer its 2012 Annual Report to the Board of Supervisors pursuant to the requirements of §15.2-2221 of the Code of Virginia. ATTACHMENTS: 2012 Annual Report REQUESTED ACTION: NO ACTION REQUESTED Acceptance of the attached report FOR MORE INFORMATION, CONTACT: Name: Anne Ducey-Ortiz, Planning Director Phone#: 693-1224 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2013 Note: Please confine summary to one page.

Approved by Planning Commission on February 7, 2013 Page 1 of 9

Department of Planning County Building Three 6582 Main Street PHONE (804) 693-1224 P. O. Box 329 FAX (804) 693-7037 Gloucester, Virginia 23061

M E M O R A N D U M

TO: Members of the Board of Supervisors FROM: Natalie Johnson, Planning Commission Chair

Anne Ducey-Ortiz, AICP, Planning Director/Planning Commission Secretary

Members of the Planning Commission DATE: January 3, 2013 SUBJECT: 2012 Annual Report The Planning Commission is pleased to offer its 2012 Annual Report to the Board of Supervisors pursuant to the requirements of §15.2-2221 of the Code of Virginia. The following information is presented as a summary of the Planning Commission’s actions for the calendar year of 2012. MEMBERSHIP Natalie Johnson served as Chairman of the Planning Commission with Troy Andersen as Vice Chair. This was the first year of a two-year term. Mr. Andersen tenured his resignation in December after his appointment to the School Board. A new Vice Chair will be elected in February 2013. Other members serving on the Commission this year were: Col. Thomas Arnold, Dr. W. Keith Belvin, Larry Dame, Ryan Haywood, Mark Holthaus, Kenny Richardson, Louis Serio, Jr., Mark Strawn, Adam Taylor, Mike Winebarger, and Chris Hutson as the BOS representative.

http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+15.2-2221�


Planning Commission Staff Serving as staff to the Planning Commission, the Planning Department staff consists of three planner positions- Emily Gibson, Planner III and Tripp Little, Planner II; a director- Anne Ducey-Ortiz; and an administrative assistant- Laura Tolan. One of the Planner positions is currently vacant, but staff has been authorized to fill this position and will be welcoming a new staff member in January. In addition to providing support to the Planning Commission for all of their meetings as well as for Court House Village Sub-Area Plan Steering Committee, the Planning Department staff serves on or is staff to the following committees: Historical Planning Subcommittee, Floodplain Management Committee, Capital Improvement Plan (CIP) Committee, Social Media Committee, Go-Green Advisory Committee, TMDL Subcommittee, Parcel Team, Business Development Focus Group, Joint Environmental Committee of Hampton Roads Planning District Commission (HRPDC), Transportation Technical Advisory Committee (TTAC) of Hampton Roads Transportation Organization (HRTPO), Long Range Transportation Plan Subcommittee of the HRTPO, High Speed and Intercity Passenger Rail Steering Committee (HSIPR) of the HRTPO, and the Transportation Programming Subcommittee for TTAC (funding committee). Planning staff also began serving as staff to the Board of Zoning Appeals (BZA) this year after the Zoning Administrator vacancy in Codes Compliance was filled by the Planning Director in the interim until a new Codes Compliance Director is hired. Staff prepared reports for 5 applications to the BZA. The Planning Director also oversees the Zoning Permit Technician and Zoning Supervisor as part of the Zoning Administrator duties. CODE AMENDMENTS CA-07-02- Tabled Discussion at several Board meetings led the Board to refer to the Planning Commission, by resolution, a review and recommendation of the current Historic Ordinance, Section 6 of the Zoning Ordinance, specifically asking for an amendment to allow for greater flexibility on physical requirements to be granted to the Zoning Administrator. The Commission held a public hearing at its June 2007 meeting and all 8 members present voted to forward it to the Board with a recommendation of approval. A public hearing was held by the Board in August 2007, the Board moved to table discussion until their December meeting, and in December 2007 the matter was further postponed. CA-11-04- Approved The Planning Commission forwarded a code amendment to the Board of Supervisors for consideration regarding wellness and fitness centers. The use was grouped with recreation and amusement enterprises and required a special exception in the B-1, B-2, and B-4 districts. The amendment proposed separating the uses and allowing the newly defined wellness and fitness centers in all business districts. At a December 2011 public hearing the Commission voted 12-0 (with one absent) to forward the amendments to the Board with a recommendation of approval. At

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the Board public hearing on February 7, 2012 the Board adopted the ordinance change by a vote of 7-0. CA-12-01- Approved After coming to the attention of staff that those who were producing crops on their property were not permitted though zoning to have a means through wayside stands to sell these items on their property, staff received direction from the Board to move forward with a code amendment. The amendment grew to address this concern as well as others associated with agribusiness in the County, including aquaculture. After hosting a panel discussion with industry experts in April, the Commission held a public hearing on June 7, 2012 and voted 10-0 (with 3 absent) to forward the amendment to the Board with a recommendation of approval. The Board held a public hearing on July 3, 2012 and adopted the ordinance amendments by a vote of 7-0. CA-12-02- Approved Permanent off-premise signage for agribusinesses was considered by the Commission based on a referral from the Board to review the current ordinance. Once referred by the Board the Planning Commission selected two members to serve on a subcommittee with staff from Planning, Codes Compliance, and the County Attorney. The committee brought back options for the Commission to consider. At a public hearing on October 4, 2012 the Commission sought input on the option which allowed agriculturally based businesses to have off-premise signage permanently located in the HCOD, as well as other non-residential uses without frontage on Routes 14 or 17. The Planning Commission voted 9-2 (with 2 absent) to forward the amendment to the Board with a recommendation of approval. After a Board public hearing on the amendment at their November 7, 2012 meeting, the Board voted 7-0 to adopt the ordinance changes. REZONING APPLICATIONS Z-07-06- Open York River Yacht Haven. An incomplete application to expand the existing boatel facility has been received by staff from York River Yacht Haven. Currently staff is waiting for the applicant to submit the additional information requested to complete the application. Z-08-01- Open Tri-River Properties site at Glenns. The applicant applied to rezone the southwest corner of the intersection of Route 17 and Route 33 at Glenns to B-4 from RC-1. Currently staff is waiting for the applicant to submit a Traffic Impact Analysis as required by VDOT’s Chapter 527 Regulations in order to proceed with the application. Z-09-02- Open York River Crossing, LLC. An application to rezone 10.14 acres from B-3 to B-1 in order to build offices, a restaurant, and a hotel on the property. The property is located just south of the York River Crossing Shopping Center on the northbound side of Route 17. Staff is currently waiting on several outstanding items from the applicant in order for the application to be complete.







Z-11-03- Approved An application to rezone a Gloucester Point parcel known as “Ashe Villa” was reviewed by staff and presented to the Planning Commission in December 2011. The property is currently zoned B-1 with conditions based on a 2001 rezoning of the parcel. The applicants, Davis Forrest and Courtney Harris, submitted an application to rezone the property to SF-1 in order to continue using the home as residential. At the Planning Commission’s public hearing in December 2011, the Commission voted 12-0 (with one absent) to forward the application to the Board with a recommendation of approval. A Board of Supervisor’s public hearing was held on February 7, 2012 and the Board voted 7-0 to approve the application. Z-12-01- Approved Mariner Village. An application to rezone 11.09 acres in the Gloucester Point magisterial district from MF-1, conditional to MF-1, conditional in order to modify the conditions of Z-04-07 to remove the age restriction of 55 and over as well as to allow for the construction and fee-simple ownership of duplexes. The application was received by the owners, Southern Bank and Trust Co. and contract purchaser Reese Smith Associates and a public hearing was held by the Planning Commission on July 5, 2012 and voted 12-1 (with 1 absent) to forward the application to the Board with a recommendation of approval. At the Board’s public hearing on September 4, 2012 the Board voted 6-1 to approve the application. Z-12-02- Withdrawn An application to rezone a 2.00 acre portion of property fronting on Belroi Road from Suburban Countryside (SC-1) to Multifamily (MF-1) to allow for the construction of a four-unit apartment building, and eventual subdivision for a second home site on the remainder of the property zoned SC-1. The application was withdrawn prior to the public hearing which had been advertised and scheduled for September 6, 2012. Z-12-03 - Approved MD Express. An application was submitted by owners James and Deborah Lockwood and contract purchaser PR Holdings, LLC to rezone 1.45 acres in the Abingdon magisterial district from SC-1 to B-1, conditional to allow for the construction of a medical office building with future retail space. The Planning Commission held a public hearing on September 6, 2012 and voted 12-1 (with 1 absent) to forward the application to the Board with a recommendation of approval. The Board reviewed the application at their November 7, 2012 meeting and voted 7-0 to approve it. PLAT AND PLAN REVIEW During the 2012 calendar year the following plats were reviewed by staff (including resubmitals): Boundary Line Adjustments/Vacations 52 Minor Subdivisions 9 Family Transfers 5 Major Subdivisions (Final Plats) 8








In addition to plat review, staff reviewed and provided comments to the office of Codes Compliance on a total of 28 site plans, including revisions. Inquiries Staff responded to approximately 370 inquiries from citizens regarding the potential to subdivide or relocate property lines. This total includes major subdivision, minor subdivision, family transfer, and boundary line adjustment questions and proposals. Staff assisted with 50 inquiries on the potential for properties to be rezoned. A monthly breakdown is shown in the table below: Subdivisions

2012 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2012 Yearly Total To

Date

BLA 9 11 9 12 9 9 14 7 8 10 12 10 FT 6 8 9 5 7 4 4 3 2 1 9 1

Minor 15 13 17 23 16 9 9 6 12 6 12 8 Major 3 5 6 4 3 2 2 2 1 2 3 4

Monthly Total 33 37 41 44 35 24 29 18 33 19 36 23 370 WORK BY THE COMMISSION In January 2012 Planning Commissioners reviewed the results of the biennial survey of their work and staff’s work. This look back over two years gives Commission members the opportunity to assess the work that has been done and provide feedback on what can be improved in the future. The Planning Commission began using a new method for meeting minutes that was made available based on the new technology being used to record meetings. A presentation in February by the County’s technology staff provided details on how this modified version of the minutes will be more efficient for staff and offer even more details via video than the previous method. Throughout the year the Planning Commission spent significant time reviewing items for the Comprehensive Plan update. This included a joint meeting with the Board of Supervisors in May to discuss the draft to-date. Also, the Commission spent their November meeting going over the Plan’s Goals and Objectives in detail in order to provide staff direction on finalizing the Plan’s direction. Subdivision Review During the calendar year of 2012, the Commission did not review any major subdivision applications.


Subcommittees The Planning Commission established an ad-hoc committee, currently known as the

Historic Planning Subcommittee, consisting of two Commission members, representatives of the Historical Committee and Historic Society, and the Economic Development Authority (EDA) members that are involved with the T.C. Walker House, the Main Street Historic Preservation Trust (MSPT), with staff from the Departments of Planning, Codes Compliance, and Parks, Recreation and Tourism. The Committee provides an opportunity for discussion and collaboration on projects related to the Historic Courthouse as well as other topics of mutual interest to these groups. A smaller subcommittee of this group is working on recommendations for an ordinance to implement enabling legislation passed by the General Assembly in 2009 that allows localities to provide in their ordinance that an “applicant must submit documentation that any development in an area of the locality of known historical or archaeological significance will preserve or accommodate the historical or archaeological resources.” This subcommittee met bimonthly in 2011 and developed a draft ordinance based on the mapping of local and state data that was completed with assistance from our GIS Department. The subcommittee has spent significant time reviewing the impacts of this ordinance on the resources identified through their mapping and plans to have a recommendation to the Historical Committee, Planning Commission and Board of Supervisors in 2013.

The Commission selected two members, Mr. Richardson and Mr. Serio, to serve on an ad-hoc committee to discuss modifications to the sign ordinance in order to permit agricultural businesses to have off-premise signage permanently installed in the HCOD. The committee also consisted of Planning Department staff, the Zoning supervisor, and the County Attorney. OTHER PLANNING ITEMS Gloucester Court House Village Sub-Area Plan: The Board was approached by the Main Street Preservation Trust (MSPT) about additional planning for the Court House area. This Plan is intended to become an element of the County’s Comprehensive Plan, and as such will provide the policy framework for future land use and development in the area, including land use regulations and infrastructure decisions. Staff worked closely with MSPT staff and the consultant team hired by MSPT to prepare the plan based on guidance from a county administrator appointed Steering Committee and the input from the public through two public outreach meetings, stakeholder interviews and other outreach efforts. A public hearing on the plan will be held by the Planning Commission in January 2013. Transportation: Transportation continues to be a substantial element of planning for the County and the region despite the funding constraints. Gloucester County is a member of the Hampton Roads Transportation Planning Organization (HRTPO) based on its location of the urban fringe of the Hampton Roads Metropolitan Area. The HRTPO is charged with

http://www.hrtpo.org/�

http://www.hrtpo.org/�


allocating federal funding for transportation and highways and is comprised of elected officials representing the localities within the TPO. Staff serves on the Hampton Roads Planning District Commission’s Transportation Technical Advisory Committee (HRTTAC) and several other committees involved in regional transportation plans. As part of TTAC, staff has been involved in developing the 2034 Long Range Transportation Plan (LRTP) and a project prioritization process for ranking projects to be included in the LRTP which was completed in December of 2011 and the plan was adopted in 2012. HRTPO staff has begun to work on the 2040 plan with bi-monthly meetings of the subcommittee being held after the TTAC meetings. The HRTPO also has a Citizen Advisory Committee (CTAC) and a member of Gloucester’s Comprehensive Plan Steering Committee serves on that citizen group. Staff attends monthly meetings of TTAC and other meetings related to Transportation Planning for the region such as the Pedestrian and Bicycling Advisory Committee (PABAC). Many of the programs and projects discussed at these meetings provide information and opportunities to plan for regional projects and connections to the Hampton Road Region as well as be appraised of funding opportunities available through the TPO and other sources. In addition to the funding allocation for projects of regional significance in the TPO, there are two other pots of federal dollars available through the Hampton Roads Transportation Planning Organization (HRTPO): Congestion Management and Air Quality (CMAQ) and Regional Surface Transportation Program (RSTP) funds which are allocated based on a prioritization process, one for the benefits to air quality and the other criteria is related to regional significance. The HRTPO staff evaluates the projects based on the applications submitted and a Transportation Programming Subcommittee (TPS) makes recommendations to the TTAC. Due to changes in VDOT’s allocation of funds for the Six Year Plan, the TPS meets quarterly to review progress and annually allocate the available funds for the next six years. Planning staff works closely with staff from the VDOT’s Saluda Residency and staff from the Fredericksburg District to monitor the progress on projects within Gloucester County and indentify future needs. Working with staff from the VDOT Fredericksburg District, Gloucester applied for and received funding through CMAQ for three bicycle/pedestrian (bike/ped) projects: for sidewalks along Route 17 where the recently completed widening project was completed without pedestrian accommodations; and for bike/ped improvements along Hayes Road and Guinea Road. Staff worked with VDOT to provide better estimates on these projects for reallocation of additional CMAQ funds for FY 12-18. During the 2011 allocation of funds, the bike/ped project on Roaring Springs Road was approved for Preliminary Engineering in FY18. No additional funds were available for allocation in 2012 but due to more recent estimates for various projects, some of the funding will need to be redistributed in order to complete the projects. Gloucester also received funding through RSTP for a study of the Business 17 Corridor to evaluate the congestion at its intersection with Route 3/14 and to provide recommendations for improvements along the corridor to address congestion as well as to improve pedestrian and other modes of transportation in the Village area. This study


was funded for FY12 and is currently underway. Staff worked with VDOT to develop a scope of work for this study and initial work, including a public outreach meeting took place in 2012. Staff anticipates receiving the study from VDOT sometime in 2013. Training: In June 2008, the Board of Supervisors passed a resolution requiring biennial training for the Planning Commission. Once again in 2012 the Commission selected training as a top priority for the year. In May Marty Schlesinger, Director of Public Utilities provided utilities training to the Commission. In addition, most PC members have taken the Citizen’s Planning Education Association of Virginia’s Certified Planning Commissioners course. Staff also continues to identify other training opportunities as they become available. We anticipate providing additional training on transportation in 2013 with assistance from VDOT. PRIORITY PROJECTS During the January 2012 meeting, the following priorities were set by the Commission:

1. Comprehensive Plan Update 2. TNDOD Ordinance Update 3. Sub-area Plan for the Court House Village Area 4. Training – transportation, utility infrastructure, technology/virtualization options 5. Examine Greenways/Open Space in our ordinances

In addition to the items referred to the Commission by the Board of Supervisors, significant work took place on the Comprehensive Plan Update (#1) by staff and the Commission, including a joint meeting with the Board of Supervisors in May. Staff anticipates a Planning Commission public hearing on the Plan in early 2013. Item #2 was placed on hold once concerns were raised by the County Attorney about the amount of flexibility that was trying to be achieved through the first draft. Staff feels like this ordinance will not only help to implement the Gloucester Point/Hayes Village Development Area Plan that was adopted in October 2011, but also the Court House Village Sub-Area Plan (#3) that is on track to be adopted in early 2013. Utilities training (#4) was provided in May. For 2013 the Commission selected the following priorities:

1. Sub-area Plan for the Court House Village Area (January 3rd PC PH) 2. Complete Comprehensive Plan Update 3. Ordinance Updates- GP/Hayes and Court House Village Plan Implementation 4. Working Waterfront- Comp Plan element and ordinance for implementation 5. Training


The following projects are also located on the Planning Projects list, which is updated for the Commission each quarter. As top priority items are completed, these projects will be incorporated into the workload based on the Commission’s establishment of priorities. Examine and Strengthen Open

Space/Green Space/Clustering/Density in Ordinances

Review Special Exceptions and Criteria

Review of HCOD requirements Subdivision Ordinance- New

State Road Standards Legislative Updates Transportation Projects- Rural

Additions, Rural Transportation Plan, Long Range Transportation Plan, Bike-Ped projects

Model Cluster Ordinance Working Waterfronts/Water Use

Conflict Study Implementation Review and Revise PUD

Ordinance Fiscal Impact Analysis and Draft

Proffer List Greenway Overlay District Affordable Housing

Recommendations Implementation

Archaeological Assessment- Cost Share Application


BOARD OF SUPERVISORS AGENDA ITEM# VII – A BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT □ INFORMATION ONLY X PRESENTATIONS & REPORTS □ DISCUSSION ONLY □ REGULAR □ DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS X Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Louise D. Theberge TITLE: Chair, Gloucester Board of Supervisors AGENDA ITEM: Presentation of the Resolution Commending the Service of Mr. Rupert W.

Thomas for his dedication to the Mosquito Control Commission BACKGROUND / SUMMARY: In February 2012, an administrative policy for recognizing citizens who served on Board appointed groups was established as a means to uniformly show appreciation at the conclusion of an individual’s service. Mr. Thomas resigned from the Mosquito Control Commission in 2008 after having served on it for 20 years and being one of the first appointees to the Commission. Unfortunately, Mr. Thomas was not recognized for his service at that time and it is fitting and proper that he now be commended for his many years of service. Resolution was passed at the January 15, 2013 meeting ATTACHMENTS: A Resolution to Commend the Service of Rupert W. Thomas, Jr., as a member of

the Gloucester County Mosquito Control Commission. REQUESTED ACTION: Presentation of the Resolution FOR MORE INFORMATION, CONTACT: Name: Garrey W. Curry, Jr., P.E. Phone#: 693-5480 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

A RESOLUTION TO COMMEND THE SERVICE OF RUPERT W. THOMAS, JR.

AS A MEMBER OF THE GLOUCESTER MOSQUITO CONTROL COMMISSION

WHEREAS, Rupert Thomas has served with distinction as a member of the

Gloucester Mosquito Control Commission, for 20 years, from December 1986 to April 2008; and

WHEREAS, Mr. Thomas provided leadership and guidance during his tenure; and

WHEREAS, Mr. Thomas has been a strong advocate for the implementation of best management practices in the County’s mosquito control program and was instrumental in formulating the County’s Integrated Mosquito Management Program that was first adopted in April 2006;

WHEREAS, Mr. Thomas has been involved in numerous important decisions of the County such as the selection of chemical controls to be utilized; and

WHEREAS, Mr. Thomas is commended for bringing forth recommendations to the program that resulted in an enhanced quality of life to all Gloucester citizens.

NOW THEREFORE BE IT RESOLVED by the Gloucester County Board of Supervisors that the County of Gloucester hereby expresses its public appreciation to Mr. Rupert Thomas for his valuable public service as a member of the Gloucester Mosquito Control Commission; and

FURTHER BE IT RESOLVED by the Gloucester County Board of Supervisors that this resolution be presented to Mr. Thomas as an expression of gratitude for this public service.

_____________________________ Louise D. Theberge, Chair

Gloucester County Board of Supervisors January 15, 2013


BOARD OF SUPERVISORS AGENDA ITEM#: VII – B BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT X INFORMATION ONLY X PRESENTATIONS & REPORTS □ DISCUSSION ONLY □REGULAR □DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Carl Thiel-Goin TITLE: Conservation/Education Specialist AGENDA ITEM: Annual Presentation BACKGROUND / SUMMARY: A way to re-acquaint Board Members with Tidewater Soil and Water Conservation District and what we do. ATTACHMENTS: A power point presentation. REQUESTED ACTION: □ NO ACTION REQUESTED Approval of funding request FOR MORE INFORMATION, CONTACT: Name: Carl Thiel-Goin Phone#: 804-693-3562 ext. 5 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

Tidewater Soil & Water Conservation District

Overview and Programs

Carl Thiel-Goin Conservation/Education

Specialist

Tidewater SWCD Office

Technical/Administrative Staff: *District Manager *Conservation/Education Specialist *Conservation Assistant

*Housed in USDA

Service Center Gloucester, VA

A Political Subdivision of the State

The mission of the Tidewater Soil and Water Conservation District is to promote the conservation of natural resources through stewardship, education,

and outreach.

Mission Statement

2012 Board of Directors

From Left: Robert Respess, Alan Sutherland, Jason Bray, Ronnie Lewis,

Daniel Rilee, Keith Horsley, David Moore, Tyler Crittenden

Sources of SWCD Funding:

$ State $ Local Governments $ Other: …grants …donations

•Pasture Clearing Plans •Site Plan Reviews

E&S Reviews

Education

•SOL Programming

•Home owner programs

•College Scholarships - $2,000 •Youth Conservation Camp - $550

•Envirothon

•Agricultural Programs

•Forestry Camp

We participate and contribute to these educational activities

Pet waste Stations have now been placed in Gloucester and Mathews County and two are going up this spring in Middlesex County

Planted @ 500 trees with 3rd grade elementary school children in celebration of Arbor Day

Conservation Association Poster Contest

“Soil To Spoon” First Place Students

Other School programming has included topics of soil health, topographical maps, soil

erosion, and composting.

Assisted in making oyster reef balls at VIMS with Chesapeake Bay Foundation

Best Management Practices (BMP) Cost-Share Program

• Administered by DCR thru local Soil and Water Conservation Districts (SWCDs).

• SWCDs recruit participants from areas that will make the greatest impact on water quality.

Planting Winter Cover Crops absorb leftover nutrients in the field and decrease the likelihood of them entering our water bodies. Then release them for

the next grain crop reducing the fertilizing needs.

Tidewater SWCD assisted with the implementation of 5,200 acres of winter

cover crops last year.

Nutrient Management Plan Writing and Implementation

Nutrient Management Plans are working documents that farmers use for a

environmentally friendly recommended amount of nutrients that their crops need.

Tidewater SWCD implemented 21,334 acres of Nutrient Management Plan Writing.

Charles Hunt, Clas Corp Clean Water Farm Award winner for Bay Coastal Water Shed.

Spring 2013 College Scholarship Applications March 1st Down on the Farm Tour April 13th Timberneck

Farm in Gloucester and Twin Springs Farm in Mathews

Tree planting with 3rd Graders

Thank you!


BOARD OF SUPERVISORS AGENDA ITEM#: VII - C BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □MINUTES OR CONSENT X INFORMATION ONLY X PRESENTATIONS & REPORTS □ DISCUSSION ONLY □REGULAR □DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □ Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Warren Deal TITLE: Chairperson, Battle of the Hook Committee AGENDA ITEM: Update on the Battle of the Hook Reenactment BACKGROUND / SUMMARY: Warren Deal will provide an overview of plans for the upcoming Battle of the Hook Reenactment which will be held at Warner Hall on October 19-20, 2013. He will review the draft schedule, information on expected attendance, both re-enactors and special guests, as well as other details about this significant special event. ATTACHMENTS: REQUESTED ACTION: X NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Carol Steele, PR&T Director Phone#: 693-1261 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

Return to the Battle Of the Hook October 19-20, 2013

Gloucester, Virginia

The Battle Of the Hook - An important moment in our county’s and country’s

history. • August 1, 1781: British troops occupy Gloucester Town and

soon start raids in Gloucester to feed and support Cornwallis’ British forces in York Town

• Early September, 1781: Brigadier General George Weedon arrives in Gloucester with 1500 Virginia Militia

• September 24, 1781: The French Duc de Lauzun arrives in Gloucester with Lauzun’s Legion – cavalry, artillery, infantry

• September 29, 1781: 800 French infantry from DeGrasse’s fleet land at Warehouse Landing

• October 3, 1781: the Allied forces in Gloucester engage and drive British Col. Tarleton and his British Legion back into the fortifications at Gloucester Town in what was known as The Battle Of the Hook , the largest cavalry engagement of the Revolutionary War

The Battle Of the Hook – Why it was important to the victory at Yorktown

• Controlling Gloucester was integral to the British defense of York Town

• Gloucester was the primary source of food for the British at York Town once Cornwallis is encircled

• Gloucester was the only path remaining for Cornwallis to withdraw his army from York Town and return to New York

• The final surrender of British forces actually took place near Gloucester Town 1 hour after arms were laid down near York Town

Return to the Battle Of the Hook – Status of the Re-Enactment Planning

• One of only 2 national level Rev War re-enactments in 2013 – expected to be the largest •Endorsed by all 3 national organizations – British Brigade, Continental Line, Brigade of the American Revolution •Leaders from all 3 organizations have been to Warner Hall doing planning for the weekend’s events •Volunteers from all 3 organizations are returning as needed for planning and set up

Return to the Battle Of the Hook – Status of the Re-Enactment Planning - continued

• Contacts have been made with the Sherriff’s Office, the Coast Guard Auxiliary, and local Fire and Rescue units to provide emergency services •Efforts are being made to reach out to the school system to arrange for unique educational opportunities both first hand at the event and/or in the schools •Inquiries are being made to procure locally the needed straw, hay, and firewood


• An extensive publicity plan has been developed and will be implemented as funding allows. The event will be included in the County’s exhibit at the I64 Welcome Center in the spring •A Battle of the Hook Facebook page has been popular •A Battle of the Hook website has been created www.battleofthehook.org with links to county tourism information

http://www.battleofthehook.org/�


• Invitations are being prepared for the British Ambassador, the French Ambassador, the French General Counsel, the Governor, our local state representatives, other dignitaries, and active military personnel from the United States, France, and Great Britain •Evaluating providing a limited shuttle bus service to the event •Evaluating sponsoring a scouting merit badge specific to the event

Return to the Battle Of the Hook – Activities Currently Bring Planned or Considered

• Friday visits to local schools •Saturday

•Camp life programs •Archeology demonstration •Music by the massed fifes and drums •Horse demonstrations •Artillery demonstrations •Troop landings from recreated boats and skirmishes •Recreation of the Battle of the Hook •Recreation of the storming of Yorktown Redoubt 10

Return to the Battle Of the Hook – Activities Currently Bring Planned or Considered - continued

•Sunday •Camp life programs •Music by the massed fifes and drums •Troop landings from recreated boats and skirmishes •Recreation of a major battle •Surrender demonstration

Return to the Battle Of the Hook – What’s Next?

•Engage local volunteers to help with the activities and visitors •Solicit local financial support •Ramp up the publicity and public relations efforts •Develop an education plan •Develop detailed logistics plans •Develop detailed “battle” plans •Prepare the site •Look for ways to help local businesses •Keep fingers crossed for good weather!

Return to the Battle Of the Hook

“The British are coming …… BACK!”

And the French and Americans too!

GLOUCESTER COUNTY MEETING DATE: MARCH 5, 2013

BOARD OF SUPERVISORS AGENDA ITEM#: VII - D BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT □ INFORMATION ONLY X PRESENTATIONS & REPORTS □ DISCUSSION ONLY □REGULAR □DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □ Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Sid Dixon TITLE: Board Member

Marsha Germek Coordinator AGENDA ITEM: Gloucester Housing Partnership, Inc BACKGROUND / SUMMARY: The Gloucester Housing Partnership is a 501(c) 3 non-profit established in 1992. GHPI provides assistance to low-income, elderly and disabled homeowners in Gloucester County, We are the only agency that provides this assistance in the County. We provide repairs to ensure a warm, safe, dry and handicapped accessible home. We routinely repair roofs, walls, windows, floors as well as plumbing, replacement of hot water heaters, as well was rehabbing bathrooms to make them handicapped accessible with showers, toilets, sinks, floors and doors as necessary. We also build ramps for handicapped accessibility for clients who have mobility issues. Applications for assistance are available at Department of Social Services and all repairs are completed at no cost to the home-owner. ATTACHMENTS: Power Point REQUESTED ACTION: □ NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Marsha K. Germek, Coordinator Phone#: 804-693-2252 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

501C – Non profit agency

2/26/2013 1

1990: Resource Council conducted safety net study

1991: Creation of the Samaritan Group and

at that time performed housing repair

1992: Gloucester Housing Partnership Inc was formed

2/26/2013 2

Chairman – Kevin Kiley Vice Chairman- Jim Harris Volunteer Board of Directors Employees: Job Foreman- Danny Joyce, Class A

Contractor Coordinator- Marsha K. Germek (part time)

2/26/2013 3

Recruit volunteers, materials, & donations to repair low-income owner occupied homes for families and individuals living in Gloucester County for at least 12 months

Repair of unacceptable housing to a state that

affords a safe, warm dry and accessible home

Affordable housing continues to be a great need, our assistance helps home-owners to stay in their homes.

2/26/2013 4

Gloucester County United Way Treakle Foundation, Sanders Foundation,

Daily Press Holiday Fund Gloucester Community Foundation Local Business/Civic Groups/Churches Individuals VA Dept of Housing & Community

Development Emergency Home Repair Grants 2/26/2013 5

2/26/2013 6

2/26/2013 7

2/26/2013 8

2/26/2013 9

2/26/2013 10

2/26/2013 11

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We have completed 500 projects at a cost of $1,563,359 since 1992.

Completed 19 projects in 2012 with an average cost of $6300.

All repairs are completed at no cost to the homeowner.

2/26/2013 19


BOARD OF SUPERVISORS AGENDA ITEM#: VIII – A BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY X REGULAR x DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS X Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Brenda G. Garton TITLE: County Administrator AGENDA ITEM: School Board Request for funding for renovations to the Thomas

Calhoun Walker Education Center BACKGROUND / SUMMARY: At the School Board’s Budget work session on February 26, 2013, the School Board discussed requesting funding from the Board of Supervisors for renovations to the Thomas Calhoun Walker Education Center. Based upon a four-three vote, the School Board is requesting funding in the amount of $2,623,000 for renovations. This funding will enable administrative staff currently housed in Building Two to move to the Thomas Calhoun Walker Education Center by an anticipated date of December 31, 2013 as requested by the Board of Supervisors on February 19, 2013. Scott Shorland, Construction Manager for Gloucester County Public Schools, will be available during the meeting to answer any questions regarding the Cost Summary attachment. ATTACHMENTS: School Board letter requesting funding dated February 27, 2013 TCWEC Cost Summary Resolution REQUESTED ACTION: □ NO ACTION REQUESTED Consideration of funding request from the School Board FOR MORE INFORMATION, CONTACT: Name: Brenda G. Garton Phone#: 693-4042 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.

GLOUCESTER COUNTY SCHOOL BOARD 6489 MAIN STREET, BUILDING TWO GLOUCESTER. VIRGINIA 23061-6102

George R. Burak, 2013 Chairperson Abingdon District

Kevin M. Smith, 2013 Vice Chairperson Member At Large

February 27, 2013

Ms. Louise Theberge, Chairperson Gloucester County Board of Supervisors 6467 Main Street, Building One Gloucester, Virginia 23061

Dear Ms. Theberge:

Troy M. Andersen, Gloucester Point District Ann F. Burruss, Member At Large Kimberly E. Hensley, Ware District

Carla B. Hook, York District Anita F. Parker, Petsworth District

During a budget work session held on February 26, 2013, the Gloucester County School Board discussed requesting funding from the Gloucester County Board of Supervisors for renovations to the Thomas Calhoun Walker Education Center. Based upon a four-three vote, the Board agreed to request a reduced amount of $2,623,000.00.

On behalf of the Gloucester County School Board, please accept this letter as a formal request to the Gloucester County Board of Supervisors for funding in the amount of $2,623,000.00 for renovations to the Thomas Calhoun Walker Education Center. This funding will enable our administrative staff currently housed at 6489 Main Street, Building Two, to move to the Thomas Calhoun Walker Education Center by an anticipated date of December 31, 2013, as requested by the Gloucester County Board of Supervisors during its work session held on February 19, 2013.

Please find attached a Cost Summary for the adjusted renovations to the Thomas Calhoun Walker Education Center totaling $2,623,000.00. If I may provide any further information, please do not hesitate to let me know.

Thank you in advance for the Board's consideration of this funding request.

Sincerely yours,

George R. Burak, Chairperson Gloucester County School Board

GRB/DCG:dg

Attachment: TCWEC Cost Summary

Cc: Members of the Gloucester County Board of Supervisors Ms. Brenda Garton, County Administrator Members of the Gloucester County School Board Dr. Ben Kiser, Division Superintendent

TCWEC COST SUMMARY

I BID/ ADJUSTED

EST BID/EST AMOUNT AMOUNT REVISED AMOUNT

* BASE BID B $ 2A21,000 $ (521,000) $ 1,900,000

* ALTERNATE #1 B $ 238,000 $ - $ 238,000

* ALTERNATE #2 B $ 155,000 $ - $ 155,000

* I Fl:lRNFtl:lR~ MOVING EXPENSES 8E $ 216,000 $ (204,000) $ 12,000

* TECHNOLOGY (ADD PHONES) E $ 20,000 $ 60,000 $ 80,000

* ASBESTOS REMOVAL MONITORING E $ - $ 10,000 $ 10,000

* ROOF & SOFFIT/ CONTINGENCY E $ 170,000 + $281,000 $ (246,000) $ 205,000

* GROUNDS BLD. E $ 23,000 $ - $ 23,000

TOTALS E $ 3,524,000 $ (901,000} $ 2,623,000

AT A MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON TUESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET GLOUCESTER, VIRGINIA: ON A MOTION MADE BY ______________________ AND SECONDED BY ____________________ THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Carter M. Borden, ____; Ashley C. Chriscoe, ____; Christopher A. Hutson, ____; Andrew James, Jr., ____; John H. Northstein, ____; Robert J. Orth, ____; Louise D. Theberge, ____;

A RESOLUTION MAKING ADDITIONAL APPROPRIATIONS FOR FY 2012-2013

WHEREAS, The Gloucester County Board of Supervisors finds it necessary to

provide additional appropriations for fiscal year 2012-2013.

NOW, THEREFORE BE IT RESOLVED: By the Gloucester County Board of Supervisors that the following appropriations be, and the same hereby are, made for the fiscal year beginning July 1, 2012 for the functions or purposes indicated:

Account Description Revenue Expenses Capital Fund Committed Fund Balance in Capital Fund $ 2,623,000 School Capital Projects $ 2,623,000 TC Walker Repurposing $ 2,623,000 $ 2,623,000

A copy teste:

_______________________________________ Brenda G. Garton, County Administrator






BOARD OF SUPERVISORS AGENDA ITEM# VIII – B BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY X REGULAR X DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS □Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Anne Ducey-Ortiz, AICP TITLE: Planning Director AGENDA ITEM: Planning Commission Review and Approval of CIP Committee’s

Recommendations and request for consideration of Fiscal Impact Model

BACKGROUND / SUMMARY: See attached memoranda from Planning Director dated February 8, 2013 and January 24, 2013. After reviewing the CIP recommendations, the Planning Commission wanted to express its concern that we do not have a mechanism to gage the cost of development and the need for future capital improvements based on that development. ATTACHMENTS: Memo from Planning Director dated February 8, 2013 Resolution from the Planning Commission Dated February 7, 2013 CIP Recommendations dated January 9, 2013 Memo to PC from Planning Director dated January 24, 2013 REQUESTED ACTION: X NO ACTION REQUESTED FOR MORE INFORMATION, CONTACT: Name: Anne Ducey-Ortiz Phone#: 804-693-1224 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.



M E M O R A N D U M

TO: Members of the Board of Supervisors FROM: Anne Ducey-Ortiz, AICP, Planning Director CC: Planning Commission Brenda Garton, County Administrator Nickie Champion, Finance Director DATE: February 8, 2013 SUBJECT: CIP Committee’s Recommendations - Review and Approval The Planning Commission reviewed the recommendations from the Capital Improvement Plan (CIP) Advisory Committee at their meeting on February 7, 2013. The Commission found the recommendations to be consistent with the goals and objectives in the Gloucester County Comprehensive Plan. Attached is the resolution adopted by the Commission. The Commission did express concern regarding their lack of meaningful involvement in the CIP and the current process in which they are essentially “rubber stamping” the recommendations without a thorough understanding of each of the projects and the ability to prioritize them. Staff explained that the advisory committee made the recommendations based on detailed review of each project as well as an understanding of the availability of funds and debt capacity. However, the Commission could request to be more involved in the process if they desired. It was further explained that the County continues to play catch-up with capital improvements and many of the projects are necessary to protect the County’s existing assets and infrastructure rather than plan for needs based on future growth. The importance of a CIP, relative to planning for future development and the potential acceptance of proffers associated with development, was also discussed. The Commission agreed (by consensus) to request that the Board consider funding the development of a Fiscal Impact Model for Gloucester County so that the Commission and Board could determine the fiscal impacts of future land use decisions and proposed land use patterns. The model would need to be maintained annually to be an accurate and effective tool which would require additional expenses. The cost for development and annual updates could be included in the Planning Department’s budget or the Board’s budget but would require outside expertise to develop and update the model.

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY PLANNING COMMISSION HELD ON THURSDAY, FEBRUARY 7, 2013 AT 7:30 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY MARK STRAWN, AND SECONDED BY KENNETH B. RICHARDSON, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE: Thomas H. Arnold; yes

W. Keith Belvin; yes Lawrence A. Dame; yes Mark A. Holthaus; yes Christopher A. Hutson; absent Amy Jacobson; yes Natalie Q. Johnson, Chair; yes Christopher Poulson; yes Kenneth B. Richardson; yes Louis E. Serio; no Mark Strawn; no Adam Taylor; yes Michael R. Winebarger; absent

A RESOLUTION TO APPROVE THE RECOMENDATIONS

FROM THE CAPITAL IMPROVEMENT PLAN (CIP) COMMITTEE FOR CONSISTENCY WITH THE GLOUCESTER

COUNTY COMPREHENSIVE PLAN.

WHEREAS, Section 15.2-2239 of the Code of Virginia provides for the development of a capital improvement program based on the comprehensive plan; and WHEREAS, the Planning Commission has reviewed the recommendations from the CIP Committee for the proposed FY 2014 – FY 2018 capital improvement program for consistency with the goals and objectives of the Gloucester County Comprehensive Plan; and WHEREAS, the Planning Commission has determined that the proposed Capital Improvement Plan recommendations further the implementation of the goals and objectives of the Gloucester County Comprehensive Plan. NOW THEREFORE BE IT RESOLVED by the Gloucester County Planning Commission that the recommendations submitted to the Planning Commission from the Capital Improvement Plan Committee as per the attached memorandum dated January 9, 2013 are consistent with and supportive of the County’s Comprehensive Plan.


6467 Main Street

P. O. Box 329


Date: January 9, 2013

To: Gloucester County Board of Supervisors

Gloucester County Planning Commission

From: Christopher A Hutson, Board of Supervisors Representative to CIP Committee

Louise D. Theberge, Board of Supervisors Representative to CIP Committee

Ann F. Burruss, School Board Representative to CIP Committee

Natalie Q. Johnson, Planning Commission Representative to CIP Committee

Thomas J. Danaher, Citizen Representative to CIP Committee

Thomas W. Sawyer, Citizen Representative to CIP Committee, Chairman

Cc: Brenda G. Garton, County Administrator

Anne Ducey-Ortiz, Director of Planning

Nickie C. Champion, Director of Financial Services

Re: Capital Improvement Plan Recommendation

The Gloucester County Capital Improvements Plan Advisory Committee was formed at the direction

of Ms. Brenda G. Garton, County Administrator. Ms. Garton appointed two members of the Board of

Supervisors, one member of the Gloucester School Board, one member of the Planning Commission,

and two citizen representatives. A capital improvement plan is a multiyear plan, and the Capital

Improvements Plan Advisory Committee was conceived with the hope they would recommend and

revisit the plan on an annual basis.

We began our work on October 25, 2012, and this report contains our recommendations to the Board

of Supervisors for a Fiscal Year 2014-18 Capital Improvements Plan.

County departments and agencies, as well as Gloucester County Public Schools, submitted over $76.9

million in capital projects to be considered by the Committee. This amount included $54.4 million in

projects generally funded through the General Fund and $22.5 million in projects for the Utility Fund.

Over the course of several months, the Committee heard presentations from the requestors of

proposed projects, worked with the County’s financial advisors to gain an understanding on the

County’s current debt capacity and future financial position, and developed this recommendation for

future consideration by the Board of Supervisors.

The CIP Committee recognizes that local governments devote a large portion of their budgets to

capital projects. This large financial investment is required to maintain and expand public facilities

and infrastructure. Ongoing service delivery can only be assured if adequate consideration is given to

capital needs. If we fail to maintain our capital stock, our facilities and infrastructure will deteriorate

until costly, constant maintenance is required, services are threatened, and community growth

stagnates or even declines. Whether our community is growing, stable, or losing population, it needs

to plan and budget for capital assets carefully to maintain existing infrastructure and to meet future

demands.

The CIP Committee is cognizant of the major capital projects being discussed at monthly Board

meetings (Page Middle School, Thomas Calhoun Walker Education Center, and completion of the

Emergency Communication Center basement); therefore, the Committee has not assigned funding

from the $3.1 million Capital Fund Committed for Future Capital Projects. Additionally, the

Committee is making a conservative recommendation for assignment of the excess fund balance in

the General Fund ($1.7 million over a two year period from the $3.4 million available). It is hoped

that this conservatism will assist the Board of Supervisors as they proceed with the many unknowns

relating to Page Middle School, Thomas Calhoun Walker Education Center, and the completion of the

Emergency Communications Center basement.

Additionally, the CIP Committee felt that while some projects were not included in their

recommendation, several are very desirable for our community’s economic development and quality

of life. In particular, projects that improve facilities for older adults and the continued development

of Woodville Park should be considered in future plans. It is the Committee’s hope that future plans

can begin to address these very important projects.

The CIP Committee attempted to balance the considerable amounts of money required for projects,

within the current debt policies of the County, with the needs of competing demands for capital

investment. Early in the process the Committee recognized that if all General Fund projects were

funded, it would result in an increase in the real estate tax rate of $.11, which doesn’t include the

effects of Page Middle School funding. The Committee not only reviewed specific projects for the

recommendation, but also discussed at length the issues and factors impacting the development of a

capital plan. In particular, the Committee reviewed the County’s capacity for issuing new debt,

discussed project alternatives to those presented, and discussed funding alternatives.

The CIP Committee recognizes that funding of a viable, on-going capital plan is a necessary starting

point for this process. To that end, the Committee recommends the Board of Supervisors:

• Invite Davenport and Company, the County’s financial advisors, to the Tuesday, January 15th

meeting of the Board of Supervisors to review the County’s current financial condition as well

as other information beneficial to adopting a formal capital plan.

• Use excess fund balance in the General Fund of $1.7 million for the most immediate, urgent

capital needs (as recommended by the Committee).

• Endorse a grant application through the Land and Water Conservation Fund, which can be

used to offset some of the costs associated with Woodville Park improvements.

• Use $85,000 of the Capital Fund Assigned by County Administrator for Park Projects to offset

some of the costs associated with Woodville Park improvements.

• Issue additional debt of $5.0 million to address the most critical school roofs and HVAC issues,

which is expected to require a $.01 increase in the real estate tax rate in calendar year 2014

or 2015. At this time, the CIP Committee would stress the debt be used for the most critical

school needs with the expectation that no additional borrowings are possible until at least FY

2019, when annual debt service requirements will drop by approximately $1.6 million per

year and free new debt capacity.

• Continue to fund a vehicle/equipment replacement fund with $.30 of the personal property

tax rate. It is estimated this will generate approximately $990,000 in FY 2014, which can be

divided 50-50 between the School Division and County. These funds can be used for replacing

school buses, County and School Division vehicles, police cars, and other large equipment

needs.

• Dedicate the amount of revenue that $.12 on the real estate rate will generate to funding the

Debt Fund with any excess to be used for capital needs or accumulated for smoothing future

debt payments. The Committee considers $.12 to be reasonable as this was the

approximate amount needed in fiscal year 2013 to cover the debt service requirements of the

County.

Attached to this memorandum is a spreadsheet summarizing the initial projects presented to the

committee, alternatives initiated by the committee, as well as the final project rankings. After much

deliberation, the CIP Committee recommends the following projects (see attachments for additional

information on these individual projects) for inclusion in a five-year capital plan:

• $750,000 for tax assessment and receipting software. Funding for this project will be

provided from excess fund balance in the General Fund.

• $270,000 for voice over Internet protocol (VoIP) to replace the County’s phone system.

Funding for this project will be provided from operational savings and excess fund balance in

the General Fund.

• $409,563 for the improvement of the Cable Services Program, which is used by both the

County and the school division. Funding for this project will be provided by a portion of the

Cable TV Franchise Tax as well as Cox Cable capital payments.

• $77,000 for County HVAC automation system upgrades. Funding for this project will be

provided from excess fund balance in the General Fund.

• $34,398 for site design and engineering for Woodville Park to prepare for installing

infrastructure. The funding for this project will be provided from excess fund balance in the

General Fund.

• $600,000 for electrical infrastructure and athletic lights at Woodville Park. Funding for the

project will be provided from $85,000 from the County Administrator’s Assigned Fund

Balance for Park Projects, $300,000 from a state grant, and $215,000 from excess fund

balance in the General Fund.

• $250,000 for new computer aided dispatch software, which will make Gloucester totally

interoperable with other radio system partners in the regional communications system. The

funding for this project will be provided from excess fund balance in the General Fund.

• $5.0 million for the School Division’s HVAC and roof replacement program. The School

Division has identified the most critical need as Petsworth Elementary School with a projected

cost of $3.4 million. Additionally, some urgency exists at Botetourt and Achilles Elementary

Schools. The funding for this project will be provided from general obligation debt ($5.0

million) of the County.

• $233,820 to refurbish the running track and associated competitive areas at Gloucester High

School. The funding for this project will be provided from excess fund balance in the General

Fund.

The Department of Public Utilities operates as an Enterprise Fund. In order to make the fund more

financially viable, the General Fund supported a $3.8 million borrowing completed late in 2011 to

address various issues with the system. At the time of this report, approximately $3.1 million remains

from this borrowing. An unknown amount will be needed to continue work for a DEQ Consent Order;

but, the CIP Committee recommends (after concurrence from the Utility Advisory Committee) that

$2.3 million of the remaining borrowing be used for the following projects:

• $1.5 million for a Utility Yard.

• $430,000 for Water Treatment Plant rehabilitation.

• $300,000 for HVAC and dust collection remediation at the Water Treatment Plant.

• $80,000 for an excavator.

While the proposed projects included in this recommendation are the results of the deliberations of

this Committee, the Committee wishes to emphasize the need for continued discussion of capital

project funding, maintenance of facilities, cost estimated of future projects, and other capital related

issues. Capital planning and budgeting is an essential element of financial management for our

County.

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M E M O R A N D U M TO: Planning Commission FROM: Anne Ducey-Ortiz, AICP, Planning Director DATE: January 24, 2013 for February 7, 2013 meeting SUBJECT: Capital Improvement Plan Recommendation and Review Attached for your review is a copy of the Gloucester County Capital Improvement Plan (CIP) Fiscal Years 2014 - 2018 recommendations from the CIP Committee. The purpose of a CIP is to provide a five-year planning document to fund the County’s long-term capital projects. This plan also serves as a basis for the acceptance of cash proffers for impacts from proposed development on community facilities. The Planning Commission’s role in the review of the CIP is to provide insight on the long-term capital needs of the community and their relationship to comprehensive planning and future development. As indicated in the attached memorandum from the Committee, this is the only the second time a Steering Committee has been used to assist in the CIP process, but it is envisioned to be an annual review. Natalie Johnson was the Planning Commission’s representative and served along with two representatives from the Board of Supervisors, one School Board representative and two citizen representatives. As the memo explains, the Committee spent a lot of time evaluating the CIP requests and reviewing the available sources of funds. In addition to making recommendations regarding projects to be funded and priorities for funding, the committee also provided recommendations on how to finance projects both in the short term as well as long term. As one of the staff members working with the Committee, I would like to commend the committee on their work and ability to make very difficult, but sound decisions and recommendations. All the projects submitted are important and hopefully the committee’s recommendations for continual funding will enable the County to accomplish more of these projects over time. As you review these recommendations it is important that you keep in mind the fiscal constraints and natural disasters that have impacted the County over the past few years with little or no funding going to capital projects. Rather than prioritizing the CIP projects, it is more important for the Planning Commission to focus on their need and relationship to long range planning for the County.

It is clear that all of the projects proposed, including those recommended by the Committee for funding, are consistent with the adopted Goals and Objectives outlined in the Comprehensive Plan for Public Facilities and Services provided below. In addition, the recommendations for funding sources are all consistent with the goals and objectives adopted by the County for Public Facilities and Services.

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PUBLIC FACILITIES AND SERVICES Goals A. To provide for the well-being of all citizens of the County through all necessary and desirable community facilities and services in a manner reflecting both present and future County needs.

Objectives 1. To promote efficiency in County government by providing adequate

facilities for general County services and administration. 2. To encourage development to take place inside service areas of existing

and projected public facilities and utilities in order to minimize the tax burden on local residents and businesses.

B. To establish a clear set of priorities for services between the County and developer/builder in the planning and programming of every development.

Objectives 1. To ensure the acquisition of land for public needs such as parks, schools,

roads, open space, and fire and police facilities.

C. To improve public services and provide beneficial growth patterns so that all citizens are treated equitably.

Objectives 1. To plan and develop major public facilities, such as roads, utilities,

schools, and passive and active recreational facilities together, rather than on a piecemeal basis.

2. To direct growth in a manner whereby public services can be effectively provided without adversely affecting the general welfare of the community.

D. To determine water and sewer needs based on existing and future requirements and to develop plans on projected needs and priorities established; to program the development of new and replacement facilities so that funds available may be most economically employed by establishing priorities and developing a Capital Improvement Program and an annual Capital Budget; and to satisfy the projected needs by acquiring sites of proper size and location for facilities in advance of urban development.

Objectives 1. To design and engineer water and sewer supply facilities and lines

professionally in order to provide economical and efficient service. Such design should seek to maximize opportunities for increased return on investments through multiple use of facility locations and rights-of-way.

2. To coordinate the plans of existing private utility companies and proposed public facilities so as to minimize waste and duplication of efforts and to create a more efficient distribution of utilities.

3. To plan utilities expansion along lines of desirable growth. 4. To maintain a master plan for the supply and distribution of water and for

the collection and treatment of sewage. 5. To secure local, state, and federal assistance, whenever feasible and

appropriate, to plan, design, and construct new and replacement water and sewer system improvements.

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6. To design both trunk and distribution sanitary sewer systems in areas with a known high growth potential in terms of capacity to accommodate future expansions.

7. To plan the size and location of sanitary and storm sewers according to the drainage areas and land uses to be served as shown in this plan.

8. To program sanitary and storm sewer extensions to developing areas of the County in order to promote balanced and cost-effective growth in the County.

9. To utilize public sewer water facilities for new development instead of individual systems whenever possible.

10. To program water main extensions to those developing areas of the County to promote balanced and cost-effective growth.

11. To design and construct new and replacement water facilities in order to provide adequate fire protection.

12. To continue to study new sources, as well as look into regional solutions, for the County’s future water and sewer supplies.

E. To promote the general health, safety, and welfare of the lives and property of all County residents.

Objectives 1. To maintain and enhance existing facilities and equipment. 2. To expand both fire protection and emergency medical service facilities to

include substations in areas of greatest population growth as the need arises.

3. To provide effective and adequate police protection for the County. 4. Promote a hygienic environment and high standards of health for all

County residents by providing adequate facilities for health care and sound water and sewer systems.

F. To provide quality educational facilities to serve citizens of all ages in the most effective, efficient, and economical means possible. G. To maintain high standards for the library system and to plan for its expansion, accessibility, and improvement as necessary. H. To provide for a long-range view of refuse disposal through ecologically-, environmentally-, and economically-sound disposal methods.

Objectives 1. To encourage recycling and reuse of refuse. 2. To explore a regional approach to refuse disposal to meet the

community’s needs as well as relieve potential tax burdens on residents. 3. To meet all local, state, and federal health, safety, and environmental

protection requirements for refuse disposal. 4. To determine the location of potential solid waste landfill sites to

accommodate future growth. 5. To maintain and improve the existing solid waste disposal system; to

encourage alternative methods to land filling.

PC Action: Review CIP Committee recommendations for consistency with the Comprehensive Plan’s Goals and Objectives and forward your determination to the

Board of Supervisors per the attached resolution.


BOARD OF SUPERVISORS AGENDA ITEM# VIII - C BOARD AGENDA ITEM

TYPE OF AGENDA ITEM: PURPOSE OF ITEM: □ MINUTES OR CONSENT □ INFORMATION ONLY □ PRESENTATIONS & REPORTS □ DISCUSSION ONLY ⊠ REGULAR ⊠ DISCUSSION AND/OR DECISION □ ADMINISTRATOR/ATTORNEY ITEMS ⊠Resolution □Bylaws □ PUBLIC HEARING □Ordinance □Grant/MOU

□ Duly Advertised □By Motion PRESENTER: Brenda G. Garton TITLE: County Administrator AGENDA ITEM: Discussion/Decision for FY 2014 County Administrator’s Budget Recommendation

and Suggested Advertising of Tax Rates. BACKGROUND / SUMMARY: The County Administrator will formally present her FY 2014 Gloucester County Budget Recommendation as well as seek Board approval for advertising for public hearing the proposed budget and proposed tax levies. ATTACHMENTS: Resolution. REQUESTED ACTION: Approve Resolution FOR MORE INFORMATION, CONTACT: Name: Brenda G. Garton, County Administrator Phone#: 804-693-4042 E-mail: [email protected] FOR USE DURING MEETING: VOTE: □APPROVAL □DENIAL Y N Y N Y N □ □ Borden □ □ Hutson □ □ Northstein □ □ Chriscoe □ □ Orth □ □ Theberge □ □ James January 2012 Note: Please confine summary to one page.





MEMORANDUM To: Gloucester County Board of Supervisors From: Brenda G. Garton, County Administrator Date: February 26, 2013 Subject: Budget Recommendations for Fiscal Year 2013-2014 Under separate cover, you will receive my County Administrator’s Proposed Fiscal Year 2014 Budget recommendation for your consideration. I will formally present my budget to you and the citizens of our County on March 5, 2013. The advertising of our proposed real estate and personal property tax rates is extremely important in this process. You could probably say we will only get one shot at this step. I will present a balanced budget using the proposed tax rates shown in the table below, but respectfully request your authorization to advertise the suggested advertising rates for calendar year 2013. If items and/or initiatives are added to my proposed budget to such an extent that it would require a tax rate higher than advertised, we will have a problem. Legally, we will need to re-advertise the higher rate and conduct another budget public hearing, which just won’t be possible given our tight timeline.

CY 2012 Proposed Budget Suggested Advertising Real Estate $.65 $.69 $.71 Mobile Home $.65 $.69 $.71 Public Service Corporation $.65 $.69 $.71 Tangible Personal Property $2.95 $2.95 $3.25 Boats Not Used Solely for Business Purposes $1.00 $2.95 $3.25 Boats Used for Business Purposes Only $1.00 $2.95 $3.25 Gloucester Sanitary District #1 $.01 $.01 $.01 Gloucester Point Sanitary District $.01 $.01 $.01 Mosquito Control $.01 $.01 $.01

I’ve attached a resolution authorizing advertising for public hearing the County Administrator’s Proposed Fiscal Year 2014 Budget and the Calendar Year 2013 Proposed Tax Levies for your consideration.

AT A MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON WEDNESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET GLOUCESTER, VIRGINIA: ON A MOTION MADE BY ____________ AND SECONDED BY _____________ THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Carter M. Borden, _____; Ashley C. Chriscoe, _____; Christopher A. Hutson, _____; Andrew James, Jr., _____; John H. Northstein, _____; Robert J. Orth, _____; Louise D. Theberge, _____;

A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR TO

ADVERTISE FOR PUBLIC HEARING THE FY 2014 PROPOSED COUNTY BUDGET AND CY 2013 PROPOSED TAX LEVIES

WHEREAS, the County Administrator has submitted to the Gloucester County Board of Supervisors a proposed annual budget for the County for the fiscal year beginning July 1, 2013 and ending June 30, 2014, as required by Section 15.2-1541 of the State Code; and WHEREAS, a brief synopsis of the budget is required to be published and a public hearing be held as required by the provisions of Section 15.2-2506 of the State Code; and WHEREAS, a notice to establish real estate and personal property tax levies for calendar year 2013 is required to be published and a public hearing be held; and WHEREAS, it is the recommendation of the County Administrator that calendar year 2013 tax levies be advertised as $0.71 for Real Estate, $0.71 for Mobile Home, $0.71 for Public Service Corporation Property; $3.25 for Tangible Personal Property; and $3.25 for Boats; and WHEREAS, it is also the recommendation of the County Administrator that calendar year 2013 Ad Valoren tax rates be advertised as $0.01 for the special service districts.

NOW, THEREFORE BE IT RESOLVED by the Gloucester County Board of Supervisors this fifth day of March, 2013, that the County Administrator is authorized to advertise for public hearing the FY 2014 Proposed County Budget and the suggested 2013 Proposed Tax Levies.

A copy teste:

_________________________________________ Brenda G. Garton, County Administrator





Gloucester Community Education 6361 Main Street, P.O. Box 1306 Gloucester, Virginia 23061-1306

Phone: 804/693-5730 Fax: 804/693-0509 [email protected]

MEETING DATE: MARCH 5, 2013 AGENDA ITEM #: VIII - D DATE: Monday, February 25, 2013 TO: Ms. Brenda Garton, Gloucester County Administrator FROM: Ms. Christi A. Lewis, Gloucester Community Education Director CAL SUBJECT: Board Appointment Considerations The following board appointments are presented to the Gloucester Board of Supervisors for consideration:

Board, Commission, Council or Committee

Type of Appointment

Current Term

Expires

New Term

Expires

Reappointment Desired

Board Member To Make

Nomination Historical Committee James (Jim) Liles

Gloucester Pt.

12/31/13

12/31/13

Resignation

Hutson

Mosquito Control District Commission Dr. Charles McComb

County Rep.

12/31/13

--

Resignation

Any

Older Adult Committee Vacant

Petsworth Dist.

12/31/13

12/31/13

--

Northstein

Wetlands Board & Chesapeake PEC Troy Andersen

County-Wide

(Alternate)

1/31/15

--

Resignation

Any

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON TUESDAY, MARCH 5, 2013 AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, COURT CIRCLE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ________________, AND SECONDED BY _______________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:

Carter M. Borden, ___; Ashley C. Chriscoe, ____; Christopher A. Hutson, ____; Andrew James, Jr., ____; John H. Northstein, ___; Robert J. Orth, ____; Louise D. Theberge, ____;

HISTORICAL COMMITTEE

WHEREAS, the Gloucester County Board of Supervisors has previously appointed an Historical Committee to advise the Board concerning matters of historical importance in our community; and WHEREAS, the Gloucester County Board of Supervisors is the appointing authority for said committee; and WHEREAS, the Gloucester County Board of Supervisors has learned that an appointment is needed to this Committee; and WHEREAS, the Gloucester County Board of Supervisors is now ready to make this appointment. NOW, THEREFORE BE IT RESOLVED by the Gloucester County Board of Supervisors that the following individual be hereby appointed to the Gloucester County Historical Committee for an unexpired term which shall begin immediately and expire December 31, 2013. A Copy Teste: _______________________________________ Brenda G. Garton, County Administrator

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON TUESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ___________, AND SECONDED BY _____________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:


MOSQUITO CONTROL COMMISSION

WHEREAS, the Gloucester County Board of Supervisors has previously appointed the Gloucester County Mosquito Control Commission to administer the mosquito control program in the County; and

WHEREAS, the Gloucester County Board of Supervisors has learned an appointment is needed to this Commission; and

WHEREAS, the Gloucester County Board of Supervisors is now ready to make this appointment.

NOW, THEREFORE, BE IT RESOLVED by the Gloucester County Board of Supervisors that the following individual be hereby appointed to the Gloucester County Mosquito Control Commission to complete an unexpired term that shall begin immediately and end on December 31, 2013.

A Copy Teste:

________________________________________ Brenda G. Garton, County Administrator

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON TUESDAY, MARCH 5, 2013 AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, COURT CIRCLE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ________________, AND SECONDED BY _______________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:


OLDER ADULT COMMITTEE WHEREAS, the Gloucester County Board of Supervisors has previously created the Gloucester County Older Adult Committee; and

WHEREAS, the Gloucester County Board of Supervisors has outlined the composition of the committee, as well as its duties; and

WHEREAS, the Gloucester County Board of Supervisors is now ready to make

an appointment to the Gloucester County Older Adult Committee.

NOW, THEREFORE, BE IT RESOLVED by the Gloucester County Board of Supervisors that the following individual be hereby appointed to the Gloucester County Older Adult Committee for a term that shall expire on December 31, 2013.

A Copy Teste:

_______________________________________ Brenda G. Garton, County Administrator

AT A REGULAR MEETING OF THE GLOUCESTER COUNTY BOARD OF SUPERVISORS, HELD ON TUESDAY, MARCH 5, 2013, AT 7:00 P.M., IN THE COLONIAL COURTHOUSE, 6504 MAIN STREET, GLOUCESTER, VIRGINIA: ON A MOTION DULY MADE BY ___________, AND SECONDED BY _____________, THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING VOTE:


WETLANDS BOARD & CHESAPEAKE BAY PRESERVATION AND EROSION COMMISSION

WHEREAS, the Gloucester County Board of Supervisors has previously appointed a Wetlands Board & Chesapeake Bay Preservation and Erosion Commission to carry out the duties of this organization, as prescribed by the laws of Virginia; and

WHEREAS, the Gloucester County Board of Supervisors needs to make an appointment to the Wetlands Board & Chesapeake Bay Preservation and Erosion Commission. NOW, THEREFORE, BE IT RESOLVED by the Gloucester County Board of Supervisors that the following individual be hereby appointed to the Gloucester County Wetlands Board & Chesapeake Bay Preservation and Erosion Commission to complete an unexpired term as an alternate which shall expire on January 31, 2015. A Copy Teste: ________________________________________ Brenda G. Garton, County Administrator

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