Gloucestershire County Scouts

Top Awards/DofE Conference

28th January 2017 http://www.dofe.info/

https://members.scouts.org.uk/por

• Introduction

– Who am I? (Adam)

– House Keeping

– Aim & Strategy

– Summary of Roles & Training Available

• Feedback from:

– National Top Awards Conference.

– DofE Windsor.

– Regional Top Awards Conference.

Agenda – Intro & Feedback

Morning Session – Expeditions:

• Process - using DofE flowchart.

• Mapping - using DofE software.

• Paperwork Requirements - using the new TSA info sheet.

• Roles - Leader duties, Supervisors duties, Assessors duties, DC's

duties, District DofE Advisor duties & County DofE Advisor duties.

• Split into 3 groups and run through planning/execution of 3 expeditions,

Bronze, Silver and Gold including setting aims/goals and standards.

• Regroup & share.

• Summary of standards required for training/qualifying expeditions

including recording of evidence.

Agenda – Morning Session

Networking Lunch with flip charts to capture ideas:

• Flip Chart - Questions for Q&A at end.

• Flip Chart - want to facilitate an expedition and find a unit to team with.

• Flip Chart - training needs and wishes.

• Flip Chart - expectations from County DofE/ National DofE… wish list

for support.

Agenda – Lunch

Afternoon Session - Other Sections:

• Process - using DofE flowchart.

• Evidence and big session on m.eDofE and eDofE usage using dummy

accounts.

• Leader’s role in process.

• Assessor's report entry.

• Split into 3 groups, run through planning/executing volunteering, skills

and physical sections including setting aims/goals and standards.

• Regroup & share.

• Summary of standards required and recording of evidence.

Agenda – Afternoon Session

• Adam Griffiths

– Joined Venture Scouts in Gloucester 1995

– Completed Bronze, Silver, Gold DofE Awards

– Completed Queens Scout Award

– Involved in an Adult role since 2000

• Explorer Scout Leader

• County DofE Advisor

• County Climbing Advisor/Assessor

• County Hill Walking Assessor

• Snowdon “100” in 2007

• Cotswold Marathon/Sun Run/S&E

• District/County Exec Member

• NGBs: – SPA (Climbing Instructor)

– Mountain Leader (S/W)

– BSAC Sports Diver

– Canoe/Kayak Instructor

– WW Safety & Rescue

Who am I?

• There is no planned fire drill

– In the event of the alarm sounding make your way back out the main

entrance and meet in the car park

– If the route through the main entrance is blocked, follow Adam who

will guide you out through an alternative route

• Toilets are available on the landing by reception

• There is no such thing as a “stupid” question – if you are thinking about

it, someone else will be too

• Please respect the presenters & the very full agenda – if we cant

answer something it will be put on the car park (Q&A board) and a

response will be provide later

House Keeping

DESC: Ali Andrews

DESC: Ant Hall

DESC: Tony Dale

DESC: Rob Butcher

DESC: Gareth Edwards

DESC: Neil Rawlings

DESC: Anita & Paul Gowen

DESC: Jerry Green

DofE: Caro McIntosh

DofE: Lindsay Jenner

Gloucestershire CC: Lewis Dangerfield

ACC14-25: Chris Meadows

• To be seen as a “best practice County” who:

– Follows TSA POR

– Follows DofE Rules

– Enables anyone who wants to, to participate in the Duke

of Edinburgh Award Scheme

• By exploiting the fantastic activities programme everyone offers

• With trained leaders/supervisors

• Having available accredited assessors

• Utilising eDofE to record the evidence/data

• Whilst reducing the administrative burden on everyone

Aim & Strategy

Working Together

DofE HQ Windsor

LO DofE Manager Gilwell (HoA)

County DofE Manager (Gloucestershire Advisor)

District DofE Co-ordinators (District Advisors/DESCs)

DofE Leaders / Supervisors

National Management

Regional Management

County Commissioner

DESC / DSNC

ESLs / AESLs

Scouts DofE

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TSA – access to all Scouting eDofE

records

County Advisor – access to all County

eDofE records

District Advisor/DESC –

access to all District eDofE records

DofE Leader – access to all Unit

eDofE records

eDo

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Overarching Governance Nationally

Enables consistency to be achieved at County

Enables collaboration between Units

Enables support to the participants

County Governance

County Advisor Role

Books/eDofE Records

TSA HQ (G) & County Advisors (S & B

• Scouts as a LO is too big for one manager

– Therefore the County Advisors are a “bolt-on”

• The Co-ordinator role sits at both County & District level

– The DESC role description for the Scouting Programme is essentially the

same as that for co-ordinating DofE activities within a centre

DofE Management

TSA HQ – Jess’ Team

DofE Delivery

ESL/AESL within the ESU

Independent to ESU

Other Leaders / District Advisor

DofE Leader with Supervisor Module*

*Especially important for Expeditions – see later slides

DofE Leader

DofE Assessor

DofE Supervisor

DofE Helpers

Modular Training System

DofE Supervisors

CC/DCs/ACC 14-25 DESCs / Advisors DofE Leaders DofE Supervisors DofE Assessors

DofE Assessors DESCs / Advisors

DofE Leaders

Gold Participants

DofE Leaders who support Expeds

(Pre-course for Supervisor)

DofE Leadership

Feedback from National

Conferences

Expedition Process - using

DofE flowchart

Expedition Process

Expedition Process D

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Aim Plan – Paper, not eDofE

• Stuck for what to have as your expedition aim? Here are a few ideas

that participants have used in the past which may inspire you...

Ideas for Expedition Aims

On foot

Make a video diary of your team’s experiences, from

camping and cooking to reaching your destination.

• Stuck for what to have as your expedition aim? Here are a few ideas

that participants have used in the past which may inspire you...

Ideas for Expedition Aims

By bicycle

By canoe/kayak

• DofE provide Training Frameworks (Compulsory Requirements) for each level – B/S/G

• In addition further training frameworks for: – Training framework for horseback expeditions

– Mountain bike code/responsible cycling & code of behaviour

– Training framework for paddling skills

– Training framework for boatwork (rowing)

– Training framework for sailing expeditions

• These Compulsory Requirements must be achieved before the Expedition us undertaken.

– On eDofE the Leader needs to ’tick’ to say you have achieved everything on the list

Expedition Training (DofE)

• In scouting we can combine training with Explorer Badges e.g. Emergency Aid – stage 4

• How to earn your badge - You will need to take part in around three to six hours of training, which should be taught by an adult with

relevant knowledge.

• Explain to your leader or another adult about how to call 999.

• Explain how you help someone who:

– is unconscious

– is unconscious and not breathing

– is bleeding

– has a burn

– has heat exhaustion

– has hypothermia

– is choking

– is having an asthma attack

– is having a heart attack

– has a head injury

– has a suspected spinal injury

– has a broken bone

– has a sprain or strain

– has meningitis.

• If you hold a first aid award covering this or a similar syllabus from a recognized first aid provider (such as the British Red Cross or St

John Ambulance) you can automatically get this badge.

• You must take part in formal training to gain this badge – a first aid award covering this or a similar syllabus. Your training must be from a

recognized first aid provider, such as the British Red Cross or St John Ambulance, or someone qualified to deliver First Response.

If you’re taking part in the Young Leaders’ Scheme, you can use this badge as an alternative to the Young Leaders Module K First Aid

Master Class.

Expedition Training (Scouts)

• First aid and emergency procedures Training based on the current edition of the

Authorised Manual of St. John Ambulance, St. Andrew’s Ambulance Association or The

British Red Cross.

• Action in an emergency – resuscitation, airway, breathing and circulation.

• Recognition and treatment of hypothermia and heatstroke.

• The treatment of wounds and bleeding.

• Treatment for shock.

• The treatment of blisters, cuts, abrasions, minor burns and scalds, headaches, insect

bites, sunburn, splinters.

• The recognition of more serious conditions such as sprains, strains, dislocations and

broken limbs.

• Knowing what to do in the case of an accident or emergency.

• Summoning help - what people need to know, telephoning for help, written message.

• Getting help, self-help and waiting for help to arrive, keeping safe and warm, helping

people to find you.

Expedition Training (DofE)

Expedition Paperwork

Expedition Preparation

Expedition Supervisor

Qualifying Expedition

Expedition Presentation

Mapping - using DofE software

See your pack for the slides, whilst we do this live…

https://www.edofe.org/

eMapping

eMapping

eMapping

eMapping

Change to

Checkpoints

by editing

and adding

details

Lots of waypoints, to

accurately measure the

route, keep clicking to

follow the footpath.

eMapping

eMapping

eMapping

eMapping

You can add

Escape notes,

which suit your

Supervision plan.

You can correct and

check the details they

have added.

eMapping

eMapping

Print to PDF if

you wish to

email, or work

on the details.

eMapping

You can comment on PDF’s without buying a PDF package. It is limited

but had enough to produce a simple supervision plan.

Expedition Downloads

Paperwork Requirements - using

the new TSA info sheet

Expedition Paperwork

• This is the new “factsheet” from HQ

• We have taken this, combined it with the

“old” Gloucestershire ones (plus some

good ideas from other Counties)…

• And produced:

– Expedition Quick Guide

– Expedition Briefing Notes

– Expedition Risk Assessment

– Expedition Notification Form

• For when a DofE form isnt used…

• What do you want?

– Ok to do it yourself (dofe.org, scouts

.org.uk…)

• Overview

– Leaders must ensure that TSA POR is met during all activities

– Supervisors need to meet POR (Mod17) & be TSA/DofE approved

– Assessors need to be independent & be TSA/DofE approved

• DofE Expedition approval process

– The routes need to be approved by the County Advisor

– The safety checks (risk assessment/escape & foul weather options/supervision

plan/emergency plan etc) need to be confirmed as in place

– The NAN/Green Forms simplify the process for everyone, two forms instead of

many… it confirms dates/ numbers/ permits/ InTouch/ Route Summary/ Assessor/

participants details

Expedition Approval Summary

Group Work - Expeditions

Bronze, Silver & Gold

Using the provided eDofE accounts:

• As a group, take the role of Participant, Leader and Supervisor.

• Help this team of participants, through all the stages of an expedition.

• We will provide the County DofE Advisor and Assessor roles.

Supervisor

Leader

Participants

Summary of Standards –

Expeditions

(De-brief)

Networking Lunch

• Flip Chart - Questions for Q&A at end.

• Flip Chart - want to facilitate an expedition and find

a unit to team with.

• Flip Chart - training needs and wishes.

• Flip Chart - expectations from County DofE/

National DofE… wish list for support.

Networking Lunch

Volunteering, Skills, Physical &

Residential Process - using

DofE flowchart

• …the world’s leading achievement award

for young people.

• Its balanced programme of activities develops the

mind, body and soul in an environment of social

interaction and team working.

• It encourages young people to

live life as an adventure.

The DofE is…

• “If there is one thing which the experience of

DofE programmes reaffirms and emphasises time

and again, it is the involvement and dedication of

adults

that is absolutely critical to its success.”

Our Patron

• To inspire, guide and support young people

in their self-development and recognise

their achievements.

Our Mission

• Non-competitive

• Achievable by all

• Voluntary

• Personal development

• Personalised

• Balanced

• Progressive

• Achievement focused

• Demand commitment

• Enjoyable

Our Guiding Principles

Volunteering: undertaking service to individuals or

the community

Physical: improving in an area of sport, dance or

fitness activities

Skills: developing practical and social skills and

personal interests

Expedition: planning, training for and completion

of an adventurous journey in the UK or abroad

At Gold level, participants must do an additional

fifth Residential section, which involves working

and staying away from home doing a shared activity

The Sections

• There is a massive choice of activities that count towards

DofE programmes. Participants can select practically any

activity they wish – as long as it’s

legal and morally acceptable.

– Activities are placed in specific sections for

a reason.

– Participants need to choose activities they are going to

enjoy.

– Activities could be something that they are already doing

or perhaps one they’ve always wanted to try.

Choosing Activities

• When advising on programmes, you should

think about:

– The young person – their level of expertise, their maturity and level of

confidence.

– The goals – they should be challenging but achievable.

– Prior activities – an activity done during the preceding three months of

starting a DofE programme could count towards the achievement of an

Award.

– When activities take place – participants should be able to show that their

activities required a substantial contribution of personal time and voluntary

effort.

Choosing Activities

The Steps

Preparation

Training

Activity

Assessment

DofE Leaders Checklist

• Aim

• To inspire young people to

make a difference within

their communities or to an

individual’s life and develop

compassion by giving

service to others.

Volunteering

• Learn about their community and feel a sense of belonging and

purpose.

• Learn to take responsibility for their communities and their own actions.

• Build new relationships.

• Further understand their own strengths and weaknesses.

• Develop teamwork and leaderships skills.

• Trust others and be trusted.

• Enjoy new adventures.

Benefits

• Volunteering is simple. It’s about choosing to give time to something

useful, without getting paid.

• Team volunteering can be beneficial to young people and to the project

they have chosen.

• At least 3/4 of activity needs to be practical volunteering, so only a 1/4

can be training.

• Training courses, therefore, must either:

– Change their content to include practical volunteering e.g. raising

awareness project

– Count towards the Skills section – Life

skills category

What is Required?

• Helping people

• Community action and raising awareness

• Coaching, teaching and leadership

• Working with the environment or animals

• Helping a charity or community organisation

Volunteering Categories

DofE within Scouting

Badges

Missions and Module provide a good aims

and goals.

Module A is compulsory for those

volunteering within Scouting.

Using the requirements for badges, still allows us

as leaders the flexibility to adjust to suit the

individual, while starting from a level that can be

consistent across the county

• Aim

• To inspire young people to

achieve greater physical

fitness and a healthy

lifestyle through

participation and

improvement in

physical activity.

Physical

• Enjoy keeping fit.

• Improve fitness.

• Discover new abilities.

• Raise self-esteem.

• Extend personal goals.

• Set and respond to a challenge.

• Experience a sense of achievement.

Benefits

• In short, anything that requires a sustained level of

physical energy and involves doing an activity.

• Participants are free to do this section

independently or as part of a team.

What is a Physical Activity?

• Team sports

• Individual sports

• Water sports

• Racquet sports

Physical Categories

• Dance

• Fitness

• Extreme sports

• Martial arts

DofE within Scouting

Badges

Many of our Badges provide a good aims and goals for Physical

DofE sections.

Using the requirements for badges, still allows us as

leaders the flexibility to adjust to suit the individual, while

starting from a level that can be consistent across the

county

• Aim

• To inspire young people to

develop practical and social

skills and personal interests.

Skills

• Develop a new talent.

• Improve self-esteem and confidence.

• Develop practical and social skills.

• Develop better organisational and time management skills.

• Sharpen research skills.

• Learn how to set and rise to a challenge.

Benefits

Old or New?

Ultimately participants must be able to prove that they

have broadened their understanding and increased

their expertise in the chosen skill.

Activities can be undertaken on either an individual or

group basis.

• Creative arts

• Performance arts

• Science and technology

• Care of animals

• Music

Skills Categories

• Life skills

• Learning and collecting

• Media and

communication

• Natural world

• Games and sports

DofE within Scouting

Badges

Many of our Badges provide a good aims and goals for

Skills DofE sections.

Using the requirements for badges, still allows us as

leaders the flexibility to adjust to suit the individual, while

starting from a level that can be consistent across the

county

eDofE Session – using eDofE

Created by Anne Other from the centre

named 'TSA Training' (Licensed Organisation

named 'NOA and Business LO')

What the Participants Get…

Welcome to eDofE!

Dear A,

Welcome to The Duke of Edinburgh's Award and congratulations on choosing to start your own DofE programme!

Using eDofE, our online programme management system, you'll be able to demonstrate what you've done for your sections in loads of

different ways – using photos, videos, blogs and more.

You should have received a Welcome Pack which will tell you more about how to get started on eDofE. As well as that, it provides more

detail about your Achievement Pack and how uploading lots of good quality photos will help you to put together a really great book of

memories at the end of your DofE journey.

Your DofE Leader has created your eDofE account so you can get started on eDofE, managing and recording your DofE programme.

Your eDofE sign in details are as follows:

eDofE username: AGold1

Temporary password: 01042000(based on your date of birth DD/MM/YYYY)

eDofE ID number: 1460837

To get started on eDofE, just follow these easy steps…

1. Go to www.eDofE.org and enter your username and temporary password detailed above. Remember though; when you change your

password to letters and numbers it will be case sensitive!

2. Once you're in eDofE, you need to complete the required fields for your address, email etc. You won't be able to start recording your

DofE activities until you've filled in these questions.

3. You will be asked to change your temporary password when you sign in for the first time. Choose something you'll remember.

4. You're now ready to start! You can begin your DofE programme by choosing your timescales and choices of activities. Speak to your

Leader about what you want to do for each section.

eDofE Mobile

My eDofE

• Make sure your participants choose their timescales and

complete their programme plans.

• The system tells them the minimum timescales. Participants

choose from drop-down lists.

• The programme plans require a start date, and offer

suggested activity details from drop-down lists.

• The participant adds details of where they are going to do

each activity, what they want to achieve and who is going to

assess them.

Your Role with eDofE

Achievement Pack?

The Achievement Pack is an innovative and

personalised record of achievement that a young

person can create once they’ve achieved their

Duke of Edinburgh’s Award using eDofE.

How is it developed?

The Achievement Pack has been developed with

young people for young people

How do they create it?

• Using evidence uploaded or submitted into eDofE

– Pictures

– Scans (certificates/letters/

activity logs etc)

– Blog

– iPadio voice recordings

• Some free picture and text boxes

• Evidence direct from eDofE as JPGs.

What’s in it?

Aims, principles and benefits of each section.

What activity was undertaken for each section, for how

long and personal goals.

Images, captions and self-reflection.

Space for Leader and team comments.

Printing & Publishing

• Young People will receive

a free PDF version that they

can print, email or post on

their social networking site

• There is an option to print

the Achievement Pack either

in a hard back, screw bound

version or a plush leatherette,

case bound version

Adding Evidence

Leader’s Role

• The guidance on page 33 of the Leaders

handbook:

– Aim –What do they want to do/achieve? Discuss

the aim and benefits of the section and how that is

reflected in the young person’s own programme

choice.

– Activity – do the activities fit their personal

objectives and the requirements of the DofE?

Choosing activities

• The guidance on page 33 of the Leaders

handbook:

– Details – think about/suggest final objectives as well

as interim goals and milestones.

– Establish, agree and write down personal goals

in the section Programme Planner in eDofE that are

Practical, measurable, achievable, exciting and have

realistic timings.

Choosing activities

• The guidance on page 33 of the Leaders

handbook:

– First Steps – is any training required? What about

any safety or legal requirements?

– Recording their journey – establish a system for

how the young person will record their efforts, what

evidence you would like to see in eDofE and when

you will conduct regular progress reviews.

Choosing activities

• The guidance on page 34 of the Leaders

handbook:

– Assessment – To complete a DofE programme every

activity must be successfully completed and

assessed.

– You Must meet them to discuss,

• The goals that were set and what the participant actually

achieved

• What challenges were faced and how they were overcome

• The overall experience and what they enjoyed.

Choosing activities

Assessor's Report Entry

Assessor’s Reports

Assessor’s Reports

Assessor’s Reports

Assessor’s Reports

Assessor’s Reports

Assessor’s Reports

Assessor’s Reports

Group Work - Volunteering, Skills,

Physical & Residential

Bronze, Silver & Gold

Using the provided eDofE accounts:

• As a group, take the role of Participant, Leader and independent Assessor.

• Help this team of participants, complete their other sections.

• We will provide the County DofE Advisor and Verifier roles.

Leader

Participant

Assessor

Summary of Standards -

Volunteering, Skills, Physical &

Residential

(De-brief)

Wrap-up: Question and

Answer Session