glow with the flow presentation
TRANSCRIPT
Campus wide neon run starting and finishing on the mall
Attendance
50-75 students
Timeline of the event
7:30- Arrive at library to start event
7:30-8:50: Put glasses and bracelets together
8:20-8:45: Set up speakers and microphone
8:00-8:20: Marked the course with arrows using sidewalk chalk
8:45-8:55: Placed down paint tarps
9:00-9:15: Participants ran the marked course
9:15-10:00: Students hung around the library, listening to music and talking
10:00- Clean up and left
Sponsorship
Before event:
Meijer
Actual event:
No sponsor
Finances
Before event:
Estimated Price = $300 with sponsor
Actual event:
5x Sargent Art 66-5525 Washable Fluorescent Paint Set, 6-Count
$45.10
2x 8" LumiStick Brand Glowsticks Glow Stick Bracelets Mixed Colors (Tube of 100)
$17.90
50 Aviator Glow Eyeglasses - 8 Color Assorted Mix
$24.99
Paint Tarps
$5.97
Sales Tax
$3.15
TOTAL= $97.11
Before event:
Media Outlets
Oak Leaves
Website
Emails
Word of mouth
Flyers
Posters
Having a table in the union
Sidewalk chalk
Actual event:
Media Outlets
Twitter (personal accounts)
https://www.facebook.com/even
ts/1474087742807893/
Website
Emails
Word of mouth
Flyers
Sidewalk chalk
Before event:
Window paint and chalk
Website
Mass email
Sign up sheets
Twitter/Facebook
Partnering up with CHOICES or
Spartan Sport Management
Goal was 100 participants
75 retweets or likes
Actual event:
Side walk chalk
www.glowwiththeflow2014.weebly.com
Professor Hedstrom sent out mass emails for us
Registration was at the event, no sign up needed
Ended up not partnering with anyone like we wanted to
50-75 participants
Did not keep track of the amount of retweets or likes
Before event:
Back up date in case the weather
did not allow us to have this
event.
Staff members along the trail
along with arrows so runners
would not get lost.
Make sure the trail is safe with no
holes so runners do not get hurt.
Waiver forms for the runners
Campus safety at the event
Actual event:
Weather was nice enough to let us hold the event.
Staff members were along the trails but were not there along the entire way, and arrows were written in chalk.
We went along the trail prior to the event and made sure the trail was safe.
We ended up not needing waiver forms for the runners.
We made campus safety aware of the event but they were not at our actual event.
Before event:
Glow sticks, glow paint, water,
trash bags
Purchasing plan was from
Meijer if we got the grant, and
Wal-Mart if we did not get the
grant.
Easy route for the participants
Actual event:
Glow sticks, glow paint, tarps
Purchases were made
through amazon
Easy route for the
participants
Before event:
Surveys of the participants
Evaluation between members
Actual event:
We ended up emailing
some participants that
came to our event and
asked the following
questions:
How did you think the
event went? What was
your favorite part about
the event?
Any suggestions that
could make this event
better?
“Favorite part was the atmosphere with the music and everyone's
energy”
“Also, the music made the event fun! Maybe next time have food:))”
“A way to possibly make it better would be to incorporate t shirts or
something then people wouldn't have to worry about getting paint and
what not on clothes they didn’t want to get paint on. ”
“The event was pretty fun. I liked being able to jam out and be with my
friends. My favorite part was obviously getting painted.”
“I think this was a great, new, unique idea for an event on campus. The
neon theme was cool, and the run itself was a lot of fun.”
“The two paint stations throughout the course were a little disappointing
because we were expecting to get splattered with paint, and that was
not the case.”
GET MORE PAINT!
Group of runners
Anticipate the run more
Start later than 9:05
Provide t-shirts
Water or food at the end
