Go CATS!!!

KAHC-KYTCJoint Meeting March 2007

1) Construction Information on Web2) Formal Acceptances3) Final Pay Estimates• 3\16\07

Construction Main Page3/15/07

http://transportation.ky.gov/construction/construction.htm

Payment Files on web

• Project Information:• http://transportation.ky.gov/construction/constdata.htm

Payment Files on web (continued)

• Pay Estimates• http://transportation.ky.gov/construction/sm/est/

• Posted after check sent to e-mars. Takes 2-3 business day for check and EFT to arrive.

Payment Files on web (continued)

General information: RE, District, Prime Contractor, Location

Dates: Began, Completed, Formal

Money: Total paid to date, Paid this Estimate, Stockpile, etc.

Payment Files on web (continued)

Change Order History with approval dates

Contract and Line Item Adjustments

Pay Items To Date and This Estimate

Payment Files on web (continued)

• Pending Pay Estimates• http://transportation.ky.gov/construction/sm/est/pending/• After Level 4 Sitemanager approval before- passed to e-

Mars accounting system. Note, sorted by Construction Procurement ID number

Payment Files on web (continued)

• Daily Work Reports (DWR)• http://transportation.ky.gov/construction/sm/dwr/• At same time as pending estimates (every two weeks)

Payment Files on web (continued)

• Daily Work Reports (DWR)• http://transportation.ky.gov/construction/sm/dwr/• At same time as pending estimates (every two weeks)

CSV file will open in Excel. Information includes: Date work done, quantity, Location, Month & Year for Fuel & Asphalt Adj, Contractor recorded by RE office as doing work.

Fuel & Asphalt Adjustments• http://transportation.ky.gov/construction/adj2.htm

• Monthly updates after 10th of the month

PR-47 Needed for Formal Acceptance!!

• FHWA PR-47

• http://transportation.ky.gov/construction/forms/pr47.pdf

• Needed at end of Federal aid projects

Average Bid Price

• Reference for cost of bid items

http://transportation.ky.gov/construction/average_bid_prices/

http://transportation.ky.gov/construction/average_bid_prices/ave06.xls

Construction and Materials Contact Phone Numbers

• Updated last on 1/22/07

http://transportation.ky.gov/construction/directory07.pdf

Formal Acceptance

• Date all corrective works successfully completed. • If no corrective work required this date is completion date.• Project Engineer should not submit for FINAL payment

until Formal Acceptance is made.• Central Office Construction issues a Formal Acceptance

Report:

Formal AcceptanceContractor/Project Engineer

• On March 15, there were 112 projects totaling $5,000,000 in Demobilization needing Notice that Corrective work to be completed. List on web:

By District:http://transportation.ky.gov/construction/projects/correct/correctbydo.pdf

By Contractor:http://transportation.ky.gov/construction/projects/correct/correctbycont.pdf

Updated weekly. If project has Corrective work completed but still on the list, notify your Project Engineer to get resolution

Formal AcceptanceProject Engineer/District Office

• We (KYTC) still have a lot of projects with Formal Acceptance awaiting final check in District Office.

• With our BILLION dollar letting, we need to get Finals checked & submitted ASAP.

• Contractor should receive 25% demob upon Formal, 50% when sent to District Office for Checking with 25% remaining on Pay Final Estimate.

Final Payment

• Formal Acceptance must be made. This means all inspections completed and corrective work if needed has been done..

• Project Engineer must check final pay quantities and submits to District Office. After DO review sent to Central Office for final check and submittal of Final Release

Final Payment

• Need Final Release signed by contractor to make timely final payment. After 60 days, if Final Release not returned and no other correspondence to Director of Construction, Final Payment made per Official Order.

• In other words if contractor would like Final payment in a timely manner, send back the Final Release ASAP.

Final Payment

• Sent from Final Estimate Section needs notarized signature and returned in timely manner.

Final Release to Payment• Once final release received, the payment is sent with next batch. KYTC pays every two weeks.

• List of Contractors and Average time it takes to get a Final Release returned

Contractor Average Sent to Received date

JOHN T KING 4.00

JONES & BOURLAND INC 7.00

RAY L GOSSETT 8.00

ROE ENTERPRISES INC 9.33

BURTON PAVING INC 10.00

SWARTZ MOWING INC 10.30

BIZZACK INC 11.00

OPPELT INC 11.00

AERO-MARK INC DBA THE AERO GROUP LTD 11.50

GADDIE-SHAMROCK LLC 11.77

MUDD FARM INC 12.00

ARROW ELECTRIC COMPANY INC 13.00

HORNE & TRAMEL CONSTRUCTION COMPANY 13.00

JIM SMITH CONTRACTING COMPANY LLC 13.44

Final Release to Payment• List of Contractors and Average time it takes to get a Final

Release returned reverse order

Contractor Average Sent to Received date

ELMO GREER & SONS LLC 154.17

MARK SWARTZ DBA SWARTZ ENTERPRISES 152.00

BARRETT PAVING MATERIALS INC WOS 145.00

SHELBYVILLE ASPHALT COMPANY LLC 141.50

MAGO CONSTRUCTION COMPANY LLC 130.57

VIMAS PAINTING COMPANY INC 121.50

GEORGE B STONE COMPANY LLC 113.50

EATON ASPHALT PAVING CO INC AND 111.00

HORNBACK CONSTRUCTION COMPANY INC 75.00

NALLY & GIBSON GEORGETOWN LLC D/B/A 75.00

L-M ASPHALT PARTNERS LTD D/B/A 69.67

CLAY MOHON MOWING LLC 64.33

DEANGELO BROTHERS INC 62.00

Robert C. Lewis, PE

Assistant State Highway Engineer

200 Mero Street W6-17-02

Frankfort, KY 40622

E-mail Bob.lewis@ky.gov

Cell 502-330-3470

Office 502-564-3730 ext 3084