GO!EXECUTIVE PRESENTATION OF THE PRELIMINARY PROJECT PLAN AND STATUSPREPARED BY: NICOLE UTLEY & KAVIA VENKATESH08/11/2015

AGENDA

• Project Description and Objectives• Work Breakdown Structure (WBS)• Project Milestones • Deliverables Including Cost and Schedule• Responsibility Assignments (RACI)• Required Staff Resources• Budget• Status Reports and Earned Value• Open Issues and Pending Decisions• Reflections and Lessons Learned

PROJECT DESCRIPTION & OBJECTIVES

A mobile-based carpool application that is location based

• The application allows users to create and maintain an information profile• Users receive and transfer credits to and from fellow users when carpooling

Project objectives:

• Development of an application platform• Interactive user interface• Location based connection of users• User feedback and rating system

PROJECT SUMMARY• Start: 7/1/15• Finish: 10/11/16• Duration: 323 days• Work: 4,673.6 hours• Cost: $209,946.00

• Preliminary Plan Estimate of the Scope, Schedule, and Cost Project Baselines. Includes Contingency Reserve and a Project Buffer.

WORK BREAKDOWN STRUCTURE• 1.0 Define and Plan Project

• 2.0 Refine Requirements and Host/Platform Selection

• 3.0 Application Design and Development

• 4.0 Implementation

• 5.0 Testing

• 6.0 Deployment

• 7.0 Closing

PROJECT MILESTONESMilestone Target Date

Project Approved 8/3/2015Requirements Flow Chart Complete 9/16/2015Host/Platform Selection 9/25/2015Application Design & Development Complete 2/5/2016Prototype Complete 3/18/2016Testing Complete 8/12/2016Security Monitoring & Response Plan Complete 8/30/2016Sign Off & Transfer to Launch Team 9/8/2016Project Complete w/o Contingency and Buffer 9/13/2016Project Completed w/ Contingency and Buffer 10/11/2016

PROJECT DELIVERABLESDeliverables Cost Start Date End Date

Define and Plan Project $25,090 07/1/15 08/03/15Refine Requirements and Host/Platform Selection

$25,790 08/11/15 9/25/15

Application Design and Development $51,288 09/28/15 02/05/16Implementation $13,500 02/08/16 03/18/16Testing $43,870 04/04/16 08/12/16Deployment $8,328 08/15/16 09/08/16Closing $42,080 09/09/16 10/11/16Contingency Reserve for Cost and Project Buffer for Schedule.

$35,000 09/14/16 10/11/16

R(ESPONSIBLE) A(CCOUNTABLE) C(ONSULT) I(NFORM)

DeliverablesProject Sponsor

Project Manager

Business Analyst

Database Analyst

Programmer

Security Analyst

Systems Administrator

QA Analyst

Define and Plan Project A R C C C CRefine Requirements and Host/Platform Selection

I A R R R C C

Application Design and Development

I A A R R C I

Implementation I A A R R C C CTesting I A A R R R R RDeployment I A A R R C CClosing A R C C C C C C

REQUIRED STAFF RESOURCES

_x000f_Unassigned_x000d_Work

_x0007_Spons

or

_x000f_Project Man-ager

_x0010_Datab

ase Ana-lyst

Pro-grammer

_x0010_Busin

ess Ana-lyst

_x0019_Quality As-

surance Ana-

lyst

_x0014_System Ad-minis-trator

_x0010_Security Ana-

lyst

Work Total

_x000b_Grand Total

0

1000

2000

3000

4000

5000

TIME PHASED BUDGET

_x0007_Q2_x000d_2015

_x0002_Q3 _x0002_Q42015 Total

_x0007_Q1_x000d_2016

_x0002_Q2 _x0002_Q3 _x0002_Q42016 Total

_x000b_Grand Total

0

50000

100000

150000

200000

250000Time Phased Budget (Cash Flow)

Data CostData Cumulative Cost

2,16034,808

89,168

26,500 26,34455,684

12,250

120,778

54,360

209,946

TASK USAGEActivity/Task Name Work Duration Start Date Finish Date

Define and Plan Project 598 hrs 23 days Wed 7/1/15 Mon 8/3/15

Refine Requirements and Host/Platform Selection

693.2 hrs 33 days Tue 8/11/15 Fri 9/25/15

Application Design and Development 1,397.2 hrs

88 days Mon 9/28/15 Fri 2/5/16

Implementation 420 hrs 30 days Mon 2/8/16 Fri 3/18/16

Testing 1,177.2 hrs

93 days Mon 4/4/16 Fri 8/12/16

Deployment 204 hrs 18 days Mon 8/15/16 Thu 9/8/16

Closing 184 hrs 23 days Fri 9/9/16 Tue 10/11/16

WORK STATUS (% OF WORK COMPLETED)

?Define and Plan Project_x000d_Preliminary _Pro-

ject Plan I_v4_Go!_pres

/Refine Re-quirements and Host/Platform

Selection

"Application Design and De-

velopment

_x000e_Implementation

_x0007_TestingDeployment

_x0007_Closing -Preliminary _Project Plan I_v4_Go!_pres

Total

_x000b_Grand Total

0500

100015002000250030003500400045005000

Baseline Work ReportData Actual Work Data Work

Wor

k

PROJECT STATISTICS (8/11/2015)Baselines:• Start:          07/1/2015• Finish:        10/11/2016• Duration:     297 days• Work:         4,076 hours• Cost:          $209,946• % Complete: 13%

Comparison to Charter objectives:• On schedule – target with project buffer October 11, 2016• On budget – within range of $67,500 - $250,000

ACTION REQUIRED• Approval of Preliminary Plan

UPCOMING TASKS

Task Resources Start Finish WorkEnd User Focus Groups

Project Manager & Business Analyst 8/11/15 8/17/15 40 hours

Group Elicitation Sessions

Project Manager, Business Analyst, Database Analyst, Programmer, & Security Analyst.

8/18/15 8/24/15 40 hours

Joint Application Development (JAD) Workshops

Project Manager, Business Analyst, Database Analyst, Programmer, Security Analyst, and System Administrator

8/25/15 8/27/15 24 hours

EARNED VALUE

13-Jul-1518-Jul-15

23-Jul-1528-Jul-15

2-Aug-15

$0.00 $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 $7,000.00 $8,000.00 $9,000.00

Planned Value - PV (BCWS) Earned Value - EV (BCWP) AC (ACWP)

REFLECTIONS AND LESSONS LEARNED

• The more thorough and developed the work breakdown structure is, the more accurate schedule and cost estimates will be.

• It is vital to understand how decisions will impact the critical path and the ultimate success of the project.

• Correctly utilizing a project management information system, such as MS Project, is important to effectively estimate and manage the tasks, resources, schedule, and costs for a project.