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GO! with Microsoft® Word 2010

Chapter 3Creating Research Papers, Newsletters, and

Merged Mailing Labels

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Objectives

• Create a Research Paper• Insert Footnotes in a Research Paper• Create Citations and a Bibliography

in a Research Paper

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Create a Research Paper• Follow a format prescribed by one of

the standard style guides• Two most commonly used styles for

research papers– Modern Language Association (MLA)– American Psychological Association (APA)

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Create a Research Paper• Format text and page numbers in a

research paper using MLA style– 1-inch margins– A 0.5" first line indent– Double spacing throughout the body of the

document– No extra space above or below paragraphs

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Create a Research Paper

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Create a Research Paper

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Create a Research Paper

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Insert Footnotes in a Research Paper

• Numbers mark the location of notes within report text.– Footnotes—used to credit information

found in other sources– Endnotes—notes placed at the end of the

document

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Insert Footnotes in a Research Paper

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Insert Footnotes in a Research Paper

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Insert Footnotes in a Research Paper

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Create Citations and a Bibliography in a

Research Paper• Specify the source of information

when quotations from, or detailed summaries of, other people’s work are used.

• Citation—note that refers the reader to a source in the bibliography

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Create Citations and a Bibliography in a

Research Paper• Bibliography—end of document that

lists the citations– Title this list Works Cited (in MLS style),

Bibliography, Sources, or References

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Create Citations and a Bibliography in a

Research Paper

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Create Citations and a Bibliography in a

Research Paper

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Create Citations and a Bibliography in a

Research Paper

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Create Citations and a Bibliography in a

Research Paper• Property information is stored in the

Document Information Panel.

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Create Citations and a Bibliography in a

Research Paper• Document statistics are available:

– Number of revisions made to the document– Last time the document was edited– Number of paragraphs, lines, words, and

characters in the document

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Create Citations and a Bibliography in a

Research Paper

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Objectives

• Format a Multiple-Column Newsletter• Use Special Character and

Paragraph Formatting• Create Mailing Labels Using Mail

Merge

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Format a Multiple-Column Newsletter

• Newsletters are usually two or three columns wide.– Using four or more columns in 8.5 x 11-inch

paper looks awkward because they are so narrow.

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Format a Multiple-Column Newsletter

• To change one column to text to two columns– Select all of the text starting from where you

want the columns created to the end of the document

– On the Page Layout tab, in the Page Setup group, click the Columns button

– From the Columns gallery, click Two

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Format a Multiple-Column Newsletter

• Section break—divides the one-column section of the document from the two-column section of the document– Usually below the nameplate (title)– Section—portion of a document that can be

formatted differently from the rest of the document

– A section break marks the end of one section and the beginning of another section.

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Format a Multiple-Column Newsletter

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Format a Multiple-Column Newsletter

• Manual column break—end the column at a location of your choice

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Format a Multiple-Column Newsletter

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Format a Multiple-Column Newsletter

• Clip art images make your document visually appealing and more interesting.

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Format a Multiple-Column Newsletter

• Screenshot—image of an active window that can be pasted into a document– Especially useful for inserting an image of a

Web site into a document you are creating in Word

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Format a Multiple-Column Newsletter

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Use Special Character and Paragraph Formatting

• Special text and paragraph formatting can emphasize text to make your newsletter look more professional.– When adding shading, use light colors;

dark shading can make the text difficult to read.

– Paragraph borders provide strong visual cues to the reader.

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Use Special Character and Paragraph Formatting

• For headlines and titles, small caps is an attractive font effect.– The effect changes lowercase letters to

uppercase letters, but with the height of lowercase letters.

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Use Special Character and Paragraph Formatting

• Manual line break—hold down the Shift key while pressing the Enter key– Moves text to the right of the insertion point

to a new line – Keeps text in the same paragraph

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Use Special Character and Paragraph Formatting

• A line break indicator, a bent arrow, indicates that a manual line break was inserted.

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Use Special Character and Paragraph Formatting

• Paragraph borders provide strong visual cues to the reader.

• Paragraph shading: – Can be used with or without borders– Draws reader’s eye to text

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Use Special Character and Paragraph Formatting

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Use Special Character and Paragraph Formatting

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Create Mailing Labels Using Mail Merge

• Mail merge joins a main document and a data source creating customized letters or labels.– Main document

• Contains text or formatting that remains constant—for labels, includes formatting for a specific label size

– Data source • Contains names and addresses of the individuals

for whom the labels are being created• Can be a Word table, Excel spreadsheet, or

Access database

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Create Mailing Labels Using Mail Merge

• New records can be added to the data source for your mail merge.

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Create Mailing Labels Using Mail Merge

• Select the appropriate mailing label

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Create Mailing Labels Using Mail Merge