google apps 101

Google Apps

An Introduction

Created by Sundi Pierce [email protected]

Google Apps & Libraries

“…the fact is that the Google Apps Education Edition is a useful tool that teachers and students can employ in almost any school.” – Suzie Boss, Edutopia

“Buffy Hamilton's Unquiet Library, utilizes many of these resources. In Hamilton's January 27, 2010 LIS 5313 Library 2.0 Presentation , she said that the reason for her library's move to Google sites was because it was easier to interface with other Google applications, because of the option for having an announcement feed and because it was easier to embed widgets. The Unquiet Library has students collaborating through teacher pages on Google Docs, using a Google calendar and using Google Books. These tools provide students with an opportunity to collaborate with each other in what Hamilton sees as the essence of participatory librarianship: creating conversations, participation and knowledge building.” School Libraries Using Web 2.0 Collaborative Tools-LIS5313 Course Wiki

http://www.edutopia.org/google-educators-school-communication

http://theunquietlibrary.wordpress.com/

http://en.wikipedia.org/wiki/Software_widget

http://books.google.com/

http://lis5313.ci.fsu.edu/wiki/index.php/School_Libraries_Using_Web_2.0_Collaborative_Tools


Apps We Will Cover


Step 1: Creating a Google Account

•Point your browser to http://mail.google.com/mail/help/open.html

•If you do not have a Gmail account, click the Create An Account box

•If you already have a Gmail account, click the Sign in here link below the box and skip the next slide.

http://mail.google.com/mail/help/open.html

http://mail.google.com/mail/help/open.html


Step 2: Creating Your Account

•Go through this screen and fill out the requested information.

•Use letters & numbers to create a good password

•Don’t check stay signed in here at the ISC building or at school

•Click “I accept. Create my account.”

•A Congratulations screen will appear – click “I’m ready. Show me my account.”

Google Apps Menu

Found at top left of Google pages

Google Calendar

calendar.google.com

http://calendar.google.com/


Why use Google Calendar?

Easy to use

Nice search feature for tracking appointments by keyword

Ability to add Google Docs attachments to events

Ability to share calendars

You can have multiple calendars

Accessible everywhere - on all data devices


Calendar Page Options1. Create Event/Quick Add

1. Clicking on these will allow you to add an event onto the calendar. Inside you can choose date, time, which calendar to place the item on and you can invite others to the event.

2. A mini calendar.

1. There are left/right arrows that allow you to move between months.


Calendar Page Options3. My Calendars

1. Shows you the calendars that are set up. You can click the Add link to add more calendars. You might have a personal calendar, a birthday calendar, a media center schedule and more.

4. Other calendars

1. Here you can view the calendars that Google has available to add. There are sports schedules, television schedules, movie releases, and more. You can also add calendars from friends here.


Your Calendar View


These are examples from my personal calendar. You can see that I have lots of different colors to differentiate things on my

calendar from a distance. I can send out just the media calendar to my teachers.

Monthly/Weekly View


Sharing Your Calendar1. Calendar Settings 2. Choose Calendars


Sharing Your Calendar


Sharing Your Calendar3. Sharing Settings

4. Choose the Calendar

Save


Sharing Your Calendar

5. Fill out information

6. Grab the link

Save

Google DocsThe Google version of Microsoft Office

docs.google.com

http://docs.google.com/


Why use Google Docs?

It’s FREE!

You can collaborate on documents and projects

Multiple people can be working on the same document at the same time

Mobile access to documents

Can be used as a replacement for personal storage (Flash drives, CDRs)

Ability to save any type of file into the storage area


Using Google DocsGoogle Docs inGoogle Menu

General Layout


Create/View Files

Create a new file Look at your files


Share/Delete/Rename Files


Folder Organization•Create new folders

•View your folders

•Drag items from the contents area into your folders

Google’s Version of Microsoft WordDocuments


Creating a Document•In Google Docs, click on the Create New drop down box and choose Document.

•Functions like other word processing programs

•Under the File menu, you can download as many types of files, but most importantly you can download as a Word file or a PDF


Creating a Document•File Names – If you don’t give it a file name right away, Google will name it the first few words of your document. You can rename under the file menu.

•Save now link – Google automatically saves every few seconds.

•Sharing – Edit your settings to allow people access/editing privileges.

Google’s Version of Microsoft

PowerPointPresentation


Add backgrounds underthe format menu.


Formatting Options


Adding Media

Google’s Version of Microsoft ExcelSpreadsheet


Spreadsheet Layout

Google’s Version of Survey Monkey

Forms


Form OptionsAdd items to your form

Text

Multiple Choice

Checkboxes

Choose from a list

And more…

Choose a theme

Email the form

See Responses

Summary

Spreadsheet

Embed the form

Edit the confirmation message people see after taking the survey

Google’s Version of Adobe IllustratorDrawing


Drawing Layout


Uses of Google Drawing

Make charts, diagrams, designs and more

Create project timelines

Collaborate on drawings

Google Reader

reader.google.com

http://reader.google.com/




Google Reader = RSS Reader

RSS (Really Simple Syndication) Reader

An RSS reader allows you to collect information from your favorite sites and read them all in one place. It notifies you when you have new articles to read.

Allows you to stay in touch with the day’s events


Why use Google Reader?

Professional Use

Allows you to stay up to date in the library field

You can’t market yourself well if you aren’t versed in what’s going on!!

Allows you to get ideas from your colleagues

Allows you to interact with other media specialists

Personal Use

Recipes

Others with similar interests

Inspiration

And much more!


Adding a new blog

You can add a new feed to your Google reader by clicking the Add a subscription box at the top right.

You will then type in a web address for the blog you want to add

Click Add


Viewing Your Latest Feeds

Here you can see the latest blog feeds in my Google reader account that I have not read. I

can read a short excerpt on this page and then click on the title if I want to read

more right now.


Organization of Google Reader1. This area is the area that

divides the entries up into the starred items, items you share with others, and trends about your reading.

2. This area has people that you follow – maybe a friend with a Reader account.

3. Your subscriptions in Reader.

4. Allows management of folders and feeds.


Blogs I recommend

ALA Learning http://alalearning.org/

Awful Library Books http://awfullibrarybooks.wordpress.com/

Blue Skunk Blog (Doug Johnson) http://doug-johnson.squarespace.com/

iLibrarian http://oedb.org/blogs/ilibrarian/

http://alalearning.org/

http://awfullibrarybooks.wordpress.com/

http://awfullibrarybooks.wordpress.com/

http://doug-johnson.squarespace.com/

http://doug-johnson.squarespace.com/

http://oedb.org/blogs/ilibrarian/




Blogs I recommend Page 2

Librarian by Day http://librarianbyday.net/

Love the Liberry http://lovetheliberry.blogspot.com/

Shelf Consumed http://www.shelfconsumed.com/

The Edublogger http://theedublogger.com/

http://librarianbyday.net/

http://librarianbyday.net/

http://lovetheliberry.blogspot.com/

http://lovetheliberry.blogspot.com/

http://www.shelfconsumed.com/

http://www.shelfconsumed.com/

http://theedublogger.com/




Blogs I recommend Page 3

The Unquiet Librarian http://theunquietlibrarian.wordpress.com/

AND MY FAVORITE: Unshelved http://www.unshelved.com/

My Google Reader Shared Items: http://www.google.com/reader/shared/sundipierce

http://theunquietlibrarian.wordpress.com/

http://theunquietlibrarian.wordpress.com/

http://www.unshelved.com/

http://www.unshelved.com/

http://www.google.com/reader/shared/sundipierce


Google SitesGoogle’s Website Creation Tool

sites.google.com

http://sites.google.com/

http://sites.google.com/


Starting a new site

The entry page is very plain. You will see:

Create new site button

Sites you’ve already created


Create new site page


Filling out the site info

Choose a template

Name your site

Give it a URL

Choose a theme

Review more options

Enter code

Create Site! button


Your New Site


Pages of Your SiteControlled by buttons on top right

Creating A New Page Editing a Page


Important items you can add to your site•Images

•URL or your computer

•Calendar

•Google Docs files

•Videos

•Gadgets


Other Site Options

Page Layouts Formatting Options


Sundi’s Google Apps

Giunta Media Center Site: http://giantlibrary.pierce.cc/

Teacher link to media calendar: http://www.google.com/calendar/hosted/pierce.cc/embed?src=pierce.cc_14rnt90dlvb4b6rpcg4kq35t78%40group.calendar.google.com&ctz=America/New_York

Google Reader Shared Items: http://www.google.com/reader/shared/sundipierce

http://giantlibrary.pierce.cc/



http://www.google.com/calendar/hosted/pierce.cc/embed?src=pierce.cc_14rnt90dlvb4b6rpcg4kq35t78@group.calendar.google.com&ctz=America/New_York






google apps 101

Education

sundi pierce

google account

use google calendar

google sites

google applications

google books

google calendarcalendar

use google docs