google apps for nonprofits: running your nonprofit in the cloud
DESCRIPTION
Nonprofit organizations, in an effort to streamline their costs and their efforts, need to think strategically about technology. Not to mention that hard economic times demand that all organizations develop creative and innovative ways of looking at their programming, infrastructure, and fundraising. In this workshop, we'll show you how to save costs on IT by moving your infrastructure to the cloud, specifically talking about Google Apps (Google Email, Calendar, Documents/Drive and Sites), which are available at NO COST to nonprofit organizations through the Google for Nonprofits program at http://www.google.com/nonprofits/.TRANSCRIPT
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Google Apps for Nonprofits: Running Your Nonprofit In The Cloud
Marc Baizman
August 7, 2012
Sponsored by: A Service
Of:
Protecting and Preserving the
Institutional Memories of
Nonprofits Since 1993
www.cjwconsulting.com
(866) 598-0430
Sponsored by: A Service
Of:
www.mission.do
Sponsored by: A Service
Of:
Today’s Speaker
Marc Baizman Consultant
My Computer Guy Nonprofit Technology Consulting
Hosting:
Cheri J Weissman, CJW Consulting & Services, Inc. Assisting with chat questions: Jamie Maloney, Nonprofit Webinars
Nonprofit Webinars Workshop
Google Apps for Nonprofits
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License 5
Marc Baizman
My Computer Guy
www.mcgtraining.com
@mbaizman
8/7/2012
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 6
What is Google Apps
for Nonprofits? Let’s dive in
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What
Solid Foundation
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What
Google.com/nonprofits
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What
Google.com/nonprofits
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What
Google Grants – $10K free AdWords
YouTube – branded videos with donate
now button
Earth Outreach – advanced mapping
Apps – email, calendar, docs/drive, sites
Google Apps (Core):
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What
Mail - email @yournonprofit.org (25G)
Calendar - shared calendar
Drive & Docs - collaborative files (5G)
Google Talk – chat/IM service
Contacts – shared contacts
Sites - internal/external websites
Syncs with phones!
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What
Note: Need to enable sync for your domain first!
Syncs with Outlook!
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What
Note: Need to enable sync for your domain first!
Where are you now? What
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What
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 15
Why use it and
How do I get it? Let’s do this!
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Why and How
NO COST
(if you’re eligible ;)
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Why
No servers needed
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Why
Secure
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Why
Reliable
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Why
Cloud-based
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Why
How do you get it?
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How
1. Create a separate Google account
“[email protected]” and share the
password with a coworker!
2. Apply to the G4NP program at
http://www.google.com/nonprofits
3. Wait for your approval email from Google
4. While you’re waiting, sign up for the “Free” Google
Apps at
www.google.com/enterprise/apps/business/pricing.ht
ml (NOT the trial!)
5. Once approved, enroll in Google Apps for Nonprofits
and wait again…
How long does it take?
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How
How Will You Know?
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How
Yes, it says “Education”. That means you’ve been enrolled.
Eligibility Requirements
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How
• Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/
• CANNOT be one of the following:
• Governmental entities and organizations
• Hospitals and health care organizations
• Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible)
• Help: http://support.google.com/nonprofits/
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 26
Case Study:
YNPN Boston A Real-life Example
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Case Study
YNPN Boston
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Case
Study
About YNPN Boston
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Case
Study
• Local chapter of a national org
• $10,000 annual budget
• 20 volunteer staff people
• All virtual (no physical office)
• 2 month transition plan (no system in place!)
• Training for all staff
• Started with Mail, Calendar, and Docs/Drive
• Added Sites for intranet shortly after launch
Google Control Panel
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Case
Study
Created Custom Groups
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Case
Study
Added Custom Logo
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Case
Study
Disabled Advertising and
Enabled SSL
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Case
Study
Enabled Mobile Sync
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Case
Study
Google Mail
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Case
Study
Google Calendar
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Case
Study
Google Docs/Drive
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Case
Study
You can sync these to your local PC or smartphone…sorta.
Google Site - Intranet
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Case
Study
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 39
Best Practices and
Painful Lessons How to make your rollout successful
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Best Practices
Rates of Adoption
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Get everyone on board!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Identify Champions!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Training, Training, Training
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Best Practices
Don’t try it all at once!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
http://www.flickr.com/photos/avlxyz/3062676659/
Uh oh…
How do you
measure success?
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Best Practices
Use Google’s Resources!
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Best Practices
• Help: http://support.google.com/a/
• Google Apps Deployment Site: http://deployment.googleapps.com/
• Google Apps Learning Center: http://learn.googleapps.com/
• Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/
• Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups#!forum/googlefornonprofits-discuss
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 48
3 Things You Can Do Right Now!
Go to http://www.google.com/nonprofits
Find out your current infrastructure costs
Start thinking strategically about how
technology can support your mission!
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Thank You!
Marc Baizman
My Computer Guy
(617) 329-1868
www.mcgtraining.com
Twitter: @mbaizman
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Sponsored by: A Service
Of:
Find listings for our current season of webinars and register at:
NonprofitWebinars.com